MINUTES OF THE ENCINITAS CITY COUNCIL SPECIAL MEETING FEBRUARY 26, 2014, 5:00 P.M., 505 SOUTH VULCAN AVENUE

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1 MINUTES OF THE ENCINITAS CITY COUNCIL SPECIAL MEETING FEBRUARY 26, 2014, 5:00 P.M., 505 SOUTH VULCAN AVENUE CALL TO ORDER/ROLL CALL Mayor Barth called the meeting to order at 5:00 P.M. Present: Absent: Mayor Teresa Arballo Barth, Deputy Mayor Mark Muir, Council Members Kristin Gaspar, Tony Kranz and Lisa Shaffer. None. Also Present: City Manager Vina, City Attorney Sabine, Human Resources Manager Barrett, City Clerk Hollywood and Deputy City Clerk Bingham. There being a quorum present, the meeting was in order. CLOSED SESSION 1. CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR AUTHORITY: Government Code Section CITY NEGOTIATOR: Courtney Barrett, HR Department Manager EMPLOYEE ORGANIZATIONS: Employees represented by SEIU Council adjourned into Closed Session at 5:01 P.M. REPORT FROM CLOSED SESSION City Attorney Sabine stated that Council in a unanimous motion directed the Human Resources Manager to move forward with labor negotiations. Lynn Marr stated that Council should consider cutting salaries over $100,000 per year. ADJOURNMENT Mayor Barth adjourned the meeting at 6:09 P.M. Kathy Hollywood, City Clerk By: Claudia Bingham Deputy City Clerk Teresa Arballo Barth, Mayor 03/19/2014 Item #8A Page 1

2 MINUTES OF THE ENCINITAS CITY COUNCIL REGULAR MEETING FEBRUARY 26, 2014, 6:00 P.M., 505 SOUTH VULCAN AVENUE 1. CALL TO ORDER Mayor Barth called the meeting to order at 6:09 P.M. 2. ROLL CALL Present: Absent: Mayor Teresa Arballo Barth, Deputy Mayor Mark Muir, Council Members Kristin Gaspar, Tony Kranz and Lisa Shaffer. None. Also present: City Manager Vina, City Attorney Sabine, Parks and Recreation Director Rudloff, Management Analyst McSeveney, Planning and Building Director Murphy, Associate Planner Strong, City Clerk Hollywood and Deputy City Clerk Bingham. There being a quorum present, the meeting was in order. Mayor Barth clarified Agenda Item #10C - Economic Development Focus Area Strategic Planning Session stating that due to scheduling restraints, the Economic Development Focus Area Strategic Planning Session meeting has been scheduled as part of this meeting. Item #10C would follow the same procedures as previous workshops in which the public comment period would be limited to 30 minutes and comment cards would be available for suggestions. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS AND PROCLAMATIONS There were no presentations or proclamations. 5. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF Before Oral Communications were heard, Mayor Barth requested Council provide feedback regarding the oral communication 3 minute speaker time limit guideline. There was Council Consensus to have the time limit guidelines remain the same. Sam Winter spoke about the Cottonwood Creek clear cutting. 02/26/14 Reg. Mtg. Page 1 Mtg. #2014-, Bk#28, Page 1 03/19/2014 Item #8A Page 2

3 Lynn Marr spoke regarding the Pacific View property. Sheila Cameron spoke regarding appeal timelines and appeal fee. Nancy Perry-Sheridan requested Council consider adopting a Deemed Approved Ordinance. Janet Asaro spoke regarding the possible ban of E-Cigarettes. Marie Dardarian requested that construction costs for the Encinitas Community Park be added to the City s website. Parks and Recreation Director Rudloff stated that all costs associated with the Encinitas Community Park were now available on the City s website. 6. REPORT FROM CLOSED SESSION City Attorney Sabine stated that Council, in a unanimous motion, directed the Human Resources Manager to move forward with labor negotiations. 7. CHANGES TO THE AGENDA There were no changes to the agenda. 8. CONSENT CALENDAR ACTION: Muir moved, Shaffer seconded to close and adopt the Consent Calendar. Motion carried. Ayes: Barth, Gaspar, Kranz, Muir, Shaffer. Nays: None. 8A. Approval of the Minutes of the 1/29/14 Special Meeting, 2/12/14 Special Meeting, and the 2/12/14 Regular Meeting. Contact Person: City Clerk Hollywood Recommended Action: Approve the Minutes. 8B. Approval of the Warrants List. Contact Person: Finance Manager Lundgren Recommended Action: Approve the Warrants List. 8C. Adoption of Resolution No authorizing continued participation, with automatic annual renewal, in the San Diego County HOME Consortium for a three-year period (FY2015/16, FY 2016/17, and FY 2017/18); and an overview of recent policy updates impacting the San 02/26/14 Reg. Mtg. Page 2 Mtg. #2014-, Bk#28, Page 03/19/2014 Item #8A Page 3

4 Diego HOME Consortium Programs. Contact Person: Principal Planner Langager Recommended Action: Adopt City Council Resolution for continued participation, with automatic annual renewal, in the San Diego HOME Consortium for three successive qualification periods of July 1, 2015-June 30, 2016; July 1, 2016-June 30, 2017; and July 1, 2017-June 30, ITEMS REMOVED FROM THE CONSENT CALENDAR 10. ACTION ITEMS 10A. Council to make appointments to the Commission for the Arts, Environmental Commission, Parks and Recreation Commission, Planning Commission, Senior Citizens Commission, and Traffic and Public Safety Commission. Contact Person: City Clerk Hollywood Recommended Action: Vote by ballot to make appointments to commissions. The following votes were cast for appointments to the various commissions. COMMISSION FOR THE ARTS FOUR (4) APPOINTMENTS TO BE MADE On the first vote Barth voted for Francine Filsinger, Deanne Sabeck, Collette Murphy Stefanko and Naimeh Tanha; Gaspar voted for Francine Filsinger, Nicholas Scheiwe, Collette Murphy Stefanko and Naimeh Tanha; Kranz voted for Francine Filsinger, Deanne Sabeck, Collette Murphy Stefanko and Naimeh Tanha; Muir voted for Francine Filsinger, Nicholas Scheiwe, Collette Murphjy Stefanko and Naimeh Tanha; Shaffer voted for Francine Filsinger, Elizabeth Gilpin, Deanne Sabeck and Naimeh Tanha. Francine Filsinger, Deanne Sabeck, Collette Murphy Stefanko and Naimeh Tanha were appointed to the Commission for the Arts. ENVIRONMENTAL COMMISSION FOUR (4) TO BE APPOINTED On the first vote Barth voted for Stephan Kempiak, Joy Lyndes, Deborah Orrill and Robert Jud Warren; Gaspar voted for Stephan Kempiak, Joy Lyndes, Deborah Orrill and Robert Jud Warren; Kranz voted for Stephan Kempiak, Joy Lyndes, Deborah Orrill and Robert Jud Warren; Muir voted for Stephan Kempiak, Joy Lyndes, Deborah Orrill and Robert Jud Warren; and Shaffer voted for (3) only: Joy Lyndes, Deborah Orrill and Robert Jud Warren. Stephan Kempiak, Joy Lyndes, Deborah Orrill and Robert Jud Warren were appointed to the Environmental Commission. 02/26/14 Reg. Mtg. Page 3 Mtg. #2014-, Bk#28, Page 03/19/2014 Item #8A Page 4

5 PARKS AND RECREATION COMMISSION FOUR (4) TO BE APPOINTED On the first vote Barth voted for Doug Long and Michael Murray; Gaspar voted for Doug Long and Michael Murray; Kranz voted for Doug Long and Michael Murray; Muir voted for Doug Long and Michael Murray; Shaffer voted for Doug Long and Michael Murray. Doug Long and Michael Murray were appointed to the Parks and Recreation Commission. PLANNING COMMISSION LEUCADIA AREA On the first vote Barth voted for Michael Glenn O Grady; Gaspar voted for Michael Glenn O Grady; Kranz voted for Michael Glenn O Grady; Muir voted for Michael Glenn O Grady; Shaffer voted for Michael Glenn O Grady. Michael Glenn O Grady was appointed to the Planning Commission representing the Leucadia Area. PLANNING COMMISSION NEW ENCINITAS AREA On the first vote Barth voted for Ruben Dario Flores; Gaspar voted for Ruben Dario Flores; Kranz voted for Ruben Dario Flores; Muir voted for Ruben Dario Flores; Shaffer voted for Ruben Dario Flores. Ruben Dario Flores was appointed to the Planning Commission representing the New Encinitas Area PLANNING COMMISSION OLIVENHAIN AREA On the first vote Barth voted for James Lee; Gaspar voted for Anthony Brandenburg; Kranz voted for Anthony Brandenburg; Muir voted for Anthony Brandenburg; Shaffer voted for James Lee. Anthony Brandenburg was appointed to the Planning Commission representing the Olivenhain Area. SENIOR CITIZEN COMMISSION FOUR (4) TO BE APPOINTED On the first vote Barth voted for Deborrah Henry, Linda Melikian and Gregory Simon; Gaspar voted for Deborrah Henry, Linda Melikian and Gregory Simon; Kranz voted for Deborrah Henry, Linda Melikian and Gregory Simon; Muir voted for Deborrah Henry, Linda Melikian and Gregory Simon; Shaffer voted for Deborrah Henry, Linda Melikian and Gregory Simon. Deborrah Henry, Linda Melikian and Gregory Simon were appointed to the Senior Citizen Commission. 02/26/14 Reg. Mtg. Page 4 Mtg. #2014-, Bk#28, Page 03/19/2014 Item #8A Page 5

6 TRAFFIC AND PUBLIC SAFETY COMMISSION AT LARGE On the first vote Barth voted for Dave Hutchinson and Al Rodbell; Gaspar voted for Dave Hutchinson and Al Rodbell; Kranz voted for Dave Hutchinson and Al Rodbell; Muir voted for Dave Hutchinson and Al Rodbell; Shaffer voted for Dave Hutchinson and Al Rodbell. Dave Hutchinson and Al Rodbell were appointed to the Traffic and Public Safety Commission At-large. TRAFFIC AND PUBLIC SAFETY COMMISSION LEUCADIA AREA On the first vote Barth voted for James A. Lindsay; Gaspar voted for James A. Lindsay; Kranz voted for James A. Lindsay; Muir voted for James A. Lindsay; and Shaffer voted for James A. Lindsay. James A. Lindsay was appointed to the Traffic and Public Safety Commission Leucadia Area. TRAFFIC AND PUBLIC SAFETY COMMISSION NEW ENCINITAS On the first vote Barth voted for Maryam Babaki; Gaspar voted for Maryam Babaki; Kranz voted for Maryam Babaki; Muir voted for Maryam Babaki; Shaffer voted for Maryam Babaki. Maryam Babaki was appointed to the Traffic and Public Safety Commission for New Encinitas. TRAFFIC AND PUBLIC SAFETY COMMISSION OLD ENCINITAS On the first vote Barth voted for Arnold Lewin; Gaspar voted for Arnold Lewin; Kranz voted for Arnold Lewin; Muir voted for Arnold Lewin; Shaffer voted for Arnold Lewin. Arnold Lewin was appointed to the Traffic and Public Safety Commission representing Old Encinitas. 10B. Council consideration to allow the installation of certain public service message signs; specifically, Hot Car Warning Signs, and possible resolution adopting the Hot Car Sign Program as Government Speech. Contact Person: Planning & Building Director Murphy Recommended Action: Receive the report and provide direction. Should the Council wish to authorize the installation of the signs and adopt the Hot Car Sign Program, Staff recommends adopting attached Resolution for the reasons discussed in the Analysis Section of the Agenda Report. Planning and Building Director Murphy presented the staff report. 02/26/14 Reg. Mtg. Page 5 Mtg. #2014-, Bk#28, Page 03/19/2014 Item #8A Page 6

7 ACTION: Shaffer moved, Muir seconded adopt Resolution adopting the Hot Car Warning Signs program. Muir requested an amendment to the motion, Shaffer seconded to add a public service message to the City s fire department newsletter. Motion and amendment carried. Ayes: Barth, Gaspar, Kranz, Muir, Shaffer. Nays: None. 10C. Economic Development Focus Area Strategic Planning Session. Contact Person: Senior Management Analyst McSeveney Recommended Action: Receive the Presentation and provide direction as appropriate. Management Analyst McSeveney presented the Economic Development Focus Area report. Carl Morgan, CEO, San Diego North Economic Development Council discussed Why is Economic Development Important? Dr. Clark Jordan, Assistant Dean for Executive Education Rady School of Management discussed Strengths, Weaknesses, and Opportunities. William Morrison, President, Leucadia 101 Mainstreet Association, and Brenda Dizon, Vice-President, Cardiff 101 Mainstreet Association, discussed Managing Change. Michael Meacham, Economic Development Director and Craig Ruiz, Principal Economic Development Supervisor for the City of Chula Vista presented the Business Cluster Analysis example study. SPEAKERS: Lynn Marr spoke regarding economic stability. Sheila Cameron spoke regarding the shortage of parking in the downtown area. Fred Caldwell stated that he supported economic development in the City. COUNCIL CONSENSUS - FRAMEWORK Managing Change Image identity Innovation looking forward Commerce facilitation Business mix Visitor service/tourism 02/26/14 Reg. Mtg. Page 6 Mtg. #2014-, Bk#28, Page 03/19/2014 Item #8A Page 7

8 ACTION: Muir moved, Gaspar seconded to direct staff to add as a budget item membership in the North County Economic Development Council. Motion carried. Ayes: Barth, Gaspar, Kranz, Muir, Shaffer. Nays: None. Mayor Barth declared a recess from 8:29 P.M. to 8:40 P.M. 10D. Sale of property located near Santa Fe Drive and Lake Drive, described as Assessor Parcel Number Contact Person: Senior Management Analyst McSeveney Recommended Action: City Council sell Assessor Parcel Number located near Santa Fe Drive and Lake Drive according to the terms of the attached purchase and sale agreement. Management Analyst McSeveney presented the staff report. ACTION: Kranz moved to not sell the property at this time and to reimburse City Ventures for the cost of the appraisal. Motion died for lack of second. Andy Gerber, representing City Ventures spoke. STAFF DIRECTION: Direct the City Manager and the City Attorney to contact the appraiser to clarify the values used in the appraisal of the property to determine whether the value of Lot B and any deed restrictions were taken into consideration as part of the appraisal. This would be done at no additional cost to City Ventures. There was direction to the City Attorney to agendize this item as an open and Closed Session item. 11. INFORMATIONAL ITEMS 11A. Interstate 5 Widening Project status update (standing agenda item per Council direction) Recommended Action: Receive report and provide direction to staff as appropriate. Associate Planner Strong presented an update. There was Council Consensus to receive the report. 02/26/14 Reg. Mtg. Page 7 Mtg. #2014-, Bk#28, Page 03/19/2014 Item #8A Page 8

9 12. COUNCIL MEMBER INITIATED AGENDA ITEM There were no Council Member initiated Items. 13. FUTURE AGENDA ITEMS ADDED BY COUNCIL MEMBERS There were no future agenda items added. 14. CITY COUNCIL MEMBER REPORTS PURSUANT TO AB1234 (GC (d) / POSSIBLE DIRECTION TO STAFF Council Member Shaffer stated that she had attended the SANDAG Transportation meeting and the Walk San Diego Safe Routes to School meeting. Council Member Kranz stated that he had attended an NCTD Board of Directors Meeting. Council Member Gaspar stated that she had attended an Encina Wastewater Authority Board of Directors meeting. Deputy Mayor Muir stated that he had attended the Encina Wastewater Authority Board of Directors meeting and a San Diego County Water Authority meeting. Mayor Barth had nothing to report. 15. CITY MANAGER REPORTS / PENDING FUTURE AGENDA ITEMS No reports were given. 16. CITY ATTORNEY REPORTS No reports were given. 17. ADJOURNMENT Mayor Barth adjourned the meeting at 9:48 P.M. Kathy Hollywood, City Clerk By: Claudia Bingham Deputy City Clerk Teresa Arballo Barth, Mayor 02/26/14 Reg. Mtg. Page 8 Mtg. #2014-, Bk#28, Page 03/19/2014 Item #8A Page 9

10 MINUTES OF THE ENCINITAS CITY COUNCIL SPECIAL MEETING MARCH 5, 2014, 6:00 P.M., 505 SOUTH VULCAN AVENUE CALL TO ORDER/ROLL CALL Mayor Barth called the meeting to order at 6:00 P.M. Present: Absent: Mayor Teresa Arballo Barth, Deputy Mayor Mark Muir, Council Members Kristin Gaspar, Tony Kranz and Lisa Shaffer. None. Also Present: City Manager Vina, City Attorney Sabine, Parks and Recreation Director Rudloff, Parks & Beach Superintendent Frenken, Management Analyst Stauffer, IT Manager Tuffs, Communication Officer Medford, City Clerk Hollywood and Deputy City Clerk Bingham. There being a quorum present, the meeting was in order. PLEDGE OF ALLEGIANCE AGENDA ITEMS Mayor Barth stated that the purpose of this planning session was to allow the Council time to receive information on key topics related to the focus area goals and then an opportunity for Council to discuss and provide direction to staff. Tonight s meeting has been divided into two major sections - 1) Informational Report regarding Communications Plan which was a component of the Organizational Efficiency and Effectiveness Focus Area with a 30 minute public comment period, and 2) Recreation Focus Area Planning Session with a 30 minute public comment period. 1. Informational Report Regarding Communications Plan (Component of the Organizational Efficiency and Effectiveness Focus Area) RECOMMENDED ACTION: Receive report and provide direction to staff as appropriate. City Manager Vina presented an overview of the Communications Plan. BH Kim, Vice President/Executive Director of Malin Burnham San Diego Center for Civic Engagement, presented the Key Tools to Weave a Richer Civic Fabric in San Diego. IT Manager Tuffs and Communications Officer Medford presented the Communications Plan. 03/05/14 Spec Mtg. Page 1 Mtg. #2014-, Bk #28, Page 03/19/2014 Item #8A Page 10

11 03/05/14 Special Meeting Peak Democracy Co-Founder Mike Cohen, provided a demonstration of tool Peak Democracy. Speaker: Julie Graboi spoke regarding the Communications plan. ACTION: Kranz moved, Shaffer seconded to adopt the Communications Plan as presented including Peak Democracy with staff direction to develop operational guidelines for using Peak Democracy. Shaffer requested an amendment to the motion, Kranz second to include in the operational guidelines all outreach tools including social media. Motion and amendment carried. Ayes: Barth, Kranz, Shaffer. Nays: None. Abstain: Gaspar, Muir. Mayor Barth declared a recess from 8:28 P.M. to 8:39 P.M. 2. Recreation Focus Area Planning Session RECOMMENDED ACTION: Receive report and provide direction to staff as appropriate. Parks and Recreation Director Rudloff presented the Recreation Focus Area plan. Clay Phillips and Robin Greene, representing California State Parks and Beaches presented information regarding Beacon s Beach accessibility. Speakers: Stephen Gebler requested Council consider a radio control aircraft park in the City. Anne Omsted spoke about the programs offered by the Friends of the Library. Todd Neyer requested Council consider adding public tennis courts to the plan. ACTION: Shaffer moved, Muir seconded to extend the City Council Meeting past 10:00 P.M. Motion carried. Ayes: Barth, Gaspar, Kranz, Muir, Shaffer. Nays: None. 03/05/14 Spec Mtg. Page 2 Mtg. #2014-, Bk #28, Page 03/19/2014 Item #8A Page 11

12 03/05/14 Special Meeting GOAL 1 There was Council Consensus for the following: Recreational Services Delivery program Development of Service & Financial Sustainability Analysis Complete a Comprehensive Assessment for Recreational Infrastructure GOAL 2 INTENT MOTION Review Leo Mullen Sports Park facility and to include in the report information on permanent light fixtures at both the soccer and baseball fields Development of the Standard Pacific Park site Complete a Parks Master Plan There was Council Consensus to include the following: Maintain, improve and restore recreational infrastructure GOAL 3 Direct staff to work with a soil engineer to identify a solution amenable to the California Coastal Commission staff and local State Park representatives in stabilizing the bluff at Beacon s Beach. Direct staff to work with local State Park representatives who will promote the idea with their Executive Staff in Sacramento to determine their general receptivity to a State Park General Plan amendment. Direct staff to provide Council a potential solution to stabilize the bluff, cost estimate and construction timeline. ADJOURNMENT Mayor Barth adjourned the meeting at 10:17 P.M. Kathy Hollywood, City Clerk By: Claudia Bingham Deputy City Clerk Teresa Arballo Barth, Mayor 03/05/14 Spec Mtg. Page 3 Mtg. #2014-, Bk #28, Page 03/19/2014 Item #8A Page 12