Deputy Mayor Stocks called the meeting to order at 6:07 P.M.

Transcription

1 ITEM #01 1 MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING JUNE 22, 2011, 6:00 P.M., 505 SOUTH VULCAN AVENUE TELECONFERENCE WITH MAYOR JAMES BOND FROM WINE COUNTRY RESORT, 2500 AIRPORT ROAD, PASO ROBLES, CA CALL TO ORDER/ROLL CALL Deputy Mayor Stocks called the meeting to order at 6:07 P.M. Present: Absent: Mayor James Bond (via teleconference), Council Members Teresa Arballo Barth, Kristin Gaspar, Maggie Houlihan (until 9:15 P.M.) and Jerome Stocks. None. Also Present: City Manager Cotton, City Attorney Sabine, Recreation Superintendent Fazzio, Recreation Supervisor Thill, Interim Parks and Recreation Director O Grady, Associate Engineer Kellar, Park and Beach Superintendent Frenken, Planning and Building Director Murphy, Engineer Maher, Director of Engineering Services Cota-Robles, City Clerk Cervone, and Deputy City Clerk Bingham. There being a quorum present, the meeting was in order. SPECIAL PRESENTATIONS/PROCLAMATIONS Proclamation for Larry Marquardt proclaiming him Cardiff-by-the-Sea Mayor for the day on July 2, 2011 Presented by Deputy Mayor Stocks. Presentation by Recreation Superintendent Fazzio regarding July is Parks and Recreation Month Recreation Superintendent Fazzio gave a brief presentation and congratulated various volunteers for the city. ORAL COMMUNICATIONS Sanford Shapiro requested Council consider not appealing the pavement management lawsuit decision. Tony Kranz spoke of his concerns with the Encinitas Community Park budget. 06/22/11 Reg. Mtg. Page 1 Mtg. #2011-, Bk #25, Page

2 ITEM # /22/11 Regular Meeting Lori Brenckman discussed her company Earth s Compassion Team, a project developed to support more compassionate leadership worldwide. Kathleen Lindemann requested that when the City was purchasing products for a City event, that they consider purchasing from businesses located in the City. Brenda Dizon invited all to attend Cardiff s 100 th Anniversary party on Saturday, July 2, 2011 at Glen Park. Donna Westbrook discussed her concerns regarding the Shea Homes housing project. CHANGES TO THE AGENDA Council Member Houlihan requested the following be deleted from the Regular meeting minutes: Houlihan moved, Gaspar seconded to appoint Council Members Barth and Gaspar as the ad-hoc committee to assist with community related orientation for the new City Manager.. CLOSING AND ADOPTION OF THE CONSENT CALENDAR Houlihan moved, Barth seconded to close and adopt the amended Consent Calendar with the change to the meeting minutes. Motion carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. 1. Approval of Minutes of the Regular Meeting. Contact Person: City Clerk Cervone. STAFF RECOMMENDATION: Approve Minutes. 2. Approval of Warrants List. Contact Person: Finance Director Smith. STAFF RECOMMENDATION: Approve Warrants. 3. Acceptance of Glen Park Play Equipment Replacement Project #PR to Robertson Industries, Inc. and authorize filing of a Notice of Completion. Contact Person: Park and Beach Superintendent Frenken. STAFF RECOMMENDATION: Accept the completion of demolition, authorize the filing of a Notice of Completion, and authorize the release of retention. 4. Award of a contract to Hale Engineering in the amount of $138,271 and authorization for a 10% contingency to prepare design plans, specifications, and estimate for sewer 06/22/11 Reg. Mtg. Page 2 Mtg. #2011-, Bk #25, Page

3 ITEM # /22/11 Regular Meeting improvements on Second Street, C Street, and Third Street (CEE08B). Contact Person: Director of Engineering Services Cota-Robles. STAFF RECOMMENDATION: Award a contract to Hale Engineering Corporation in the amount of $138,271 plus a 10% contingency for a not-toexceed amount of $152,098 for design of the Second Street, C Street, and Third Street sewer improvement project. REGULAR AGENDA 5. Council to make appointments to the Youth Commission effective July 2011 for a oneyear term and make one appointment to the Environmental Commission to fill a vacancy with a term ending March Contact Person: City Clerk Cervone. STAFF RECOMMENDATION: Make appointments to the Youth Commission and one appointment to the Environmental Commission to fill a vacancy. Sanford Shapiro and Julie Graboi addressed Council before the votes were taken. City Clerk Cervone stated that Garth Murphy requested that his application for Environmental Commission be removed from consideration and requested Council consider choosing 5 Youth Commissioners from the 11 th 12 th grade applicants due to lack of applications from 9 th & 10 th graders. COUNCIL CONSENSUS: There was Council Consensus to choose 5 youth commissioners from the 11 th 12 th grade applicants. The following votes were cast for appointments to the Youth Commission. YOUTH COMMISSION: Barth voted for Delilah Forrest, Alec Maskiewicz, Wesley Olstad, Matthew Conger, Gabrielle Eyl, Lauren Barth, Nick Ferreirae, Kelly Lawson, Derrik Marow, Katherine Ozorio and Maylee Sands; Bond voted for Alexander Barth, Alec Maskiewicz, Anthony Skipworth, Matthew Conger, Gabrielle Eyl, Lauren Barth, Nick Ferreirae, Kelly Lawson, Derrik Marow, Katherine Ozorio, and Maylee Sands; Gaspar voted for Alexander Barth, Delilah Forrest, Alec Maskiewicz, Matthew Conger, Gabrielle Eyl, Lauren Barth, Matthew Higgins, Kelly Lawson, Derrik Marow, Katherine Ozorio, and Maylee Sands; Houlihan voted for Delilah Forest, Alec Maskiewicz, Wesley Olstad, Matthew Conger, Gabrielle Eyl, Lauren Barth, Nick Ferreirae, Kelly Lawson, Derrik Marow, Katherine Ozorio, and Maylee Sands; Stocks voted for Alexander Barth, Alec Maskiewicz, Madeleine Skipworth, Matthew Conger, Gabrielle Eyl, Lauren Barth, Kelly Lawson, Derrik Marow, Katherine Ozorio, and Maylee Sands. 06/22/11 Reg. Mtg. Page 3 Mtg. #2011-, Bk #25, Page

4 ITEM # /22/11 Regular Meeting The following were appointed to the Youth Commission: Alexander Barth, Delilah Forrest Alec Maskiewicz, Matthew Conger, Gabrielle Eyl, Lauren Barth, Nick Ferreirae, Kelly Lawson, Derrik Marow, Katherine Ozorio, and Maylee Sands. ENVIRONMENTAL COMMISSION 1 APPOINTMENT TO BE MADE Barth voted for Lisa Shaffer; Bond voted for Alice Jacobson; Gaspar voted for Alice Jacobson; Houlihan voted for Lisa Shaffer; Stocks voted for Alice Jacobson. Alice Jacobson was appointed to the Environmental Commission with a term ending March Authorization to solicit bids for the construction of Encinitas Community Park, authorization to solicit bids for contract growing of plant materials, and authorization to begin undergrounding of project-related utilities. Contact Person: Interim Director of Parks and Recreation O Grady. STAFF RECOMMENDATION: Authorize staff to solicit bids for the construction of the Encinitas Community Park, authorize staff to solicit bids for the plant materials needed for the park construction, and authorize project-related utility relocation and undergrounding by SDG&E and private contractors. The following speakers addressed Council: Tony Kranz, Thomas Barker, Miles Wood, J.T. Pulford, Donna Westbrook, Darius Shayegah, Gerald Sodomka, Brad Roth, Laurie Michaels, Joel Camarillo, Maria Lindsay, and Oly Norris. Gaspar moved, Houlihan seconded to authorize staff to solicit bids for the construction of the Encinitas Community Park, authorize staff to solicit bids for the plant materials needed for the park construction, authorize project-related utility relocation and undergrounding by SDG&E and private contractors and include bid alternates for a possible skate park and dog park. Motion carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. Staff was directed to work with the skating community when developing the skate park. Deputy Mayor Stocks declared a recess from 8:26 P.M. to 8:34 P.M. 7. Consider adoption of Resolution for the summary vacation of five feet of existing right-of-way along 185 W. Jason Street and approval of a standard cross section for this residential street segment. Contact Person: Senior Engineer Maher. STAFF RECOMMENDATION: Approve the typical cross section shown in Exhibit H1 for West Jason Street and deny the vacation request. 06/22/11 Reg. Mtg. Page 4 Mtg. #2011-, Bk #25, Page

5 ITEM # /22/11 Regular Meeting Elizabeth Gabrych, representing Hilltop Trailer Park owners, addressed Council. Houlihan moved, Gaspar seconded to approve the typical cross section shown in Exhibit H1 for West Jason Street and deny the vacation request. Stocks made a substituted motion and Barth seconded, to deny the vacation request and to return to a future City Council meeting to discuss the issue of the cross section and road design. Motion carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. Before Item #8 was heard, Council Member Houlihan left the Council Chambers due to illness. 8. Report on the status of the City Ventures development project at 1492 Hymettus Avenue (Case Nos TMDB/DR/ CDP/EIA and DR/CDP). Contact Person: Director of Engineering Services Cota-Robles and Director of Planning and Building Murphy. STAFF RECOMMENDATION: Receive the report. Deputy Mayor Stocks recused himself from Item #8 and left the Council Chambers to avoid a possible conflict of interest and turned the meeting over to Council Member Barth. The following speakers addressed Item #8: Suzi Shatto, Julie Redler, Kenneth Redler, Julie McGill, Vicki Campbell, Scott Campbell and Maria Lindsay. Gaspar moved, Barth seconded to extend the City Council meeting past 10:00 P.M. Motion carried. Ayes: Barth, Bond, Gaspar. Nays: None. Absent: Houlihan, Stocks. The public speakers continued: Gerald Sodomka, and Russell Levan. COUNCIL CONSENSUS: There was Council Consensus to receive the report. Deputy Mayor Stocks returned to the Council Chambers. 06/22/11 Reg. Mtg. Page 5 Mtg. #2011-, Bk #25, Page

6 ITEM # /22/11 Regular Meeting ADJOURNMENT Deputy Mayor Stocks adjourned the meeting at 10:16 P.M. Deborah Cervone, City Clerk By: Claudia Bingham Deputy City Clerk Jerome Stocks, Deputy Mayor 06/22/11 Reg. Mtg. Page 6 Mtg. #2011-, Bk #25, Page

7 ITEM #01 7 MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING JULY 13,2011,6:00 P.M, 505 SOUTH VULCAN AVENUE CALL TO ORDER/ROLL CALL Mayor Bond called the meeting to order at 6:01 P.M. Present: Absent: Mayor James Bond, Council Members Teresa Arballo Barh, Kristin Gaspar, Maggie Houlihan, and Jerome Stocks. None. Also Present: City Manager Vina, City Attorney Sabine, City Clerk Cervone, Associate Planner Strong, Arts Administrator Giliam, Executive Assistant Zenns, Finance Director Smith and Deputy City Clerk Bingham. There being a quorum present, the meeting was in order. PLEDGE OF ALLEGIANCE SPECIAL PRESENTATIONS/PROCLAMATIONS Proclamation to Lloyd Shier, WWII Veteran A proclamation was presented by Mayor Bond to Lloyd Shier. Presentation regarding the July 18,2011, Public Health Element Public Workshop by Associate Planner Strong Associate Planer Strong presented a brief report on the General Plan Public Health Element workshop. ORAL COMMUNICATIONS George Hejduk spoke of his concerns regarding encroachment of sidewalk dining tables in the downtown Encinitas area, an easement next to the public works facility that needs attention Julie Graboi welcomed the new City Manager Gus Vina. Tony Kranz stated that he would like to see a more "open" government and requested this issue be agendized for Council discussion Reg. Mtg. Page 1 Mtg. #2011-_, Bk. #25, Page

8 Regular Meeting Kathleen Lindemani spoke of her concerns regarding the naming of the Encinitas Community Park. CLOSING AND ADOPTION OF THE CONSENT CALENDAR Council Member Houlihan requested the following change to page 6 of the City Council Regular meeting minutes:. When doing a Request for Informtion from vendors, th Staff should get the information from at least 2 different vendors if possible. Houlihan moved, Stocks seconded to close and adopt the Consent Calendar along with the change to the regular minutes. Motion carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. 1. Approve Minutes of Regular Meeting and Regular Meeting. Contact Person: City Clerk Cervone. STAFF RECOMMENDATION: Adopt minutes. 2. Approval of July 13, 2011, Warrants List (FY 10-11). Contact Person: Finance Director Smith. STAFF RECOMMENDATION: Approve Warrants List. 3. Approval of July 13, 2011, Warrants List (FY 11-12). Contact Person: Finance Director Smith. STAFF RECOMMENDATION: Approve Warrants List. 4. Award of contract for the construction of Balour Drive Sidewalk Improvements (A, Community Development Block Grant and Safe Routes to School Project) to Tri- Group Construction and Development, Inc., in the amount of $246,435 (CMSlOH). Contact Person: Director of Engineering Services Cota-Robles. STAFF RECOMMENDATION: Authorize the Director of Engineering Services to enter into a contract with Tri-Group Construction and Development, Inc., in the amount of $246,435, to construct the Balour Drive Sidewalk Improvement Project and to authorize overall expenditures not to exceed $423, Reg. Mtg. Page 2 Mtg. #2011-_, Bk. #25, Page ITEM #01 8

9 Regular Meeting REGULAR AGENDA ITEMS 5. Review and allocation of Community Grant Program application requests for Fiscal Year Contact Person: Arts Administrator Giliam and Executive Assistant Zenns. STAFF RECOMMENDATION: Approve allocations and make any desired additional allocations. Before Item #5 was heard, Council Member Gaspar and Deputy Mayor Stocks recused themselves and left the Council Chambers to avoid a possible conflct of interest. The following speakers addressed Item #5: Wendy Morrs, representing the Assistance League of Rancho San Dieguito; Judy Thur and Lucy Zizka, representing the Coastal Communities Concert Band; Joe McNalley, representing Hutchins Consort; Lauren Pause, representing the Community Resource Center; Erin Knight, representing the La Jolla Playhouse; and Paula Kirp~lani, representing the Leucadia 101 Main Street Association. Council Member Houlihan requested that Council reduce the allocation for the Friends of the Encinitas Librar by $3,000 since they were already subsidized by the City forrent at the library. COUNCIL CONSENSUS: There was Council Consensus to keep the staff recommended allocation for the library as is and to agendize the issue of changing the criteria for grants for organizations receiving subsidies' for a future City Council meeting. Mayor Bond declared a recess from 7:25 P.M. to 7:38 P.M. Houlihan moved, Barth seconded to approve the Community Grant Program staff recommended allocations and to allocate the remaining $6,674 in grant funds as follows: Reg. Mtg. Page 3 Mtg. #2011-_, Bk. #25, Page ITEM #01 9

10 , ITEM #01 10 FYll112 CGP ALLOCATIONS - APPROVED :i C Z.. w w.. 0 en c Z II Z C - Z )- W en 00 0 Z 00 : W a: - 0 W : Z _ e: 0 0 o en en Z e: " W Z W _ :i.. :i.. :: ~ o e: 00 I- W I- " ~ en :: " :i l- ~ W.. W :i C.. W ii.. woe I- o ii a Z e: Z e:zoz )- I- 0.. ~ ORGANIZATION PROJECT TITLE ~ II X W :i ;: e: ;: e: W :i ii W a: u. W ii W ii a: u. '" (3 ~ 37 Rancho Coastal Humane Society Rebuild Pet Food Bank facility Civic $14,500 $5, $4,500 $4,500 \ 46 San Elijo Lagoon Conservancy 2 weekend Family Discovery Days Civic $12,300 $5, $4,000 $4,000 Holiday Baskets Program for low income 10 Community Resource Center families Civic $82,850 $5, $4,000 $4,000 Opening on weekends with free activities 45 San Dieguito Heritage Museum for families \ Civic $10,920 $5, ~ $4,000 $4,000 Inspire Program, weekly visual art 1 A Reason to Survive (ARTS) classes for at-risk youth Arts $7,160 $1, $800 $800 Assistance League of Rancho San Operation School Bell, 350 youth 2 Dieguito receive new clothes for school Civic $74,000 $5, $4,000 $4,674 Herman Baecht Germania Hotel receives electrical hookup, ADA bathroom and 9 Colony of Olivenhain Town Council ramp Civic $25,225 $5, $4,000 $4,000 University Auxiliary and Research Encinitas Environment Day 2012 at 51 Services Corporation Cottonwood Creek Park Civic $11,500 $4, $3,600 $3,600 Silver Age Yoga Community Outreach, Weekly free Yoga classes for Seniors at 48 Inc libraries and Comm, Center Civic $12,000 $5, $4,000 $4,000 New career training program in 42 San Dieguito Academy Foundation Performing Arts Technical Theater Arts $15,750 $5, $4,000 $4,000 Try It You'll Like It, 2 art workshops and 5 43 San Dieguito Art Guild Art Demonstrations Arts $7,660 $5, $4,000 $4,000 Los Angelitos de Encinitas (The Little Soccer scholarships for 200 low Income 26 Angels of Encinitas) Children in Encinitas Civic $43,750 $5, $3,000 $3,000 L;L; -- Page 1 of 5

11 ITEM #01 11 FYll112 CGP ALLOCATIONS - APPROVED :i Z :~ C.- W W.. en C Z a: Z c - Z 0 ~ W en 00 0 Z 00 : W W Z _. a: I- W I- e" - 0 : :i l- e: 0 o en en Z ~ en := e" 0 e: o e: e" W Z W _ :i.. :i..:=~ 00 :J W.. W :i c.. W ii.. woe I- o ii o Z e: Z e:zoz )- I- 0 ii ORGANIZATION PROJECT TITLE e: a: )( W :i :; e: :;e:w:i _.. e: 0 ii W a: LL W ii W ii a: LL o e: Positive Action Community Theatre Inclusive Performing Arts Workshops for 35 (PACT) Autistic and dišabled youth Civic $9,000 $4, $2,400 $2,400 Free tickets and busing for hundreds of Encinitas youth to 4 San Diego Opera 40 San Diego Opera Association productions Arts $13,900 $5, $3,000 $3,000 San Francisco Friends of Chamber Music 5 Connections Chamber Music concerts 47 (CA Quartet) at Encinitas Library Arts $12,400 $5, $3,000 $3,000 Theatre and Arts Foundation of San Performance Outreach Program (POP) 50 Diego (dba La Jolla Playhouse) Tour to 4 Enc, elem, schools Arts $15,708 $5, $3,000 $3,000 Elem. School Band program at Cardiff 6 Cardiff Education Foundation School District Civic $20,500 $5, $3,000 $3,000 Free health prevention services and 31 North County Health Project, Inc. screening for Encinitas residents Civic $6,618 $5, $3,000 $3,000 Cardiff by the Sea Chamber of The Cardiff Surf Classic & ReRip Green 5 Commerce (dba Cardiff 101 Mainstreet) Festival, Cardiff State Beach Civic $36,000 $5, $3,000 $3,000 DVDs for Encinitas Library, Friends 20 Friends of the Encinitas Library Viewers Express Collection Civic $10,000 $5, $3,000 $3,000 Books Ahoy literacy program and new 24 Kiwanis Club of Greater Encinitas books for Encinitas schools Civic $13,500 $5, $3,000 $3,000 Free Saturdays, free admission and 27 Lux Art Institute activities at the museum Arts $32,000 $5, $3,000 $3,000 Stardust Arts Program, free weekly after. 12 Dr. Wilderness ShowlThe Stardust Arts school visual art instruction Arts $6,450 $5, $3,000 $3,000 Page 2 of 5 CC ALLOCATIONS WORKSHEET

12 ITEM #01 12 FYll112 CGP ALLOCATIONS - APPROVED :i C t- w ~ W Z.. 0 en c z a: z c - z )- W en W 00 0 z 00 : a: W Z _ I- W I- " - 0 : :: I- c: 0 o en en z ~ en 0 c: :æ " " W Z W _ ::.. ::.. :æ ~ o c: :: 00 W "" W :: c.. W ii.. woe I- o ii ~ OZ c: z 'c:zoz )- I- 0 ii ORGANIZATION PROJECT TITLE c: a: X W :: :: c: :: c: w :: _.. c: 0 ii w a: LL w ii w ii a: LL o c: 16 Encinitas Preservation Association Replace roofs of Encinitas Boathouses Civic $7,210 $5, $3,000 $3,000 1 st annual Encinitas Festival of the Arts 18 Encinitas Theatre Consortium (ETC) at new SDA Perf. Arts Center Arts $14,950 $5, $3,000 $3,000 Scholarship Outreach Program for low 39 San Diego North Coast Singers income Encinitas youth Arts $10,000 $5, $3,000 $3,000 Class-Arts, Children & Technology, Inc. Art programs at Encinitas schools & 7 (Class-ACT) Community Resource Center Arts $20,000 $5, $3,000 $3, Quail Botanic Gardens Foundation, Inc. Herb Festival educational programs Civic $22,700.$5, $3,000 $3,000 Free ongoing Expressive Arts Therapy 38 San Diego Cancer Research Institute - for 200 cancer patients Arts $13,300 $5, $3,000 $3,000 4 Cappella Gloriana, Inc, 15th Anniversary Choral Concert - Arts $11,350 $4, $1,800 $1,800 2nd Saturday Series, 9 free family 21 Hutchins Consort concerts at Encinitas Library Arts $14,000 $5, $2,250 $3, Spring Play and H,S, Internship 22 Intrepid Shakespeare Company Program at SDA Perf, Arts Center Arts $22,300 $5, $2,250 $2,250 Drug & Alcohol Prevention & Intervention 28 Mano a Mano Foundation Conference for Latino families Civic $10,000 $5, $2,250 $2,250 Creative Art Education Program at 32 Ocean Knoll PTA Ocean Knoll elementary School Civic $10,980 $5, $2,250 $2,250 Paul Ecke Central Elementary School Science by the Sea program at Paul 33 PTA Ecke Central School Civic $14,045 $4, $1,933 $1,933 Page 3 of 5 CC ALLOCATIONS WORKSHEET

13 ITEM #01 13 FYll112 CGP ALLOCATIONS - APPROVED 7/13111 :i C t- w W Z.. U) C z a: 0 z c - z )- w U) 00 0 Z 00 : w a: w z _ I- w I- (: - 0 : :J I- ct 0 o U) U) z ~ U) ct :æ (: 0 (: w z w _ :J.. :J.. :æ~ o ct 00 :: w.. W :J C.. W.. woe D. )- 0 ii PROJECT TITLE.ct a: )( W :J ~ ct ~ctw:j _.. ORGANIZATION ~ o ii " z ct z ct Z 0 Z ~.. c( 0 ii W a: ll W ii W ii a: ll o c( Music Camp for at-risk youth at 17 Encinitas School of Music Community Resource Center Arts $7,150 $5, $2,250 $2,250 First Friday Music Club, Inc.lPeter 2 free concerts by Peter Sprague Trio 19 Sprague and Consort, Enc, Comm. Ctr. Arts $11,000 $5, $2,250 $2,250 Annual Encinitas Pops Concert at San 8 Coastal Communities Concert Band Dieguito Academy Gym Arts $21,000 $3, $750 $1,750 Downtown Encinitas Mainstreet Holiday Artist Banners on South Coast. 11 Association Hwy 101 Civic $10,100 $5, $1,250 $2,250 New computer and scanner to preserve 15 Encinitas Historical Society collection and images Civic $5,050 $2, $631 $631 Write On! Elementary school playwriting 34 Playwrights Project program Arts $5,530 $5, $1,250 $1,250 Study Buddy, H.S, student mentoring/tutoring program in Encinitas. 44 San Dieguito for Drug Free Youth elementary schools Civic $10,000 $5, $1,250 $1,250 Communication equipment for 14 Encinitas CERT, Inc, Emergency Response Vehicle Civic $4,849 $4, $1,212 $2,212 Exposure, photography program in Enc. 29 Museum of Photographic Arts Elementary schools Arts $10,000 $5, $1,250 $1,250 2 days of sculpture exhibit tours and 41 San Diego Synergy Arts Network sessions at S.D. Botanic Garden Arts $6,600 $3, $950 $950 Hand Up Youth Food Pantry, food and 23 Jewish Family Service of San Diego services to low income families Civic $200,830 $5, $1,250 $1,250. Page 4 of 5 CC ALLOCATIONS WORKSHEET

14 i ITEM #01 14 FYll112 CGP ALLOCATIONS ~ APPROVED :i Z o ~ o :: ii ii c: ORGANIZATION PROJECT TITLE )- a: oe" w ~ _,0 i- en W en t- W o en W Z.. W o ii a: X ii W Leucadia-Encinitas Hwy 101 Mainstreet Summer Fun on 101: A Festival of Surfy 25 Association Music Civic $11,000 Encinitas Oakcrest Bocce Courts Resurfacing 13 Encinitas Bocce Club Civic $5,730 s cw t- e" en Z W _ :i c " Z W :i a: u. $5,000 $4,930 W Z a: 00-0 ~ en :i.... W c: Z ;: c: W ii c W Z o ff C ~ :: e" :i.... woe :: ~ c:zoz ;: c: W :i W ii a: u Z Z _ :i t- O c: 00 )- t- 0 _.. o c: 74 $0 $1, $0 Solana Center for Environmental 49 Innovation Organic Gardening classes for Healthy Lifestyles Civic $8,000 $5, $0 $1,000 3 Boys & Girls Club of San Dieguito SMART Girls after school program Civic $3,000 $2, $0 30 North Coast Repertory Theatre 30th Anniversary ads in newspapers Arts $29,000 $5, $0 TOTALS: $239,399 $121,326 AVAILABLE FUNDING: REMAINING FUNDS: $128,000 $128,000 J $0 Page 5 of 5 CC ALLOCATIONS WORKSHEET

15 ITEM # Regular Meeting Council Member Gaspar and Deputy Mayor Stocks returned to the Council Chambers. 6, Second reading and adoption of Ordinance establishing a new Municipal Code Chapter 7,18 entitled "Purchasing and Contracts" to replace repealed Municipal Code Chapters: 7,04 (Purchase of Supplies and Equipment), 7,12 (Contract for Services) and 7.16 (Acquisition of Services from Architects, Engineers, Land Surveyors, Construction Management Firms); (2) Adoption of Resolution , Establishing Purchasing Authorization Thresholds which would be required pursuant to Municipal Code Chapter 7.18,; and (3) Review of Council directed changes to the Purchasing and Contracts policy (PCOl) within the Administrative ManuaL. Contact Person: Director Smith / City Clerk Cervone STAFF RECOMMENDATION: Accept the second reading and adopt Ordinance to repeal Municipal Code Chapters 7,04 (Purchase of Supplies and Equipment), 7.12 (Contract for Services), and 7,16 (Acquisition of Services with Architects, Engineers, Land Surveyors, Construction Management Firms) and establish a new replacement Chapter 7,18 entitled "Purchasing and Contracts" and adopt Resolution establishing purchasing authorization thresholds as mandated by Municipal Code Chapter 7,18, Stocks moved, Houlihan seconded to adopt Ordinance to repeal Municipal Code Chapters 7,04 (Purchase of Supplies and Equipment), 7,12 (Contract for Services), and 7,16 (Acquisition of Services with Architects, Engineers, Land Surveyors, Construction Management Firms) and establish a new replacement Chapter 7,18 entitled "Purchasing and Contracts," Motion carried, Ayes: Barth, Bond, Gaspar, Houlihan, Stocks, Nays: None. FUTURE AGENDA ITEMS ADDED BY COUNCIL MEMBERS Council Member Gaspar requested that Council review at a future City Council meeting the community grant application criteria. COUNCIL CONSENSUS: There was Council Consensus to appoint Council Members Barth and Gaspar to a Council subcommittee which would review with Staff the community grant application criteria and return to a future City Council meeting with recommendations, Reg. Mtg. Page 5 Mtg. #2011-_, Bk. #25, Page

16 ITEM # Regular Meeting REPORTS FROM CITY COUNCIL MEMBERS REPRESENTATIVES OF REGIONAL BOARDS / ATTORNEY/CITY MANAGER / CITY Council Member Gaspar stated that she had attended the following meetings: Encina Wastewater Authority Capital Improvement Committee meeting, the employee recognition picnic, was part of the Welcome Committee for the new city manager, the Fairy Festival at the San Diego Botanical Garden, an Encina Wastewater Authority Board meeting, a demotion part for the outgoing Encinitas Rotary President, the Bread Breaking Ceremony at Whole Foods, the 100th Birthday Celebration for Cardiff, the Cultural Tourism Committee meeting, and the Insect Festival at the San Diego Botanical Garden. Council Member Barth stated that she had attended a San Elijo JPA meeting, the Cultural Tourism meeting, the Cardiff 100th Birthday celebration, was part of the Welcome Committee for the new city manager, attended the installation dinner for the Lions Club, the employee recognition picnic, the general plan workshop and the Bread Breaking Ceremony at Whole Foods. Council Member Houlihan stated that she had attended a San Elijo JPA meeting, an Encina Wastewater Authority Board meeting, the surmer concert series at Moonlight Beach, the Cardiff 100th Birthday celebration, the employee recognition picnic, an Encina Wastewater Authority Policy and Finance Committee meeting and the Regional Solid Waste Authority meeting. Deputy Mayor Stocks stated that he had attended a press conference for a new service called "Cars to Go", several SANDAG Policy committee meetings and several SANDAG Board of Directors meetings, testified two times in Sacramento for SANDAG, the Bread Breaking ceremony at Whole Foods, the Cardiff 100th Birthday celebration, a NCTD meeting, and a Regional Stakeholder Working Group meeting. Mayor Bond stated that he had attended a San Diego County Water Authority Budget workshop, the Region 10 League of California Cities Executive Committee meeting and Legislative Committee meeting, a Colorado River Board meeting, a round table discussion at the San Diego County Water Authority, a Administrative and Finance meeting for San Diego County Water Authority, the Cardiff 100th Birthday celebration, a San Diego County Water Authority Delegate meeting, and the Elks Lodge Fundraising BBQ. ADJOURNMENT Mayor Bond adjourned the meeting at 8:10 P,M. Deborah Cervone, City Clerk By: Claudia Bingham, Deputy City Clerk James Bond, Mayor Reg. Mtg. Page 6 Mtg. #2011-_, Bk. #25, Page

17 ITEM #01 17 MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING JULY 20, 2011, 6:00 P.M., 505 SOUTH VULCAN AVENUE CALL TO ORDER/ROLL CALL Mayor Bond called the meeting to order at 6:03 P.M. Present: Absent: Mayor James Bond, Council Members Teresa Arballo Barth, Kristin Gaspar, Maggie Houlihan, and Jerome Stocks. None. Also Present: City Manager Vina, City Attorney Sabine, Risk Manager Schwarm, Environmental Commission Coordinator Bolden, Interim Parks & Recreation Director O Grady, Public Works Director Watt, Planning and Building Director Murphy, Senior Analyst Stauffer, Deputy Fire Chief Henry, City Clerk Cervone, and Deputy City Clerk Bingham. There being a quorum present, the meeting was in order. PLEDGE OF ALLEGIANCE CHANGES TO THE AGENDA Item #3 was removed from the Consent Calendar by a member of the public. CLOSING AND ADOPTION OF THE CONSENT CALENDAR Houlihan moved, Barth seconded to close and adopt the amended Consent Calendar. Motion carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. 1. Approval of July 20, 2011, Warrants list. Contact Person: Finance Director Smith. STAFF RECOMMENDATION: Approve Warrants list. 2. Approval of a Temporary Installation of Public Art, Encinitas Environment Day: Garden Totems, at the Encinitas Library. Contact Person: Arts Administrator Gilliam. STAFF RECOMMENDATION: Approve temporary installation of Public Art, Encinitas Environment Day: Garden Totems, at the Encinitas Library. 4. Award of contract for the construction of the Leucadia Boulevard Grade Crossing Improvements (CMS08C and Federal Project HSR-7500[105]) to PAL General 07/20/11 Reg. Mtg. Page 1 Mtg. #2011-, Bk. #26, Page

18 ITEM # /20/11 Regular Meeting Services Cota-Robles. STAFF RECOMMENDATION: Authorize the Director of Engineering Services to enter into a contract with PAL General Engineering in the amount of $589, to construct the Leucadia Boulevard Grade Crossing Improvements, authorize an expenditure of $150,000 for the purchase of traffic signal poles and luminaires, and authorize overall expenditures not to exceed $1,253, Award of contract for the construction of the Cardiff Traffic Calming Improvements on Rubenstein Avenue and Summit Avenue between Santa Fe Drive and Montgomery Avenue (City Traffic Calming Pilot Project CMS02F) to Sierra Pacific West, Inc., in the amount of $364,082. Contact Person: Director of Engineering Cota-Robles. STAFF RECOMMENDATION: Authorize the Director of Engineering Services to enter into a contract with Sierra Pacific West, Inc., in the amount of $364,082 to construct the Cardiff Traffic Calming Improvements on Rubenstein Avenue and Summit Avenue and authorize overall expenditures not to exceed $578, Award of contract for the construction of Santa Fe Drive Storm Drain and Sidewalk Improvements (A Community Development Block Grant Project) to PAL General Engineering, Inc., in the amount of $143,131 (CMS12B). Contact Person: Director of Engineering Cota-Robles. STAFF RECOMMENDATION: Authorize a transfer of $45,000 from the Storm Drain Repair Project (CMD05E) to the Santa Fe Drive Storm Drain and Sidewalk Improvement Project (CMS12B), authorize the Director of Engineering to enter into a contract with PAL Engineering, Inc., in the amount of $143,131 to construct the Santa Fe Drive Storm Drain and Sidewalk Improvement Project, and authorize overall expenditures not to exceed $242, Consideration of agreement with CA Advertising for provision of pet waste bags. Contact Person: Interim Director of Parks and Recreation O Grady. STAFF RECOMMENDATION: Authorize the City Manager to execute the agreement with CA Advertising. 8. Authorization for the City Manager to reject all bids for the 101 Tree Planting Project in Leucadia and authorize staff to re-bid the project. Contact Person: Park and Beach Superintendent Frenken. STAFF RECOMMENDATION: Authorize rejecting all bids and authorize staff to re-bid the project. 07/20/11 Reg. Mtg. Page 2 Mtg. #2011-, Bk. #26, Page

19 ITEM # /20/11 Regular Meeting 9. Adoption of Resolution designating Council Member Barth to represent the City of Encinitas as a voting delegate at the upcoming League of California Cities Conference annual business meeting in September. Contact Person: City Clerk Cervone. STAFF RECOMMENDATION: Adopt Resolution designating Council Member Barth as the City s voting delegate at the September League of California Cities Conference. 10. Authorize amendments to the contract with Steve Dalton Architects in an amount not to exceed $344,000 for preparation of preliminary grading plans, a storm water management plan, revised site plans, a geotechnical study and construction documents for the Moonlight Beach Master Plan Development Project (CMP04B). Contact Person: Interim Director of Parks and Recreation O Grady and Senior Analyst Stauffer. STAFF RECOMMENDATION: Authorize amendments to the contract with Steve Dalton Architects in an amount not to exceed $344,000 for preparation of preliminary grading plans, a storm water management plan, revised site plans, a geotechnical study and construction documents for the Moonlight Beach Master Plan Development Project (CMP04B). 11. Authorization for the City Manager to enter into a Professional Services Contract with Barnhart Balfour Beatty, Inc., in an amount not to exceed $396,657 for Construction Management Services for the Encinitas Fire Station #2 Construction Project (CFF04C). Contact Person: Fire Chief Muir and Deputy Chief Henry. STAFF RECOMMENDATION: Award a professional services contract to Barnhart Balfour Beatty, Inc., in the not to exceed amount of $396,657 for Administrative and Construction Management Services per the agreement for Fire Station #2 Construction Project (CFF04C). 12. Authorization for the City Manager to enter into a Professional Services Contract with MGTL in an amount not to exceed $77,718 for Special Inspection Services for the Encinitas Fire Station #2 Construction Project (CFF04C). Contact Person: Fire Chief Muir and Deputy Fire Chief Henry. STAFF RECOMMENDATION: Authorize the City Manager to enter into a contract with MGTL in the amount of $77,718 for special inspection and materials testing for the Encinitas Fire Station #2 Construction Project (CFF04C). CONSENT CALENDAR ITEMS REMOVED BY THE PUBLIC 07/20/11 Reg. Mtg. Page 3 Mtg. #2011-, Bk. #26, Page

20 ITEM # /20/11 Regular Meeting 3. Adopt Resolution , updating the Grievance Procedure and Forms, Administrative Policies G020, G021, G022, G023, and the Public Notice as required by the Americans with Disabilities Act and Section 504 of the Rehabilitation Act Contact Person: Risk Manager Schwarm. STAFF RECOMMENDATION: Adopt Resolution , updating the Grievance Procedure and Forms, Administrative Policies G020, G021, G022, G023, and the Public Notice. Item #3 was removed from the Consent Calendar by a member of the public. James Woodrow addressed Council. Houlihan moved, Stocks seconded to adopt Resolution , updating the Grievance Procedure and Forms, Administrative Policies G020, G021, G022, G023, and the Public Notice. Motion carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. REGULAR AGENDA ITEMS 13. Consider the award of contract for the construction of Encinitas Fire Station #2 to Edge Development, Inc., in the amount of $4,309,007 (CFF04C), authorize a transfer of funding from City Project CFF04A (Fire Station Master Project), and Grant of Easement for Water Line to San Dieguito Water District. Contact Person: Fire Chief Muir, Deputy Chief Henry, and Finance Manager Lembach. STAFF RECOMMENDATION: 1) Award the contract for construction of Fire Station #2 in the amount of $4,309,007 to Edge Development, Inc.; 2) authorize the transfer of $5,337,802 of previously appropriated funds from City Project CFF04A (Fire Station Master Project) to City Project CFF04C (Fire Station #2 Construction); and 3) authorize the City Manager to grant a public easement to the San Dieguito Water District for the public water main. Gaspar moved, Houlihan seconded to award the contract for construction of Fire Station #2 in the amount of $4,309,007 to Edge Development, Inc.; Authorize the transfer of $5,337,802 of previously appropriated funds from City Project CFF04A (Fire Station Master Project) to City Project CFF04C (Fire Station #2 Construction); and authorize the City Manager to grant a public easement to the San Dieguito Water District for the public water main. Motion carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. 14. Approval of Memorandum of Understanding between the City of Encinitas and the Patrons of Encinitas Parks for the facilitation of a donation program to support the 07/20/11 Reg. Mtg. Page 4 Mtg. #2011-, Bk. #26, Page

21 ITEM # /20/11 Regular Meeting acquisition, development, enhancement and maintenance of Encinitas park facilities. Contact Person: Interim Director of Parks and Recreation O Grady and Senior Analyst Stauffer. STAFF RECOMMENDATION: Approve the Memorandum of Understanding between the City of Encinitas and the Patrons of Encinitas Parks for the facilitation of a donation program to support the acquisition, development, enhancement and maintenance of Encinitas park facilities; authorize the City Manager to execute the agreement; and approve in concept the list of potential sponsorship opportunities. Laurie Michaels addressed Council on Item #14. Stocks moved, Houlihan seconded to approve the Memorandum of Understanding between the City of Encinitas and the Patrons of Encinitas Parks for the facilitation of a donation program to support the acquisition, development, enhancement and maintenance of Encinitas park facilities; authorize the City Manager to execute the agreement; and approve in concept the list of potential sponsorship opportunities. Motion carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. 15. Review and discuss the Revised Environmental Action Plan. Contact Person: Environmental Commission Coordinator Bolden and Environmental Commission Chair Prola. STAFF RECOMMENDATION: Approve the revised Environmental Action Plan or approve the revised Environmental Action Plan with modifications as directed by City Council. The following speakers spoke: Tracie Barham, Terry Wirth, Russell Levan, and Sandy Atkinson. Gaspar moved, Houlihan seconded to approve the revised Environmental Action Plan with the following modifications: Under Builds, Plans & Plants Wisely - Amend to read: Implement a broad educational expansion effort on the City s existing Green Building program that starts as voluntary. with a plan to phase into mandatory. 07/20/11 Reg. Mtg. Page 5 Mtg. #2011-, Bk. #26, Page

22 ITEM # /20/11 Regular Meeting Delete the following: Continue to lead by example in transitioning and ensuring all City Facilities landscape with drought tolerant and/or native/site appropriate plants. Add the following: Gardens and Animal Husbandry Expand promotion of local shopping, local foods, home gardens Establish network of private/public sector community gardens Review and evaluate codes to encourage home food production, (e.g. backyard chickens and bees) Review and evaluate codes to allow and encourage urban farming/retail opportunities for homegrown products Explore promotion of home gardening opportunities Under Carefully Manages Water - Amend to read: MARINE DEBRIS/LITTER PREVENTION: Strategically partner with local businesses to expand upon existing outreach and education targeting high frequency items such as: cigarette butts, polystyrene, plastic bags, balloons, straws, plastic bottles & caps. If specified targets are not achieved, evaluate eventual phase out of plastic bags, polystyrene and intentional release of balloons. Under Cleans the Air Amend to read: Research and consider development of an ordinance a plan that phases out the use of 2-stroke leaf blowers. Council Member Barth requested that Council add the following under Moves Smartly : Review and evaluate opportunities to create connectivity for golf cart/gem vehicles throughout the City. Gaspar moved, Stocks seconded to add to the original motion the following: Under Moves Smartly Review and evaluate opportunities to create connectivity for golf cart/gem vehicles throughout the City. Motions carried. Ayes: Barth, Bond, Gaspar, Houlihan, Stocks. Nays: None. COUNCIL CONSENSUS: There was Council Consensus to agendize for a future Council meeting the discussion of Intergraded Pest Management practices. Mayor Bond declared a recess from 8:05 P.M. to 8:18 P.M. 16. City Council discussion regarding Cummins v. City of Encinitas (California Public Records Act lawsuit filed regarding the release of draft documents) and the California Public Records Act application to the disclosure of draft documents. Contact Person: City Manager Vina. 07/20/11 Reg. Mtg. Page 6 Mtg. #2011-, Bk. #26, Page

23 ITEM # /20/11 Regular Meeting STAFF RECOMMENDATION: City Council discussion item no staff report prepared. Gerald Sodomka addressed Item #16. COUNCIL CONSENSUS: There was Council Consensus to return to a future Council meeting with a policy on handling draft documents pursuant to public records requests. There was Council Consensus to appoint Council Member Barth and Mayor Bond to a Council subcommittee to review the City s policy on Electronic Communications and draft documents. REPORTS FROM CITY COUNCIL MEMBERS / REPRESENTATIVES OF REGIONAL BOARDS / CITY ATTORNEY/CITY MANAGER Council Member Gaspar stated that she had attended the Encina Wastewater Authority Capital Improvement meeting and an Executive Session meeting and also attended the General Plan workshop. Council Member Barth announced the next Summer Sunday Concerts by the Sea was scheduled for July 23 rd at Moonlight Beach. Council Member Houlihan stated that she had attended a recent R.E. Badger Joint Facilities Advisory Committee meeting. Deputy Mayor Stocks stated that he had attended a SANDAG Joint Planning Advisory meeting. Mayor Bond stated that he had attended a recent Council of Water Utilities meeting and a SANDAG Stakeholders Working Group meeting. ADJOURNMENT Mayor Bond adjourned the meeting at 9:03 P.M. Deborah Cervone, City Clerk By: Claudia Bingham Deputy City Clerk James Bond, Mayor 07/20/11 Reg. Mtg. Page 7 Mtg. #2011-, Bk. #26, Page