BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE OFFICIAL MINUTES OF REGULAR MEETING, AUGUST 27, 2018 VOLUME 47

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1 408 BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE OFFICIAL MINUTES OF REGULAR MEETING, AUGUST 27, 2018 VOLUME 47 SCHEDULED MEETING: BOARD CONFERENCE ROOM: 7:30 p.m. Applewood Café Prahl College Center TRUSTEES PRESENT: Anne Figueroa Michael A. Freeman Sally Shaheen Joseph Matthew Norwood John L. Snell, Jr. Rafael C. Turner TRUSTEES ABSENT: Art Reyes PRESIDING OFFICER: Michael Freeman, Chairperson Regular Board Meeting: 7:30 p.m. to 8:51 p.m. Certified as Correct: Michael Freeman, Chairperson Sally Shaheen Joseph, Secretary

2 408a BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE Regular Meeting, August 27, 2018 Volume 47 Minutes of Regular Meeting of August 27, 2018 COMMITTEE OF THE WHOLE Chair Freeman called the Committee of the Whole session to order at 6:45 p.m. He called on President Walker-Griffea, who introduced Amberly Brennan, Chief of Staff, who provided an overview on the Board s Institutional Priorities for Per Dr. Walker-Griffea s suggestion, the Board agreed that the priorities be established from Ms. Brennan also discussed proposed additions to the Board Policy Manual, Policy 4561 (Protection of Minors) and 5814 (Diversity, Equity, and Inclusion), including the background and rationale for the drafting of both policies. Following a brief question and answer period, Chair Freeman adjourned the session at 7:08 p.m. CALL TO ORDER: Chair Freeman called the meeting to order at 7:30 p.m. He then asked that a brief moment of silence be held in memoriam of Dr. Patricia Bergh, Academic Dean, Humanities Division, who died August 24. A moment of silence was held. There were no additions to the agenda. II. ADDITIONS TO THE AGENDA III. ADOPTION OF AGENDA SECRETARY JOSEPH MOVED THAT THE AGENDA BE ADOPTED. TRUSTEE NORWOOD SECONDED THE MOTION. Chair Freeman called for a vote to adopt the agenda. IV. CELEBRATING EMPLOYEE AND STUDENT SUCCESS Chair Freeman called on President Walker-Griffea, who first introduced Robert Matthews, Associate Vice President, Workforce and Economic Development, who recognized student Dennis Williams-Mitchell, who recently participated in the Opportunity Youth Forum and Opportunity Youth Forum Convening, both sponsored by the Aspen Institute. Al Perry, Athletics Director, introduced Volleyball Coach Katie Naves, Golf Coach Mike Wolgast, and Men's and Women's Cross Country Coach Winston Stoody, each of whom provided a preview of their respective upcoming seasons.

3 408b Dale Weighill, Associate Vice President, Institutional Advancement, recognized student Nia Skinner-Miller, who was named a Forge Fellow by the Roosevelt Institute. IV. SPECIAL PRESENTATIONS Dr. Walker-Griffea called on Mr. Weighill again, who highlighted his area's recent use of Facebook Live to produce on-the-spot videos as a recruiting tool for the College. Mr. Weighill introduced Dawn Hibbard, Communications Specialist, who showed some of the videos and cited that they have been viewed thousands of times, enhancing the College's social media presence. President Walker-Griffea then called on Larry Gawthrop, Chief Financial Officer, introduced Chad Stirrett, Executive Director, Physical Plant, and Mike Cieslinski, Supervisor, Administrative Systems & Research (and former Interim Executive Director). Mr. Gawthrop, Mr. Stirrett, and Mr. Cieslinski gave an update on several building projects including the Culinary Arts Institute, Lapeer Center (post-flood restoration), RTC Innovation Center, parking ramps, and Ballenger Field House. They also highlighted the new signage around campus. There were no communications. V. COMMUNICATIONS VI. COMMENTS FROM THE PUBLIC Mr. Dominic Barbato, representing the Service Employees International Union (SEIU), addressed the Board regarding ongoing bargaining negotiations between the College and the Public Safety Officers unit. VII. APPROVAL OF MINUTES VICE CHAIR TURNER MOVED THAT THE MINUTES FROM THE JUNE 25, 2018 REGULAR MEETING BE APPROVED. TRUSTEE NORWOOD SECONDED THE MOTION. Acceptance of Standing Board Committee Reports: VIII. INFORMATIONAL REPORTS 1. Personnel (Joseph, Norwood, Reyes): Secretary Joseph reported that the Personnel Committee met on August 22, Minutes from that meeting appear as Attachment A. 2. Finance/Audit (Snell, Figueroa, Turner): Treasurer Snell reported that the Finance/Audit Committee met on August 22, Minutes from that meeting appear as Attachment B. Other Reports: 1. Board Goals and Objectives Committee (Turner, Figueroa, Freeman): Vice Chair Turner reported that the Goals and Objectives Committee did not meet.

4 408c 2. MCCA Trustee Institute and Summer Workshop (Freeman, Turner, Joseph, Snell): Chair Freeman, Vice Chair Turner, Secretary Joseph, and Treasurer Snell provided a brief report on the MCCA Trustee Institute and Summer Workshop, held July 24-27, 2018 in Traverse City. There was no unfinished business. Consent Agenda: IX. UNFINISHED BUSINESS X. NEW BUSINESS Chair Freeman called for a motion to approve the Consent Agenda. MOVED BY TRUSTEE FIGUEROA, SECONDED BY TREASURER SNELL THAT THE BOARD APPROVE THE CONSENT AGENDA. Chair Freeman called for a vote on the Consent Agenda, Item 1.92 (Treasurer s Report for July 2018). Individual Items: Chair Freeman called for a motion to approve Item 1.93 (Culinary Arts Building A/V Equipment & Installation Purchase Award). MOVED BY TREASURER SNELL, SECONDED BY VICE CHAIR TURNER THAT THE BOARD APPROVE ITEM There was no discussion. Chair Freeman called for a vote on Item Chair Freeman called for a motion to approve Item 1.94 (Temporary Staffing Services Contracts Purchase Award). MOVED BY TRUSTEE FIGUEROA, SECONDED BY TREASURER SNELL THAT THE BOARD APPROVE ITEM There was no discussion. Chair Freeman called for a vote on Item Chair Freeman called for a motion to approve Item 1.95 (Board Policy 4561 (Protection of Minors)). MOVED BY SECRETARY JOSEPH, SECONDED BY TRUSTEE FIGUEROA THAT THE BOARD APPROVE ITEM 1.95.

5 Chair Freeman explained that, due to additional requirements by the State of Michigan directly related to appropriations, the resolution requires immediate ratification rather than the traditional two readings. He referenced a portion of Board Policy 1800 (Policy Development) which states: Final action by the Board on any policy addition, amendment or revision shall take place at the next regular meeting of the Board unless an emergency is declared whereby final action may be taken immediately. There was no further discussion. Chair Freeman called for a vote on Item Chair Freeman called for a motion to accept the first reading of Item 1.96 (Board Policy 5814 (Diversity, Equity, and Inclusion)). 408d MOVED BY VICE CHAIR TURNER, SECONDED BY TRUSTEE FIGUEROA THAT THE BOARD ACCEPT THE FIRST READING OF ITEM There was no discussion. Chair Freeman called for a vote on Item THE RESOLUTION WILL BE BROUGHT FORTH FOR FULL APPROVAL THE NEXT REGULAR MEETING. XI. ADMINISTRATIVE ITEMS Chair Freeman called on Dr. Walker-Griffea, who provided a strategic planning update, highlighting various recurring central themes obtained from the series of strategic planning sessions that have taken place over the past few months. President Walker-Griffea called on Dr. Erica Holmes, Interim Director, Institutional Research, who added that more data reviews would occur before the completed Strategic Plan if formally presented to the Board for approval. Dr. Walker-Griffea called on Philip Espinosa, Associate Vice President, Human Resources to formally introduce Mr. Stirrett as a new employee, along with Kelly Johnson and Officer Walter McPherson. Dr. Walker-Griffea also announced important upcoming dates for August/September, including the All Employee Kickoff Breakfast on August 30 as well the Kickoff of Second and Third Shift Employees on August 29, the Fall Rally on September 14, and well as Board meeting dates for September. Finally, President Walker-Griffea wished Secretary Joseph and Trustee Reyes Happy Birthday on August 29 and September 4, respectively.

6 XII. MISCELLANEOUS BUSINESS 408e Comments from Board Members: Secretary Joseph welcomed the new employees and thanked all the evening s presenters. Treasurer Snell echoed Secretary Joseph s comments, added that he was excited to be a Trustee. Vice Chair Turner said it was great to meet new faculty and staff, and that he is proud of the work they are doing. Trustee Norwood apologized for recent health-related absences, adding that he knows the College has been in good hands. Trustee Figueroa also welcomed the new employees, and thanked current staff for helping welcome the new employees into the Mott Family. Chair Freeman commented on Dr. Bergh s death, praising her for her hard work and dedication, and adding how much everyone at the College will miss her. XIII. EXECUTIVE SESSION Chair Freeman explained a need to enter into Executive Session for the purposes of consulting with legal counsel regarding trial or settlement strategy, as well as any other material exempt from discussion or disclosure by state of federal statute. MOVED BY TRUSTEE FIGUEROA, SECONDED BY SECRETARY JOSEPH THAT THE BOARD ENTER INTO EXECUTIVE SESSION FOR THE PURPOSES OF CONSULTING WITH LEGAL COUNSEL REGARDING TRIAL OR SETTLEMENT STRATEGY, AS WELL AS ANY OTHER MATERIAL EXEMPT FROM DISCUSSION OF DISCLOSURE BY STATE OR FEDERAL STATUTE. FIGUEROA AYE JOSEPH AYE SNELL AYE TURNER AYE NORWOOD AYE FREEMAN AYE SIX VOTES IN THE AFFIRMATIVE, ZERO VOTES IN THE NEGATIVE. MOTION PASSED. THE BOARD WILL ENTER INTO EXECUTIVE SESSION for the purposes of consulting with legal counsel regarding trial or settlement strategy, as well as any other material exempt from discussion or disclosure by state of federal statute. The Board entered into Executive Session at 8:35 p.m. The Board exited Executive Session at 8:50 p.m. XIV. ADJOURNMENT Chair Freeman declared the meeting adjourned at 8:51 p.m.

7 408f Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees. A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are available for public viewing/listening in the Mott Library, main campus.

8 408g ATTACHMENT A PERSONNEL COMMITTEE Wednesday, August 22, 2018, 4:00 p.m., CM1019 Present: Joseph Absent: Norwood, Reyes Trustee Joseph called the meeting to order at 4:00 p.m. Pre-Audit Communication: Larry Gawthrop, Chief Financial Officer, introduced Dana Coomes and Kevin Corbeil of Plante Moran, who made the firm s annual pre-audit communication to the Board. Ms. Coomes and Mr. Corbeil explained that, as per auditing standards, Plante Moran must communicate to the Board their responsibilities as auditors, and provide an overview of the timing and scope of the audit. They further explained their focus on specific material accounts of the College, a review of College federal awards, and the testing of internal controls. Consent Agenda Treasurer s Report for July 2018: Larry Gawthrop, Chief Financial Officer, reported that total revenues for the period ended July 31 were approximately $11.6 million, representing 15.3% of the annual budget, which was 0.4% less compared to last year at this time. Expenditures for the one month were approximately $4.3 million, representing 5.7% of the annual budget. Tuition and fee revenues were $11 million, and property taxes were approximately $397 thousand. Individual Items Culinary Arts Building A/V Equipment & Installation Purchase Award: A copy of the resolution was provided for review. Cheryl Shelton, Chief Technology Officer, provided background and rationale for the resolution, which will be presented to the Board for approval at Monday s meeting. Temporary Staffing Services Contracts Purchase Award: A copy of the resolution was provided for review. Philip Espinosa, Associate Vice President, Human Resources, provided background and rationale for the resolution, which will be presented to the Board for approval at Monday s meeting. Board Policy 4561 (Protection of Minors) First Reading: A copy of the resolution was provided for review. Amberly Brennan, Chief of Staff, and Michael Simon, Board Relations Coordinator, provided background and rationale for the resolution, which will be presented to the Board for a first reading at Monday s meeting. Board Policy 5814 (Diversity, Equity, and Inclusion) First Reading: A copy of the resolution was provided for review. Mr. Simon provided background and rationale for the resolution, which will be presented to the Board for a first reading at Monday s meeting. Other Staffing Transaction Report: Philip Espinosa, Associate Vice President, Human Resources, presented the Staffing Transactions Report for August President s Remarks: Dr. Walker-Griffea provided updates and information on several items including the Flint Promise, Fall enrollment, and the recent Board meeting room change from RTC1301 to Applewood Café. She called on Mr. Gawthrop to provide updates on recent water testing results and the Northern Tier Center, and called on Mr. Espinosa to provide updates on collective bargaining. President Walker-Griffea announced upcoming dates and reported the need for the Board to enter into Executive Session during Monday s meeting. Trustee Joseph adjourned the meeting at 4:55 p.m.

9 408h ATTACHMENT B FINANCE/AUDIT COMMITTEE Wednesday, August 22, 2018, 12:00 p.m., CM1019 Present: Snell, Figueroa, Turner Trustee Snell called the meeting to order at 12:02 p.m. Pre-Audit Communication: Larry Gawthrop, Chief Financial Officer, introduced Dana Coomes and Kevin Corbeil of Plante Moran, who made the firm s annual pre-audit communication to the Board. Ms. Coomes and Mr. Corbeil explained that, as per auditing standards, Plante Moran must communicate to the Board their responsibilities as auditors, and provide an overview of the timing and scope of the audit. They further explained their focus on specific material accounts of the College, a review of College federal awards, and the testing of internal controls. Consent Agenda Treasurer s Report for July 2018: Larry Gawthrop, Chief Financial Officer, reported that total revenues for the period ended July 31 were approximately $11.6 million, representing 15.3% of the annual budget, which was 0.4% less compared to last year at this time. Expenditures for the one month were approximately $4.3 million, representing 5.7% of the annual budget. Tuition and fee revenues were $11 million, and property taxes were approximately $397 thousand. Individual Items Culinary Arts Building A/V Equipment & Installation Purchase Award: A copy of the resolution was provided for review. Cheryl Shelton, Chief Technology Officer, provided background and rationale for the resolution, which will be presented to the Board for approval at Monday s meeting. Temporary Staffing Services Contracts Purchase Award: A copy of the resolution was provided for review. Philip Espinosa, Associate Vice President, Human Resources, provided background and rationale for the resolution, which will be presented to the Board for approval at Monday s meeting. Board Policy 4561 (Protection of Minors) First Reading: A copy of the resolution was provided for review. Amberly Brennan, Chief of Staff, and Michael Simon, Board Relations Coordinator, provided background and rationale for the resolution, which will be presented to the Board for a first reading at Monday s meeting. Board Policy 5814 (Diversity, Equity, and Inclusion) First Reading: A copy of the resolution was provided for review. Mr. Simon provided background and rationale for the resolution, which will be presented to the Board for a first reading at Monday s meeting. Other Staffing Transaction Report: Philip Espinosa, Associate Vice President, Human Resources, presented the Staffing Transactions Report for August President s Remarks: Dr. Walker-Griffea provided updates and information on several items including the Flint Promise, Fall enrollment, and the recent Board meeting room change from RTC1301 to Applewood Café. She called on Mr. Gawthrop to provide updates on recent water testing results and the Northern Tier Center, and called on Mr. Espinosa to provide updates on collective bargaining. President Walker-Griffea announced upcoming dates and reported the need for the Board to enter into Executive Session during Monday s meeting. Trustee Snell adjourned the meeting at 1:06 p.m.