SOUTHWEST LOCAL SCHOOL DISTRICT
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1 SOUTHWEST LOCAL SCHOOL DISTRICT All Board Members having been duly notified and Section of the Ohio Revised Code having been complied with, the Board of Education of the Southwest Local School District met in regular session on Thursday, October 20, 2016 at 7:00 P.M. at Miamitown Elementary School, State & Mill Streets, Miamitown, OH Administrators in Attendance: Board Members in Attendance: Mr. John C. Hamstra Mrs. Corinne Hayes Mr. Brian S. Rabe Mr. Michael King Mrs. Linda A. Peak Mr. Jeffrey P. Biddle Mr. Walt Schunk Ms. Tricia Evanson OPENING A. Pledge of Allegiance B. Roll Call C. District Mission: Academic and Social Growth for All Students, Every Day. APPROVAL OF AGENDA Motion by Mr. Schunk that the agenda for the October 20, 2016 Regular and Special Board meetings be approved, and correction on Insurance Premium (Treasurer s Report). APPROVAL OF MINUTES Motion by Ms. Evanson that the minutes of the September 13, 2016 Regular and Special Board meetings be approved. RECOGNITION OF STUDENTS Kylie Shuja, MaKaylie Linville, Diego Gomez COMMUNICATIONS GENERAL PUBLIC Agenda Items Only CURRICULUM 1. Technology Update (Informational)
2 Page 2 SUPERINTENDENT S REPORT 1. Personnel Motion by Mr. Schunk that the following personnel items be approved: a Contracts Cheryl Minor Part Time Aide eff. 9/12/16 One Year b Contract Changes Amanda Myers Full Time Aide to Part Time Aide c Resignations Katelyn Fox Show Choir Choreographer Pamela Fuerst Cook eff. 9/16/16 d Sub Contracts Laura Hall Bus Driver (pending certification) e Retirements Holly Hobbie Elementary Teacher - eff. 6/1/17 Susan Luebbe Intervention Specialist eff. 6/1/17 f Supplementals Jamielyn Johnson HS Dramatics Advisor 2. OAPSE Memorandum of Understanding Motion by Mr. King that the Board approve the Memorandum of Understanding with OAPSE Local 178 to increase the Activity Bus time from 1.5 hours to 2.0 hours. Discussion: John Drees 3. Motion by Mr. Schunk that the Board approve two wrestling overnight trips. One to the Park Duals Wrestling Tournament in Wheeling, West Virginia on December 29 th and 30 th, 2016; and one to Delaware Hayes High School on February 3, Seconded by Ms. Evanson 4. Motion by Mrs. Peak that the Board approve two overnight trips for the Health Occupation Student Association (HOSA). The first trip is to the Spring State HOSA Leadership Conference, April 19-20, 2017, at the University of Toledo; and the second trip is to the International HOSA Leadership Conference, June 21-24, 2017, in Orlando Florida. Discussion: Bus/Flights 5. Motion by Mr. Schunk that the Board approve the annual spring Varsity Baseball trip to Nashville, Tennessee to participate in the Old Timers Classic Baseball Tournament on March 24-27, 2017.
3 Page 3 SUPERINTENDENT S REPORT (cont.) 6. Facilities Assessment (Informational) Jerry Dirr SHP; Adam - Modulars 7. Nutritional Standards Compliance Report (Informational) TREASURER S REPORT 1. Financial Results Motion by Mr. Schunk that the Board approve the Treasurer's Monthly Financial Report and Schedule of Investments as follows: MONTHLY FINANCIAL REPORT GENERAL FUND Beginning Balance 9/1/2016 $11,764, Plus: Receipts for September ,808, Total Cash Available 13,572, Less: Disbursements for September ,662, Ending Balance 9/30/2016 $10,910, $10,910, ALL OTHER FUNDS Beginning Balance 9/1/2016 $ 4,072, Plus: Receipts for September , Total Cash Available 4,374, Less: Disbursements for September , Ending Balance 9/30/2016 $ 3,981, $ 3,981, Total Fund Balances 9/30/2016 $14,891, (General & All Other Funds) SCHEDULE OF INVESTMENTS INTEREST PURCHASE MATURITY TYPE OF INVESTMENT AMOUNT RATE DATE DATE FUND Certificate of Deposit $250, % 04/13/16 10/12/16 General Certificate of Deposit $250, % 04/15/16 10/17/16 General Certificate of Deposit $250, % 01/08/15 01/13/17 General Certificate of Deposit $250, % 01/08/15 01/17/17 General Certificate of Deposit $250, % 01/08/15 01/23/17 General Certificate of Deposit $250, % 08/19/15 02/21/17 General Certificate of Deposit $250, % 08/19/15 02/21/17 General Certificate of Deposit $250, % 04/20/16 04/20/17 General Certificate of Deposit $250, % 04/20/16 04/20/17 General Certificate of Deposit $250, % 11/16/15 05/25/17 General Certificate of Deposit $250, % 11/17/15 05/30/17 General Certificate of Deposit $250, % 08/19/15 08/21/17 General Certificate of Deposit $250, % 08/19/15 08/21/17 General Certificate of Deposit $250, % 08/29/16 08/29/17 General Certificate of Deposit $250, % 09/09/16 09/08/17 General Certificate of Deposit $250, % 09/19/16 09/19/17 General Certificate of Deposit $250, % 10/02/15 10/10/17 General Certificate of Deposit $250, % 07/20/16 10/20/17 General Certificate of Deposit $250, % 09/08/16 11/08/17 General Certificate of Deposit $200, % 08/31/16 11/30/17 General Certificate of Deposit $250, % 12/12/14 12/18/17 General Certificate of Deposit $250, % 12/12/14 12/18/17 General Certificate of Deposit $250, % 04/20/16 12/20/17 General Certificate of Deposit $250, % 04/07/16 01/19/18 General Certificate of Deposit $250, % 08/20/15 02/20/18 General Certificate of Deposit $250, % 08/21/15 02/21/18 General Certificate of Deposit $50, % 08/31/16 02/28/18 General Certificate of Deposit $250, % 09/06/16 03/06/18 General Certificate of Deposit $250, % 09/16/16 03/19/18 General Certificate of Deposit $250, % 04/11/16 04/11/18 General Certificate of Deposit $250, % 04/13/16 04/13/18 General
4 Page 4 TREASURER S REPORT (cont.) Certificate of Deposit $250, % 05/27/16 05/25/18 General Certificate of Deposit $250, % 05/27/16 05/29/18 General Certificate of Deposit $250, % 09/09/16 09/10/18 General Certificate of Deposit $250, % 09/12/16 09/12/18 General Certificate of Deposit $250, % 09/16/16 09/16/18 General Certificate of Deposit $250, % 09/19/16 09/19/18 General Certificate of Deposit $250, % 09/23/16 09/24/18 General Certificate of Deposit $250, % 09/09/16 10/09/18 General Liquid Inv. Acct. $18, % - - General Fifth Third Money Market $17, % General KeyBanc Capital Market $3,906, % - - General September 2016 FISCAL YTD Interest received - General Fund $ 3, $28, Discussion: Real estate settlement for September still waiting. 2. Five Year Forecast FY 2017 Base Year Motion by Ms. Evanson that the Board approve the Five Year Forecast for the period FY 2017 FY 2021 as required by the Ohio Department of Education. Seconded by Mrs. Peak 3. Activity Program Statements of Purpose and Budget Motion by Mrs. Peak that the following activity program statements of purpose and budget be approved for the school year: Crosby Elementary Principal's 901C Unicycle Club 904C Harrison Elementary Principal's 901H Library 902H Music 903H Say No Club 905H Miamitown Elementary Principal's 901M Say No Club 905M Whitewater Valley Elementary Principal's 901W Library 902W Special Projects 904W District Wide Active Parenting 9002 Junior School: Principal s 901J Honor Society 920S Library 902J Student Council 921S Picture Fund 907J Drama Club 922S Travel Club 908J Art Club 924S Honor Society 920J French Club 925S Student Council 921J Spanish Club 926S Drama/Fine Arts 922J Vista 931S Newspaper Club 923J Freshman Class 932S Art Club 924J Sophomore Class 933S RPGamer (Role Playing Games) 929J Junior Class 934S Yearbook 931J Senior Class 935S Language Arts Club 936J Key Club 937S Science Club 937J Ecology Club 938S Athletics 950J Special Student Services 939S Pep Club 951J Media Club 940S
5 Page 5 TREASURER S REPORT (cont.) Cheerleaders 952J DECCA 942S Band 954J Biomedical Science Club 944S Vocal Music 955J First Robotics 945S Staff Friendship 9021 Gay Straight Alliance 946S Special Student Services 939J Athletics 950S High School Cheerleaders 952S Band 954S Principal s 901S Vocal Music 955S Library 902S Dance Team 958S Staff Friendship Amendment to the Food Service Director Contract with Three Rivers Local School District Motion by Mr. Schunk that the Board approve the Amendment to the Food Service Director Contract with Three Rivers Local School District. Seconded by Ms. Evanson 5. Insurance Premiums Motion by Mr. King that the Southwest Local School District enter into agreement with Berry Insurance Group for cyber liability insurance coverage at an annual rate of $7,346. Seconded by Mrs. Peak GENERAL PUBLIC J. Leurck Trailer at Junior School Ms. Doerflein Focus groups/town Halls Board Report ADJOURNMENT Motion by Mrs. Peak that the meeting be adjourned. Seconded by Ms. Evanson The meeting was adjourned at 8:30 p.m. Board President Treasurer
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