Saucon Valley School District. Agenda

Transcription

1 Saucon Valley School District Regular Meeting of the Board of Education June 13, pm High School Audion Welcome to the meeting of the Saucon Valley School Board. Our objective is to serve the students, parents, and residents of our community. You are an important part of this meeting and we look forward to your questions and comments. We are all here for the same reason. All opinions are welcomed and equally valuable. Our only request is that we address each other with civility and respect. Our courtesy toward each other is the best way to show our students how much we respect them as well. Notice to Public - This is to notify all in attendance at the Saucon Valley School Board meeting that the district is video and audio taping the meeting and the meeting will be posted for public viewing according to district policy. Agenda 6 pm Executive Session for the purpose of personnel and contracts I. Call to the Order Michael Karabin, President, presiding II. III. IV. Pledge of Allegiance Recording of Attendance David Bonenberger, Secretary Motion to Approve Agenda V. Announcement of Executive Session June 13, 2017 Personnel and contracts VI. Approval of Minutes May 23, 2017 VII. VIII. IX. Recognition Presentation Superintendent s Report Dr. Monica McHale-Small, Superintendent X. Courtesy of the Floor to Visitors Agenda Items Only Visitors should state their name and address.

2 June 13, 2017 Business Agenda Page 2 of 7 XI. Presentation of Bills David Bonenberger A. General Expenditure $268, B. Cafeteria Expenditures $26, C. Health Benefits None D. Capital Projects None Recommendations for Approval Presentation of Bills 1. Approve the above presentation of bills. Recommendation: To approve all motions and recommendations as listed above in Presentation of Bills. XII. Treasurer s Report - Edward Inghrim/David Bonenberger A. Cash Investment and Bond Activity None B. Condensed Board Summary Report None C. Capital Project Finance Report None D. Budget Transfers $51, E. Middle School Activity Report None F. High School Activity Report None Recommendations for Approval Treasurer s Report 1. Approve the above Treasurer s Report. Recommendation: To approve all motions and recommendations as listed above in Treasurer s Report. AGENDA ITEMS A. Education Items/Projects for Discussion None Recommendations for Approval Obsolete 1. Approve the list of obsolete items Yearbook Photography Vendor 2. Approve agreement between Saucon Valley High School and Christmas City as the yearbook photography vendor, per approval of the school district solicitor. Recommendation: To approve all motions and recommendations as listed above in Education.

3 June 13, 2017 Business Agenda Page 3 of 7 B. Personnel Items/Projects for Discussion None Recommendations for Approval Collective Bargaining Agreement 1. Approve the Collective Bargaining Agreement between the Saucon Valley Board of School Directors and the Saucon Valley Education Association for a time period July 1, 2018 through June 30, Support Staff Retirements 2. Approve the retirement of the following support staff: Jeffrey Laub, maintenance, effective July 7, 2017 Ronald Yonney, custodial, effective July 7, 2017 High School Assistant Principal 3. Approve Thomas Halcisak as high school assistant principal effective August 28, His salary will be $105,000, which will be prorated. He is entitled to benefits per the current administrative agreement. Mr. Halcisak is replacing Kenneth Napaver, who transferred to Middle School Principal. Elementary Team Leaders/Co-Curricular/Extra Duty Appointments 4. Approve the following elementary co-curricular/extra duty and team leaders positions for the school year. Elementary Team Leaders - $2,000 Kindergarten Holli Conrad First Grade Jennifer Davison/Linda Castner** Second Grade - Lisa Benza Third Grade Michael Sakelarides Fourth Grade - Elizabeth Ravier Encore - Joanna Lemay Special Education - Christina Higgins/Jessica Sawchuk** Elementary Co-Curricular/Extra Duty Panther Players Director - Emily Aragona-Young - $1,751 Elementary Choral Director - Emily Aragona-Young - $2,217 Student Community Council - Emily Aragona-Young/Joanna Lemay $2,217** Girls on the Run - Amanda Hicks/Kelly Calabrese - $526** ** - will split stipend

4 June 13, 2017 Business Agenda Page 4 of 7 District Summer Workers for Approve the following to be employed as District Summer Workers for 2017 at an hourly rate of $10, no benefits, not to exceed 40 days of employment. (Subject to budget approval) Transportation Lauren Polak & Christian D Angelo High School Vocal Music Advisor 6. Approve Chad Miller as the high school vocal music advisor at a salary of $5,409. Substitute Support Staff 7. Approve the following individuals for substitute support staff: Cindy Peters, substitute custodian, at an hourly rate of $10.39, no benefits, on a call as needed basis, effective June 14, 2017 Stephanie Mindler as a Food Service Substitute at $9.80 per hour, on a call as needed basis, no benefits, effective June 14, 2017 Conference/Travel Request(s) 8. Approve the attached conference/travel request(s). Recommendation: To approve all motions and recommendations as listed above in Personnel. C. Facilities Items/Projects for Discussion and Possible Resolution None Recommendations for Approval Change Order #1 1. Approve attached Change Order #1 for the following: addition of a vapor barrier to the pool roof $23,000; adhere gym roof in lieu of mechanical fasteners $3,500; Paint gas pipe $1,500 for a total amount of $28, Recommendation: To approve all motions and recommendations as listed above in Facilities

5 June 13, 2017 Business Agenda Page 5 of 7 D. Finance Budget Timeline for the School Year June 20, 2017 (10 days prior to final budget adoption deadline) District Deadline to offer public notice of its intent to adopt the final budget. June 30, 2017 (annual deadline) District Deadline to adopt the final budget. Items/Projects for Discussion A. Discussion of Budget. Recommendations for Approval Budget 1. Adopt the budget in the amount of $.00 which will be funded by a mill increase. The millage rate will be. US Bands Agreement 2. Approve the agreement with US Bands for the HS marching Band to participate in the US Bands A Class National Championships on November 4, Lunch Price Increase 3. Approve the following Food Service price increases: Ten cent ($.10) increase on school tray breakfast and lunches for Elementary, Middle, and High schools students effective the school year as required by the United States Department of Agriculture. ( Elementary School lunch was $2.55, Middle & High School lunch $2.70, Elementary breakfast was $1.70) Breakfast Alternate Meal $1.25 No changes to the cost of the Lunch Alternate Meal ( $2.25). D Huy Engineering Phase 2 4. Approve D Huy Engineering to oversee Phase 2 Replacement of High School Gym Roof to be compensated at 2.5% of the total cost of the construction. WJE Proposal 5. Approve attached proposal with Wiss, Janney, Elstner Associates, Inc. in the amount of $5, Recommendation: To approve all motions and recommendations as listed above in Finance.

6 June 13, 2017 Business Agenda Page 6 of 7 E. Community Outreach Items/Projects for Discussion None Saucon Valley Partnership Meeting Edward Inghrim and Mark Sivak The next meeting of the Saucon Valley Partnership is scheduled for September 13, 2017 at 7 pm at Hellertown Borough. Recommendations for Approval No Reports or Recommendations Recommendation: No recommendations. F. Bethlehem Area Vo-Tech School Jack Dowling and Bryan Eichfeld (Meetings are the first Tuesday of every Month) G. Colonial Intermediate Unit Sandra Miller (Meetings are the fourth Wednesday of every Month) H. PSBA Mark Sivak and Sandra Miller I. Hellertown/Lower Saucon Chamber of Commerce Jack Dowling J. Saucon Valley Foundation for Educational Innovation Sandra Miller K. Northampton Community College Susan Baxter (Meetings are the first Thursday of every Month) L. New Business M. Old Business XIII. XIV. Citizen s Inquiries and Comments Visitors should state their name and address. Announcements Future Meetings ~ June 27, pm Business Meeting Audion July 25, pm Business Meeting Audion August 8, pm Business Meeting Audion XV. Motion to Adjourn Meeting

7 June 13, 2017 Business Agenda Page 7 of 7 The Saucon Valley School District does not discriminate on the basis of race, color, national origin, age, sex, or handicap.

8 May 23, 2017 Page 3871 A Business Meeting of the Board of Directors of the Saucon Valley School District was held on Tuesday, May 23, 2017 in the High School Audion. Present were Directors Susan Baxter, Jack Dowling, Bryan Eichfeld, Edward Inghrim, Michael Karabin, Sandra Miller, and Mark Sivak. Linda Leewright and Ralph Puerta were absent with prior notice. Also present was Monica McHale-Small, Superintendent, David Bonenberger, Board Secretary, and Mark Fitzgerald, District Solicitor I. Call to the Order at 7:09 Michael Karabin, President, presiding II. III. Pledge of Allegiance Recording of Attendance David Bonenberger, Secretary 7-present, 2-absent (Puerta, Leewright with prior notice) IV. Motion to Approve Agenda A motion was added to Personnel section #11, regarding adjustments to Paraprofessional Healthcare. Director Miller, seconded by Director Sivak moved to approve the agenda with the addition to Personnel of #11. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) V. Announcement of Executive Session May 23, 2017 Personnel and Negotiations VI. VII. VIII. IX. Approval of Minutes - Director Sivak, seconded by Director Miller moved to approve the minutes of May 9, Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) Recognition Presentation Superintendent s Report Dr. Monica McHale-Small, Superintendent X. Courtesy of the Floor to Visitors Agenda Items Only Higgins - Handed out a financial evaluation and recommends using Fund Balance. XI. Presentation of Bills David Bonenberger A. General Expenditure $388, B. Cafeteria Expenditures $35, C. Health Benefits $339, D. Capital Projects $15, Approve the above presentation of bills. Director Inghrim, seconded by Director Sivak moved to approve the Presentation of the Bills. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) XII. Treasurer s Report - Edward Inghrim/David Bonenberger A. Cash Investment and Bond Activity B. Condensed Board Summary Report C. Capital Project Finance Report None

9 Page 3872 May 23, 2017 D. Budget Transfers $2, E. Middle School Activity Report April 30, 2017 F. High School Activity Report April 30, Approve the above Treasurer s Report. Director Inghrim, seconded by Director Sivak moved to approve the Treasurer s Report. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) A. Education 1. Approve the second and final review of the following textbook: (in budget) Course Title French AP Textbook Title Français APprenons, 2 nd Edition Textbook Supplements N/A Cost Per Textbook $ Number of Textbooks 20 Teacher Edition- $59.95 Total Cost $2, Approved the first reading of the revised policy: Policy 246 Wellness Policy 3. Motion to amend the recently approved Policy 808, Food Services, reflecting language provisions as presented by the Pennsylvania School Boards Association and reviewed by the solicitor. Policy 808 Food Service Director Miller seconded by Director Sivak moved to approve Education Items #1&2. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) Education Item #3 Vote: 5-yes, 2-no(Eichfeld, Inghrim), 2-absent (Puerta, Leewright with prior notice) B. Personnel 1. Approve Beth Guarriello as high school principal effective July 1, 2017 or upon release from her current employer. Her salary will be $118,000. She is entitled to benefits per the current administrative agreement. Mrs. Guarriello is replacing Eric Kahler, who resigned. Director Inghrim, seconded by Director Miller moved to approve Personnel Item #1. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) 2. Approve Kenneth Napaver as middle school principal effective August 15, His salary will be $108,000, which will be prorated. He is entitled to benefits per the current administrative agreement. Mr. Napaver is replacing Pamela Bernardo, who is retiring.

10 May 23, 2017 Page 3873 Director Inghrim, seconded by Director Sivak moved to approve Personnel Item #2. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) 3. Approve an unpaid maternity leave for Jessica Figueroa, food service, from May 16, 2017 until June 8, Approve Christa Laudenslager as the 2017 Summer Technology Assistant beginning June 8, 2017 at an hourly rate of $15 per hour. Hours will be on an as-needed basis but not to exceed a total of 200 hours during summer. 5. Approve the following 2017 middle school summer learning academy teachers. SLA will run from July 5 th through August 4 th. All positions based on subscription rate of students and are selfsustaining Middle School Mrs. Dana Russo Math Mrs. Rachel Alderfer Special Education Mrs. Colleen Wetmore Language Arts Mrs. Monique Bredbenner Science and Social Studies 6. Approve the following teacher and paraprofessional for the elementary special education extended school year from July 11 th through August 10 th (Tuesdays, Wednesdays, and Thursdays). Hannah Pasda Teacher Salary is $40 per hour Sandra Laubach Paraprofessional Salary is $17.12 per hour 7. Approve the following to be employed as District Summer Workers for 2017 at an hourly rate of $10, no benefits, not to exceed 40 days of employment. (Subject to budget approval) Custodial Annette Kacerik, Dale Frankenfield, Betty Fenstermacher, Rachel Kade, Dezarae Hero, Noreen Fernandez, Douglas Thompson, Brenda Bohlen, Mary Seip, Erin Reynolds, Zacharie Grim Transportation Ginger Hill, Jessica Lehr, Gerald Goodin, Tami D Angelo Maintenance Nicholas Peteto, Jakob Bredbenner 8. Approve the following middle school co-curricular/extra duty and department chairs positions for the school year. Middle School Team Leaders - $2,000 Special Education - Dana Russo Related Arts Choices - David Miller Grade 5 Karen Kemper Grade 6 - Victoria Gazzana Grade 7 - Determination Team - Sarah Thatcher Grade 7 - Courage Team - Daniel Mack Grade 8 - Caring Team Stacy Daly Grade 8 - Fairness Team Lisa Catullo

11 Page 3874 May 23, 2017 Middle School Co-Curricular/Extra Duty K-8 A-V Coordinator - Charles Austin - $3,930 Reading Olympics Meredith Lesney/Colleen Wetmore** - $1,477 Stage Band/Jazz Band - Carol Free - $2,597 Cameratta Chorus - Lauren Sakasitz - $1,751 Student Council - Stacy Daly/Jason Stern** - $2,217 Yearbook - Amanda Giangiobbe/Rhonda Amber** - $1,477 National Junior Honor Society - Amber Brodt/Megan Schemm** - $739 Archery Club David Jost $859 Swimming Director 1 David Jost - $859 Swimming Director 2 Katie Roberts - $859 Knitting Club Sarah Thatcher - Volunteer Volleyball Club Peter Bosko Volunteer ** - will split stipend 9. Approve the following substitute support staff: Roseann Philbin as a Custodial substitute at $10.39 per hour, on a call as needed basis, no benefits, effective immediately. Ingrid Hill as a Non-Instructional Paraprofessional Substitute at $9.99 per hour, on a call as needed basis, no benefits, effective immediately. 10. Approve the following substitute teachers: Roni Kaas Elementary K-6 Christopher Klump SV Emergency Certified 11. Approve adjustments to Paraprofessional healthcare. Maintain Urgent care and Emergency Room visits at the co-pay level, deductibles at Co-pay levels and Prescriptions at co-pay levels. Director Miller, seconded by Director Sivak moved to approve Personnel Items # Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) C. Facilities 1. Motion to approve the awarding of the contract for replacing the High School Gym and Pool Roof to Alan Kunsman Roofing, Inc, in the amount of $383, to be funded by Capital Projects Fund. Attachment The award of contracts set forth herein is expressly made contingent upon receipt of all governmental approvals required for the project. Said award of contracts is further made contingent upon the receipt of the appropriate performance and payment bonds, certificates of insurance, and signed Standard Form of Agreement between Owner and the above referenced Contractors, all in compliance with the contract. The Administration, Project consultants and Solicitor are authorized to take any and all necessary action to effectuate the intent of this resolution. Director Dowling, seconded by Director Sivak moved to approve Facilities Item #1. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice)

12 May 23, 2017 Page Approve the attached list of obsolete items. Director Sivak, seconded by Director Inghrim moved to approve Facilities Item #2. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) D. Finance Budget Timeline for the School Year May 31, District Deadline to adopt the proposed final budget and upload the signed Certification of Use of PDE-2028 into the Consolidated Financial Reporting System application. June 10, 2017 (20 days prior to final budget adoption deadline) District Deadline to make the Proposed Final Budget available for public inspection on PDE June 20, 2017 (10 days prior to final budget adoption deadline) District Deadline to offer public notice of its intent to adopt the final budget. June 30, 2017 (annual deadline) District Deadline to adopt the final budget. A. Discussion of Budget. 1. Approve Fox Rothschild LLP as Solicitor for the Saucon Valley School District for the school year in accordance with the May 11, 2017 retainer agreement. Attachment Director Inghrim, seconded by Director Sivak moved to approve Finance Item #1. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) 2. Approve the alternate method of billing for the Northampton Community College for the fiscal year July 1, 2017 to June 30, Director Inghrim, seconded by Director Sivak moved to approve Finance Item #2. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) 3. Approve the Resolution presented by Bond Counsel authorizing the issuance of up to $7,500,000 principal amount of General Obligation Bonds to refund and restructure the School District s 2010A Bonds and 2014B Note, and finance the construction of roof, HVAC and other improvements and athletic facilities. Attachment Director Sivak, seconded by Director Inghrim moved to approve Finance Item #3. Vote: 6-yes, 1-no (Eichfeld), 2-absent (Puerta, Leewright with prior notice) 4. Approve the sale of the property N7SE C in the Northampton County Repository by the Tax Claim Bureau of Northampton County. Director Inghrim, seconded by Director Sivak moved to approve Finance Item #4. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) 4. Approve Mark Sivak to serve as Treasurer of the Saucon Valley School District, effective July 1, 2017 to June 30, Director Inghrim, seconded by Director Dowling moved to approve Finance Item #5. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice)

13 Page 3876 May 23, 2017 E. Community Outreach The next meeting of the Saucon Valley Partnership is scheduled for September 13, 2017 at 7 pm at Hellertown Borough. F. Bethlehem Area Vo-Tech School Jack Dowling and Bryan Eichfeld G. Colonial Intermediate Unit Sandra Miller H. PSBA Mark Sivak and Sandra Miller I. Hellertown/Lower Saucon Chamber of Commerce Jack Dowling J. Saucon Valley Foundation for Educational Innovation Sandra Miller Last meeting was Friday, presentation on EEC from the county. K. Northampton Community College Susan Baxter L. New Business Beth Guarriello Thanked the Board and the community. Can t wait to get started. Ken Napaver Thanked Board, teachers, community. Looking forward to working with the middle school. M. Old Business - Director Karabin dissolved the ad hoc Finance Committee. XIII. Citizen s Inquiries and Comments C. Dettmar Commented on House Bill - 76 XIV. XV. Announcements Future Meetings ~ June 13, pm Business Meeting Audion June 27, pm Business Meeting Audion July 25, pm Business Meeting Audion Motion to Adjourn Meeting Director Dowling, seconded by Director Miller moved to adjourn the meeting. Vote: 7-yes, 0-no, 2-absent (Puerta, Leewright with prior notice) 8:35PM ATTEST: Secretary President

14

15

16

17

18

19

20 SAUCON VALLEY SCHOOL DISTRICT BUSINESS OFFICE BUDGETARY TRANSFER FORM Date: 06/13/17 TRANSFER AMOUNT ACCOUNT # IN OUT ACCOUNT TITLE REASON FOR TRANSFER 1 TO , REPAIRS & MAINT - CAMPUS OP BALANCE ACCOUNT FROM , NEW EQUIPMENT - CAMPUS OP TRANSFER OF FUNDS 2 TO , RENTAL OF EQUIPMENT - SPECIAL ACTIVITIES 9-12 BALANCE ACCOUNT FROM , CONTRACTED TRANSP - SPECIAL ACTIVITIES 9-12 TRANSFER OF FUNDS 3 TO PURCH PROF & TECH SERV - PRINC OFC 9-12 BALANCE ACCOUNT FROM PRINTING & BINDING - PRINC OFC 9-12 TRANSFER OF FUNDS 4 TO , CAPITAL EQUIPMENT - TRANSPORTATION BALANCE ACCOUNT FROM , SUPPLIES - TRANSPORTATION TRANSFER OF FUNDS Total Transfer: $ 51,

21

22

23

24

25

26 SAUCON VALLEY SCHOOL DISTRICT Office of the Superintendent Conference/Travel Breakdown June 13, 2017 Name Date Conference/ Travel Title - Location Patricia Bishop Food Service Coordinator August 7 th 10 th, 2017 School Nutrition Association Annual Conference Pocono Summit, PA Rationale Travel/Conference This is the School Nutrition Association Annual Conference which will offer updates on Nutrition Education, USDA Regulations, Accommodating Disabilities in School Meals and Staff Management. Estimated Cost Breakdown Travel Meals Lodging (3 nights/$ per night) $77.15 $90.00 $ Number Conferences/ Events Attended this Year Total Costs of Conferences/ Events to Date $0 - Total: $817.88

27

28 May 23, 2017 Herb Payung Director, Panther Marching Band Saucon Valley HS 2100 Polk Valley Rd. Hellertown, PA DocuSign Envelope ID: Subject: USBands A Class National Championships Registration Agreement to Pay Dear Herb, This letter confirms that the Saucon Valley HS Panther Marching Band, herein referred to as Saucon Valley HS, has registered to perform at the USBands A Class National Championships on Saturday, November 04, 2017 at J. Birney Crum Stadium in Allentown, PA. Saucon Valley HS also agrees to pay $725.00, the amount identified for a Member band, by Tuesday, August 15, The USBands A Class National Championships is limited to 65 performing slots. As such, this agreement is being offered as a courtesy to Saucon Valley HS to register now and pay at a later time due to limits placed on you by your school district. The following statements apply: 1. Saucon Valley HS has registered for, and will perform at, the USBands A Class National Championships on Saturday, November 04, Saucon 84AA1F30-A E-3DF08F4DCED1 Valley HS will pay a registration fee of $ no later than Tuesday, August 15, If USBands does not receive payment from Saucon Valley HS on or before Tuesday, August 15, 2017, we reserve the right to drop Saucon Valley HS from the USBands A Class National Championships. 3. Saucon Valley HS must still abide by the add/drop dates outlined in the 2017 Fall Participant Guide in order to avoid withdrawal penalties. In the event Saucon Valley HS withdrawals from the USBands A Class National Championships: On or before August 15, 2017, no withdrawal penalty will be imposed. After August 15, 2017 but prior to Saturday, November 04, 2017, for any reason, Saucon Valley HS will owe USBands an amount equal to the registration fee above. The day of the USBands A Class National Championships, Saucon Valley HS will owe USBands two times $725.00, or $1, Often, there are waiting lists for highly coveted USBands Premium events across the country and this agreement is meant to provide fair and equitable access to these events. By signing below, you agree to this arrangement. Saucon Valley HS Steve Petzinger Director, USBands 601 W. Hamilton Street Allentown, PA

29

30

31

32