A S S O C I A T E D S T U D E N T G O V E R N M E N T

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1 ASG BOARD MEETING MINUTES Page 1 Senate Meeting - Wednesday, March 30 th, 2016 MEMBERS PRESENT: A S S O C I A T E D S T U D E N T G O V E R N M E N T M I N U T E S Wednesday, March 30 th, :30p.m. STCN-129 Senate Meeting DANA LEVINE, PRESIDENT TABITHA KUMAR, EXECUTIVE VICE PRESIDENT AVNEET GHOTRA, STUDENT TRUSTEE AMY MORI, EXECUTIVE VICE PRESIDENT OF ACTIVITIES JARRETT DURAN, VICE PRESIDENT OF INTER CLUB COUNCIL STEVEN ESTRADA, OFFICER OF MARKETING AND INFORMATION ANTONIO JIMENEZ, VICE PRESIDENT OF ACTIVITIES- VALENCIA CAMPUS CARYN DE LA CRUZ, CULTURAL STUDENT INVOLVEMENT COORDINATOR I VALENCIA MARIA HIDALGO, CULTURAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA TESSA RUDAS, SOCIAL STUDENT INVOLVEMENT COORDINATOR I VALENCIA KATHERINE MARTINEZ, SOCIAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA ANDREW RODRIGUEZ, PUBLIC AFFAIRS OFFICER MEMBERS ABSENT - OTHERS PRESENT: - ROBIN HERNDON, ASG SPECIALIST KELLY DAPP, ASG ADVISOR GENERAL BUSINESS: 1.1 CALL TO ORDER/WELCOME/RECOGNITION OF QUORUM Officer Levine calls the Senate Meeting f the ASG t rder at 2:30 p.m. She recgnizes qurum being present with all Officers present. 1.2 FLAG SALUTE Led by Officer Amy Mri, Executive Vice President f Activities 1.3 ANNOUNCEMENTS/CORRESPONDENCE Nne MOTION TO PULL ITEM 2.4 FOR DISCUSSION MOTION: DANA LEVINE, PRESIDENT SECOND: TESSA RUDAS, SOCIAL STUDENT INVOLVEMENT COORDINATOR I VALENCIA RECORD OF BOARD VOTE:

2 ASG BOARD MEETING MINUTES Page REIMBURSEMENT FOR PERSIAN NEW YEAR EVENT MOTION: SECOND: MARIA HIDALGO, CULTURAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA MOTION TO AMEND THE AMOUNT TO NOT EXCEED $60 SECOND: STEVEN ESTRADA, OFFICER OF MARKETING AND INFORMATION RECORD OF BOARD VOTE: KATHERINE MARTINEZ, SOCIAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA Persian sda RECOMMENDATION: MOVE TO REIMBURSE SINA MOTAVVEF FOR $25.00 $60.00 FROM ACCOUNT # RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE 1.4 APPROVAL OF THE AGENDA FOR THE SENATE MEETING MARCH 30 TH, 2016 MOTION: STEVEN ESTRADA, OFFICER OF MARKETING AND INFORMATION SECOND: KATHERINE MARTINEZ, SOCIAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE 1.5 OPEN FORUM- Nne 2.0 CONSENT CALENDAR: 2.1 APPOINTMENT OF THE DIRECTOR OF LEGISLATIVE AFFAIRS 2.2 APPROVAL OF PHOTOGRAPHER S TO OFFICER OF MARKETING AND INFORMATION STEVEN ESTRADA 2.3 APPROVAL OF STAFF WRITER AND EDITOR TO OFFICER OF MARKETING AND INFORMATION STEVEN ESTRADA 2.4 REIMBURSEMENT FOR PERSIAN NEW YEAR EVENT (SEE ANNOUNCEMENTS) SECOND: ANTONIO JIMENEZ, VICE PRESIDENT OF ACTIVITIES- VALENCIA CAMPUS 3.0 REGULAR BOARD MEETING ITEMS: 3.1 ACTION: REMOVAL OF EXECUTIVE VICE PRESIDENT MOTION: MARIA HIDALGO, CULTURAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA SECOND: AVNEET GHOTRA, STUDENT TRUSTEE BACKGROUND : TABITHA KUMAR HAS BEEN LATE OR ABSENT TO 14 SENATE MEETINGS SINCE SHE HAS BEEN ELECTED FOR INEXCUSABLE REASONS. OVER THE LAST 10 MONTHS, NO EFFORTS HAVE BEEN MADE TO IMPROVE ATTENDANCE. DUE TO HER LACK OF ATTENDANCE AND PRESENCE IN ASG, SHE HAS MISSED CRUCIAL INFORMATION, HAS BEEN UNABLE TO PARTICIPATE IN DISCUSSION AND VOTING ON PROMINENT BOARD ITEMS, AND HAS BEEN HARD TO GET IN CONTACT WITH FOR UPDATED COMMITTEE LISTS. THE SENATE WILL BE PROVIDED WITH A CONCISE LIST OF ABSENCES AND WILL HEAR FROM BOTH DANA, ASG PRESIDENT, AND TABITHA, ASG EXECUTIVE VICE PRESIDENT. A DOCUMENT OF ABSENCES IS SHOWN ADVISOR KELLY DAPP WILL MAKE A STATEMENT- KEEP CORDIAL AND NON-REPETITIVE THERE HAS BEEN NO DISCUSSION OUTSIDE OF THE MEETING ADVISOR REVIEWS THE PROCESS AS WELL AS THE TIMING AND WHAT WILL BE AFFECTED OVER-ALL PERFORMANCE EVALUATION PRIOR TO MAKING DECISION OFFICER LEVINE WILL MAKE A STATEMENT LACK OF PRESENCE, INCLUDING THE SENATE MEETINGS OFFICER KUMAR DID NOT CHECK HER AND MISSED THE OPPORTUNITY TO MEET WITH THE PRESIDENT PRIOR TO TODAY S MEETING ABSENCES HAVE NOT BEEN EXCUSED AND NO PROXY HAS BEEN AN ALTERNATE OFFICER IN HER PLACE INFORMATION GIVEN IS NOT ACCURATE ALL OF THE TIME AND TENDS TO BE TURNED IN LATE TWO MONTHS ARE LEFT AND OFFICER LEVINE DOES NOT FEEL THE RESPONSIBILITIES WILL BE MET FOR HER POSITION

3 ASG BOARD MEETING MINUTES Page 3 OFFICER LEVINE IS WILLING TO STEP IN HER PLACE IF NO OTHER ALTERNATIVE OFFICER IS PRESENT FOR THE GRANTS POSITION WILL BE VACANT FOR TWO WEEKS IF IT BECOMES VACANT OFFICER KUMAR MAKES A STATEMENT EXPLANATION OF WHY THERE IS A DELAY IN HER RESPONSE AS WELL AS THE GRANTS PROPOSAL PROCESS EXPLANATION OF ABSENCES, INCLUDING KICKING OUT DIRECTORS FROM THE OFFICE PRIOR TO THE MEETING STARTING OFFICER KUMAR TAKES A PERSONAL PRIVILEGE AT 2:45PM OFFICER KUMAR RETURNS FROM A PERSONAL PRIVILEGE AT 2:46PM SHE INFORMS THE SENATE MEETINGS WILL REFLECT HER ABSENCES AND TARDINESS WHEN THERE WAS A BURDEN OF ASG ABSENCE AT THE COMMITTEE MEETINGS, SHE FELT THAT THE BURDEN FELL ON JUST HER SHE FEELS THAT OFFICER LEVINE COMMUNICATES WITH HER IN A DEMEANING WAY SHE DID PREVIOUSLY MEET WITH OFFICER LEVINE AND ADVISOR KELLY DAPP OFFICER LEVINE RESPONDS TO OFFICER KUMAR S STATEMENT OFFICER KUMAR CONSISTENTLY DOES NOT RESPOND TO S OFFICE HOURS WERE NOT BEING MET FROM OFFICER KUMAR OFFICER KUMAR RESPONDS TO OFFICER LEVINE S RESPONSE HER SCHEDULE HAS CHANGED THIS SEMESTER SHE COMES IN ON SATURDAYS, EVENINGS AND WHENEVER POSSIBLE TO MEET HER OFFICER HOURS ALL OFFICERS GET A CHANCE TO SPEAK STARTING WITH OFFICER RODRIGUEZ LACK OF ABSENCES AND NEVER SEE HER AT EVENTS OR AT THE OFFICE RESPONSE NOT RETURNED ALWAYS SEVERAL TIMES WHERE HE HAS NOT RECEIVED THE AGENDA PRIOR TO COMMITTEE MEETINGS KATHY- WHEN KATHY IS HERE EARLY, SHE DOES SEE HER IN THE OFFICE SHE KEEPS UP ON BASECAMP WITH THE COMMITTEES YESTERDAY WHILE DISCUSSING COMMITTEE MEETINGS, IT WAS SAID THAT THERE IS NOT ADEQUATE REPRESENTATION. THIS IS NOT CORRECT RUDAS- SHE MAKES THE EFFORT TO COMMUNICATE TO TABATHA WHICH HAS WORKED WELL WITH OPEN COMMUNICATION FEELS THAT SHE CANNOT MAKE A GOOD DECISION AND THIS MAY CAUSE TENSION IN THE OFFICE RUDAS FEELS THAT SHE CAN TRUST TABATHA AND HER WORK WITH HER HAS GONE WELL MORE EVIDENCE NEEDS TO BE APPARENT FEELS THAT IT IS EASY TO PICK ON TABATHA AND THAT OTHERS SHOULD BE REPRIMANDED FOR THEIR LACK OF EFFORT TABATHA RESPONDS TO ANDREW S STATEMENT SAYING THAT HIS POINT WAS NOT VALIDATED MAY SHE MAKE THE MOTION TO TABLE ITEM? UNHEALTHY ENVIRONMENT FOR OFFICER TABATHA SHE TAKES THE GRANT PROCESS SERIOUSLY AMY ARRIVES AT 6 TO 7 IN THE MORNING AND ON SATURDAY S AND DOES SEE TABATHA. COMMITTEE MEETINGS TAKES INVOLVEMENT ON BOTH ENDS FEELS THAT IT IS BETTER TO HAVE SOMEONE IN OFFICE THAT KNOWS WHAT THEY ARE DOING DANA RESPONDS TO THE STATEMENTS GIVEN SO FAR. DANA RESPONDS TO ALLEGATIONS INCLUDING LACK OF PRESENCE AT THE COMMITTEE MEETINGS THIS INFORMATION IS NEEDED IN ORDER TO CREATE THE AGENDA WILL REMOVE THE PERSONAL ITEMS AND PERSONAL ANTONIO- SAYING HE SEES HER IN THE OFFICE AND DOES NOT THINK HE CAN MAKE A DECISION HE FEELS THAT THIS MAY BE PERSONAL IN ADDITION TO ALLEGATIONS MADE GHOTRA- AGREES WITH ANTONIO AND DOES NOT HAVE A CLEAR PERSPECTIVE ON SOME OF THE ALLEGATIONS LAST SEMESTER, SHE DID SEE TABATHA IN THE OFFICE

4 ASG BOARD MEETING MINUTES Page 4 HUGE PART OF THEIR JOB IS ATTENDING THE SENATE MEETINGS IF THERE IS A VACANCY IN POSITION, THE STUDENT DOES NOT NEED TO BE NEW AND MAY BE OFFICER FROM PREVIOUS TERMS DURAN- YOU HAVE TO GET YOUR STUFF DONE REGARDLESS OF WHAT LIFE THROWS AT YOU. IT IS OKAY TO STEP DOWN IF THE RESPONSIBILITIES CANNOT BE MET AT THIS TIME. PERSONAL HEALTH SHOULD BE CONSIDERED CARYN- HAVE TO PUT IN OFFICE HOURS AND KNOWS THAT SHE IS BUSY AND RECOMMENDS PRIORITIZING RESPONSIBILITIES. DOES SEE TABATHA AT NIGHT MORE EVIDENCE IS NEEDED AND PERSONAL MATTERS SHOULD BE DISCUSSED OUTSIDE OF MEETING HIDALGO- PROFESSIONAL SIDE SHOULD BE EXAMINED. IF THE JOB IS BEING DONE THEN WHY ARE WE DO THINKS IT SHOULD BE TABLED OFFICER LEVINE REVIEWS THE OPTIONS AT THIS POINT TIMELY-SITUATION AND UNSURE OFFICER KUMAR WILL PRIORITIZE IF ITEM IS TABLED, IT WILL BE REOPENED NEXT WEEK ADVISOR KELLY RESPONDS TO THE ALLEGATIONS THAT HAS BEEN PRESENTED EMERGENCIES DO ARISE AND WE ARE NOT ROBOTS ROBIN WILL PROVIDE A LIST OF ABSENCES AT THE NEXT MEETING MOTION TO TABLE ITEM 3.1 MOTION: MARIA HIDALGO, CULTURAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA SECOND: TESSA RUDAS, SOCIAL STUDENT INVOLVEMENT COORDINATOR I VALENCIA RECORD OF BOARD VOTE: RECOMMENDATION: MOVE TO REMOVE TABITHAKUMAR AS THE ASG EXECUTIVE VICE PRESIDENT. RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE 3.2 ACTION: OER RESOLUTION MOTION: STEVEN ESTRADA, OFFICER OF MARKETING AND INFORMATION SECOND: ANTONIO JIMENEZ, VICE PRESIDENT OF ACTIVITIES- VALENCIA CAMPUS BACKGROUND : JAMES G. G. APPROACHED THE STUDENT TRUSTEE ABOUT SUBMITTING A RESOLUTION IN SUPPORT OF OER MATERIALS. AT THIS TIME, THE SENATE WILL REVIEW AND WILL OR WILL NOT APPROVE THE PROPOSED RESOLUTION. OFFICER GHOTRA REVIEWS THE ITEMS THAT HAVE CHANGED IN ANY WAY SHE EXPLAINS WHY IT WAS CHANGED OR REMOVED STAFF MEMBER JAMES G.G. RECOMMENDED DEVELOPING MATERIAL AS WELL AS ADOPTION TO BE ADDED TO THE RESOLUTION WAY OF COMMUNICATION WITH INSTRUCTORS WITHOUT BEING TOO PUSHY ANY CHANGES?- NO RECOMMENDATION: MOVE TO APPROVE THE RESOLUTION IN SUPPORT OF OER 3.3 ACTION: TRANSFER OF FUNDS TO SOCIAL ACTIVITIES SECOND: AVNEET GHOTRA, STUDENT TRUSTEE BACKGROUND : AS THE SOCIAL ACTIVITIES ACCOUNT HAS BEEN OVERDRAWN THIS TRANSFER OF FUNDS WILL GIVE THE SOCIAL COORDINATORS THE FUNDS TO PLAN THEIR REMAINING EVENTS FOR SPRING. COST: $2500 NOT ENOUGH IN TEXT BOOK SO TAKE FROM FROM GENERAL CONTINGENCY MOTION TO AMEND THE ACCOUNT NUMBER TO TAKE FUNDS FROM GENERAL CONTINGENCY MOTION: AVNEET GHOTRA, STUDENT TRUSTEE SECOND: KATHERINE MARTINEZ, SOCIAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA RECORD OF BOARD VOTE: RECOMMENDATION: MOVE TO APPROVE THE TRANSFER OF $2500 INTO SOCIAL ACCOUNT FROM TEXTBOOK SCHOLARSHIPS ACCOUNT GENERAL CONTINGENCY

5 ASG BOARD MEETING MINUTES Page ACTION: MEASURE E RESOLUTION SECOND: KATHERINE MARTINEZ, SOCIAL STUDENT INVOLVEMENT COORDINATOR II VALENCIA BACKGROUND : GIVEN THE INFORMATION PROVIDED AT THE LAST TWO SENATE MEETINGS, THE SENATE WILL DETERMINE WHETHER OR NOT WE WOULD LIKE TO ENDORSE MEASURE E. THE FOLLOWING RESOLUTION IS BE EDITED AND REVIEWED BY THE SENATE. IF THE SENATE AS A WHOLE WOULD LIKE TO ENDORSE MEASURE M MEETS OFF CAMPUS AND MAY NOT ADVOCATE ON CAMPUS IF ENDORSED, ASG WOULD ENDORSE BUT MAY BE ENDORSE BY COMMUNITY OFFICER LEVINE READS THE RESOLUTION ENDORSING THIS MEASURE MUCH OF THE INFORMATION WITHIN THE RESOLUTION WAS OBTAINED FROM THE COLLEGE S RESOURCES SEE DOCUMENT FOR DETAILS FOR RESOLUTION RECOMMENDATION: MOVE TO APPROVE THE RESOLUTION IN SUPPORT OF MEASURE E. 4.0 REPORTS (Reprts are limited t five (5) minutes) 4.1 OFFICER REPORTS Directr Reprts Executive Vice President f Activities- Amy Mri, Activity Bard Meeting fllwing this meeting and anther infrmal budget meeting in tw weeks. Gd jb n Andrew s event frm tday. AOC has nt respnded t her s t wrk with them Vice President f Activities (Valencia) Antni Jimenez, pstpning the Directr and Assistants meeting and will pst dates n Basecamp Vice President f Activities (Canyn Cuntry) (VACANT) Scial Student Invlvement Crdinatr I (Valencia) Tessa Rudas, Caryn s Directr is ding great and Caryn did a gd jb inspiring her directr. Crdinating anther event 4-18 in the student center and Gd jb n the budget Amy Scial Student Invlvement Crdinatr II (Valencia) Katherine Martinez, Her giving back event was cancelled but peple wh bring items in will still receive mvie tickets. She may still hld an Earth Day event Scial Student Invlvement Crdinatr (Canyn Cuntry) - (VACANT) Cultural Student Invlvement Crdinatr I (Valencia) Caryn De La Cruz, nne Cultural Student Invlvement Crdinatr II (Valencia) Maria Hidalg, First event fr Caryn s Directr is tmrrw at the Flag Ple s help if available Cultural Student Invlvement Crdinatr (Canyn Cuntry) - (VACANT) Public Affairs Officer- Andrew Rdriguez, Steven saved the day in helping with the BBQ at tday s event and thank yu Jarrett fr being the cugar and Maria thank yu fr yur help as well. Thank yu fr all f everyne s hard wrk Vice President f I.C.C- Jarrett Duran, Cugar cstume is cl Officer f Marketing & Infrmatin Steven Estrada, Paw print needs frmatting but will be ready after spring break Canyn Cuntry Representative - (VACANT) Student Trustee Avneet Ghtra, Bnd measure update- rebuttal frm an individual because f the tax increase and the cllege is in the middle f their respnse Executive Vice President Tabitha Kumar, nne President- Dana Levine, Met with Rasl wh helped with the Cugar awards and she will give mre infrmatin n the ASG picture tmrrw ASG specialist, Rbin Herndn - please send me the dcument f absences fr Office Kumar t make sure I have right frmat next week Activities Advisr Reprt - Kelly Dapp, Quite a few pen psitin after electins are ver. Recruit peple fr next year. Please keep it prfessinal with frnt cunter staff. Please clean up area in the ffice as Rbin gt yelled at tday. The cllege can be fined fr

6 ASG BOARD MEETING MINUTES Page 6 vilatins t safety prcedures. What yu d nt want t see happen is dividing the senate and will be damaging. Refrain frm speaking abut anything that was brught up at tday s meeting. Updates t the new psitins ASG is funding: Bth psitins have been clsed and hiring cmmittees are being develped and her ld pstin will be pening sn 4.2 DISTRICT COMMITTEES Academic Senate Bkstre: BMW- 4/21 [10am 1pm] Hnr Grve -ASG agreed that we will have a table at the mind, bdy and wellness fair and will have adult clring bks Cllege Planning Team Curriculum Executive IE2 Andrew -dne Measure M- lcatin will be at the mall n the secnd flr. The ASG phts will be used fr the campaign that will be taken next week. April 6 th will begin the phne banking start date. If yu want t reach ut t anyne, let Dana knw and she will give infrmatin. April 5 th is when the training will ccur and respnsibilities have been delegated. She has many handuts available fr thse wh are interested. Weekly meeting ccur Mndays 5-7pm ff campus ff f Turney Rd and is a clsed meeting PAC B- Andrew will nw sit n this cmmittee Prgram Viability did meet and had Directr Sit in her place. They will be meeting ver the break Wmen s Cnference 4.3 AD-HOC COMMITTEES ELECTIONS An rientatin must ccur by tmrrw by nn in rder t run fr a psitin in ASG. Please take flyers lcated n Dana s desk t all f the upcming events. Rm fr the debate is UCEN205 frm 9:30 t 11:00am n Wednesday, April 20 th Legacy Met with Kelly t review the final furniture that they will like t purchase and sent it ff t Janine fr review 5.0 OPEN FORUM- Discussin n the lcatin chice fr the ASG Debate. The debate is nt mandatry and assistant may speak n the running fficer s behalf. May they thrw things ut that are n lnger needed in the ASG Office? The fficer ffice is dangerus in the current cnditin and must be cleaned up. When the vacant advisr psitin is filed, the rle regarding ASG, which will likely be next year is discussed. Officer Rudas will send sme recmmendatins fr the Cugar Award judges Need mre prmtinal items and better marketing tls 6.0 ANNOUNCEMENT OF THE NEXT MEETING- APRIL 13 TH, 2016 AT 2:30P.M.

7 ASG BOARD MEETING MINUTES Page ADJOURNMENT [3:56P.M.] MOTION: SECOND: AVNEET GHOTRA, STUDENT TRUSTEE JARRETT DURAN, VICE PRESIDENT OF INTER CLUB COUNCIL RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE