MERCER COUNTY BOARD OF EDUCATION SPECIAL Meeting March 7, 2011

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1 MERCER COUNTY BOARD OF EDUCATION SPECIAL Meeting March 7, :30 pm Mercer County Central Office 371 E. Lexington St., Harrodsburg, KY CALL TO ORDER / ROLL CALL Jim Stinnett 1 Page Approve Pepsi Contract Chuck Hamilton Approve Calendar Amendment Betty Sims Approve Food Service Annual Contract Sylvia Moore Approve Technology Retirement List Tim Berger Approve Kentucky Changers Contract Chuck Hamilton 6 For June Working Session on the Budget Ruth Ann Cocanougher 7 Chuck Hamilton Adjournment Jim Stinnett 8

2 STAFF NOTE PRESENTER: Mr. Stinnett SUBJECT: CALL TO ORDER ROLL CALL Jim Stinnett (Chair) Pattie Burke (Vice-Chair) Ron Betsher Billy Montgomery Larry Yeager STAFF NOTE SUBJECT: APPROVAL OF AGENDA INTRODUCTION: The agenda is being presented for approval. Any changes are to be made at this time. SUPERINTENDENT S RECOMMENDATION: presented. I recommend approval of the agenda as On a motion by, second by, approved agenda as presented. VOTE: YES NO 1

3 STAFF NOTE PRESENTER: Mr. Hamilton SUBJECT: INTRODUCTION: APPROVAL OF BEVERAGE AGREEMENT WITH PEPSI A copy of the proposed contract with Pepsi has been sent to all Board Members for their review prior to the meeting. SUPERINTENDENT S RECOMMENDATION: On a motion by, second by, voted to approve VOTE: Yes No 2

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14 STAFF NOTE PRESENTER: Betty Sims SUBJECT: Mercer County Schools Calendar Amendment & Graduation INTRODUCTION: Mercer County School District has missed 11 student instructional days due to inclement weather during this school year, and has had two 1- hour delays and 1 early dismissal day. The calendar committee would like the board to approve using banked instructional time to allow three additional plan days for teachers. As of February 23, 2011, if there were no more days missed due to inclement weather, the last day for students would be Tuesday, May 31 st. Teachers would then report for 3 additional planning days without students and 1 day for closing. Make Up Days would be: st February 21 March 28 th st -April 1 th May 27 st May 31 Banked Time (3 Teacher Plan Days without students ) If the district were to miss any more school days for inclement weather, three more student instructional make-up days could be added to the end of the year and still have students last day on June 3, The Board needs to set the Graduation date. According the calendar amendment above, that would make Graduation on Friday, June 4rd for Mercer Central and Mercer Co. Senior H.S. SUPERINTENDENT S RECOMMENDATION: On a motion by, second by, Mercer County Board of Education voted to: Amend the calendar to attend 171 student instructional days, and add three teacher instructional days for teachers. Harlow s calendar would also be adjusted accordingly. Set Graduation Date- Friday, June 3rd VOTE: Yes No 3

15 STAFF NOTE PRESENTER: Mrs. Moore SUBJECT: USDA Annual Contract INTRODUCTION: I would like to request approval of our updated USDA contract. SUPERINTENDENT S RECOMMENDATION: I recommend approval. On a motion by, second by, voted to approve VOTE: Yes No 4

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31 STAFF NOTE PRESENTER: Mr. Tim Berger SUBJECT: DECLARATION OF SURPLUS TECHNOLOGY ITEMS INTRODUCTION: The following (attached) technology items are no longer functional and will be picked up by Creative Recycling Systems Inc. out of Louisville, KY for shredding of hard drives for security purposes and appropriate recycling of components and / or disposal. This is a free service provided to KY K-12 schools by this state KETS escrap contract provider. SUPERINTENDENT S RECOMMENDATION: I recommend granting the attached list of technology items as surplus property for recycling and / or disposal. On a motion by, second by, voted to grant the following listed technology items as surplus property for recycling and / or disposal. VOTE: Yes No 5

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36 STAFF NOTE PRESENTER: Mr. Hamilton SUBJECT: APPROVAL OF KENTUCKY CHANGERS CONTRACT FOR 2012 INTRODUCTION: A copy of the proposed contract with Kentucky Changers has been sent to all Board Members for their review prior to the meeting. This group will be housed at MCES in June of 2012 to do community service work, as well as in-kind services for the district. SUPERINTENDENT S RECOMMENDATION: On a motion by, second by, voted to approve VOTE: Yes No 6

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38 INFORMATIONAL ITEM PRESENTER: Ruth Ann Cocanougher Chuck Hamilton SUBJECT: WORKING SESSION ON BUDGET INTRODUCTION: Ms. Cocanougher and Mr. Hamilton present and discuss the the draft budget for

39 STAFF NOTE PRESENTER: Mr. Stinnett SUBJECT: ADJOURNMENT There being no further business to conduct, on a motion by, second by, the Mercer County Board of Education voted to adjourn. VOTE: YES NO TIME: a.m. p.m. 8