MADISON COUNTY COMMISSION MINUTES. March 20, 2017

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1 P a g e 1 MADISON COUNTY COMMISSION MINUTES March 20, 2017 At a regular meeting of Madison County Board of Commissioners held at the West Tennessee Research and Education Center on Monday March 20, 2017, 8:30 A.M. Commissioner Bill Ragon introduced Rev. Luis Dale, Pastor of Progressive Community Church, who gave the Invocation and led the Pledge of Allegiance to the Flag. ROLL CALL Jimmy C. Arnold Larry V. Lowrance Doug Stephenson Katie Y. Brantley William C. Martin Mike Taylor Claudell Brown, Jr. Luther T. Mercer Savannah Williamson Scott M. Brown* Gerry Neese Jay Bush James W. Pearson Traci Carney Harold Petty Jason Compton Bill S. Ragon Gary D. Deaton Joe A. (Smokey) Roland Jim Ed Hart Billy Spain Present- 21 Absent 3 Vacant -1 *Commissioner Scott Brown present at 8:45 A.M. ROLL CALL AND APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS, December 19, 2016; January 17, 2017; and February 21, 2017 Commissioner Claudell Brown made a motion to approve the minutes for December 19, 2016 and January 17, 2017, seconded by Commissioner Petty. The minutes for February 21, 2017 have not been distributed at this time. MOTION APPROVED: CONSIDERATION AND POSSIBLE APPOINTMENT OF A SUCCESSOR TO THE MADISON COUNTY BOARD OF COMMISSIONERS POSITION VACATED BY FORMER COMMISSIONER BILL WALLS, DISTRICT 4, POSITION 1 Commissioner Spain nominated Ms. Cynthia Bryant, seconded by Commissioner Arnold. Approved OATH Fred Birmingham, County Clerk gave the oath to Ms. Bryant. (COPY ON FILE)

2 P a g e 2 REPORTS FROM COUNTY OFFICIALS, STANDING AND SPECIAL COMMITTEES, ANY OLD BUSINESS AND ACTION THEREON BY THE BOARD Highway Committee: Commissioner Roland reported on the following items: MPH speed limit in the Foxridge Subdivision; Pinewood, Denwood and Creekwood MOTION CARRIED: 2. The City of Medon has some potholes that need to be fixed. The Madison County Highway Dept. will be doing the work with the City of Medon paying for the work. MOTION CARRIED: Beer Board: Commissioner Arnold reported that a citation had been given to Dollar General Store located at 3144 Christmasville Rd. for $1, for selling beer to a minor. Industrial Park: Commissioner Lowrance reported that when Kellogg built their distribution center and Pacific Industry became part of the Industrial Park they had received a grant from TDOT. The road needs to be widened to make it three (3) lanes, to help keep traffic from becoming blocked. The Industrial Park board has voted to pay a percentage for the widening. The cost is estimated to be no more than $51, The county's cost would be $25, Roll Call - $25, Jimmy C. Arnold Larry V. Lowrance Doug Stephenson Katie Y. Brantley William C. Martin Mike Taylor Claudell Brown, Jr. Luther T. Mercer Bill Walls Cynthia Bryant Gerry Neese Savannah Williamson Jay Bush James W. Pearson ABSENT Traci Carney Harold Petty Scott M Brown Jason Compton Bill S. Ragon Arthur D Johnson, Jr Gary D. Deaton Joe A. (Smokey) Roland Barbara Johnson Jim Ed Hart Billy Spain Larry Sipes S 21 NAYS 0 ABSENT - 4 MOTION CARRIED

3 P a g e 3 Insurance Committee: Commissioner Neese gave an update on the Insurance for the county employees. The Insurance Committee will be meeting in April to address the insurance problems. Financial Management: Commissioner Spain reported that, as required by the State of Tennessee, a Fund Balance estimate report be presented to the CLB for each Balance Fund for the previous audit year. Commissioner Spain presented this report for each Fund. Commissioner Lowrance made a motion to put the Fund Balances into the budget for fiscal year , seconded by Commissioner Neese MOTION CARRIED: Commissioner Spain gave an update on the jail progress and how it tied into finances concerning the county. The Financial Management Committee has asked that Mike Nichols, Director of Finance send out a RFQ to Brokerage Houses that might be interested in bidding on the Bonds that Madison County would be issuing. Commissioner Spain also reported that along with the Chairman of the Budget Committee that raises and insurance increase concerning county employees were discussed in the Financial Management meeting. Property Committee: Commissioner Spain reported that a proposal concerning the Beech Bluff School property had been received from the Beech Bluff United Pentecostal Church. The church proposed a one (1) year lease for $1.00 per year to see if they would be able to maintain the property. The Property Committee tabled this item at this time, because the CLB has not yet taken over this property from the JMCSS. Resolution Committee: Commissioner Compton presented a resolution concerning the Madison County Road & Infrastructure Improvement. Commissioner Ragon made a motion to table the above resolution, seconded by Commissioner Petty. MOTION CARRIED: Non-Profit: Commissioner Arnold announced that March 21, 2017 is the deadline to submit applications for the funding of the Non-Profit agencies. Mayor s Report: Mayor Harris reported that he had passed out a copy of the Amended Debit Management Policy for Madison County. For Madison County to continue as a Three-Star Program the minutes, need to show that these policies have been reviewed. (COPY ON FILE) Mayor Harris reported that the RFQ for the Construction Management at Risk is being prepared to go out.

4 P a g e 4 CONSIDERATION OF A RESOLUTION TO REZONE TWO TRACTS OF LAND LOCATED WEST OF 4305 HIGHWAY 45 NORTH, FROM FAR (FORESTRY- AGRICULTURE-RECREATON) DISTRICT AND B-4 (PLANNED SHOPPING CENTER) DISTRICT TO B-3 (HIGHWAY BUSINESS) DISTRICT, CONTAINING A TOTAL OF ACRES, MORE OR LESS, SUBMITTED BY SMALLWOOD PROPERTIES, LLC Mr. Stan Pilant presented the above zoning request by Smallwod Properties, LLC. Commissioner Bush made a motion to approve the above resolution, seconded by Commissioner Petty. MOTION CARRIED: CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR A LITTER AND TRASH COLLECTING GRANT FY FROM THE TENNESSEE DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE ACCEPTANCE OF SAID GRANT (COPY ON FILE) Commissioner Roland made a motion to approve the above resolution, seconded by Commissioner Ragon. MOTION CARRIED: APPOINTMENT OF ONE (1) PERSON TO THE VICIOUS DOG HEARING PANEL OF THE LOCAL HUMANE SOCIETY BY THE HUMANE SOCIETY AND APPROVED BY THE CLB AND CITY COUNCIL, THREE-YEAR TERM, CAN SERVE ONLY TWO CONSECUTIVE TERMS ( LT. MARK ROBERTSON INCUMBENT, HAS SERVED TWO TERMS) Commissioner Hart made a motion to re-appoint the incumbent, seconded by Commissioner Claudell Brown. MOTION CARRIED: APPOINTMENT OF ONE (1) MEMBER TO THE CABLE AND COMMUNICATIONS COMMITTEE BY THE CLB, TO COMPLETE THE UNEXPIRED TERM OF FORMER COMMISSIONER BILL WALLS Commissioner Roland made a motion to appoint Commissioner Bryant to fill the unexpired term of former Commissioner Walls, seconded by Commissioner Petty. MOTION CARRIED:

5 P a g e 5 APPONTMENT OF ONE (1) MEMBER TO THE EXCESS/RESALE PROPERTY COMMITTEE BY THE CLB, TO COMPLETE THE UNEXPIRED TERM OF FORMER COMMISSIONER BILL WALLS Commissioner Mercer made a motion to appoint Commissioner Pearson to complete the unexpired term of former Commissioner Walls, seconded by Commissioner Neese. MOTION CARRIED: APPOINTMENT OF ONE (1) MEMBER TO THE PERSONNEL COMMITTEE BY THE CLB, TO COMPLETE THE UNEXPIRED TERM OF FORMER COMMISSIONER BILL WALLS Commissioner Roland made a motion to appoint Commissioner Bryant to complete the unexpired term of former Commissioner Walls, seconded by Commissioner Ragon. MOTION CARRIED: APPONTMENT OF ONE (1) MEMBER TO THE PROPERTY COMMITTEE TO COMPLETE THE UNEXPIRED TERM OF FORMER COMMISSIONER BILL WALLS Commissioner Petty made a motion to appoint Commissioner Bush to complete the unexpired term of former Commissioner Walls, seconded by Commissioner Compton. MOTION CARRIED: APPOINTMENT OF A LIAISON TO THE SENIOR CITIZENS CENTERS TO COMPLETE THE UNEXPIRED TERM OF FORMER COMMISSIONER BILL WALLS Commissioner Roland made a motion to appoint Commissioner Bryant to complete the unexpired term of former Commissioner Walls, seconded Commissioner Petty. MOTION CARRIED: APPOINTMENT OF MADISON COUNTY ATTORNEY BY CLB, TWO-YEAR TERM ( ATTY. STEVE MARONEY, INCUMBENT) Commissioner Spain made a motion to re-appoint Atty. Steve Maroney, seconded by Commissioner Roland. MOTION CARRIED:

6 P a g e 6 APPOINTMENT OF ONE (1) MEMBER TO THE MADISON COUNTY RECREATION BOARD BY CLB, FIVE-YEAR TERM (KATIE CHANDLER, INCUMBENT) Commissioner Compton made a motion to re-appoint the incumbent, seconded by Commissioner Petty. MOTION CARRIED: ANY AMENDMENTS OR TRANSFERS TO THE GENERAL FUND, SCHOOL DEPT., CAPITAL PROJECTS, HIGHWAY DEPT., DEBT SERVICES, AND JUVENILE COURT SERVICES BUDGETS FOR FISCAL YEAR General Purpose Schools Fund #141 Discover Brighter Futures Fund General Purpose Schools Fund #141 Donations for Stars of JMCSS General Purpose Schools Fund #141 Insurance Recovery Federal Programs Fund #142 Title I Federal Programs Fund #142 School Improvement Grant Federal Programs Fund #142 Title II Federal Programs Fund #142 Title III Federal Programs Fund #142 IDEA Part B $26, $1, $1, $51, $152, $2, $ $159,000.00

7 P a g e 7 Federal Programs Fund #142 IDEA Preschool In House Sheriff s Dept. Purchase of truck from reserve In House Sheriff s Dept. Purchase equipment for truck reserve In House Sheriff s Dept. Purchase equipment for truck reserve In House Finance Dept. Supplies from audit services Health Dept. Solid Waste Insurance Recovery truck Health Dept. Special Purpose Aligns county budget with state contract Health Dept. Special Purpose Aligns county budget with state contract Health Dept. Special Purpose Aligns county budget with state contract Health Dept. Special Purpose Aligns county budget with state contract $8, $19, $3, $ $3, $6, $ $2, $12, $4,300.00

8 P a g e 8 Health Dept. Special Purpose Aligns county budget with state contract Health Dept. Solid Waste Employee for comp hours 37.5 per week to 40 Health Dept. General Fund Rabies control Insurance recovery Community Corrections Special Purpose Fund Insurance recovery for damaged vehicle Juvenile Court Services Ankle monitoring and Rutherford Co. detention EMA Special Purpose Fund Dist. 10 grant EMA Capital and Special Purpose Fund Money received in Capital moved to Special Purpose Circuit Court General Fund Jury fees transferred to Jury supplies Benefits Juvenile Court Service Benefits General Fund Drug Court Special Purpose Fund Aligns salary and benefit $3, $1, $1, $19, $67, $56, $4, $1, $88, $1,070, $3,025.00

9 P a g e 9 Finance Department General Fund AG Extensions General Fund Ag center rental fees Veteran s Services General Fund Crockett County paid half of officer s training Sheriff s Dept. General Fund Monthly entry Sheriff s Dept. General Fund Medical payment reimbursement by State Sheriff s Dept. General Fund Reallocation of budget Sheriff s Dept. General Fund Reallocation of budget Sheriff s Dept. General Fund Hire full time Budget Director for Sheriff s Dept. Sheriff s Dept. General Fund Hire full time HR Director for Sheriff s Dept. $13, $ $1, $8, $14, $223, Majority voice vote Commissioner Petty passed $4, Majority voice vote Commissioner Petty Passed $19, Tabled Roll Call $19, Tabled Roll Call Commissioner Lowrance made a motion to table the above amendments until more information can be obtained, seconded by Commissioner Claudell Brown.

10 P a g e 10 ROLL CALL Table Amendment for Budget Dir. and HR Dir. For Sheriff s Dept. Jimmy C. Arnold Jim Ed Hart Doug Stephenson Katie Y. Brantley Larry V. Lowrance Mike Taylor Claudell Brown, Jr. William C. Martin Savannah Williamson Scott M Brown Luther T. Mercer Passed Cynthia Bryant Gerry Neese Harold Petty Jay Bush James W. Pearson ABSENT Traci Carney Bill S. Ragon Arthur D Johnson, Jr Jason Compton Joe A. (Smokey) Roland Barbara Johnson Gary D. Deaton Billy Spain Larry Sipes S 21 NAYS 0 PASSED 1 ABSENT 3 MOTION CARRIED Sheriff s Dept. General Fund Renovate West Middle School/educational/training facility Sheriff s Dept. General and Capital Fund Insurance: hail damaged vehicles $64, Majority voice vote Commissioners Claudell Brown, Petty and Williamson passed $117, Majority voice vote Commissioner Petty Passed Financial Management Committee recommended borrowing 3.4 million for priority projects with Jackson-Madison County School System. Commissioner Stephenson made a motion to amend the amount to borrow to 1.7 million, seconded by Commissioner Roland. Commissioner Lowrance made a motion to amend the amendment to borrow 1.4 million with 2 million coming out of the School Fund Balance, seconded by Commissioner Arnold.

11 P a g e 11 ROLL CALL 1.4 Million/ 2 Million School Fund Balance NAY Jimmy C. Arnold Katie Y. Brantley Luther T. Mercer Larry V. Lowrance Claudell Brown, Jr. Gerry Neese Mike Taylor Scott M Brown James W. Pearson ABSEBT Cynthia Bryant Harold Petty Arthur D Johnson, Jr Jay Bush Bill S. Ragon Barbara Johnson Traci Carney Joe A. (Smokey) Roland Larry Sipes Jason Compton Billy Spain Gary D. Deaton Doug Stephenson Jim Ed Hart Savannah Williamson William C. Martin S 3 NAYS 19 ABSENT 3 MOTION FAILED ROLL CALL 1.7 Million NAY Jimmy C. Arnold Harold Petty Katie Y. Brantley Scott M Brown Bill S. Ragon Claudell Brown, Jr. Cynthia Bryant Joe A. (Smokey) Roland William C. Martin Jay Bush Billy Spain Luther T. Mercer Traci Carney Doug Stephenson James W. Pearson Jason Compton Mike Taylor Savannah Williamson Gary D. Deaton ABSENT Jim Ed Hart Arthur D Johnson, Jr Larry V. Lowrance Barbara Johnson Gerry Neese Larry Sipes S 16 NAYS 6 ABSENT 3 MOTION CARRIED

12 P a g e 12 ROLL CALL Original motion as amended Jimmy C. Arnold Jim Ed Hart Billy Spain Katie Y. Brantley Larry V. Lowrance Doug Stephenson Claudell Brown, Jr. William C. Martin Mike Taylor Scott M Brown Luther T. Mercer Savannah Williamson Cynthia Bryant Gerry Neese Jay Bush James W. Pearson ABSENT Traci Carney Harold Petty Arthur D Johnson, Jr Jason Compton Bill S. Ragon Barbara Johnson Gary D. Deaton Joe A. (Smokey) Roland Larry Sipes S 22 NAYS 0 ABSENT 3 MOTION CARRIED SUSPEND RULES Commissioner Ragon made a motion to Suspend the rules, seconded by Commissioner Petty. MOTION CARRIED: Commissioner Stephenson made a motion for the CLB to make a bank loan for 10 million dollars for ten (10) years, seconded by Commissioner Roland. Commissioner Stephenson recommended putting 5 million into Education Capital and 5 million into General Capital. Commissioner Lowrance made a motion to amend Commissioner s Stephenson motion to allow Finance Dir. Mike Nichols to bring back to the Finance Committee two (2) proposals on borrowing the 10 million for a seven (7) year loan and a ten (10) year loan. In addition, he would get a proposal on borrowing 60 million. Commissioner Taylor seconded this motion. ROLL CALL Amendment to borrowing 10 Million NAY Jimmy C. Arnold James W. Pearson Katie Y. Brantley Claudell Brown, Jr. Harold Petty Jim Ed Hart Scott M Brown Bill S. Ragon Billy Spain Jay Bush Joe A. (Smokey) Roland ABSENT Traci Carney Doug Stephenson Arthur D Johnson, Jr Jason Compton Mike Taylor Barbara Johnson Gary D. Deaton Savannah Williamson Luther T Mercer Larry V. Lowrance PASSED Larry Sipes William C. Martin Cynthia Bryant Gerry Neese S 17 NAYS 3 PASSED 1 ABSENT 4 MOTION CARRIED

13 P a g e 13 ROLL CALL Original motion as amended NAY Scott M Brown Joe A. (Smokey) Roland Jimmy C. Arnold Cynthia Bryant Doug Stephenson Katie Y. Brantley Jay Bush Mike Taylor Claudell Brown, Jr. Traci Carney Savannah Williamson Jim Ed Hart Jason Compton ABSENT William C. Martin Gary D. Deaton Arthur D Johnson, Jr James W. Pearson Larry V. Lowrance Barbara Johnson Billy Spain Gerry Neese Luther T Mercer Harold Petty Larry Sipes Bill S. Ragon S 14 NAYS 7 ABSENT 4 MOTION CARRIED NOTARIES PUBLIC Hussain Aldhahra Kelly Gregory Betsy B Raines Lisa R Autry Brandon Jones Marian Roby Laura Andrews Laurie P Hall Amanda Robinson Sholander Batchelor Stephanie Haynes Adrian Silva Sholander Batchelor Angenal Huddleston Billy D Sills Michele Bonds Antoinette Kee Dequashia S Simpson Polly Brasher Sandra G McIntee Robert Thompson Amanda K Brooks Russell McKelvey Christine W Veteto Laura D Byrd Mitiz P Merriweather Michelle Wilson Shanika Douglas Carolyn Deloris Newbern Yolnada D Woods Dixie A Fish Georgette Nugent Commissioner Petty made a motion to approve the Notaries Public as submitted, seconded by Commissioner Compton. MOTION CARRIED: ANY AND ALL MATTERS RELATED TO OR CONNECTED WITH MATTERS SET FORTH IN ITEMS ONE (1) THROUGH NINETEEN (19) Chairman Deaton asked to go back to Item #10; appointment of 1 person to the Vicious Dog Hearing Panel, this is a three-year term and can serve only two consecutive terms. Incumbent, Lt. Mark Robertson has served two terms. Commissioner Carney made a motion to rescind the appointment, and be placed on April s agenda, seconded by Commissioner Ragon. MOTION CARRIED:

14 P a g e 14 Madison County Sheriff Mehr asked that the CLB take another look at the budget amendment concerning the Sheriff s Dept. hiring a full-time Budget Director. Mr. Buddy Gresham, who serves in this position now, will be retiring. Commissioner Petty made a motion to remove from the table the budget request from the Sheriff s Dept. in the amount of $19, for hiring a full time Budget Director for the Sheriff s Dept., seconded by Commissioner Neese. MOTION CARRIED: Commissioner Arnold called for Question ROLL CALL Sheriff s Dept. Budget Director NAY Scott M Brown Joe A. (Smokey) Roland Jimmy C. Arnold Cynthia Bryant Billy Spain Traci Carney Jay Bush Doug Stephenson Jason Compton Gary D. Deaton Mike Taylor Larry V. Lowrance Jim Ed Hart Savannah Williamson PASSED William C. Martin ABSENT Katie Y. Brantley Gerry Neese Arthur D Johnson, Jr Claudell Brown, Jr. James W. Pearson Barbara Johnson Harold Petty Luther T Mercer Bill S. Ragon Larry Sipes S 15 NAYS 4 PASSED 2 ABSENT 4 MOTION CARRIED Chairman Deaton called for Adjournment Roll Call ROLL CALL Jimmy C. Arnold Jim Ed Hart Doug Stephenson Katie Y. Brantley Larry V. Lowrance Mike Taylor Claudell Brown, Jr. William C. Martin Savannah Williamson Scott M. Brown Gerry Neese Cynthia Bryant James W. Pearson Jay Bush Harold Petty Traci Carney Bill S. Ragon Jason Compton Joe A. (Smokey) Roland Gary D. Deaton Billy Spain Present 21 Absent -4 Commissioners Arthur D Johnson, Barbara Johnson, Mercer and Sipes ADJOURNED AT 10:37 A.M.