Elgin Board of Education. June 27, 2011

Transcription

1 The Regular Meeting of the Elgin Board of Education was called to order at 7:04 pm by Board President Nancy Hafer at the Elgin High School. Pledge of Allegiance Invocation Mrs. Kay Jean Lauer Furlong : Mrs. Hafer Mrs. Lauer Furlong Mrs. Buchanan Mr. Layne Mr. Wasserbeck Absent Absent Also present was Treasurer Kim Reynolds. Superintendent, Bruce Gast was absent Resolution No Agenda Mr. Layne moved and Mrs. Lauer Furlong seconded the motion to approve the agenda with the change in language on item #15. Recognition of Guests Mathew Kern Gayle Dunham Debbie Good Rebecca Kern Bobby Imbody Public Input Mrs. Debbie Good gave an update on the walking and biking safety grant. It is in the final step for the purchase of literature and encouragement items. The final award is $7, and Elgin South will have one year to spend the whole amount. Items will be purchased through Mr. Fred Saull and the Treasurer will bill ODOT quarterly for reimbursement. Examples of items may be safety pamphlets, wrist bands and pedometers. Resolution No May 23, 2011 Minutes Mrs. Lauer Furlong moved and Mrs. Hafer seconded the motion to approve the May 23, 2011 regular minutes of the Elgin Board of Education Ayes: Lauer Furlong, Hafer, Layne May Bill List Discussion May Financials - Discussion Resolution No Transfers Mrs. Lauer Furlong moved and Mr. Layne seconded the motion to transfer $1, from student council fund to the student council scholarship fund and transfer the balance of $ from the Class of 2011 to the yearbook fund.

2 Resolution No Advance Mr. Layne moved and Mrs. Lauer Furlong seconded the motion to approve the advance of $1, from the general fund to the yearbook fund. Resolution No Permanent Appropriations Mr. Layne moved and Mrs. Lauer Furlong seconded the motion to approve the following FY12 permanent appropriations: FUND PERMANENT APPROP. 001 General Fund $11,500, Bond Retirement 823, Permanent Improvement 56, Building 81, Food Service 600, Endowments 15, Withrow Resale 36, School Facilities 15,450, Principal 30, Local Grants 35, SACC 20, Facilities Maintenance Student Activities 70, Athletics 95, Music 18, EMIS 5, Connectivity 13, Education Jobs 124, IDEA Part B 283, ARRA IDEA Part B 32, Fiscal Stabilization 116, Title I 228, ARRA Title I 9, Title II-A 75, Resolution No Renewal Mrs. Lauer Furlong moved and Mr. Layne seconded the motion to approve the following: A RESOLUTION DETERMINING TO SUBMIT TO THE ELECTORS THE QUESTION OF LEVYING A RENEWAL TAX PURSUANT TO R.C TO TO AVOID AN OPERATING DEFICIT FOR THE ELGIN LOCAL SCHOOL DISTRICT The Elgin Local School District Board of Education, Marion County, Ohio, met in regular session the 27 th day of June, 2011.

3 BE IT RESOLVED by the Board of Education of the Elgin Local School District, Marion, Delaware, and Hardin County, Ohio, that: Section 1. This board determines and declares that the revenue which will be raised by all tax levies which this district is authorized to impose, when combined with state and federal revenues available to this board, will be insufficient to avoid an operating deficit, and that it is therefore necessary to levy a renewal tax in excess of the ten-mill limitation in order to raise the amount of $850, each year for a period of five (5) years for that purpose. Section 2. Pursuant to R.C to , there shall be submitted to the electors of this district at the general election to be held on November 8, 2011, the question of levying a renewal tax in excess of the ten-mill limitation for a period of five (5) years commencing with a levy on the tax list and duplicate for the 2012 to be first distributed to the Board in the year 2013 in order to raise the amount of $850, each year for a period of five (5) years for the purpose of avoiding an operating deficit, at the annual tax rate necessary to raise that amount. Section 3. The Treasurer is directed to certify immediately a copy of this resolution to the County Auditor of Marion County for the calculation by the county auditor of the annual levy, expressed in dollars and cents for each one hundred dollars of valuation as well as in mills for each one dollar of valuation, throughout the life of the levy which will be required to produce the annual amount set forth above, assuming that the amount of the tax list of this district remains throughout the life of the levy the same as the amount of the tax list for the current year. Section 4. It is found and determined that all formal actions of the Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of it s committees that resulted in those formal actions were in meetings open to the public, in compliance with the law. Resolution No MOU Mr. Layne moved and Mrs. Hafer seconded the motion to approve the following memorandum of understanding s (MOU s) with the Elgin Educational Association: Salary base freeze for the school year Changing the deadline date to September 15 th for requesting a continuing contract. The previous date was October 15 th. Ayes: Layne, Hafer, Lauer Furlong Resolution No Elgin Alumni Association Mr. Layne moved and Mrs. Lauer Furlong seconded the motion to approve the recognition of the formation of the Elgin Alumni Association with the submission of the constitution and bylaws. Resolution No Donation Mr. Layne moved and Mrs. Lauer Furlong seconded the motion to accept a donation to the general scholarship fund from Richard Seiter PhD in the amount of $11, Scholarships will be awarded as follows: Tyler Kaufman - $3, Andy Kibler - $2, Megan Landon - $1,500.00

4 Caitlin Haycook - $2, Kelsi Lauer - $2, Ms. Reynolds has received two quotes for the FY12 fleet, liability and property insurance carrier. The proposal from the district current carrier, Ohio Casualty, came in at $40, This is a 4% increase from FY11. The proposal from the Ohio School Plan came in at $29, The plans are very similar in coverage. Resolution No Ohio School Plan Mr. Layne moved and Mrs. Lauer Furlong seconded the motion to approve The Ohio School Plan, administered by Hylant Administrative Services, Inc., as the FY12 insurance carrier for fleet, liability and property insurance. Resolution No Depository Agreement Mrs. Lauer Furlong moved and Mrs. Hafer seconded the motion to approve a depository agreement with PNC Bank. Ayes: Lauer Furlong, Hafer, Layne Resolution No Supplemental contracts Mrs. Lauer Furlong moved and Mr. Layne seconded the motion to approve the following supplemental contracts: Dustin Rawlins Show Choir Director $2, Dustin Rawlins Show Choir Choreographer $1, Discussion Items Mr. Gast will be the November levy Chairman. He will be looking for volunteers to help with this levy. Kick off will begin August 18, Discipline reports from the Principals will be discussed at the July board meeting. There is a need for a special board meeting to be held on July 18, 2011 at 7:00 pm. The meeting place will be announced at a later date. Mrs. Hafer spoke gave an update on the new building. The silk fence has been installed around the property and trees. Dirt will began being moved on July 5 th or sooner. Pictures will be posted on the website on the progression of the project. Weekly progress meeting will be held.

5 Resolution No Executive Session Mrs. Lauer Furlong moved and Mr. Layne seconded the motion to enter into executive session at 7:52 pm for the employment of public personnel. Kim Reynolds left executive session at 10:51 pm The Board came out of executive session at Resolution No Adjournment Mr. Wasserbeck moved and Mrs. Buchanan seconded the motion to adjourn the June 27, 2011 regular meeting of the Elgin Board of Education at pm. Ayes: President Treasurer