Saucon Valley School District. Agenda

Transcription

1 Saucon Valley School District Regular Meeting of the Board of Education April 24, pm High School Audion Welcome to the meeting of the Saucon Valley School Board. Our objective is to serve the students, parents, and residents of our community. You are an important part of this meeting and we look forward to your questions and comments. We are all here for the same reason. All opinions are welcomed and equally valuable. Our only request is that we address each other with civility and respect. Our courtesy toward each other is the best way to show our students how much we respect them as well. Notice to Public - This is to notify all in attendance at the Saucon Valley School Board meeting that the district is video and audio taping the meeting and the meeting will be posted for public viewing according to district policy. Agenda 6:00 pm Executive Session for the purpose of Paraprofessional Agreement, Personnel Update, Grievance, and Act 93 evaluations I. Call to the Order Michael Karabin, President, presiding II. III. IV. Pledge of Allegiance Recording of Attendance David Bonenberger, Secretary Motion to Approve Agenda V. Announcement of Executive Session April 24, 2018 Paraprofessional Agreement, Personnel Update, Grievance, and Act 93 Evaluations VI. Approval of Minutes April 10, 2018 VII. VIII. IX. Recognition None Presentation A Bethlehem Area Vo-Tech Budget Mr. Adam Lazarchak B. ALICE Presentation Dave Bonenberger and Ken Napaver Superintendent s Report Dr. Craig Butler, Superintendent

2 April 24, 2018 Business Agenda Page 2 of 7 X. Courtesy of the Floor to Visitors Agenda Items Only Visitors should state their name and address. XI. Presentation of Bills David Bonenberger A. General Expenditures $232, B. Cafeteria Expenditures $11, C. Health Benefits $343, D. Capital Projects $ 30, Recommendations for Approval Presentation of Bills 1. Approve the above presentation of bills. Recommendation: To approve all motions and recommendations as listed above in Presentation of Bills. XII. Treasurer s Report - Mark Sivak/David Bonenberger A. Cash Investment and Bond Activity B. Condensed Board Summary Report C. Capital Project Finance Report D. Budget Transfers $10, E. Middle School Activity Report March 31, 2018 F. High School Activity Report March 31, 2018 Recommendations for Approval Treasurer s Report 1. Approve the above Treasurer s Report. Recommendation: To approve all motions and recommendations as listed above in Treasurer s Report. AGENDA ITEMS A. Education Items/Projects for Discussion A. Discussion of Update from Middle School survey on the change in fifth grade start and end times to coincide with the rest of the Middle School for School Year

3 April 24, 2018 Business Agenda Page 3 of 7 Recommendations for Approval ESY for Two Elementary Students 1. Approve two Saucon Elementary students to attend ESY at the Intermediate Unit 20 for two weeks at a cost of $2,100 per student. Total cost to the district is $4,200. Textbook/License Adoption 2. Approve the final review of the following textbook/license: (in budget) Course Title AP Psychology Textbook Title Psychology for AP, 3 rd Edition Cost Per Textbook $ Cost Per Six-Use LaunchPad E-book License $30 Number of Textbooks 32 Number of Interactive/Online Licenses 32 Total Cost $4, for textbooks + $960 for licenses = $5, Policy 808 Updated/Revision 3. Approve the first reading of the recently amended Policy 808, Food Services, to reflect the language provisions as presented by the Pennsylvania School Boards Association and reviewed by the solicitor. Policy 808 Food Service Pediatric Therapeutic Services 4. Approved the attached Pediatric Therapeutic Services therapy services contract for the school year Summer School at Middle School 5. Approve the 2018 Summer School at the middle school. Program will run June 25 th through July 19 th (Monday-Thursday). Cost is $200 per course. Fifth Grade Start and End Times Effective the School Year 6. Approve the change in fifth grade start and end times to coincide with the rest of the middle school beginning with the School Year. Recommendation: To approve all motions and recommendations as listed above in Education.

4 April 24, 2018 Business Agenda Page 4 of 7 B. Personnel Items/Projects for Discussion None Recommendations for Approval Resignation of High School Principal 1. Approve the resignation of Beth Guarriello, high school principal, effective July 1, Resignation Agreement of Employee # Approve the resignation agreement of Employee #717. Resignation of Elementary Extended School Year Teacher 3. Approve the resignation of Krystina Kubeika as 2018 Elementary Extended School Year teacher. Maternity Leave 4. Approve the following maternity leave: Lauren Souilliard, first grade teacher, effective approximately May 14, Mrs. Souilliard will be using 10 sick days and 12 weeks of FMLA. Mrs. Souilliard plans return to her teaching duties on approximately November 1, Advertise Position for School Year 5. Approve the advertisement of the following position for the school year: Middle School Special Education Substitute Support Staff 6. Approve the following substitute support staff: Thomas Polak III as a substitute Utility Truck Driver and substitute Maintenance worker at an hourly rate of $11.70, no benefits, on a call as needed basis, effective April 17, Deborah Kelehan as a substitute instructional paraprofessional at an hourly rate of $9.99, no benefits, on a call as needed basis, effective April 25, 2018.

5 April 24, 2018 Business Agenda Page 5 of 7 Change in Retirement dates 7. Approve the change in retirement dates for: Diane French, Secretary to Athletic Director, from June 8, 2018 to June 12, 2018 Len French, HS Paraprofessional, from June 7, 2018 to June 8, 2018 Addition to the Teacher Substitute List 8. Approve the following substitute teacher: Marcus Hayden Emergency Certified Recommendation: To approve all motions and recommendations as listed above in Personnel. C. Facilities Items/Projects for Discussion and Possible Resolution None Recommendations for Approval Obsolete Materials 1. Approve the attached list of obsolete materials. Recommendation: To approve all motions and recommendations as listed above in Facilities. D. Finance Budget Timeline for the School Year May 31, District Deadline to adopt the proposed final budget and upload the signed Certification of Use of PDE-2028 into the Consolidated Financial Reporting System application. June 10, 2018 (20 days prior to final budget adoption deadline) District Deadline to make the Proposed Final Budget available for public inspection on PDE June 20, 2018 (10 days prior to final budget adoption deadline) District Deadline to offer public notice of its intent to adopt the final budget. June 30, 2018 (annual deadline) District Deadline to adopt the final budget. Items/Projects for Discussion A. Discussion of the Budget

6 April 24, 2018 Business Agenda Page 6 of 7 Recommendations for Approval Proposed Budget 1. Approve the proposed budget in the amount of $46,166,844 which will be funded by a 0 mill increase. Recommendation: To approve all motions and recommendations as listed above in Finance. E. Community Outreach Items/Projects for Discussion None Saucon Valley Partnership Meeting Linda Leewright and Mark Sivak The next meeting of the Saucon Valley Partnership is scheduled for May 9, 2018 at 7 pm at Hellertown Borough. Recommendations for Approval SV Partnership Alternate Members 1. Approve any current board members as alternates on the Saucon Valley Partnership Board if current representative is unable to attend a meeting. Recommendation: To approve all motions and recommendations as listed above in Community Outreach. F. Academic and Personnel Committee Tracy Magnotta G. Bethlehem Area Vo-Tech School Cedric Dettmar and Bryan Eichfeld (Meetings are the first Tuesday of every Month) H. Colonial Intermediate Unit Sandra Miller (Meetings are the fourth Wednesday of every Month) I. PSBA Mark Sivak and Sandra Miller J. Hellertown/Lower Saucon Chamber of Commerce Tracy Magnotta K. Saucon Valley Foundation for Educational Innovation Tracy Magnotta L. Northampton Community College Susan Baxter (Meetings are the first Thursday of every Month)

7 April 24, 2018 Business Agenda Page 7 of 7 M. New Business N. Old Business XIII. XIV. Citizen s Inquiries and Comments Visitors should state their name and address. Announcements Future Meetings ~ May 8, pm Business Meeting Audion May 22, pm Business Meeting Audion XV. Motion to Adjourn Meeting The Saucon Valley School District does not discriminate on the basis of race, color, national origin, age, sex, or handicap.

8 April 10, 2018 Page 3967 A Business Meeting of the Board of Directors of the Saucon Valley School District was held on Tuesday, April 10, 2018 in the High School Audion. Present were Directors Susan Baxter, Cedric Dettmar, Bryan Eichfeld, Michael Karabin, Linda Leewright, Tracy Magnotta, Sandra Miller, Shamim Pakzad and Mark Sivak. Also present was Craig B. Butler, Superintendent, David Bonenberger, Business Manager, and Mark Fitzgerald, District Solicitor. I. Call to the Order at 7:20PM Michael Karabin, President, presiding II. III. IV. Pledge of Allegiance Recording of Attendance David Bonenberger, Secretary 7-present, 2-absent with prior notice (Eichfeld, Leewright) Motion to Approve Agenda - Director Sivak, seconded by Director Miller moved to approve the Agenda. Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) V. Announcement of Executive Session April 10, Personnel and pending Federal Lawsuit. VI. VII. VIII. IX. Approval of Minutes Director Sivak, seconded by Director Miller moved to approve the minutes of March 27, Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) Recognition None Presentation - None Superintendent s Report Dr. Craig Butler, Superintendent X. Courtesy of the Floor Agenda Items Only - None XI. Presentation of Bills David Bonenberger A. General Expenditures $300, B. Cafeteria Expenditures $13, C. Health Benefits None D. Capital Projects $2, Approve the above presentation of bills. Director Sivak, seconded by Director Miller moved to approve the Presentation of the Bills. Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) XII. Treasurer s Report - Mark Sivak/David Bonenberger A. Cash Investment and Bond Activity - None B. Condensed Board Summary Report - None C. Capital Project Finance Report - None

9 Page 3968 April 10, 2018 D. Budget Transfers $7, E. Middle School Activity Report None F. High School Activity Report None 1. Approve the above Treasurer s Report. Director Sivak, seconded by Director Miller moved to approve the Treasurer s Report. Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) A. Education 1. Approve the second and final review of the following textbook: (in budget) Course Title AP Psychology Textbook Title Myers Psychology for AP, 3 rd Edition Cost Per Book See attached document Hard Copy vs. Digital Copy Number of Books 65 Total Cost See attached document Hard Copy vs. Digital Copy Director Miller, seconded by Director Sivak moved to approve Education Item #1using Option #2. Director Pakzad, seconded by Director Baxter moved to amend the previous motion to use Option #4. Vote on Amendment: 4-yes, 3-no Motion failed due to lack of a majority vote. Vote on original motion: 3-yes, 4-no Motion failed due to lack of a majority vote. 2. Approve the Special Education Comprehensive Plan. Director Miller, seconded by Director Sivak moved to approve Education Item #2. Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) B. Personnel 1. Approve the following medical leave: Andrew Romano, elementary special education, to begin Family Medical Leave, along with sick days, on April 9, 2018 and continue through June 29, Mr. Romano will return to his teaching duties at the beginning of the school year. 2. Approve the following producer/directors for the 2018 Saucon Valley Fine Art s high school musical of The Music Man: Chad Miller Director/Vocal Director - $5,000 Kimberly Tassinaro Assistant Director - $2,000 Patrick Mertz Technical Director - $2,000 Joey Schubert Choreographer - $1,300

10 April 10, 2018 Page 3969 Herb Payung Pit Director - $1,300 Takeshi Horochi Pit Orchestra - $475 Ellen Hospador Pit Orchestra - $475 Michael Hagarman Pit Orchestra - $475 Daniel Magan Pit Orchestra - $475 Director Baxter would like to information on the musical prior to the musical not after it. She would also like to see if we can find students to do the pit orchestra no adults. 3. Approve the advertisement of the following positions for the school year Middle School Instrumental Music Teacher Middle School Science Teacher 4. Approve the following substitute teacher: Rachelle Baker Emergency Certification Jason Brader Emergency Certification 5. Approve the attached conference/travel requests. Director Sivak, seconded by Director Miller moved to approve Personnel Items #1 5. Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) C. Facilities 1. Approve the award of bid for paper/janitorial products for in the amount of $40, through Northampton-Monroe-Pike County Joint Purchasing. Attachment 2. Approve the attached list of obsolete items. Director Miller, seconded by Director Sivak moved to approve Facilities Items #1 & 2. Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) D. Finance Budget Timeline for the School Year May 31, District Deadline to adopt the proposed final budget and upload the signed Certification of Use of PDE-2028 into the Consolidated Financial Reporting System application. June 10, 2018 (20 days prior to final budget adoption deadline) District Deadline to make the Proposed Final Budget available for public inspection on PDE June 20, 2018 (10 days prior to final budget adoption deadline) District Deadline to offer public notice of its intent to adopt the final budget. June 30, 2018 (annual deadline) District Deadline to adopt the final budget. A. Discussion of the Budget

11 Page 3970 April 10, 2018 E. Community Outreach The next meeting of the Saucon Valley Partnership is scheduled for May 9, 2018 at 7 pm at Hellertown Borough. F. Bethlehem Area Vo-Tech School Cedric Dettmar and Bryan Eichfeld G. Colonial Intermediate Unit Sandra Miller Director Pakzad, seconded by Director Sivak nominated Sandra Miller to be the Saucon Valley School District Representative to the Colonial Intermediate Unit 20 Board for a 3 year term, July 1, 2018 to June 30, Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) H. PSBA Mark Sivak and Sandra Miller I. Hellertown/Lower Saucon Chamber of Commerce Tracy Magnotta J. Saucon Valley Foundation for Educational Innovation Tracy Magnotta K. Northampton Community College Susan Baxter L. New Business Director Magnotta reported that the Academic and Personnel Committee met for the first time on Friday, April 6, 2018 in the District Office Conference Room. They had some presentations on the district s math programs. Committee meetings will be Wednesday s at 7PM in the District Office Conference Room. M. Old Business XIII. XIV. Citizen s Inquiries and Comments None Announcements Future Meetings ~ April 24, pm Business Meeting Audion May 8, pm Business Meeting Audion XV. Motion to Adjourn Meeting Director Dettmar, seconded by Director Miller moved to adjourn the meeting. Vote: 7-yes, 0-no, 2-absent with prior notice (Eichfeld, Leewright) 8:10PM ATTEST: Secretary President

12 4/20/2018 What is Alice Training A.L.I.C.E. program is designed to give a person, or group of people, who may find themselves in a violent, life threatening situation, some mental and physical tools that could play a vital role in their survival. Program is designed so that anybody can employ the strategies. ALICE training is designed to supplement current Lockdown or Secure-in-Place procedures. Saucon Valley School District Why ALICE Training? ALICE is a set of proactive, options-based strategies that incorporates recommendations from: Department of Homeland Security (DHS) Federal Bureau of Investigation (FBI) Federal Emergency Management Agency (FEMA) US Department t of Education Multiple Law enforcement agencies including PA State Police Developed by a police office and elementary school principal (husband and wife) to improve school safety Currently used by over: 4,600 schools 3, Police Departments t 4,000 Businesses Why ALICE Training? Why ALICE training? 1

13 4/20/2018 ALICE teaches individuals to be active participants in their own safety, while leading others to safety when possible Although no program can guarantee success in this type of situation, these new protocols will increase the odds of survival in this type of emergency A- Alert L- Lockdown I- Inform C- Counter E- Evacuate Why ALICE training? What does ALICE stand for? A-Alert Notify authorities and those in harm s way of danger Provide initial information Factual and direct (no longer codes) L- Lockdown Shelter in Place Secure door Barricade Don t huddle- spread out What does ALICE stand for? What does ALICE stand for? 2

14 4/20/2018 I- Inform Give real time updates continue to communicate the intruder s movements in real time Call 911 with new information Provide updated information in plain language (no longer codes) Shared by anyone that can C- Counter Where age appropriate Purpose is to interrupt the intruder Provides distraction/ confusion Strategy of last resort What does ALICE stand for? What does ALICE stand for? ALICE training June 12 th and 13 th 2018 David Bonenberger, Wally Zimpfer, Kenneth Napaver and Thomas Halcisak cost $500/person covered under Title II. E- Evacuate Get away from the threat Use information provided to escape if safe Know all escape routes Rally points away a from the building What does ALICE stand for? Summer On-line and scenario training for administration and some building personnel Safety Committee members per building Teachers, Counselors, Nurses, secretaries, Custodians Estimated yearly cost on-line training $4, August/September- On line training for all teachers October/ November faculty meeting trainings- scenario training for all teachers November/ December- On-line training for all remaining staff Timeline 3

15 4/20/2018 November Saucon Valley High School Evening parent presentation December/ January Introduce to students- assembly (age appropriate) Talk through first drill in classroom February- conduct drill This then becomes part of our annual drill schedule Timeline Questions? 4

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31 SAUCON VALLEY SCHOOL DISTRICT BUSINESS OFFICE BUDGETARY TRANSFER FORM Date: 04/24/18 TRANSFER AMOUNT ACCOUNT # IN OUT ACCOUNT TITLE REASON FOR TRANSFER 1 TO SOFTWARE & LICENSING - EMOTIONAL SUPPORT K-4 BALANCE ACCOUNT FROM SUPPLIES - REG PROGRAMS K-4 TRANSFER OF FUNDS 2 TO MEALS & REFRESHMENTS - FINE ARTS 9-12 BALANCE ACCOUNT TO SUPPLIES - FINE ARTS 9-12 FROM MISCELLANEOUS - SUPERINTENDENT'S OFC TRANSFER OF FUNDS 3 TO BOOKS & PERIODICALS - REG PROGRAMS K-4 BALANCE ACCOUNT FROM POSTAGE - REG PROGRAMS K-4 TRANSFER OF FUNDS 4 TO SOFTWARE & LICENSING - GUIDANCE K-4 BALANCE ACCOUNT FROM SUPPLIES - REG PROGRAMS K-4 TRANSFER OF FUNDS 5 TO BOOKS & PERIODICALS - ESL 9-12 BALANCE ACCOUNT FROM SOFTWARE & LICENSING - ESL 9-12 TRANSFER OF FUNDS 6 TO SUPPLIES - TECH REG PROGRAMS K-4 BALANCE ACCOUNT FROM NEW EQUIPMENT - TECH REG PROGRAMS K-4 TRANSFER OF FUNDS 7 TO SUPPLIES - TECH REG PROGRAMS 5-8 BALANCE ACCOUNT FROM NEW EQUIPMENT - TECH REG PROGRAMS 5-8 TRANSFER OF FUNDS 1

32 SAUCON VALLEY SCHOOL DISTRICT BUSINESS OFFICE BUDGETARY TRANSFER FORM Date: 04/24/18 TRANSFER AMOUNT ACCOUNT # IN OUT ACCOUNT TITLE REASON FOR TRANSFER 8 TO SUPPLIES - TECH REG PROGRAMS 9-12 BALANCE ACCOUNT FROM NEW EQUIPMENT - TECH REG PROGRAMS 9-12 TRANSFER OF FUNDS 9 TO REPAIRS & MAINTENANCE - TECHNOLOGY BALANCE ACCOUNT FROM SOFTWARE & LICENSES - TECHNOLOGY TRANSFER OF FUNDS 10 TO EMPL TRAINING & DEV - TECHNOLOGY BALANCE ACCOUNT FROM SOFTWARE & LICENSES - TECHNOLOGY TRANSFER OF FUNDS Total Transfer: $ 10,

33 Middle School Student Activities Report For the Month of March 2018 Balance - March 1, 2018 $ 35, Receipts 5, Disbursements (5,818.49) Balance - March 31, 2018 $ 35, Band $ 13, Cheerleading Chorus 2, Community Service Honor Society 1, i-team Odyssey of the Mind 2.49 Reading Olympics Ski Club 1, Student Council 4, Robotics Volleyball Knitting Art 0.08 Woodworking 0.00 Yearbook 3, th Grade 1, th Grade 1, th Grade th Grade $ 35, Respectfully Submitted by Kenneth Napaver, Principal

34 SAUCON VALLEY SENIOR HIGH SCHOOL FINANCIAL REPORTS March 31, 2018 ACTIVITIES FUND BALANCE $ 52, INCOME $ 8, EXPENSES $ 6, BALANCE $ 54, ACCOUNT BALANCES AEVIDUM BAND CALCULUS CLUB CHORUS CLASS OF CLASS OF , CLASS OF , CLASS OF , DANCE TEAM 2, DRAMA CLUB 6, ENVIRONMENTAL CLUB FBLA 2, FOREIGN LANGUAGE 1, GSA LEO CLUB MINI-THON 7, MODEL UN NATIONAL HISTORY DAY 3.20 NATIONAL HONOR SOCIETY 1, NEWSPAPER PAINTBALL PHOTOGRAPHY CLUB READING TEAM RUGBY TEAM SGA - STUDENT STORE 2, SKI CLUB 1, SMASH-VIDEO CLUB STEM UNICEF YEARBOOK 11, STUDENT ACTIVITIES FUND BALANCES $ 54, Beth Guarriello Principal

35 Saucon Valley School District Policy Title 808 Food Service Section - Operations Adopted May 22, 2007 Revised May 23, 2017 Content Purpose The Board recognizes that students require adequate, nourishing food and beverages in order to grow, learn and maintain good health. The Board directs that students shall be provided with adequate space and time to eat meals during the school day. Authority The food service program shall be operated in compliance with all applicable state and federal laws and regulations, as well as federal guidelines established by the Child Nutrition Division of the United States Department of Agriculture (USDA). [1][2][3][4][5][6][7][8][9][10] The district shall ensure that, in the operation of the food service program, no student, staff member, or other individual shall be discriminated against on the basis of race, color, national origin, age, sex, or disability. [11][12] Food sold by the school may be purchased by students and district employees but only for consumption on school premises. The price charged to students shall be established annually by the district in compliance with state and federal laws. [4][13] Nonprogram food shall be priced to generate sufficient revenues to cover the cost of such items. A nonprogram food shall be defined as a food or beverage, other than a reimbursable meal or snack that is sold at the school and is purchased using funds from the child nutrition account. Nonprogram foods include but are not limited to adult meals and a-la-carte items. All revenue from the sale of nonprogram food shall accrue to the child nutrition program account. [13][14] Delegation of Responsibility Operation and supervision of the food service program shall be the responsibility of the Page 1 of 6

36 Food Services Director. The individual responsible for the operation and supervision of the food service program shall present to the Board each month for its approval a statement of receipts and expenditures for cafeteria funds. [4] Cafeterias shall be operated on a nonprofit basis. A periodic review of the cafeteria accounts shall be made by the auditor. [3][4] The individual responsible for the operation and supervision of the food service program shall ensure that school meals meet the standards required by the School Breakfast Program, the National School Lunch Program and the Special Milk Program. [2][3][4][6][7][8][9][10] The Superintendent or designee shall comply with state and federal requirements for conducting cafeteria health and safety inspections and ensuring employee participation in appropriate inspection services and training programs. [15][16][17][18] The Superintendent or designee shall develop and disseminate administrative regulations to implement this policy. FNS Instruction The Superintendent or designee shall annually notify students, parents/guardians, and employees concerning the contents of this policy and applicable administrative regulations. Notification shall include information related to nondiscrimination. [11] Guidelines To reinforce the district's commitment to nutrition and student wellness, foods served in school cafeterias shall: [19] 1. Be carefully selected to contribute to students' nutritional well-being and health. 2. Meet the nutrition standards specified in law and regulations and approved by the Board. 3. Be prepared by methods that will retain nutritive quality, appeal to students, and foster lifelong healthy eating habits. 4. Be served in age-appropriate quantities, at reasonable prices. The district shall use USDA Foods for school menus available under the Child Nutrition USDA Foods Programs. All funds derived from the operation, maintenance or sponsorship of the food service program shall be deposited in the separate cafeteria fund, in the same manner as other district funds. Such funds shall be expended in the manner approved and directed by the Board, but no amount shall be transferred from the cafeteria fund to any other Page 2 of 6

37 account or fund; however, district advances to the food service program may be returned to the district's general fund from any surplus resulting from its operation. [4] Surplus accounts shall be used only for the improvement and maintenance of the cafeteria. [4] Free/Reduced-Price School Meals And Free Milk The district shall provide free and reduced-price school meals and/or free milk to students in accordance with the terms and conditions of the National School Lunch Program, the School Breakfast Program, and the Special Milk Program. [20][21] The district shall conduct direct certification three (3) times per year using the Pennsylvania Student Eligibility System (PA-SES) to identify students who are eligible for free school meal benefits without the need for submission of a household application. Direct certification shall be conducted: [20][21] At or around the beginning of the school year. Three (3) months after the initial effort. Six (6) months after the initial effort. The district may also conduct direct certification on a weekly or monthly basis. Accommodating Students With Special Dietary Needs The district shall make appropriate food service and/or meal accommodations to students with special dietary needs in accordance with applicable law, regulations and Board policy. [22][23][24][25] School Meal Charges Services and Accounts To ensure the effective operation of the district s food service program, and delivery of school food program meals to students, the district shall: the district establishes the following guidelines for payment of student school meals: The district shall assign individual school meal accounts to each student for the purchase of meals served in school cafeterias, which ensure that the identity of each student is protected. The district shall notify students and/or parents/guardians when the student s school meal account reaches a low balance. The district shall notify students and/or parents/guardians when the student s school meal account reaches a negative balance. The notice shall include a description of the consequences for failure to make payment. The notice shall Page 3 of 6

38 include information on payment options. The district shall provide students and/or parents/guardians with information on payment options and free and reduced-price school meals and /or free milk. The district may permit students to charge a meal, impose a limit on charged meals, and/or offer a reimbursable or alternate meal when the student forgets or loses his/her money or when his/her account has insufficient funds. Appropriate modifications to an alternate meal shall be made when required by the student s documented special dietary need. Provide a school food program meal to each student who does not have the money to pay for the school food program meal or who has a negative balance in his/her school meal account, unless the student s parent guardian has specifically provided written notice to the district to withhold a school food program meal. [3] When a student owes money for five (5) or more school food program meals, the district shall make at least two (2) attempts to contact the student s parent/guardian and shall provide the application for free/reduced-price school meal benefits to the parent/guardian to apply for benefits under federal school meal programs. The district may offer assistance to parent/guardian with applying for free/reduced-priced school meal benefits. [3][20][21] Communications regarding money owed by a student for school meals shall be made to the student s parent/guardian, not the student, unless the student is an emancipated minor. [3] The district shall be permitted to contact the student s parent/guardian by means of a letter addressed to the parent/guardian that is delivered by the student. [3] District schools shall be prohibited from: [3] Publicly identifying or stigmatizing a student who cannot pay for a school food program meal or who has a negative school meal account balance. Requiring a student who cannot pay for a school food program meal to perform chores or other work to pay for the meal, unless chores or other work are required of all students regardless of their ability or inability to pay for a school food program meal. Requiring a student to discard a school food program meal after it was served to the student due to the student s inability to pay for the meal or due to a negative school meal account. Page 4 of 6

39 This policy and any applicable procedures or administrative regulations regarding school meal charges and school meal accounts shall be communicated annually to school administrators, school food service personnel, other appropriate school staff, and contracted food service personnel. The district shall provide parents/guardians with a written copy of this policy and any applicable procedures or administrative regulations at the start of each school year, when a student enrolls in school after the start of the school year, and when a parent/guardian is notified of a negative school meal account balance. The district shall annually inform parents/guardians, students and staff about the contents of this policy and any applicable procedures via the district website, student handbooks, newsletters, posted notices and/or other efficient communication methods. Collection of Unpaid Meal Charges Reasonable efforts shall be made by the district to collect unpaid meal charges from parents/guardians. Efforts taken in the collection shall not have a negative impact on the student involved, but shall focus primarily on the parents/guardians responsible for providing funds for meal purchases. Procurement Procurement of goods or services for the food service program shall meet the requirements of applicable law, regulations and Board policy and procedures.[26][27][28] Professional Standards For Food Service Personnel The district shall comply with the professional standards for school food service personnel who manage and operate the National School Lunch and School Breakfast Programs. For purposes of this policy, professional standards include hiring standards for new food service program directors and annual continuing education/training for all individuals involved in the operation and administration of school meal programs. Such professional standards shall apply to both district-operated food service programs and contracted food service programs. [6][7][18][29] School Food Safety Inspections The district shall obtain two (2) safety inspections per year in accordance with local, state, and federal laws and regulations. [16][17][30] The district shall post the most recent inspection report and release a copy of the report to members of the public, upon request. Page 5 of 6

40 School Food Safety Program The district shall comply with federal requirements in developing a food safety program that enables district schools to take systematic action to prevent or minimize the risk of food borne illness among students. [8][10][16] The district shall maintain proper sanitation and health standards in food storage, preparation and service, in accordance with applicable state and local laws and regulations and federal food safety requirements. [17][30][31] Legal References: 1. 2CFR Part P.S P.S P.S P.S U.S.C et seq U.S.C CFR Part CFR Part CFR Part FNS Instruction (USDA) 12. 7CFR Part U.S.C CFR Pa. C.S.A U.S.C. 1758(h) CFR CFR Pol U.S.C CFR Part CFR 15b Pol Pol Pol Pol Pol Pol CFR CFR CFR P.L CFR Part 15 Pol. 103 Page 6 of 6

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