MD 24 I TRANSITION UPDATE February 10, 2018 Winter Conference 1

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1 MD 24 I TRANSITION UPDATE February 10, 2018 Winter Conference 1 1

2 How did we get here? LCI requires 1275 members and 35 clubs in a District to support a DG. Three Districts (E, F, and B) were below that threshold Point of Contact Appointments Assignment of Duties Leadership Team Assistance 2 2

3 Background 1. MD 24 approved the District Merger plan in May 2016 Plan merges existing 6 districts to 3 A + C = L E + F = C B + D = I B: 40 Clubs 923 members D: 56 Clubs 1,375 members I: 96 Clubs 2,298 members New district effective July 1, Lion Year The MD 24 plan for redistricting was approved by LCI as submitted. 3 3

4 MD 24 Transition Plan Timeline No Action In Process Completed Action Jan Feb Mar Apr May Jun Jul Foundations District Organization Cabinet District Directory Budget Constitution Districts SOP Revise Adopt Elections Property Bank Accounts Websites Newsletter Grant Applications 4 4

5 FOUNDATIONS Task Leaders: D: PCC Clay Senecal Progress: All 24 B & D Foundations have been identified and contacted. Action: Respective Foundations will continue to serve current geography. B: Lions of Central Virginia D: Lions of Southeastern Virginia Timeframe: January - June Status: B Completed. D in process 5 5

6 24 I Foundations 24B will continue to service current geography Central Virginia Lions Hearing Aid Bank (CVALHAB) VLERI - Center of Central Virginia Lions of Central Virginia MHU, Inc. Partners in Service: Virginia Voice, Virginia Rehabilitation Center for the Blind, Virginia Relay (Hearing Impaired), Old Dominion Eye Foundation, Inc., Virginia Workers for the Blind (Burkeville Lodge), Anthem. 24D will continue to service current geography Lions of Virginia Eye Glass Recycling Center of Eastern Virginia Mobile Sight and Hearing Unit of 24D Lions Charity Foundation of District 24-D Lions Medical Eye Bank & Research Center of Eastern VA Partnerships: Homeless Connect Events, Diabetes I Camp, International Youth Exchange 6 6

7 DISTRICT ORGANIZATION Task Leaders: 1VDG Jeff Gaddis 1VDG Calvin Easter Progress: All Clubs, Regions, and Zones reviewed for new District. Regions Zones I Lynchburg / Danville/S. Boston A B II Amelia/ South Hill / Emporia C D III Greater Richmond Metro and counties E F G/H IV NK, NN, MP, Newport News, Hampton Rds. I J K V Norfolk, Chesapeake, Sussex, Franklin L M N VI Virginia Beach Eastern Shore O P Q Timeframe: January March Status: Completed 7 7

8 6 Regions Zones A-Q

9 District Action Teams Items 1. Each Merging District appointed a Chair: District 24I Chair: 1VDG Jeff Gaddis, 24D Vice Chair: 1VDG Calvin Easter, 24B 2. Develop leadership succession plan for MD 24 I. Nominations and Elections plan of action: a) Gentlemen s agreement for the new district governors. Jeff will progress to DG, and Calvin will stay as 1VDG b) First vice district governor (1VDG) options: 1) Remaining IVDG will continue in position for additional year. 2) Note: 2VDGs are eligible to run. c) Second vice district governor (2VDG) options: 1) 2VDG can run according to gentlemen s agreement for succession. Pat Jones 2VDG 2018, Lew Adams 2VDG ) Or Sitting 2VDG will run against each other. 3) Any qualified candidates in the 2 districts is eligible to run. 9 9

10 CABINET Task Leaders: IVDG Jeff Gaddis, 1VDG Calvin Easter, DGs Beth and Ann Progress: All cabinet positions in 24B & D have been identified. Committee chairs and team member approach is being implemented. DG: Jeff Gaddis, 24D 1VDG: Calvin Easter, 24B 2VDG: Pat Jones, 24D 2VDG 2019: Lewis Adams, 24B, (Region 2 Chair) Secretary: PDG Ray Yannello, 24D Treasurer: PDG Lee Winder, 24B IPDG Beth Stevens and IPDG Ann Ragland Timeframe: February May Status: Pending Nomination/Election 10 10

11 DISTRICT DIRECTORY Task leaders: D: PDG Barbara Senecal B: DG Ann Ragland Progress: review in process Timeframe: February - May Status: Work in progress 11 11

12 BUDGET and FINANCE Task Leaders: B: PDG Lee Winder D:Lion Evonne Green Progress: Copies of budgets will be shared to compare cost accounting codes and practices for cross walk. PDG Lee Winder transition team member, cross walk reviewed, investigating banks and new practices. Timeframe: January July Status: ONGOING 12 12

13 BANK ACCOUNTS Task Leaders: PDG Lee Winder Lion Evonne Green Progress: Recommendation made to use BB&T Bank no fees for Organizations. Actions: Set up new bank account for 24-I after July 1 and after district audits are complete. Close existing accounts, deposit funds and move to new accounting codes established. Timeframe: June to July Status: on-going 13 13

14 Task Leaders: PCC Harry Parker Progress: MD24 C & BL have been reviewed and changes have been submitted to COG for adoption at LOV convention. Clubs incorporated with Foundations may need to check listing of District with SCC. Timeframe: March May Status: Proposed Changes were reviewed by Council of Governors in January. CONSTITUTION Virginia and District LOV General Session in May. ONGOING Pending adoption during 14 14

15 District 24 I Standard Operating Procedures Tasks Leaders: DG Beth Stevens, DG Ann Ragland, 1VDG Calvin Easter, 1VDG Jeff Gaddis Districts 24 B and D each have Standing Operating Procedures/Standing Rules. Process: Copies of each will be shared and new SOPs developed taking the best practices of each District into consideration for operations beginning July 1, Timeframe: March May Status: on going: Final revisions will be distributed at LOV State Convention Cabinet meetings for Delegates from B and D to review for adoption at the first District 24I Cabinet Meeting in July

16 ELECTIONS Task Leaders: Nominations Chairs: PDG Rich Evans (B) PDG: PDG Donnie Johnson (D), PCC Ken Isaac, State Chr. Election Chairs: PDG Jay Overbey*(B)(*State Chr), PCC Clay Senecal Note: District and State Nominations Chairs must receive all nominations letters by Mar 17. Progress: Election procedures reviewed. District A & D will hold meeting to endorse respective ID candidates 45 min. prior to District meetings. Each candidate will be given time to speak. Recommend: 1. holding joint meeting for nominations speeches and 2. separate meetings for elections and for final cabinet meeting. Timeframe: February May Status: on going 16 16

17 PROPERTY Task Leaders: DG Beth Stevens/DG Ann Ragland Progress: B: All property is owned by Foundations or Clubs. District 24B has no real value property. D: Owns Spots, Sound systems, etc. Timeframe: May June Status: on going 17 17

18 WEBSITES MD 24Task Leader: 1VDG Scott McMurrain, 24C District: DG Beth Stevens, DG Ann Ragland B and D currently both use Go Daddy older version which is not mobile friendly. MD Progress: Developed Goals: Consolidate website content into fresh new framework resembling LCI website Enable for District clubs if wish to do so 100% Active club websites by 1 July 2018 Timeframe: May - June Status: seek vendor for contract & development. on going 18 18

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20 NEWSLETTER Task Leaders: B: PDG Rich Evans D: Lion Sherene Nolan Progress: Discussions to be held between two current editors. Continue to use Constant Contact with Grant Funding from O merger. Hold Newsletter naming Contest Feb to May 1. Timeframe: May June Status: On Going 19 20

21 GRANT APPLICATION Task Leaders: B: DG Ann Ragland D: Beth Stevens Progress: No action at this time Area of Focus for Grants: May use Constant Contact costs and new website development costs to support new member growth. Timeframe: May June Status: on Hold, until May and June 20 21

22 Where there s a need, There s a Lion in District 24 I. Thank you