Board of Directors Meeting March 3 & 5, 2017 Minutes

Transcription

1 APPROVED MINUTES Board of Directors Meeting March 3 & 5, 2017 Minutes Friday, March 3, 2017 I. Welcome and Call to Order Josanne Pagel, President and Chair of the Board called the meeting to order at 8:30 a.m. (EST) on Friday, March 3 and read the conflict of interest reminder. Jenna Dorn, CEO, introduced new senior staff members Patricia Beeson, Vice President of Human Resources and Carrie Munk, Vice President of Communications. II. Finance Committee Report Lisa Gables, Chief Financial Officer and Chief Development Officer presented the FY 17 year-to-date financial report. Ms. Gables reported that the AAPA received a clean audit and the AAPA tax return had been completed on schedule. Both documents have been posted to the AAPA website. Chad Clark, Merrill Lynch Senior Vice President reported on AAPA s investment performance and trends expecting to impact the market in the next year. III. Annual Conference Report Ms. Gables reported on the status of event planning and registration, the National Challenge Bowl and the financial outlook of the conference. Donna Nogay, Vice President, Marketing & Creative Services & Digital Operations provided an update on conference marketing efforts. ACTION 1: Motion to enter into executive session. Motion carried. ACTION 2: Motion to exit out of executive session. Motion carried. IV. Information Technology Report James Marquis, CIO reported on the status of the ongoing enhancements to AAPA s IT and data infrastructure including improved capabilities, security and long-term maintenance. Ms. Nogay provided an overview of the new structure and capabilities of the AAPA website redesign. V. Membership Update Catherine Gahres, Vice President, Membership Development & Services reported on trends in membership, including increasing fellow membership, student to fellow conversion.

2 VI. Postgraduate Program Accreditation Update Daniel Pace, Chief Strategy Officer/VP Education and Research, led a discussion on a recent request for AAPA to support postgraduate program accreditation efforts. Consensus surrounded the importance and urgency of these efforts, as well as the need to remain engaged with accreditation stakeholders. VII. JAAPA Annual Report Reamer L. Bushardt, PharmD, PA-C, JAAPA Editor-in-Chief and Kristin Culverwell, Director, Publishing & Digital Operations provided an overview of JAAPA s performance including editorial performance, readership and visibility, financial performance, editorial guideline changes, and special projects. VIII. External Affairs Committee At the November meeting, the BOD asked the EAC to evaluate establishing a Medical Liaison position with an obesity organization. Lauren Dobbs, EAC Chair, reported the EAC determined an obesity-related Medical Liaison would not further AAPA s obesity initiative, as AAPA has already established a leadership role and strong relationships with multiple stakeholders. Based on feedback from the BOD in November, the EAC concluded its work surrounding the candidates to fill the seat of the AAPA-nominated ARC-PA Commissioner. ARC-PA appointed Dan O Donoghue. ACTION 3: Motion that the AAPA Board of Directors amends AAPA Board Manual Section V. b. i - BOD Roles and Responsibilities under Members of the BOD shall not to include: - Serve as an AAPA Medical Liaison. Upon election to the Board, the Medical Liaison should begin working with staff to identify potential successors in accordance with the procedures identified in the Medical Liaison Operations guide. The expectation is that a successor will be appointed by the Board at the next regularly-scheduled Board meeting and assume the role immediately thereafter. Motion carried. ACTION 4: Motion to enter into executive session including Karen Morgan, SVP of Governance and Leadership; Tillie Fowler, SVP of Advocacy and Government Relations, Ann Davis, VP of Constituent Organization Outreach and Advocacy; and Ann Davison, Senior Director, Board of Directors and Governance. Motion carried. ACTION 5: Motion that the AAPA Board of Directors appoints Brian Wingrove as AAPA s Medical Liaison to the Gay and Lesbian Medical Association (GLMA) with a term beginning immediately and ending June 30, 2019.Motion carried. Jeff Katz, a candidate for the position, recused himself from the conversation regarding the Medical Liaison to the AMA and left the room. Gail Curtis, a member of the EAC, participated in discussion, but recused herself from the vote. March 2017 Board of Directors Meeting 2

3 ACTION 6: Motion that the AAPA Board of Directors appoints Steve Hanson as AAPA s medical liaison to the American Medical Association (AMA) with a term beginning July 1, 2017 and ending June 30, Following a call to question, the motion carried by a show-of-hands vote with six in favor, thee opposed and one abstention. PA Katz rejoined the meeting. IX. Advocacy Update ACTION 7: Motion to include Ms. Munk in executive session. Motion carried. ACTION 8: Motion to exit out of executive session. X. Leadership and Advocacy Summit Preview Ms. Dorn walked the BOD through the process to be used to solicit feedback on AAPA s efforts surrounding recertification and FPAR. XI. Internal Affairs Committee ACTION 9: Motion to move into executive session. Motion carried. ACTION 10: Motion that the AAPA Board of Directors approves the appointment of the following PA Foundation officers for the leadership year: President: Jim Cawley, MPH, PA-C Vice President: Stephanie McGilvray, PA-C Secretary: Sue Reich, PA-C Treasurer: Jerry Erickson, MMSc, PA-C Motion carried. ACTION 11: Motion that the AAPA Board of Directors approves the appointment of Leticia Bland and Gina Venditti as PA members of the PA Foundation Board of Trustees for an initial term beginning July 1, 2017 and ending June 30, Motion carried. ACTION 12: Motion to exit out of executive session. Motion carried. Dave Mittman, IAC Chair, introduced proposed amendments to the AAPA Conflict of Interest and Disclosure Policies and Procedures. ACTION 13: Motion that The AAPA Board of Directors approves the updated Volunteer Conflict Of Interest and Disclosure Policies & Procedures and the Disclosure Form and Confidentiality Agreement. Following a call to question, the motion carried. See adopted policy attached. XII. Old Business Fellowship of Christian PAs ACTION 14: Motion to enter into executive session to include PA Davis, Ms. Morgan, Ms. Fowler and Ms. Davison. Motion carried. ACTION 15: Motion to exit out of executive session. Motion Carried. March 2017 Board of Directors Meeting 3

4 Board Background Checks PA Pagel referenced the staff s written report, in response to a request from the November BOD meeting, recommending that AAPA not undertake volunteer background checks. No action was taken. XIII. New Business Leadership Meetings PA Pagel, PA Curtis, PA Katz and Ms. Dorn reported that a meeting with Four Org leadership and a meeting with AAFP leadership, both held in the previous week, were positive and productive. Surgical Patient Safety Initiative ACTION 16: Motion that the AAPA Board of Directors approves AAPA s Level I endorsement of the Surgical Patient Safety Initiative developed at the 2016 National Surgical Patient Safety Summit. Motion carried. See attached outcomes. Sunday, March 5, 2017 XIV. Executive Compensation Committee Report ACTION 17: Motion to enter executive session to include Ms. Beeson. Motion carried. Ms. Dorn recused herself from the conversation and left the room. ACTION 18: Motion, as amended, that the Board will be presented with a definitive plan on process and procedures to include positive and negative benchmarks for executive compensation by the May 2017 BOD meeting. Motion carried. ACTION 19: Motion to exit out of executive session. Motion carried. Ms. Dorn rejoined the meeting. XV. Student Academy Task Force PA Pagel spoke to a proposal to create a commission to sustain the work started by the Student Academy Task Force to support the bridge between the students and follow experience. Alysia Wiley, secretary of the Society for Early Career PAs, participated in the discussion with the BOD. ACTION 20: Motion, as amended, that the AAPA Board of Directors will create an Early Career PA Commission. Motion carried. XVI. Approval of Previous Meeting Records ACTION 21: Motion to approve the following meeting records as presented. November 2016 Board Meeting January 2017 Board Call March 2017 Board of Directors Meeting 4

5 February 2017 Board Call UWC Record: ARC-PA Nomination Update UWC Record: ACOG s Women s Preventive Services Initiative UWC Record: Consensus Best Practices for the Care of Patients with Obesity UWC Record: Surgical Patient Safety Initiative Motion carried. XVII. Feedback Analysis: The Future of Recertification ACTION 22: Motion to enter into Executive Session to include Ms. Morgan, Mr. Pace, Ms. Fowler, Ms. Gables, Mr. Marquis, Ms. Beeson, PA Davis, Ms. Davison and Lois Fu, AAPA consultant. The motion carried following a show-of-hands vote with eight in favor and four opposed. ACTION 23: Motion that AAPA identifies a liaison to communicate with NCCPA to stand down on CO legislative issues and that the AAPA communicate our strong opposition to the NCCPA state lobbying activities by all required means and continue to strongly support our state organizations in their advocacy efforts. Motion carried. ACTION 24: Motion to postpone further discussion about suggestions for moving forward to a definite time until all members are present. Following a call to question, the motion carried. ACTION 25: Motion to exit out of executive session. Motion carried. ACTION 26: Motion to adjourn at 12:15 pm (EST) on Sunday, March 5, Motion carried. Jonathan Sobel, Secretary-Treasurer 5/15/2016 Board of Directors Members in Attendance Josanne Pagel, President and Chair of the Board Jeffrey Katz, Immediate Past President L. Gail Curtis, President-elect David Jackson, Vice President and Speaker of the House Jonathan Sobel, Secretary-Treasurer Laurie Benton, Director-at-Large Diane Bruessow, Director-at-Large Lauren Dobbs, Director-at-Large Dave Mittman, Director-at-Large Todd Pickard, Director-at-Large / Second Vice Speaker of the House of Delegates William Reynolds, Director-at-Large / First Vice Speaker of the House of Delegates Beth Smolko, Director-at-Large Joseph Sutherland, Student Director Jennifer Dorn, Chief Executive Officer Guests in Attendance (Partial Meeting) Reamer L. Bushardt, PharmD, PA-C, JAAPA Editor-in-Chief (Speaker) Chad Clark, Merrill Lynch Senior Vice President (Speaker) Jim Delaney, Past President March 2017 Board of Directors Meeting 5

6 Linda Delaney Larry Herman, Past President Alysia Wiley, Founding Member and Secretary, Society of Early Career PAs (Speaker) Staff Members and Consultants in Attendance Ann Davis, VP, Constituent Organization Outreach and Advocacy Ann Davison, Director, Board of Directors and Governance Patricia Beeson, Vice President, Human Resources Tillie Fowler, Senior Vice President, Advocacy & Government Relations Lois Fu, Consultant Lisa Gables, Chief Development Officer & Chief Financial Officer Catherine Gahres, Vice President, Membership Development & Services Karen Morgan, Senior Vice President, Governance & Leadership Carrie Munk, Vice President, Communications & Media Relations Daniel Pace, Chief Strategy Officer and Vice President, Education Donna Nogay, Vice President, Marketing & Creative Services & Digital Operations James Marquis, Chief Information Officer Staff Members and Consultants in Attendance (Partial Meeting) Jennifer Broderick, Managing Director, CHLM Kristin Culverwell, Director, Publishing & Digital Operations Robert Jamison, Managing Director, CHLM March 2017 Board of Directors Meeting 6