Virginia Elks Youth Camp BOARD OF DIRECTORS BUSINESS SESSION MINUTES OCTOBER 12, 2012
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1 Virginia Elks Youth Camp BOARD OF DIRECTORS BUSINESS SESSION MINUTES OCTOBER 12, 2012 CALL TO ORDER: The regularly scheduled October 12, 2012 meeting of the Virginia Elks Youth Camp Board of Directors meeting was called to order at 4:05 P.M., President James Bonnell in the Chair. The meeting was held at the Wyndham Hotel, 57th Street and Atlantic Avenue, Virginia Beach, Virginia INVOCATION: Given by Secretary Robert Ward PLEDGE OF ALLEGIANCE: Led by Secretary Robert Ward ROLL CALL: VEYC EXECUTIVE COMMITTEE President James Bonnell 1st Vice President Yvonne Hall 2nd Vice President Georgianna Knotts 3rd Vice President Karyn Swenor 4th Vice President Wm Hussey (acting) Secretary Robert Ward Treasurer John Cannon All present. OTHER VEYC OFFICERS Maintenance Director All present. Raymond Shaner
2 VEYC EMPLOYEES Camp Director Lorraine Keller (Absent) Camp Ranger Michael Journell (Absent) SUBORDINATE LODGE DIRECTORS Southeast District Hampton 366: Kenneth Goulett P Newport News 315: Bonnie Stepp A Norfolk 38: Jason Trent P Onancock 1766: Richard Turner Sr. P Petersburg 237: Craig Marsh Jr. A Portsmouth/Cheaspeake A Suffolk 685: Mitchell Wilcox A Virginia Beach 2268; Beverly Hanby P Southwest District Bedford 2844 Marie Haynes P Clifton Forge 1065: George Dobbs P Danville 227: Roy Lee Craft Jr. P Galax 2212 Bobby Fender P Lynchburg 321 A Martinsville 1752: No Director Pulaski 1067: No Director Roanoke 197: A Elks Home 8081 Warren McLaughlin A Central District Charlottesville 389: Wm Hussey P Fredericksburg 875: Cindy Hughs P Harrisonburg 450: Donald Kidd Jr. P Northern Neck 2666: Raymond Davis A Richmond 45 Pam Tolagian A Staunton 351 Danny LaClair P Waynesboro 2270 A North District Alexandria 758. John Cannon P Arlington-Fairfax 2188 Barbara Marshall P Front Royal 2382 Jane Wine P Loudoun 2406 Sandy Hanlon P Manassas 2512 Ralph Smith P Warrenton-Culpeper A Winchester 867 Wayne Graham P Woodbridge 2355 Robert Nelson P
3 Mister/Madam President, a quorum of nine (9) is present. Three (3) Executive Officers and six (6) Directors. PAST YOUTH CAMP PRESIDENTS Attending Michael Haynes 2010/2011 Margaret Sandy 2009 Timothy Knotts PDDGER, 1 ST VICE PRESIDENT 1993 RECOGNITION OF GUESTS: The President called upon the Special Deputy Grand Exalted Ruler, Robert Hinkle to introduce our special guests. Virginia State Sponsor, PGER Hon. Lester C. Hess Jr. PGER Hon. David Carr Grand Lodge Judiciary, PDDGER PSP Hon Ronald Hicks Grand Lodge Justice, Hon. Robert Goolrick West Virginia State President, Carl Mooney MINUTES OF PREVIOUS MEETING: The Secretary requested a motion to approve the minutes as published as electronic copies have been sent to all Youth Camp Directors and the State web site. A hard copy is available from the Secretary on request should any person wish to review them. The motion was made by Past Camp President Margaret Sandy. The motion was seconded and the question approved. REPORTS OF OFFICERS: President 1 st Vice President (Attached) 2 nd Vice President (Attached) 3 rd Vice President, (Attached) 4 th Vice President (Attached) Treasurer (Attached) Secretary (Attached) Maintenance Director REPORT OF CAMP DIRECTOR: Not submitted COMMUNICATIONS INCOMING: Order of the Amaranth. Thanking for use of camp. OUTGOING: Ten Thank you for Donation letters sent.
4 UNFINISHED BUSINESS: Nominations for 3rd & 4th Vice Presidents Nominated for 3rd Vice President, William Hussey by Karyn Swenor. Nominated for 4th Vice President, David White by Michael Haynes NEW BUSINESS: Secretary submitted reimbursement request for postage. Vice President Hall submitted reimbursement request for Camper Awards ELECTION OF OFFICERS: In that there was only one candidate for each office, a motion was made by Past Camp President Margaret Sandy that Secretary case a "Unanimous Consent Vote" in the affirmative for all candidates. The motion was seconded by 2nd Vice President Georgianna Knotts. The motion was approved. The Secretary then cast a vote in the affirmative for all candidates State Sponsor, Past Grand Exalted Ruler Lester Hess then installed all of the candidates. BENEDICTION: Given by Secretary GOOD OF THE CAMP: Sandy Hanlon of Loudoun Lodge presented the Camp with a donation of $1, CLOSE: There being no further business before the Board of Directors, the President proceeded to close the meeting at 5:10 P.M. Respectfully submitted Robert E. Ward Secretary
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