CITY OF ST. PETERS BOARD OF ALDERMEN

Transcription

1 CITY OF ST. PETERS BOARD OF ALDERMEN TENTATIVE AGENDA FOR REGULAR MEETING ST. PETERS JUSTICE CENTER, 1020 GRAND TETON DRIVE, ST. PETERS, MO May 25, :30 P.M. A. Call to Order, Mayor Len Pagano B. Roll Call C. Opening Ceremonies 1. Invocation 2. Pledge of Allegiance 3. Recognition: Citizen Police Academy Graduation 4. Oath of Office: Police Officer Christopher R. Long 5. Oath of Office: Police Officer Eric M. Morrow 6. Proclamation: Ancient Order of Hibernians/Our Lady of the Way D. Approval of Minutes: The Board of Aldermen Work Session meeting of May 11, 2017; and the Regular Board of Aldermen meeting of May 11, 2017; and FY-18 Budget Work Session Minutes of May 2, 2017 and May 4, 2017 E. Reports of Officers, Boards and Commissions 1. Mayoral Report of Appointments to Boards and Commissions 2. City Administrator s Report: 3. Report of Director, Planning, Community and Economic Development: a. Petition Special Use Permit, SBA 2012 TC Assets, LLC Powers b. Petition Planned Urban Development, Ryan Companies US, Inc. Powers c. Petition Special Use Permit, HIE of St. Peters, LLC - Powers 4. St. Peters Business Spotlight: None

2 F. Open Forum 1. Citizens Petitions and Comments 2. Communications from the Elected Officials 3. Announcements G. Public Hearings: None H. Unfinished Business Items: None I. New Business Items: 1. Bill No : Bill approving a Special Use Permit in the C-3 General Commercial District to permit hotels in response to Petition (HIE of St. Peters, LLC) and adopting the Findings of Fact and Conclusions of Law with respect thereto 2. Bill No : Bill approving a special use permit in the R-1 Residential District to permit a wireless facility and a wireless support structure in response to Petition (SBA 2012 TC Assets, LLC) and adopting the Findings of Fact and Conclusions of Law with respect thereto 3. Bill No : Bill authorizing and directing the City Administrator of the City of St. Peters, Missouri, to execute a Second Amendment to the Planned Urban Development Agreement with Farhad Khani and Michele Khani and Ryan Companies US, Inc. regarding a PUD Agreement for the development of Clarendale St. Peters 4. Bill No : Bill approving the name change of Rachel Markilynn Court to Rachel Marklynn Court 5. Bill No : Bill authorizing the City Administrator of the City of St. Peters, Missouri to enter into a contract with Kuesel Excavating Company for the Mid Valley Basin Storm Water Improvements Project (P-19) 6. Bill No : Bill repealing A. Definitions of Chapter 710: Sewers, Section , Sewer Lateral Repair Program of the Municipal Code of the City of St. Peters and enacting a new A. Definitions of Chapter 710: Sewers, Section , Sewer Lateral Repair Program in lieu thereof 7. Bill No : Bill repealing A. Definitions of Chapter 705. Water Regulations, Article I. in General, Section Water Service Line Repair Program of the Municipal Code of the City of St. Peters and enacting a new A. Definitions of Chapter 705. Article I. in General, Sewers, Section , Water Service Line Repair Program In lieu thereof 8. Bill No : Bill authorizing the City Administrator of the City of St. Peters, Missouri to enter into an agreement providing for acquisition of Right-of-Way and Temporary Construction Easement for the Mid Rivers Mall Drive Right Turn Lane Improvement Project (Bank of America, National Association) 9. Bill No : Bill approving a Capital Improvement Plan for the City of St. Peters

3 10. Bill No : Bill amending Ordinance No providing for the adoption of the General Fund, Debt Service Fund, Community Development Block Grant Subrecipient Fund, County Sewer Lateral Repair Program Fund, Local Parks and Storm Water Fund, Sewer Lateral Repair Program Fund, Special Allocation Funds, Transportation Trust Fund, Water Service Line Repair Program Fund, Central Materials Processing Facility Fund, Recreation Fund, Solid Waste Fund, and Water/Sewer Fund Budgets for the City of Saint Peters for Fiscal Year commencing on October 1, 2016 and ending September 30, Bill No : Bill directing the City Administrator of the City of St. Peters, Missouri, to enter into a contract with Joe Machens Ford Lincoln for the purchase of eight Police Interceptor Utility SUV Vehicles 12. Bill No : Bill authorizing the City Administrator of the City of St. Peters, Missouri to enter into a contract with Westport Pools, Incorporated for the Design and Construction of an Outdoor Aquatic Center 13. Bill No : Bill authorizing the City Administrator of the City of St. Peters, Missouri to negotiate and execute a Professional Engineering Services Agreement for the Arrowhead Industrial Boulevard Salt River Road Intersection Improvement Project 14. Bill No : Bill authorizing the City Administrator of the City of St. Peters, Missouri to execute an agreement with R. V. Wagner, Incorporated for construction on improvements to two sanitary sewer aerial crossings over Spencer Creek, the replacement of one sanitary sewer aerial crossing over Spencer Creek and the installation of new storm sewers and inlets along Plum Tree Street north of Bartley Street J. Executive Session re: Litigation, Real Estate and Personnel, pursuant to Section (1)(2)(3)(9)(12)(13)(14) & (1-6) K. Adjournment AGENDA Posted at City Hall: May 22, 2017 at 9:00 a.m. By: P. Smith, City Clerk Next Regular Board of Aldermen Meeting: June 22, 2017

4 CITY OF ST. PETERS BOARD OF ALDERMEN WORK SESSION MINUTES May 11, 2017 The Work Session was called to order at approximately 5:00 p.m. on Thursday, May 11, 2017 at the St. Peters Justice Center located at 1020 Grand Teton Drive. Scott Baumgartner, Deputy City Clerk, called the roll. The following were present: Mayor Pagano; Alderman Aytes; Alderman Barclay; Alderman Bateman; Alderman Hollingsworth; Alderman Reitmeyer; Alderman Shea; Alderman Thomas; Board President Alderman Violet; Russ Batzel, City Administrator; Special Counsel Randy Weber; Jeff Finkelstein, Police Chief; Cathy Pratt, Staff Support Services Manager; Burt Benesek, Transportation and Development Services Manager; Bill Malach, Water Environment Services Manager; Rick Oloteo, Recreation and Cultural Services Manager; Jeff Hutsler, Parks and Golf Services Manager; Cheryl Hanks-Sinecki, Director of Health and Recycling Services; Scott Baumgartner, Deputy City Clerk. COMMUNICATIONS FROM BOARD MEMBERS/ALDERMANIC REPRESENTATIVES Committee reports were given during this time. MAYOR/CITY ADMINISTRATOR ITEMS NEW BUSINESS ITEMS Alderman Barclay moved and Alderman Reitmeyer seconded the motion to remove Water Service Line & Sewer Lateral City Code Amendments from the agenda for discussion. The motion was approved. WATER SERVICE LINE & SEWER LATERAL CITY CODE AMENDMENTS MALACH Mr. Malach explained that staff is recommending modifications to the Water Service Line, Chapter 705, and Sewer Lateral Line, Chapter 710, repair programs after receiving legal opinion on property classifications. He advised these programs were set up for individually owned properties and not for rented apartment units; therefore the classification needs to be modified to remove any reference to apartments. The other modification that needs to be completed is to clarify and define the portion of piping that is covered under both programs. Mr. Malach explained that State statute uses the term structure and the City s ordinance uses the term foundation. He advised both programs will continue to cover repairs from the point of connection to the public owned facility to the residential structure. The programs do not cover any repairs under or through any structural component; like porches, stairs, steps, retaining walls, and decks. Therefore, he is recommending clarifying the wording in the proposed ordinance changes on the May 25, 2017 meeting by adding the word structure in addition to foundation in the definition. Mr. Malach addressed any comments or questions from the Board of Aldermen. Alderman Reitmeyer moved and Alderman Hollingsworth

5 City of St. Peters: Board of Aldermen Work Session Minutes May 11, 2017 Page 2 of 4 seconded the motion to place this item on the May 25, 2017 Board of Aldermen meeting agenda. The motion was approved. This item will be placed on the May 25, 2017 Board of Aldermen meeting agenda for consideration. Alderman Hollingsworth moved and Alderman Aytes seconded the motion to remove Salt River Road Arrowhead Industrial Blvd Consultant Services Recommendation from the agenda for discussion. The motion was approved. SALT RIVER ROAD ARROWHEAD INDUSTRIAL BLVD CONSULTANT SERVICES RECOMMENDATION BENESEK Mr. Benesek displayed an aerial map and explained that on April 13, 2017, the City received ten (10) bids from engineering consulting firms for the Arrowhead Industrial Blvd Salt River Road Intersection Improvement Project. Staff is recommending Stock and Associates in the amount not to exceed $128,000 for the design services for the study and reconstruction of the intersection to improve traffic flow, replace an existing span wire traffic signal, and provide drainage and lighting improvements. The overall project is valued at $823,466 and is eligible to receive 80% reimbursement funding from the St. Charles County Road Board. Mr. Benesek is requesting approval of this recommendation of an engineering services agreement with Stock and Associates. No comments or questions from the Board of Aldermen. Alderman Hollingsworth moved and Alderman Violet seconded the motion to place this item on the May 25, 2017 Board of Aldermen meeting agenda. The motion was approved. This item will be placed on the May 25, 2017 Board of Aldermen meeting agenda for consideration. MISCELLANEOUS UPDATES BATZEL P-28 SANITARY AND WATER LINE RELOCATION Mr. Malach gave a slideshow presentation on Phase I for the P-28 Spencer Creek Stream Sanitary and Water Line Improvements project; which include replacing three (3) sanitary sewer aerial crossings along Spencer Creek at Mexico Rd, River Boat, and Spencer Creek Park along with new storm sewers and curb inlets along Plum Tree Drive north of Bartley. He advised the bid opening is May 18th with a cost estimate of $415,000. Mr. Malach is requesting approval to recommend and award Phase I at the next Work Session and Board of Aldermen meeting. Alderman Hollingsworth moved and Alderman Reitmeyer seconded the motion to place this item on both the May 25, 2017 Work Session and Board of Aldermen meeting agendas. The motion was approved. This item will be placed on both the May 25, 2017 Work Session and Board of Aldermen meeting agendas for consideration. P-17/18 SPENCER CREEK STREAM IMPROVEMENTS Mr. Benesek gave a slide show update on Phase 2 for the P-17/18 Spencer Creek Stream Improvement Projects. This phase will repair and stabilize Spencer Channel at three (3) locations along with relocating a portion of Spencer Creek Trail near Boone Hills Drive and improve that portion to current ADA standards with an elevated boardwalk system. Mr. Benesek advised this bid opening is June 6 with a cost estimate of $1,519,000. Staff is requesting approval to recommend and award Phase II at both June 22 meetings. Mr.

6 City of St. Peters: Board of Aldermen Work Session Minutes May 11, 2017 Page 3 of 4 Benesek answered questions by Alderman Thomas on the maintenance of the grounds between the boardwalk and adjacent neighbors. He also advised that staff has met with the neighbors this project effects. Alderman Barclay moved and Alderman Thomas seconded the motion to place this item on both the June 22, 2017 Work Session and Board of Aldermen meeting agendas. The motion was approved. This item will be placed on the June 22, 2017 Work Session and Board of Aldermen meeting agendas for consideration. P-19 MID VALLEY BASIN Mr. Benesek gave a slide show update of the P-19 Mid Valley Basin Storm Water Improvement Project within Tanglewood and Huntleigh Estates. The purpose of this project is to reduce the frequency and severity of street and property flooding on Driftwood Lane by constructing a detention basin to meter storm water runoff upstream of Driftwood. Mr. Benesek advised bid opening is May 18 with a cost estimate of $727,000. He is requesting approval to recommend and award the Mid Valley Basin Project at the May 25, 2017 meetings. Alderman Violet moved and Alderman Barclay seconded the motion to place this item on both the May 25, 2017 Work Session and Board of Aldermen meeting agendas. The motion was approved. This item will be placed on the May 25, 2017 Work Session and Board of Aldermen meeting agendas for consideration. Mr. Batzel advised that prior to the public open house on June 1st for the Prop Q update, Westport Pools representatives will be attending the next May 25 th Work Session to give a presentation on the proposed plan and pool alternatives for the Aquatics center. This item will be placed on the May 25, 2017 Work Session and Board of Aldermen meeting agendas for consideration. Alderman Thomas inquired on an update of the storm water detention basin project in the area of Boone Hills and Jungermann Roads. Mr. Batzel advised that a meeting with Daniel Koenig occurred this week to obtain the easements that are needed before the project is put out for bid. He expects to place this item on the June 22, 2017 Board of Aldermen meeting agenda for consideration. BOARD MEETING AGENDA ITEM REVISIONS BATZEL None EXECUTIVE SESSION RE: LITIGATION, REAL ESTATE AND PERSONNEL, PURSUANT TO SECTION (1)(2)(3)(9)(12)(13)(14) & (1-6) Alderman Barclay moved and Alderman Hollingsworth seconded the motion to enter Executive Session re: Litigation, Real Estate and Personnel, pursuant to Section (1)(2)(3)(9)(12)(13)(14) & (1-6) and then adjourn the Work Session meeting from the Executive Session. With the motion approved, the Board of Aldermen entered Executive Session at approximately 5:45 p.m. Roll Call was taken as follows: Alderman Aytes: Yes; Alderman Barclay: Yes; Board President, Alderman Violet: Yes; Alderman Shea: Yes; Alderman Bateman: Yes; Alderman Hollingsworth: Yes; Alderman Thomas: Yes; Alderman Reitmeyer: Yes.

7 City of St. Peters: Board of Aldermen Work Session Minutes May 11, 2017 Page 4 of 4 ADJOURNMENT OF THE EXECUTIVE SESSION Alderman Hollingsworth moved and Alderman Barclay seconded the motion to adjourn the Executive Session. The motion carried and the Executive Session adjourned at approximately 6:28 p.m. with roll call shown as follows: President of the Board of Aldermen, Alderman Violet, yes; Alderman Reitmeyer, yes; Alderman Thomas, yes; Alderman Bateman, yes; Alderman Barclay, yes; Alderman Hollingsworth, yes; Alderman Shea, yes; Alderman Aytes, yes. BOARD OF ALDERMEN ITEMS FOR DISCUSSION FOLLOW UP DISCUSSION ON BOARDS & COMMISSIONS (FROM ) - REITMEYER No discussion on this item occurred. ADJOURNMENT OF THE WORK SESSION Alderman Hollingsworth moved and Alderman Thomas seconded the motion to adjourn the Work Session meeting. The motion carried and the Work Session meeting was adjourned at approximately 6:30 p.m. Submitted by, Scott Baumgartner Deputy City Clerk

8 CITY OF ST. PETERS CITY HALL BOARD OF ALDERMEN MINUTES MAY 11, 2017 CALL TO ORDER Mayor Pagano called the Board of Aldermen meeting to order at approximately 6:33 p.m. on May 11, 2017, at the St. Peters Justice Center located at 1020 Grand Teton Drive. Scott Baumgartner, Deputy City Clerk, called the roll. Present were: Mayor Pagano; Alderman Aytes, Alderman Barclay; Alderman Bateman; Alderman Hollingsworth; Alderman Reitmeyer; Alderman Shea; Alderman Thomas; Board President Alderman Violet; Russ Batzel, City Administrator; Randy Weber, Special Counsel; Chief Finkelstein; Scott Baumgartner, Deputy City Clerk. Pastor Ashley Kirk from Church of the Shepherd delivered the Invocation. Boy Scout Tyler Oser led the Pledge of Allegiance. RECOGNITION: BOY SCOUT EAGLE PROJECT, TYLER OSER Alderman Violet read the recognition to Boy Scout Tyler Oser for his project contribution of designing and constructing a water shed model to use at City events to demonstrate water pollution and storm water runoff. APPROVAL OF MINUTES: THE BOARD OF ALDERMEN WORK SESSION MEETING OF APRIL 27, 2017; AND THE REGULAR BOARD OF ALDERMEN MEETING OF APRIL 27, 2017 Alderman Hollingsworth moved and Alderman Reitmeyer seconded the motion to approve the Board of Aldermen Work Session meeting minutes of April 27, 2017, and the Regular Board of Aldermen meeting minutes of April 27, Motion carried and the minutes were approved. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS MAYORAL REPORT OF APPOINTMENTS TO BOARDS AND COMMISSIONS APPOINTMENT TO BOARD OF ADJUSTMENT Alderman Violet read the proposed re-appointments of the following individuals: Thomas J. Fann, 9 Craigwood Drive, (Ward 4), to serve as a member to the Board of Adjustment for the term effective June 1, 2017 and expiring May 31, 2022; and F. Rod Harris, 531 Sgt Pepper Drive, (Ward 3) to serve as an alternate member to the Board of Adjustment for the term effective June 1, 2017 and expiring May 31, Alderman Bateman moved and Alderman Hollingsworth seconded the motion to approve the re-appointments as members to the Board of Adjustment. All in favor, the motion was approved. CITY ADMINISTRATOR S REPORT None REPORT OF DIRECTOR OF PLANNING, COMMUNITY AND ECONOMIC DEVELOPMENT

9 Board of Aldermen Minutes: City of St. Peters May 11, 2017 Page 2 of 3 ST. PETERS BUSINESS SPOTLIGHT None OPEN FORUM CITIZENS PETITIONS AND COMMENTS None COMMUNICATIONS FROM THE ELECTED OFFICIALS Elected Officials made comments during this time. ANNOUNCEMENTS None PUBLIC HEARINGS None UNFINISHED BUSINESS ITEMS: None NEW BUSINESS ITEMS: MOTION/APPROVED: BILL NO : ORDINANCE NO. 6747: AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF ST. PETERS, MISSOURI TO ENTER INTO AN AGREEMENT PROVIDING FOR ACQUISITION OF RIGHT-OF-WAY, BY SPECIAL WARRANTY DEED, ALONG WITH A TEMPORARY CONSTRUCTION EASEMENT, BY A TEMPORARY CONSTRUCTION EASEMENT AGREEMENT, FOR THE MID RIVERS MALL DRIVE WIDENING (THE GOLDMAN FAMILY, LLC) Alderman Hollingsworth moved and Alderman Reitmeyer seconded the motion to introduce the Bill. The motion carried. Alderman Hollingsworth moved and Alderman Reitmeyer seconded the motion to read Bill No for the first time. The motion carried and Alderman Reitmeyer read the Bill. Alderman Aytes moved and Alderman Violet seconded the motion to read the Bill for the second time. The motion carried and Alderman Hollingsworth read the Bill. Alderman Reitmeyer moved and Alderman Aytes seconded the motion to put the Bill to a final vote. Motion approved and Bill No passed becoming Ordinance No Reitmeyer: Yes Thomas: Yes Bateman: Yes Hollingsworth: Yes Shea: Yes Violet: Yes Aytes: Yes Barclay: Yes AYES: 8 NAYS: 0 ABSTENTIONS: 0 ABSENT: 0 MAYOR:

10 Board of Aldermen Minutes: City of St. Peters May 11, 2017 Page 3 of 3 MOTION/APPROVED: BILL NO : ORDINANCE NO. 6748: AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF ST. PETERS MISSOURI TO EXECUTE A FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR THE CONSTRUCTION, OPERATION, OWNERSHIP AND MAINTENANCE OF THE ST. CHARLES COUNTY DIGITAL P25 LAND MOBILE RADIO MICROWAVE SYSTEM FOR PUBLIC SAFETY AND EMERGENCY COMMUNICATIONS Alderman Bateman moved and Alderman Shea seconded the motion to introduce the Bill. The motion carried. Alderman Bateman moved and Alderman Shea seconded the motion to read Bill No for the first time. The motion carried and Alderman Shea read the Bill. Alderman Hollingsworth moved and Alderman Reitmeyer seconded the motion to read the Bill for the second time. The motion carried and Alderman Barclay read the Bill. Alderman Hollingsworth moved and Alderman Reitmeyer seconded the motion to put the Bill to a final vote. Motion approved and Bill No passed becoming Ordinance No Reitmeyer: Yes Thomas: Yes Bateman: Yes Hollingsworth: Yes Shea: Yes Violet: Yes Aytes: Yes Barclay: Yes AYES: 8 NAYS: 0 ABSTENTIONS: 0 ABSENT: 0 MAYOR: EXECUTIVE SESSION RE: LITIGATION, REAL ESTATE AND PERSONNEL, PURSUANT TO SECTION (1)(2)(3)(9)(12)(13)(14) & (1-6) No Executive Session was called at this time. ADJOURNMENT Alderman Hollingsworth moved and Alderman Thomas seconded the motion to adjourn the Regular Board of Aldermen meeting. Motion approved and the Regular Board of Aldermen meeting adjourned at approximately 6:54 p.m. Respectfully submitted, Scott Baumgartner Deputy City Clerk

11 CITY OF ST. PETERS BOARD OF ALDERMEN FY 18 BUDGET WORK SESSION MEETING MINUTES OF MAY 2, 2017 The FY 18 Budget Work Session meeting was called to order at approximately 4:30 p.m. at the St. Peters Justice Center, 1020 Grand Teton Drive, Aldermen Conference Room. The following were present: Mayor Len Pagano; Board President Violet; Alderman Thomas; Alderman Barclay; Alderman Hollingsworth; Alderman Shea; Alderman Reitmeyer; Alderman Aytes; Russ Batzel, City Administrator; Beth French, Director of Finance; Erin Gardner, Financial Analyst; Cathy Pratt, Staff Support Services Manager; Rick Oloteo, Recreation and Cultural Services Manager; Dave Kuppler, Health and Environmental Services Manager; Bill Malach, Water Environment Services Manager; Brian Bacyinski, Recreation Superintendent; Dan Emrick, Superintendent of Golf Operations; David Baker, Network Coordinator; Jeff Finkelstein, Chief of Police; and Patty Smith, City Clerk. Alderman Bateman was absent. Mayor Pagano opened the meeting by mentioning there are some changes to the budget, which need to be resolved tonight. BUDGET OVERVIEW - BATZEL City Administrator Batzel discussed the CIP and budget overview, the Budget Work Session agenda and the timeline for this evening. He stated this is the 20 th anniversary of the City s first comprehensive 5 year Capital Improvement Plan, which originally began 1997/1998 fiscal year, and he commented on the strength in long range planning. VISION 2025 PRIORITIES - BATZEL Mr. Batzel commented that the Vision 2025 Priorities are included in the Budget & CIP, and explained the seven key priorities in the 5-year plan. PRE-CIP DISCUSSION ITEMS Larger Christmas Tree for City Hall Hutsler

12 Page 2 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Hutsler recounted previous discussion during the Pre-CIP meeting as follows: purchase a taller Christmas tree for the front of City Hall for more visibility of passersby and moving the current one to the Justice Center; or planting live trees and using LED lighting while rotating them each year; or using a platform to heighten the existing tree safely with anchorage. Mr. Hutsler provided the two options above. Discussion ensued to consider the cost of using a live Spruce tree, LED lighting, Option 1 with A and C only, but with adding only one time the amount of lights and include the fiberglass presents. After discussion concluded, Alderman Hollingsworth proposed the following recommendation: $17,500 for Option 1 with A and C plus one times more lights. Mayor Pagano called for a voice vote and being inconclusive, a roll call vote was as follows: Board President Violet: yes; Alderman Reitmeyer: no; Alderman Thomas: yes; Alderman Bateman: absent; Alderman Hollingsworth: no; Alderman Shea: no; Alderman Barclay: no; Alderman Aytes: yes. With the vote being 3 yes and 4 no, the vote failed; therefore no changes to the current City Hall Christmas Tree. Add Rope Lights to Poles in Old Town - Hutsler

13 Page 3 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Hutsler recounted previous discussion at the Pre-CIP meeting to consider pole lighting during the Christmas Holiday season in 2017 without a budget adjustment. He presented a slide depicting the type of lighting recommended for installation on all 26 light poles in Old Town St. Peters for the total amount of $700. With a voice vote taken, the Board approved this item unanimously. Outdoor Fitness Equipment for Woodlands Sports Park & 370 Lakeside Park Hutsler Mr. Hutsler presented this item for outdoor fitness equipment at Woodlands and 370 Lakeside Parks; and addressed concerns expressed by the Aldermen regarding parking. Mr. Hutsler confirmed that parking spaces would not be eliminated in order to do these projects. Two of the Aldermen suggested holding off voting on these items until after further budget discussion takes place. Mr. Batzel suggested revisiting this item for voting after line item discussions. Development of Primitive Camping Area 370 Lakeside Park

14 Page 4 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Hutsler informed that the prior discussion of a Spire (Laclede) pipeline project, transmission system connection, and negotiations with the City to build the park road extension to the west would not be taking place, although Mr. Batzel will confirm this. He presented the two phases of development of the primitive camping area at 370 Lakeside Park, which is now in the unfunded list. Mr. Hutsler stated that Alderman Thomas wants a business plan on this project. Add Tennis and/or Multi-Purpose Courts in Parks - Hutsler Mr. Hutsler presented statistics on the National Standard for tennis courts and multipurpose courts in comparison to other local cities. Discussion ensued regarding only 4 courts being lit and usable at night and that courts at the schools are not all multi-purpose. Mr. Oloteo informed of 3 multi-purpose pickle ball courts going in outside the Rec-Plex South arena. Mr. Hutsler recommended holding off on this for now and stated that there are no current demands for additional courts at this time. Improve Parking at Laurel Park - Hutsler

15 Page 5 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Hutsler presented potential options to improve parking at Laurel Park by removing grass medians in selected areas of the park. Brief discussion was held and Alderman Barclay stated he was satisfied with Mr. Hutsler s recommendation. Mr. Hutsler also informed of a budget item he is currently working on, to add a fishing dock to Laurel Park. Seniors & Youth at Pitman Hill Park - Hutsler Mr. Hutsler informed of his conversation with St. Charles County Parks staff to partner with the City for a Seniors and Youth space at Pitman Hill Park; however, the County is putting the partnering with the City on the shelf. Mr. Batzel suggested the City could still keep the conversation going with the County. City Website Upgrades - Pratt Ms. Pratt spoke about Pre-CIP discussions concerning upgrades to the City s website. $50K has been budgeted for webpage upgrades. Lower Computer Screens in Aldermen Chambers - Pratt Ms. Pratt stated this project is completed and the Board informed that they are satisfied with the results. Add 4 Holiday Wreaths to Sutters Mill Bridge - Benesek

16 Page 6 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Benesek recounted previous discussion of proposed holiday wreaths on the Sutters Mill Bridge. A question on whether solar lighting was an option was addressed. Mr. Benesek requested approval to move forward with the Sutters Mill Bridge Holiday wreaths as presented with the LED lights. The voice vote was five yes, and two no votes by Aldermen Barclay and Shea. The vote passed. Mobile Speed Detection Signs - Benesek Mr. Benesek presented an update to previous CIP discussion regarding proposed mobile traffic calming speed detection signs, used for traffic concerns or as a proactive speed management tool, for placement on existing signposts. Questions were addressed and discussion ensued regarding the possibility of grant funding, the usefulness of providing data to the Homeowners Associations, purchasing one sign per ward, and providing the cost of signs exclusively for radar purposes on major roads, without data capabilities. Mr. Benesek suggested moving forward as a trial; starting with this purchase as presented; and Mr. Batzel recommended buying two signs in FY 17 and two in FY 18. The

17 Page 7 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 consensus of the Board was to move forward as suggested by Mr. Benesek with the purchase of 4 signs in FY 17. Upgrade Look of City Entrance Signs - Benesek Mr. Benesek presented four boundary entrance sign options designed by the City s Communications Department, which can be manufactured by the City s usual sign vendor at a cost of $100 - $200 per sign. He presented reflective signs, colored with more blue than red since red tends to fade. The Board made suggestions to downplay the My Hometown verbiage and focus more on the City name by enlarging St. Peters lettering; and place the larger signs at city entrances along highways I-70 and 364. The larger signs, options 3 and 4 were favored, and Mr. Batzel suggested bringing these suggestions back to Communications for changes and presenting a modified sign in the future. City Monuments and Enhanced City Limit Sign - Benesek

18 Page 8 of 19 FY 18 Budget Work Session Minutes of May 2, 2017

19 Page 9 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Benesek discussed previous direction for placement of City Entrance Monuments at two proposed locations as follows: Mid Rivers Mall Drive and Highway 364 with pond and native plantings; and Mid Rivers Mall Drive and I-70 with two optional locations that have electric power, one eastbound in the green space, and one westbound in the green space after the exit. He presented also an enhanced City limit sign located at 364 at Heritage Landing with an example of the City of Maryland Height s sign at a cost of $25K. Mr. Benesek suggested using low maintenance type vegetation at this location, such as prairie grass. FY 17 Budget amount of $122K and the timeline and steps to accomplish these projects were discussed. He provided various photos and costs of local city entrance monuments, and a conceptual drawing of a St. Peters monument sign. The Lake Saint Louis monument design build, which cost $55K, was favored. Mr. Benesek suggested using hard-wired lighting. Approval of the budget adjustment creates the $122K, which provides the entrance monuments. He addressed questions on funding and placement of signs on bridge overpasses instead of in the right of way to avoid having to do maintenance. He stated that with the approval of the proposed line item in the Transportation Trust Fund, one or two monuments could possibly be constructed with the Lake Saint Louis style monument option, and therefore possibly allow funds to be used for signage on bridge overpasses; however, an estimate of that cost is needed. Suggestions to use colored lighting and construct two signs on highway I-70, at the Cave Springs and Belleau Creek entrances, and incorporate into the $122K were made. All were in favor of moving forward with this project. FUND PROJECTIONS GARDNER Ms. Gardner provided copies of the Projected Fund Activity, attached and made a part of these minutes. She informed that all funds are balanced and the General Fund has a $1.3ML fund balance, and explained the budget CIP process. Mr. Batzel explained the fund projections and the $800K reserved for future land purchase of a 36-acre tract, for future conversation. He explained that by building up our contingency reserve, it puts the

20 Page 10 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 City in a stronger position. Questions from the Aldermen regarding the increase to the Post Retirement Fund were addressed. Mr. Batzel commented that all funds show positive balances. PROPOSITION Q PROJECTS DISCUSSION HUTSLER/OLOTEO Mr. Batzel reflected back on the Bond Issue language for Prop Q and Dan Emrick, Superintendent of Golf Operations, began with a presentation of the City s Golf Course and its history and financials for the past 5 years and next 5 years. Golf & Banquet Center

21 Page 11 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Emrick explained the proposed price increases and provided a map showing a tenmile radius of other banquet facilities in the area. A site plan and conceptual of the front and back elevations, and interior layout was presented. He explained the update in the dance floor size from previous Board direction, which would provide 25 x 25 foot dancefloor with seating of 350 people. He commented that people was the most popular size for weddings. Next discussed was the summary and proposed project cost.

22 Page 12 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Aquatics Center Bacynski

23 Page 13 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Brian Bacyinski, Recreation Superintendent, presented slides for the proposed new aquatic park and compared the original aquatic park layout. and the layout with revisions from negotiations as they related to concerns. Mr. Bacyinski explained the financial projections, which also included Laurel Park pool operations, where the projections resulted in revenue losses.

24 Page 14 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 A second option for the family & leisure oriented aquatic park layout was proposed, which would provide some unique features and reduce operational expenses such as staffing costs. Mr. Bacyinski explained the features with conceptual plans for the sport and lap pool, larger leisure pool with play feature, spray pad and party pavilion. This plan would increase the size of the pool; and create opportunity for rentals by placing a temporary fence around the spray pad and party pavilion during the off-season. He explained the proposed elimination of the lazy river, deep end and diving board; and provided information of nearby municipal aquatic centers within a 15-mile radius from City Centre Campus. Attendance projections, daily admissions, passes; and revenue/expense comparisons of original plan versus option #2, which included Laurel Park improvements, were presented.

25 Page 15 of 19 FY 18 Budget Work Session Minutes of May 2, 2017

26 Page 16 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Mr. Bacyinski also included the following Laurel Park Pool improvements into the presentation as part of option #2

27 Page 17 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Indacom Drive Road Extension - Batzel Mr. Batzel explained that the Indacom Drive Road extension as an access road from Indacom Drive to the Rec-Plex South parking is feasible. The City can obtain Corps of Engineers and FEMA approval and the estimated cost would be $1.4ML. Options for Prop Q Batzel In summary, Mr. Batzel discussed the following options for Prop Q and he mentioned the City could do the paving and landscaping site work if necessary after bidding. Options were discussed and questions addressed regarding the following Prop Q Projects: Aquatics Park and Laurel Park Improvements Discussion Concerns were expressed regarding labor costs for the original layout and staff addressed questions about changes to the original proposed aquatic center plan and

28 Page 18 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 Option #2, specifically the elimination of the lazy river and diving board, and change in the depth of the pool; and brief discussion on the shade structures and widening the sport and lap pool was held. Staff confirmed that certain options could be added later on, particularly the family slides, but not the lazy river. Staff commented that option #2 would allow spontaneous outdoor class activities to occur in lieu of organized classes, and rentals after hours would be popular. Some suggested Option #2 was more feasible in the long term. A recess was taken at approximately 7:05 p.m., and certain staff members who already presented were excused from the meeting. The meeting resumed at approximately 7:10 p.m. and continued discussion of the proposed Aquatics Park and Laurel Park Improvements was held. A recommendation was made to allow Gold Pass members a rate reduction to the aquatic park. Staff would look into this. In addition, options were discussed regarding the possibility of having dual left turn lanes at the signal or adjust the signal timing at the Rec- Plex/City Hall parking lot egress, in lieu of the Indacom Road project, due to additional traffic from the proposed aquatics park and multi-family housing adjacent to City Hall. Emphasis was placed on the importance of informing the public of these proposed design changes. Some discussion and concerns were expressed regarding the $200K proposed Laurel Park upgrade. For the record, Alderman Barclay requested confirmation on how the City can afford this aquatic park; asking if it is sustainable. Ms. French, Director of Finance, confirmed that the debt service Debt Service Fund can sustain the debt of the aquatic park; and explained the difference between the General Obligation Bonds for and the voter approved Prop Q versus bonds not requiring voter approval. Golf & Banquet Center Discussion Questions and concerns were discussed on being conservative with golf and banquet revenues and a brief discussion on the layout of the kitchen was held. Aquatics Park and Laurel Park Improvements Alderman Thomas moved and Alderman Hollingsworth seconded the motion approving staff to move forward with Aquatic Park Option #2 and Laurel Park improvements. Alderman Barclay made a secondary motion to table this item until Thursday, May 4 th Budget Work Session. The secondary motion failed for lack of a second. Additional questions were addressed. The main motion was approved with a roll call vote as follows: Board President Violet: yes; Alderman Reitmeyer: yes; Alderman Thomas: yes; Alderman Bateman: absent; Alderman Hollingsworth: yes; Alderman Shea: yes; Alderman Barclay: no; Alderman Aytes: yes. 6 yes, 1 no and 1 absent Golf & Banquet Center Mr. Emrick addressed questions regarding sufficient parking and the dance floor material at the Golf & Banquet Center; and Mr. Batzel addressed questions regarding renovations to the entrance at Salt Lick Road and the steps needed to move forward with the entrance project at a cost of $ K. Alderman Hollingsworth moved and Alderman Thomas

29 Page 19 of 19 FY 18 Budget Work Session Minutes of May 2, 2017 seconded the motion to move forward with the Golf & Banquet Center at the proposed project cost as presented. The motion was approved with a roll call vote as follows: Board President Violet: yes; Alderman Reitmeyer: yes; Alderman Thomas: yes; Alderman Bateman: absent; Alderman Hollingsworth: yes; Alderman Shea: yes; Alderman Barclay: Yes; Alderman Aytes: yes. 7 yes and 1 absent Mr. Batzel encouraged the Aldermen to read the business plan for the Golf & Banquet Center, and now that they approved Option #2 to move forward with the Aquatics Park, that business plan with more detail can be completed. The meeting ended at approximately 8:07 p.m., and continued to Thursday, May 4, 2017 at the Justice Center Aldermanic Conference Room. Respectfully Submitted, Patricia E. Smith City Clerk

30 Page 1 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 CITY OF ST. PETERS BOARD OF ALDERMEN FY 18 BUDGET WORK SESSION MEETING MINUTES OF MAY 4, 2017 (continued from May 2, 2017) The FY 18 Budget Work Session meeting was called to order at approximately 4:30 p.m. at the St. Peters Justice Center, 1020 Grand Teton Drive, Aldermen Conference Room. The following were present: Mayor Len Pagano; Board President Violet; Alderman Thomas; Alderman Barclay; Alderman Bateman; Alderman Hollingsworth; Alderman Shea; Alderman Reitmeyer; Alderman Aytes; Russ Batzel, City Administrator; Beth French, Director of Finance; Erin Gardner, Financial Analyst; Cathy Pratt, Staff Support Services Manager; Rick Oloteo, Recreation and Cultural Services Manager; Dave Kuppler, Health and Environmental Services Manager; Bill Malach, Water Environment Services Manager; Brian Bacyinski, Recreation Superintendent; Jeff Finkelstein, Chief of Police; and Patty Smith, City Clerk. Ms. Gardner provided updated project sheets since the May 2 nd meeting of the Project Funding for LPSW Fund, Recreation Fund, and Transportation Trust Fund, to reflect changes since the draft was ed, which is attached and made a part of these minutes. Mr. Batzel briefly explained the handout: an adjustment on recent projects reflects a $51K balance in the Transportation Trust Fund; and the Recreation Fund reflects a $150K Tourism Sales/Hotel Tax transfer from the General Fund. Mr. Batzel inquired if there were any questions from the Budget Work Session meeting. Alderman Reitmeyer requested to revisit the City Hall Christmas Tree discussion from the meeting. Alderman Reitmeyer moved and Alderman Thomas seconded the motion to return to the City Hall Christmas Tree item for further discussion for possible revote. The motion was approved and a roll call vote followed: Board President Violet: yes; Alderman Reitmeyer: yes; Alderman Thomas: yes; Alderman Bateman: yes; Alderman Hollingsworth: no; Alderman Shea: yes; Alderman Barclay: no; Alderman Aytes: yes. With 6 yes and 2 no, the vote passed.

31 Page 2 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Alderman Reitmeyer began discussion and suggested a revote for option #1, and to include A & C, to add more pizazz to the outdoor City Hall Christmas Tree. After further debate on whether to keep the tree as is, or move forward with a new base alone, Alderman Reitmeyer moved and Alderman Thomas seconded the motion to approve Option 1. A. to purchase a new custom tree base to raise the tree 4 feet. The motion was approved and a roll call vote followed: Board President Violet: no; Alderman Reitmeyer: yes; Alderman Thomas: yes; Alderman Bateman: yes; Alderman Hollingsworth: no; Alderman Shea: no; Alderman Barclay; no; Alderman Aytes; yes. With the vote tied, 4 yes and 4 no, Mayor Pagano voted no, and the vote failed. GROUP BUDGETS & CIP REVIEW CITYWIDE BUDGET SSS GROUP PRATT Ms. Pratt discussed the proposed budget changes for the Executive Secretary Position, citywide. This would be a $15K impact with reclassifying 5 individuals from Executive Secretary to Administrative Assistant. Ms. Pratt discussed a Medical/Rx Insurance projected increase of 4.7% equaling $251,466 for active employees. She also informed that the City changed Long Term Disability carriers, with the premiums increased from $0.26 per $100 of salary to $0.38. Ms. Pratt addressed questions from the Aldermen and clarified the following: the last employee contribution increase was in 2012; and since then, there has been an overall $1.2ML increase in Medical/Rx expenses to the City. Staff will look at the plan and contributions next year for any tweaking with the deductible and out of pocket maximums. She reassured that with the City being self-insured, performance is good and it has done better than industry, having a generally healthy outcome. Mr. Batzel agreed that staff would look at employee contributions during the next budget cycle.

32 Page 3 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Ms. Pratt reported the following LAGERS increase in employer contribution. Ms. Pratt explained the following Personnel requests with Staff Support Services: Due to the SB 5 requirement, 1 Full-time Court Specialist was converted to an Assistant to the Prosecuting Attorney position, which is already in place at this time but does not result in a pay increase. Transition the CDBG Specialist duties to an existing Office Specialist under Burt Benesek, TDS Group, since St. Charles County is transferring the Administration of the CDBG program to the City of Saint Charles effective June 1, Ms. Pratt addressed questions regarding the existing CDBG program and confirmed that the City would not be losing any funds for our programs, only losing the Administrative funds. Promote a Part-time Payroll Clerk to a Part-time Payroll Specialist position because the job responsibilities are equal to that of a Payroll Specialist, and this adds $3,600 to the budget. Add one Part-time Utility Billing Clerk to the Finance Department.

33 Page 4 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Promote one Community Service Representative to Community Service Specialist. This adds $2,600 to the budget. Requesting a Full-time Audio Visual Technician to train as part of succession plan with Audio Visual Engineering Coordinator in the Communications Department; and eliminate that Technician position after retirement of Coordinator. Convert Graphic Design Specialist from Part-time to Full-time because of increasing workload; and promote Dave Fults to Communications Coordinator, exempt status; and not replace Dave s position but still hire a replacement for Carol Stangles position when she retires (no new head count)

34 Page 5 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Ms. Pratt presented the following Aldermanic Requests under Projects & Major Capital: She explained that the Closed Captioning of City Meetings project brought up in Pre-CIP meeting would fulfill an obligation to our citizens for the Regular meetings of the Board of Aldermen and Planning & Zoning meetings. Granicus, the City s web streaming service provider, would install the equipment for the closed captioning; and this project requires a real person doing the closed captioning. Alderman Barclay questioned if this service can be used for any other meetings and it was recommended that it only be for Board of Aldermen and Planning & Zoning meetings, prior to launching the project. Ms. Pratt informed that the money is budgeted but staff can come back to a Work Session to present for further review.

35 Page 6 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Ms. Pratt explained that Burt Benesek will provide a presentation later this evening of a permitting and licensing system called Citizenserve in response to Aldermanic requests for website upgrades and simplifying the website. Mr. Pratt explained the following CIP Changes for SSS: Ms. Pratt explained the following Budget Line Item Review under Governmental; SSS Admin; and Communications:

36 Page 7 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

37 Page 8 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Ms. Pratt explained the Police Department PC Monitor Replacements at $50,400 will be added to the IT replacement schedule; the $10,920 security upgrade deals with credit card transactions; the City Administrator Conference room is for updated furniture and technological capabilities and discussion included reducing current budget and utilizing Board of Aldermen conference room chairs; and she spoke about the Police Department having a Facebook Page, which is ready to launch in a couple of weeks and will allow interaction and comments from citizens and capability of Police Department response. MPS GROUP FINKELSTEIN Chief Finkelstein presented the MPS organizational chart with the following changes: Add two Full-time Corrections Officers; add two Full-time Police Officers, which has not occurred in 14 years. This creates a total of 46 officers; five of which would work the front desk at the Police Department. Alderman Hollingsworth moved and Alderman Thomas seconded the motion to approve the personnel changes as presented by Chief Finkelstein. All in favor, the motion was approved.

38 Page 9 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 WES GROUP MALACH Mr. Malach discussed the Personnel Changes with WES as follows: The Administrative Coordinator was transferred to TDS. Adding Utilities Engineer for FY 18/19 for succession planning because of future retirees.

39 Page 10 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Malach discussed the following CIP changes for WES: Mr. Malach presented the following Projects & Major Capital for WES:

40 Page 11 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Malach presented the following Budget Line Item Review for WES: Mr. Malach provided the following Water/Sewer Rates Comparison:

41 Page 12 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Malach provided the following Sewer Lateral & Water Service Line Chart: Mr. Malach presented the following WES-LPSW (Maintenance) information:

42 Page 13 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 HES GROUP KUPPLER Mr. Kuppler discussed the Personnel changes with HES as follows: Change the Full-time Environmental Control Officer position to a Part-time Environmental Health Inspector and add 1 more Part-time person under this position (2 seasonal persons) for mosquito abatement. Reclassify one Office Clerk position to Office Specialist, leaving two Full-time and 4 Parttime positions. Add two Full-time Solid Waste Technician positions, due to additional hours per week handling yard waste. After Mr. Kuppler requested approval of these Personnel changes, Alderman Hollingsworth moved and Alderman Bateman seconded the motion to hire one Solid Waste Technician now, and the 2 nd Technician in October. The motion was approved and a roll call vote followed: Board President Violet: yes; Alderman Reitmeyer: yes; Alderman Thomas: yes; Alderman Bateman: yes; Alderman Hollingsworth: yes; Alderman Shea: yes; Alderman Barclay; yes; Alderman Aytes; yes. The vote passed with 8 yes and 0 no.

43 Page 14 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Kuppler presented the following CIP Changes for HES:

44 Page 15 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

45 Page 16 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Kuppler presented the following Projects & Major Capital Changes for HES: Mr. Kuppler explained that November is when Meridian will potentially begin bringing more tonnage to the CMPF; if the DNR approves the permit; if the volume/workload demands it, we will add another Solid Waste Technician. There would be no investment or cost to raise the tonnage. Mr. Kuppler gave a presentation of a proposed Web and Mobile App for solid waste and recycling. He informed that the City s IT and Communications Departments are on board with this app. Mr. Kuppler presented the Budget Line Item Review for HES as follows:

46 Page 17 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Alderman Hollingsworth suggested staff to look into adding an outdoor awning for placement at the Nitrogen Tire area for use during inclement weather. Mr. Kuppler presented the Resident Fee Comparison information with a proposed FY 18 increase of 1.5% equating to 30 cents. Mr. Kuppler discussed the following information regarding Commercial Trash collection and proposed a fee increase of 15% per year for the next 3 years, totaling 45% increase, bringing an annual net at the third year of increases of $34K. Discussion ensued and suggestions were made to increase by 10% each year over the next 3 years; or cut price to get more volume. After further discussion, Alderman Hollingsworth moved and

47 Page 18 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Alderman Shea seconded the motion to increase fees by 15% this year; then review next year based on the findings. The motion was approved and a roll call vote followed: Board President Violet: yes; Alderman Reitmeyer: yes; Alderman Thomas: absent; Alderman Bateman: yes; Alderman Hollingsworth: yes; Alderman Shea: yes; Alderman Barclay; yes; Alderman Aytes; no. The vote passed with 6 yes, 1 no, 1 absent. PGS GROUP HUTSLER Mr. Hutsler discussed the following Personnel changes with PGS: Title Changes Superintendent of Golf Course Operations to Director of Golf and Banquet Operations Golf Course Maintenance Coordinator to Golf Course Maintenance Superintendent Executive Secretary to Administrative Assistant Parks Department Add a Full-time Parks Worker to the Horticultural Crew responsible for Athletic Field Maintenance 370 Lakeside Park Convert Full-time Parks Technician/Worker Position to Crew Leader Add 7,000 hours to PSR Hours (Total hours 10,000) Golf Course Addition of Full-time Banquet Coordinator (mid year)

48 Page 19 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Hutsler presented the following items for discussion of PGS Golf Course:

49 Page 20 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Hutsler presented the following items for PGS/370 Lakeside Park:

50 Page 21 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Hutsler discussed an outdoor kitchen to rent at 370 Lakeside Park s Corporate Pavilion to use during events, and charging $50 - $100, as an FY 18 Capital Request. The outdoor kitchen would include a refrigerator and gas grills. Questions from the Aldermen were addressed.

51 Page 22 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Hutsler presented the following items for PGS/Parks:

52 Page 23 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Hutsler presented the following fee increases and Pavilion and Athletic Field Fee comparisons for Parks & Golf Services:

53 Page 24 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Hutsler presented the following Unfunded CIP Items:

54 Page 25 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Questions were addressed and there was discussion regarding shade structures and installation of safety nets at city ball field bleachers, and walkways to concession stands; areas where the ball could injure a person. It was recommended for staff to get a cost of such items. RCS GROUP OLOTEO Mr. Oloteo discussed the following Personnel changes with RCS Group: Hire a seasonal Part-time Aquatic Pool Manager and an additional 40 GSR Lifeguards. Mr. Oloteo explained the following CIP Changes for RCS:

55 Page 26 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Oloteo presented the following Projects & Major Capital items as follows: Mr. Oloteo explained the following Budget Line Item Review for RCS:

56 Page 27 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Oloteo discussed the following Recreation Fund and Family Annual Pass, Resident and Non-Resident Daily Admission; and gave an update on Notable future events coming to the Rec-Plex.

57 Page 28 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

58 Page 29 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 TDS GROUP BENESEK Mr. Benesek discussed the following Personnel changes with TDS Group: Transfer the Administrative Coordinator from WES to TDS Group and reclassify the Executive Secretary position to Administrative Assistant position. Mr. Benesek presented the following Transportation Trust Fund (Road and Signal) Projects & Major Capital Changes for TDS:

59 Page 30 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

60 Page 31 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Benesek presented the following Transportation Trust Fund (Street Maintenance) Projects & Major Capital Changes for TDS:

61 Page 32 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Benesek presented the following Budget Line Item Review for TDS: Mr. Benesek presented the Street Maintenance FY18 Capital Items and Budget Line Item Review for TDS as follows:

62 Page 33 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

63 Page 34 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Benesek presented the following Budget Line Item Review for FY18 Engineering:

64 Page 35 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Benesek presented the following Traffic Management line item: Mr. Benesek presented the following pilot program for FY18, Citizenserve E-Services Software, in response to various Aldermanic inquiries for City Website upgrades related to online permitting. Mr. Benesek explained that if the proposed pilot program is approved, it would return the following year for further development of the plan.

65 Page 36 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

66 Page 37 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

67 Page 38 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

68 Page 39 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

69 Page 40 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Discussion continued on the Citizenserve pilot program, which is a Countywide portal used by St. Charles County and the City of O Fallon. Staff stated that this program could be online within 6 months. The Aldermen expressed their concerns related to attrition. Staff explained the programs functionality and benefits to citizens. Reactions varied and discussion ensued regarding the program pros and cons. Alderman Barclay moved and Alderman Hollingsworth seconded the motion to remove the $50K from Projects & Major Capital for the onetime Website upgrade and $75K for the initial Citizenserve program. After further discussion, no vote was taken on the motion, and the motion died. The Solid Waste app, which links to the City website and presented by Mr. Kuppler was discussed further in relation to the Citizenserve program. Alderman Barclay moved and Alderman Hollingsworth seconded the motion to remove the proposed $50K onetime Website upgrade from the budget. The motion was approved and a roll call vote followed: Board President Violet: yes; Alderman Reitmeyer: yes; Alderman Thomas: absent; Alderman Bateman: no; Alderman Hollingsworth: yes; Alderman Shea: yes; Alderman Barclay; yes; Alderman Aytes; yes. The vote passed with 6 yes, 1 no and 1 absent. Additional discussion ensued and the Board preferred to await results of further staff review of Citizenserve, its benefits and value to the City; and how it affects staffing before taking any future action on this item. Alderman Barclay moved and Alderman Hollingsworth seconded the motion to move the $75K for the Citizenserve pilot program to the CIP Unfunded list after further review as discussed. All in favor, the motion was approved and a roll call vote followed: Board President Violet: yes; Alderman Reitmeyer: yes; Alderman Thomas: absent; Alderman Bateman: yes; Alderman Hollingsworth: yes; Alderman Shea: yes; Alderman Barclay; yes; Alderman Aytes; yes. The vote passed with 7 yes, and 1 absent.

70 Page 41 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Benesek presented the following Storm Water Concerns comparison from 2011 to 2017; and discussed Storm Water Bond Capital Projects for TDS.

71 Page 42 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Mr. Benesek mentioned that at the May 11, 2017 Work Session meeting, he will be asking permission to place the P-17/18 Spencer Creek Park on both the May 25, 2017 Work Session and Board of Aldermen meeting agendas for consideration. He explained that the P-15/16 Highland Storm Water Project has been deferred due to lack of support from the residents involved.

72 Page 43 of 46 FY 18 Budget Work Session Minutes of May 4, 2017

73 Page 44 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 NON-CIP FUNDS FRENCH/GARDNER Ms. Gardner handed out an Unappropriated Fund Balance Analysis, which is attached and made a part of these minutes. Mr. Batzel advised that there may be a future amendment to the development agreement between the City and GBT sometime in the future. MISCELLANEOUS UPDATES Mr. Batzel gave the following Miscellaneous updates: A possible lease purchase agreement with the Center for Autism Education at the City s old Cultural Arts Center Building is being discussed. They propose to purchase and

74 Page 45 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 expand the building and this item may come back to the Board of Aldermen for future consideration. The HIT Center lease ends February 1, 2018 with Lindenwood University. Reduced revenue in the budget for FY 18; and he thinks there may be some return in the future, either as a future lease or incorporate into our program. Discussion of a recent memo to the Mayor, Board and Group Managers regarding background and consideration of a future ballot issue for the voters to consider a Use Tax so the City can recover lost revenue from the growing trend of on-line shopping. No decision needed this evening; however, the Board agreed that education of the citizens, in conjunction with the other cities involved would be vital. August 2018 is the recommended ballot date currently being discussed. Mr. Batzel reminded the Board of Aldermen that the 5 Yr. CIP Plan and FY-17 Budget Adjustment Ordinances will be placed on the May 25, 2017 Board of Aldermen agenda for consideration; and that the final 17/18 Budget will be adopted in August. EXECUTIVE SESSION RE: LITIGATION, REAL ESTATE AND PERSONNEL, PURSUANT TO SECTION (1)(2)(3)(9)(12)(13)(14) & (1-6) No Executive Session was called at this time. ADJOURNMENT The meeting adjourned at approximately 8:04 p.m.

75 Page 46 of 46 FY 18 Budget Work Session Minutes of May 4, 2017 Respectfully submitted, Patricia E. Smith City Clerk

76 E-03a NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of St. Peters will hold a public hearing at 6:30 p.m. on Wednesday, May 3, 2017 at the St. Peters Justice Center. The St. Peters Justice Center is located at the intersection of Suemandy Drive and Grand Teton Drive. The Planning and Zoning Commission may recommend and the Board of Aldermen may enact by ordinance the special use permit as described below. All interested citizens will have the opportunity to give written and oral comment. Persons with disabilities needing assistance should contact the City before the meeting by calling or writing to the City Administrator at P.O. Box 9, St. Peters, MO, 63376, or Petition SBA 2012 TC Assets, LLC is requesting a Special Use Permit in the R-1 Residential District for a.262 +/- acre parcel. The subject site is on the north side of McClay Road west of McClay Valley Blvd. 185 Driftwood Lane/Laurel Park. Proposed Use: Wireless facility and a wireless support structure. LOCATION MAP Laurel Park Site McClay Road McClay Valley Blvd. N.T.S. North LEGAL DESCRIPTION A legal description of the subject property is on file at the City of St. Peters Planning Department.

77 E-03b NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of St. Peters will hold a public hearing at 6:30 p.m. on Wednesday, May 3, 2017 at the St. Peters Justice Center. The St. Peters Justice Center is located at the intersection of Suemandy Drive and Grand Teton Drive. The Planning and Zoning Commission may recommend and the Board of Aldermen may enact by ordinance the rezoning as described below or an alternate zoning category. All interested citizens will have the opportunity to give written and oral comment. Persons with disabilities needing assistance should contact the City before the meeting by calling or writing to the City Administrator at P.O. Box 9, St. Peters, MO, 63376, or Petition Ryan Companies US, Inc. requests an amended Planned Urban Development (PUD) for a nursing home and villas on an /- acre parcel. The subject site is located on the east side of Dubray Drive, south of Mexico Road. LOCATION MAP Mexico Road Mid Rivers Mall Drive Dubray Dr. Grand Teton Dr. site North LEGAL DESCRIPTION A legal description of the subject property is on file at the City of St. Peters Planning Department.

78 E-03c NOTICE OF PUBLIC HEARING The Planning and Zoning Commission of the City of St. Peters will hold a public hearing at 6:30 p.m. on Wednesday, May 3, 2017 at the St. Peters Justice Center. The St. Peters Justice Center is located at the intersection of Suemandy Drive and Grand Teton Drive. The Planning and Zoning Commission may recommend and the Board of Aldermen may enact by ordinance the special use permit as described below. All interested citizens will have the opportunity to give written and oral comment. Persons with disabilities needing assistance should contact the City before the meeting by calling or writing to the City Administrator at P.O. Box 9, St. Peters, MO, 63376, or Petition HIE of St. Peters, LLC requests a special use permit for hotels on a 3.56 acre +/- acre tract in the C-3 General Commercial District. The subject site is located on the south side of Veterans Memorial Parkway, west of Richmond Center Boulevard. LOCATION MAP Veterans Memorial Parkway SITE Richmond Center Blvd. Salt Lick Road N.T.S. North A detailed legal description of this property is available at St. Peters City Hall, One St. Peters Centre Boulevard.

79 BILL NO I-01 ORDINANCE NO. AN ORDINANCE APPROVING A SPECIAL USE PERMIT IN THE C-3 GENERAL COMMERCIAL DISTRICT TO PERMIT HOTELS IN RESPONSE TO PETITION (HIE OF ST PETERS, LLC) AND ADOPTING THE FINDINGS OF FACT AND CONCLUSIONS OF LAW WITH RESPECT THERETO WHEREAS, by Petition to the Board of Aldermen, a special use permit was requested in the C-3 General Commercial District to permit hotels; and WHEREAS, the Board of Aldermen of the City of St. Peters, Missouri, did refer this Petition to the City s Planning and Zoning Commission; and WHEREAS, the Planning and Zoning Commission did hold a Public Hearing on this proposed special use; and WHEREAS, the said Planning and Zoning Commission of the City did consider this Petition and did recommend approval of this petition to the Board of Aldermen; and WHEREAS, at the Public Hearing persons in interest and citizens were given an opportunity to be heard on this proposed special use. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ST. PETERS, MISSOURI, AS FOLLOWS: SECTION 1. The Board of Aldermen of the City of St. Peters, Missouri, does hereby approve the Special Use Permit, attached herewith and marked as Exhibit A, for HIE of St. Peters, LLC, to permit hotels: LEGAL DESCRIPTION FROM THE POINT OF BEGINNING; THENCE, N 09 DEGREES 29 MINUTES 06.0 SECONDS E FOR A DISTANCE OF FEET TO A POINT ON A LINE, THENCE, S 89 DEGREES 15 MINUTES 11 SECONDS E FOR A DISTANCE OF FEET TO THE BEGINNING OF A CURVE, SAID CURVE TURNING TO THE RIGHT THROUGH AN ANGLE OF 90 DEGREES 00 MINUTES 00.0 SECONDS, HAVING A RADIUS OF FEET, AND WHOSE LONG CHORD BEARS S 44 DEGREES 15 MINUTES 11.0 SECONDS E FOR A DISTANCE OF

80 28.28 FEET. THENCE, S 00 DEGREES 44 MINUTES 49 SECONDS W FOR A DISTANCE OF FEET TO THE BEGINNING OF A CURVE, SAID CURVE TURNING TO THE RIGHT THROUGH AN ANGLE OF 90 DEGREES 00 MINUTES 00 SECONDS, HAVING A RADIUS OF FEET, AND WHOSE LONG CHORD BEARS S 45 DEGREES 44 MINUTES 49 SECONDS W FOR A DISTANCE OF FEET. THENCE N 89 DEGREES 15 MINUTES 11 SECONDS W A DISTANCE OF FEET TO THE POINT OF BEGINNING and states it will not adversely affect the character or the traffic conditions of the surrounding area, nor adversely affect the public utility facilities, that this Special Use complies with the Comprehensive Plan of the City and with other matters pertaining to the general welfare of its residents. SECTION 2. The Board of Aldermen of the City of St. Peters, Missouri, does hereby authorize the requested special use by HIE of St. Peters, LLC, in the C-3 General Commercial District to permit hotels at the subject site. SECTION 3. Savings Clause Nothing contained herein shall in any manner be deemed or construed to alter, modify, supersede, supplant or otherwise nullify any other Ordinance of the City or the requirements thereof whether or not relating to or in any manner connected with the subject matter hereof, unless expressly set forth herein. SECTION 4. Severability Clause If any term, condition, or provision of this Ordinance shall, to any extent, be held to be invalid or unenforceable, the remainder hereof shall be valid in all other respects and continue to be effective and each and every remaining provision hereof shall be valid and shall be enforced to the fullest extent permitted by law, it being the intent of the Board of Aldermen that it would have enacted this Ordinance without the invalid or unenforceable provisions. In the event of a subsequent change in applicable law so that the provision, which had been held invalid is no longer invalid, said provision shall thereupon return to full force and effect without further action by the City and shall thereafter be binding. SECTION 5. This Ordinance shall take effect and be in force from and after its passage by the Board of Aldermen and its approval by the Mayor of the City of St. Peters, Missouri.

81 Read two times, passed, and approved this 25 th day of May, As Presiding Officer and as Mayor Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk Attest: Approved this 25th day of May, Len Pagano, Mayor Patricia E. Smith, City Clerk

82 Exhibit A BEFORE THE BOARD OF ALDERMEN OF THE CITY OF ST. PETERS, MISSOURI ) ) ) In re: Application for Special Use ) Permit -- ) ) Application No HIE of St. Peters, LLC ) Applicant ) FINDINGS OF FACT AND CONCLUSION OF LAW INTRODUCTION On March 31, 2017, pursuant to the requirements of Section of the Code of the City of St. Peters, Missouri (the City Code ), HIE of St. Peters, LLC (the Applicant ), submitted to the City of St. Peters, Missouri (the City ), Application No for a Special Use Permit requesting a permit to use certain property within the C-3 General Commercial District for a hotel (the Application ), which property is more particularly described in the legal description attached hereto as Exhibit A ( the Property ). Specifically, the Applicant requested the following use: Upscale Hotel Holiday Inn Express & Suites Pursuant to the Application and the requirements of the Section C.4 of the City Code, a hearing was conducted before the Board of Alderman on May 25, 2017, a copy of the video recording of which is available in the office of the City Clerk and is incorporated by reference herein (the Hearing ). At such Hearing all persons-in-interest and other citizens were given an opportunity to be heard regarding the proposed Special Use Permit. The Board of Aldermen makes its findings based upon the following: 1

83 A. The Application submitted by the applicant on March 31, 2017, a copy of which is attached hereto as Exhibit F and incorporated by reference herein; B. The sworn testimony of provided at the Hearing; C. The Site Plan, a copy of which is attached hereto as Exhibit B and incorporated by reference herein; D. The Architectural Design, a copy of which is attached hereto as Exhibit C and incorporated by reference herein; E. The City Code, a copy of which is on file in the office of the City Clerk, and incorporated as though fully set forth herein; F. The City s Comprehensive Plan, a copy of which is available in the office of the City Clerk and incorporated by reference herein; G. The Zoning Map of the City, a copy of which is available in the office of the City Clerk and incorporated by reference herein; H. The Report of the Director of Planning, Community and Economic Development, a copy of which is attached hereto as Exhibit D and incorporated by reference herein; and I. The Recommendation of Planning and Zoning Commission, a copy of which is attached hereto as Exhibit E and incorporated by reference herein. J. The Traffic Impact Study prepared by George L. Crawford and Associates, Inc., d/b/a CBB, dated February 1, 2017, referencing CBB Job No , a copy of which is attached hereto as Exhibit G and incorporated by reference herein. FINDINGS OF FACT A. The Property is owned by HIE of St. Peters, LLC (the Owner ), who is also the Applicant. B. The Property is located in the C-3 General Commercial District. C. Section (D)(9) of the City Code provides that Special Uses within the C-3 General Commercial District include Hotels and motels, and related conference centers. CONCLUSIONS OF LAW At a public meeting held on May 25, 2017 the Board of Aldermen of the City of St. Peters, Missouri, reviewed and discussed the Application, the sworn testimony and the additional information presented by all interested parties. Following discussion of the 2

84 foregoing, and after each Board Member had been provided the opportunity to express their respective thoughts concerning the Application, a motion was made to approve the Application, with details of the motion, seconding of the motion, and vote of the Board members set forth in the approved minutes of the Board of Aldermen from the meeting. The vote of the Board was ( ) in the affirmative, ( ) in the negative, and ( ) member(s) absent. The motion passed and the Application was approved. Pursuant to the foregoing vote, the Board of Aldermen makes the following conclusions of law: A. The proposed Special Use complies with all applicable provisions of the City Code, including intensity of use regulations, setback regulations and use limitations. B. The proposed Special Use of the Property will contribute to and promote the general, welfare, health, safety and convenience of the public. C. The location and size of the Special Use, the nature and intensity of the operation involved in or conducted in connection with it, and the location of the Property with respect to streets giving access to it are such that the Special Use will not adversely affect the immediate neighborhood so as to prevent development and use of neighboring property in accordance with the applicable zoning district regulations. D. Off-street parking and loading areas will be provided in accordance with the standards set forth in the City Code. E. Adequate utility, drainage and other such necessary facilities have been or will be provided on the Property. F. Adequate access roads, entrances and exit drives are being provided and are so designed to prevent traffic hazards and to minimize traffic congestion on public streets and alleys. Based on all of the circumstances, including the Application and the evidence presented to the Board of Aldermen, the Special Use Permit requested pursuant to the Application shall be, and hereby is GRANTED subject to the following terms and conditions: A. Uses: This Special Use Permit shall authorize the use of the Property for a hotel. B. General Requirements: 1. The Owner/Applicant, and any future owner of the Property, may use the Property for a hotel in addition to all permitted uses in the C-3 General Commercial District. 2. The Owner/Applicant may construct, operate and maintain a hotel on the Property in a manner consistent with other hotels in the City, and in compliance with all local, State 3

85 and Federal regulations related to the construction, operation and maintenance of hotels. 3. The configuration of the Property shall be as substantially shown on the Site Plan depicted on Exhibit B. Any minor modifications to the development of the Property from that shown on the Site Plan shall be as approved by the Planning Department. Any substantive changes to the approved Site Plan shall first be approved by the Planning and Zoning Commission. 4. No right turns out of the Property shall be permitted from the entrance on Richmond Center Boulevard. An ordinance codifying this limitation shall be passed if deemed appropriate by the Board of Aldermen. 5. The design of the existing building on the Property shall be as substantially shown on the Architectural Design attached hereto as Exhibit C. Any minor modifications to the building shall be as approved by the Planning Department. Any substantive changes to the approved building shall first be approved by the Planning and Zoning Commission. C. If any provision of this Special Use Permit shall to any extent be invalid or unenforceable, the remainder of the Special Use Permit shall not be affected thereby, and each such provision of the permit shall be valid and enforceable to the fullest extent permitted by law. D. The Special Use Permit shall only be valid for a period of one (1) year from the date of its approval by the Board of Alderman, unless within such period: a. a building permit or occupancy permit is issued for and the herein permitted use of the Property is commenced; or b. the Board of Aldermen, upon written request of the Applicant, grants an extension not exceeding one hundred and eighty (180) days, without notice of hearing. E. The terms and conditions herein set forth shall be deemed to be covenants running with the Property. F. The Owner/Applicant, and their successors in interest, shall comply with all other requirements of the City's Zoning and Subdivision Regulations, including but not limited to parking and signage requirements, and any other city, state, or federal regulations that are applicable unless otherwise stated herein. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 4

86 IN WITNESS WHEREOF, the parties have hereunto set their hands as of the day of, CITY OF ST. PETERS, MISSOURI SEAL By Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk STATE OF MISSOURI ) ) SS COUNTY OF ST. CHARLES ) On this day of, 2017, before me appeared LEN PAGANO, to me personally known, who, being by me duly sworn, did say the he is the Mayor of the CITY OF ST. PETERS, MISSOURI, a municipal corporation, that the seal affixed to the foregoing instrument is the seal of said City, and that said instrument was signed and sealed in behalf of said City, by authority of its Board of Aldermen; and, said LEN PAGANO acknowledged said instrument to be free act and deed of said City. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State aforesaid the day and year first above written. Notary Public My Commission Expires: 5

87 APPLICANT/OWNER HIE of St. Peters, LLC By: Hemal Patel STATE OF MISSOURI ) ) SS COUNTY OF ST. CHARLES ) On this day of, 2017, before me personally appeared HEMAL PATEL, to me personally known, who, being by me duly sworn, did say that he is a Member of HIE of St. Peters, LLC, a Missouri limited liability company, and that said instrument was signed on behalf of said limited liability company; and said HEMAL PATEL acknowledged said instrument to be the free act and deed of said limited liability company. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State the day and year first above written. My Commission Expires: Notary Public 6

88 EXHIBIT A Legal Description Richmond Center Lot B as recorded in Book 46 Page 261 with the St. Charles County Recorder of Deeds A-1

89 EXHIBIT B Site Plan B-1

90 EXHIBIT C Architectural Design C-1

91 Architectural Design - continued C-2

92 EXHIBIT D Report of the Director of Planning, Community and Economic Development Holiday Inn Express + Suites: South side of Veterans Memorial Parkway, west of Richmond Center Blvd. (Ward 1) Staff Evaluation: The subject site is currently an undeveloped 3.56+/- acre tract at the intersection of Veterans Memorial Parkway and Richmond Center Boulevard. The proposal is for a Holiday Inn Express + Suites hotel. The site is zoned C-3 General Commercial District; in this district a special use permit is needed to construct a hotel. A hotel at this location was originally approved in 2009 and two extensions were granted, but the hotel was never constructed and the special use permit eventually expired. A proposal for two hotels and a restaurant was not supported by the Planning and Zoning Commission in November, 2016; the petition was then withdrawn prior to Board of Aldermen action. In February 2017 a request for a special use permit was submitted for a hotel on the subject site. It was recommended by staff and the Planning and Zoning Commission but did not have enough votes from the Board of Aldermen to pass. The current proposed hotel will include one building and related parking. The building will include eighty-one rooms in 46,107 square feet over four floors; there will be ninety-two parking spaces which complies with code requirements. Access to the site is proposed via the adjacent streets. When the overall development was designed, this site was allowed to have two curb cuts onto Richmond Center Boulevard, a curb cut onto Richmond Center Court and a right-in/rightout onto Veterans Memorial Parkway. Noting the right-in/right-out entrance was originally built between 2001 and 2002, staff has required the developer to contact MoDOT to verify approval of the entrance. MoDOT has reviewed the entrance, including the possibility of modifying the entrance to become a full entrance, and has indicated that the entrance can be used as currently designed but cannot be modified to be a full entrance and cannot be shifted to the east. No entrance to Richmond Center Court is planned, and the entrance onto Richmond Center Blvd. will be limited to in and left out only. At the time of the original submittal in 2009, a traffic study of the site area was provided by the applicant and reviewed by the City Engineer and Director of Transportation, it was determined that the existing traffic controls would meet current and future traffic needs in this area. The City requested the applicant provide an updated traffic review since the site area now includes the Aventura at Richmond apartments and the planned Fort Zumwalt Early Childhood center. A traffic study has been done for the current submittals which takes into account the apartments and school district property the study found that the traffic levels at area intersections will continue to operate a highly desirable levels. Also, the study shows that hotel trips during the am and pm peak hours will not have a significant impact to the south on Richmond Center Blvd. and the existing road system can easily accommodate the hotel traffic. D-1

93 As indicated on the related site plan, the building will be oriented to Richmond Center Blvd. The building will be eighty feet from the south property line and approximately 250 feet from the nearest residential house. In addition to the distance, the residential properties to the south of this development will be at a higher grade and will be buffered from the hotel by the office/medical buildings on Richmond Center Court. It is noted that the orientation of the building results in a short southern wall that will include minimal windows; this is in response to previous concerns regarding the ability to view the residential lots. Modifications to the plan since the previous submittal will ensure that the development is compatible with the site area. These will be included on the final plan and include re-design of the entrance on Richmond Center Blvd. to prohibit right turns out, the addition of a berm and more landscaping along the south property line, and additional brick treatment on the building façade. Staff is of the opinion that, as recommended in 2009 and earlier in 2017, the proposed hotel along the Interstate 70 corridor would be an appropriate use; with the proposed site improvements it will be a strong addition to the area and good economic development for the City. Given the building orientation, limited access, and buffering/setbacks, staff believes the use would be compatible with the site area. Per the City of St. Peters Zoning Code, the review of any proposed special use must include consideration of certain standards; these are addressed below: a. Character of the surrounding area: The area to the east and west of this property are zoned C-3 General Commercial District. The properties to the south are zoned C-2 Community Commercial District. The area includes a former college which will be converted into the Fort Zumwalt Early Childhood center, a vacant site with a billboard, and medical and general office buildings. Also in the vicinity is Dierbergs 79 which includes a supermarket, a restaurant, various outlots, and miscellaneous retail uses. Noting this, the proposed use of a hotel along the Interstate 70 corridor will be compatible with adjacent uses and the overall land use pattern of Veterans Memorial Parkway between Richmond Center Boulevard and Salt Lick Road. b. Traffic conditions in the surrounding area: The site is served directly by Veterans Memorial Parkway; an arterial road designed to handle commercial traffic levels. The site is also served by Richmond Center Boulevard; this road was designed to handle commercial and residential traffic near the proposed hotel site. Noting this and the site s close proximity to Interstate 70, the proposed use should not cause a detriment to the traffic conditions in the area. As noted above, a traffic study of the area was completed and indicates traffic management in the site area will not be negatively impacted by the proposed development. c. Public Utility facilities: The site is currently served with all utilities. Utility services are readily available in this area. d. The Comprehensive Plan: The City s Comprehensive Plan, as amended in 2009, indicates the site area is planned for commercial oriented uses. The proposed use of a hotel would be consistent with the plan. D-2

94 e. Other matters pertaining to general welfare: The site will include a hotel that can operate in a manner appropriate to the surrounding area. The proposed development will provide additional hotel options for the community and the traveling public. Due to the location along the Interstate 70 corridor, the building orientation, the limited access entrance on Richmond Center Blvd., and the buffering provided to nearby residential areas, it will not have a negative impact on to the general welfare of the community. Staff Recommendation: Based on this analysis, staff recommends approval of Petition subject to the attached Special Use Permit. D-3

95 EXHIBIT E Recommendation of Planning and Zoning Commission Petition HIE of St. Peters, LLC: A request for a special use permit for hotels on a /- acre tract in the C-3 General Commercial District. The subject site is located on the south side of Veterans Memorial Parkway, west of Richmond Center Boulevard. Mr. Brad Goss, Attorney, and Mr. Brian Rensing, CBB, presented this to the Commission for approval. Mr. Goss explained that the subject site is currently an undeveloped tract of land at the intersection of Veterans Memorial Parkway and Richmond Center Boulevard. The proposal is for a Holiday Inn Express and Suites hotel. A hotel at this location was originally approved in 2009 and two extensions were granted, but the hotel was never constructed and the special use permit eventually expired. A proposal for two hotels and a restaurant was not supported by the Planning and Zoning Commission in November, 2016; the petition was then withdrawn prior to the Board of Aldermen taking action. A similar proposal was made to the Planning and Zoning Commission in February 2017; however, this proposal only included one hotel and no restaurant. The Commission voted to recommend approval to the Board of Aldermen. The Board of Aldermen did not have enough votes to approve the hotel at that time. The current proposal includes a hotel in one building and related parking. The building will include eighty-one rooms in 46,107 square feet over four floors; there will be 171 parking spaces. Access to the site is proposed via the adjacent streets; a curb cut onto Richmond Center Boulevard and a right-in-right out onto Veterans Memorial Parkway. The entrance onto Richmond Center Boulevard will be limited to in and left-out only. Mr. Rensing noted that they did reach out to MoDOT regarding a full-access curb cut onto Veterans Memorial Parkway; however, MoDOT would not give approval for full access at that location as it is too close in proximity to the full-access curb cut at Richmond Center Boulevard. The building will be 80 feet from the south property line and approximately 250 feet from the nearest residential home. Mr. Goss noted that the orientation of the building results in a short southern wall which will include minimal windows that will be opaque for the stairwells, in response to prior concerns regarding the ability to view the residential lots. Mr. Rensing gave a brief overview of the traffic study that was done by CBB in February Mr. Goss noted that due to the concerns raised at the public hearing in 2016, the applicant has agreed to limit the exit onto Richmond Center Boulevard to left-out only. Chairman McNames opened the public hearing at 7:12 p.m. and asked anyone wishing to speak on this petition to please come forward. Mr. Jason Foshe, 1 Richmond Center Boulevard spoke in opposition to this petition citing concerns with the safety of the children attending the Ft Zumwalt Early Childhood Center. Mr. Michael Delaney, 25 Fishers Hill Drive, spoke in opposition to this petition citing concerns with the safety of the children attending the Ft. Zumwalt Early Childhood Center. Mr. Bob Palmer, 5 Thompsons Station Court, spoke in opposition citing concerns with the safety of the children attending the Ft. Zumwalt Early Childhood Center. Ms. Janice Duffner, 1 Fishers Hill Drive, spoke in opposition to this petition citing issues with safety and security of the subdivision, parking and the children attending the Ft Zumwalt Early Childhood Center. Mr. LaMartina, 4 Dandridge Court, had questions related to one-way outer roads in this area and the increase of vacant buildings in the area. Mr. Chairman McNames noted that the commission received numerous letters of opposition from property owners within the Richmond subdivision and would like to make those a part of the record. Seeing no one else present to comment, Chairman McNames closed the public hearing at 8:40 p.m. Mr. Goss addressed the issues raised during the public hearing. Mr. Goss noted that modifications to the site plan since the previous submittal will ensure that the development is compatible with the site area. These include re-design of the entrance onto Richmond Center Boulevard to prohibit right turns out, the addition of a berm and more landscaping along the south property line, and additional brick treatment on the building façade. Mr. Winslow made a motion and Mr. Yoffie seconded to adopt staff s Findings of Fact as the Commission s Findings of Fact. The E-1

96 motion carried with a majority in favor. Mr. Winslow made a motion and Mr. Yoffie seconded to recommend approval of this special use permit to the Board of Aldermen. The motion carried with a majority in favor. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK E-2

97 EXHIBIT F Application F-1

98 F-2

99 EXHIBIT G G-1

100 G-2

101 G-3

102 G-4

103 G-5 D R T AF

104 G-6

105 G-7

106 G-8

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125 BILL NO I-02 ORDINANCE NO. AN ORDINANCE APPROVING A SPECIAL USE PERMIT IN THE R-1 RESIDENTIAL DISTRICT TO PERMIT A WIRELESS FACILITY AND A WIRELESS SUPPORT STRUCTURE IN RESPONSE TO PETITION (SBA 2012 TC ASSETS, LLC) AND ADOPTING THE FINDINGS OF FACT AND CONCLUSIONS OF LAW WITH RESPECT THERETO WHEREAS, by Petition to the Board of Aldermen, a special use permit was requested in the R-1 Single Family Residential District to permit a wireless facility and a wireless support structure; and WHEREAS, the Board of Aldermen of the City of St. Peters, Missouri, did refer this Petition to the City s Planning and Zoning Commission; and WHEREAS, the Planning and Zoning Commission did hold a Public Hearing on this proposed special use; and WHEREAS, the said Planning and Zoning Commission of the City did consider this Petition and did recommend approval of this petition to the Board of Aldermen; and WHEREAS, at the Public Hearing persons in interest and citizens were given an opportunity to be heard on this proposed special use. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ST. PETERS, MISSOURI, AS FOLLOWS: SECTION 1. The Board of Aldermen of the City of St. Peters, Missouri, does hereby approve the Special Use Permit, attached herewith and marked as Exhibit A, for SBA 2012 TC Assets, LLC, to permit a wireless facility and wireless support structure: Proposed Lease Area LEGAL DESCRIPTION That part of the southeast quarter of the southeast quarter of Fractional Section 4, Township 46 North, Range 4 East more particularly described as follows:

126 Commencing at an old stone at the southwest corner of said quarter-quarter section; thence S 88 degrees 03 minutes 29 seconds E, feet along the south line of said quarter-quarter section to a point; thence N 01 degrees 56 minutes 31 seconds E, feet to a point, this being the most southerly corner of the proposed lease area and the point of beginning; thence N 25 degrees 46 minutes 55 seconds W, feet to a point; thence N 64 degrees 13 minutes 05 seconds E, feet to a point; thence S 25 degrees 46 minutes 55 seconds E, feet to a point; thence S 64 degrees 13 minutes 05 seconds W, feet to the point of beginning, containing 1600 square feet, more or less, situated in St. Charles County, Missouri Proposed Lease Area: That part of the southeast quarter of the southeast quarter of Fractional Section 4, Township 46 North, Range 4 East more particularly described as follows: Commencing at an old stone at the southwest corner of said quarter-quarter section; thence S 88 degrees 03 minutes 29 seconds E, feet along the south line of said quarter-quarter section; to a point; thence N 01 degrees 56 minutes 31 seconds E, feet to a point, this being the most southerly corner of the proposed lease area; thence N 64 degrees 13 minutes 05 seconds E, feet to a point; thence N 25 degrees 46 minutes, 55 seconds W, feet to a point, this being the southwest terminus of said easement and the point of beginning; thence along the centerline of said easement (said easement being 8.00 feet in width, 4.00 feet each side of said centerline) the following five (5) calls: Thence N 61 degrees 30 minutes 16 seconds E, 3.71 feet to a point; thence N 25 degrees 22 minutes 46 seconds E, feet to a point; thence N 00 degrees 37 minutes 59 seconds W, feet to a point; thence N 23 degrees 34 minutes 42 seconds W, feet to a point; thence N 55 degrees 50 minutes 03 seconds W, feet to a point, this being the northwestern terminus of said easement, containing 1523 square feet, more or less, situated in St. Charles County, Missouri and states it will not adversely affect the character or the traffic conditions of the surrounding area, nor adversely affect the public utility facilities, that this Special Use complies with the Comprehensive Plan of the City and with other matters pertaining to the general welfare of its residents. SECTION 2. The Board of Aldermen of the City of St. Peters, Missouri, does hereby authorize the requested special use by SBA 2012 TC Assets, LLC, in the R-1 Single Family Residential District to permit a wireless facility and wireless support structure at the subject site. SECTION 3. Savings Clause Nothing contained herein shall in any manner be deemed or construed to alter, modify, supersede, supplant or otherwise nullify any other Ordinance of the City or the requirements thereof whether or not relating to or in any manner connected with the subject

127 matter hereof, unless expressly set forth herein. SECTION 4. Severability Clause If any term, condition, or provision of this Ordinance shall, to any extent, be held to be invalid or unenforceable, the remainder hereof shall be valid in all other respects and continue to be effective and each and every remaining provision hereof shall be valid and shall be enforced to the fullest extent permitted by law, it being the intent of the Board of Aldermen that it would have enacted this Ordinance without the invalid or unenforceable provisions. In the event of a subsequent change in applicable law so that the provision, which had been held invalid is no longer invalid, said provision shall thereupon return to full force and effect without further action by the City and shall thereafter be binding. SECTION 5. This Ordinance shall take effect and be in force from and after its passage by the Board of Aldermen and its approval by the Mayor of the City of St. Peters, Missouri. Read two times, passed, and approved this 25 th day of May, As Presiding Officer and as Mayor Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk Approved this 25 th day of May, Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk

128 Exhibit A BEFORE THE BOARD OF ALDERMEN OF THE CITY OF ST. PETERS, MISSOURI ) ) ) In re: Application for Special Use ) Permit -- ) ) Application No SBA 2012 TC Assets, LLC ) Applicant ) FINDINGS OF FACT AND CONCLUSION OF LAW INTRODUCTION On March 31, 2017, pursuant to the requirements of Section of the Code of the City of St. Peters, Missouri (the City Code ), SBA 2012 TC Assets, LLC (the Applicant ) submitted to the City of St. Peters, Missouri (the City ), Application No for a Special Use Permit requesting a substantial modification of a wireless support structure and to use a certain portion of property within the R-1 Single Family Residential District for a wireless facility (the Application ), which property is generally located on the north side of McClay Road west of McClay Valley Blvd., commonly known as 185 Driftwood Lane/Laurel Park, and more particularly described on the legal description attached hereto as Exhibit A ( the Property ). Specifically, the Applicant requested the following use: Modification to Communications Tower Pursuant to the Application and the requirements of the Section C of the City Code, a hearing was conducted before the Board of Alderman on May 25, 2017, a copy of the video recording of which is available in the office of the City Clerk and is incorporated by reference herein (the Hearing ). At such Hearing all persons-in-interest and other citizens were given an opportunity to be heard regarding the proposed Special Use Permit. The Board of Aldermen makes its findings based upon the following: 1

129 A. The Application submitted by the applicant on March 31, 2017 a copy of which is attached hereto as Exhibit F and incorporated by reference herein; B. The sworn testimony of, provided at the Hearing; C. The Site Plan, a copy of which is attached hereto as Exhibit B and incorporated by reference herein; D. The Wireless Support Structure and Compound Design, a copy of which is attached hereto as Exhibit C and incorporated by reference herein; E. The City Code, a copy of which is on file in the office of the City Clerk, and incorporated as though fully set forth herein; F. The City s Comprehensive Plan, a copy of which is available in the office of the City Clerk and incorporated by reference herein; G. The Zoning Map of the City, a copy of which is available in the office of the City Clerk and incorporated by reference herein; H. The Report of the Director of Planning, Community and Economic Development, a copy of which is attached hereto as Exhibit D and incorporated by reference herein; and I. The Recommendation of Planning and Zoning Commission, a copy of which is attached hereto as Exhibit E and incorporated by reference herein. J. The PCS Site Lease Agreement made and entered into as of the day of, 2015, a copy of which is on file in the office of the City Clerk and incorporated herein by reference (the Site Lease ). FINDINGS OF FACT A. The Property is owned by City of St. Peters (the Owner ). B. SBA 2012 TC Assets, LLC is leasing from the Owner a portion of the Property more particularly described in the Site Lease (the Premises ). C. The Property is located in the R-1 Single Family Residential District. D. The Property is currently being used as a public park. E. Section (D)(4) of the City Code provides that Special Uses within the R-1 Single Family Residential District include Wireless facilities, wireless support structures or camouflaged wireless support structures. A wireless facility, wireless support structure, or camouflaged wireless support structure must be on a property that is developed with a non-residential use. 2

130 F. Section (A) of the City Code provides that Notwithstanding the provisions of Section to the contrary, an application for a special use permit to construct a new wireless support structure, or for a substantial modification of a wireless support structure, shall be subject to the provisions of this Section. Section of the City Code defines a Substantial Modification to include: The mounting of a proposed wireless facility on a wireless support structure which, as applied to the structure as it was originally constructed: 1. Increases the existing vertical height of the structure by: a. More than ten percent (10%); or b. The height of one (1) additional antenna array with separation from the nearest existing antenna not to exceed twenty (20) feet, whichever is greater; or 2. Involves adding an appurtenance to the body of a wireless support structure that protrudes horizontally from the edge of the wireless support structure more than twenty (20) feet or more than the width of the wireless support structure at the level of the appurtenance, whichever is greater (except where necessary to shelter the antenna from inclement weather or to connect the antenna to the tower via cable); 3. Involves the installation of more than the standard number of new outdoor equipment cabinets for the technology involved, not to exceed four (4) new equipment cabinets; or 4. Increases the square footage of the existing equipment compound by more than one thousand two hundred fifty (1,250) square feet. G. A wireless support structure is currently located on the Premises (the Wireless Support Structure ), and such Wireless Support Structure is a monopole design and is a camouflaged wireless support structure that is designed to look like a flag pole. H. Section of the City Code defines camouflaged to mean any wireless support structure that is designed to blend into the surrounding environment. Examples include wireless support structures which are made to look like trees, light poles or flag poles. I. The Wireless Support Structure and Equipment Compound Design evidences that the wireless facility to be installed on the Wireless Support Structure includes three new panel antennas and three radios that protrude horizontally from the edge of the Wireless Support Structure more than the width of the wireless support structure at the level of such antennas and radios. 3

131 CONCLUSIONS OF LAW At a public meeting held on May 25, 2017, the Board of Aldermen of the City of St. Peters, Missouri, reviewed and discussed the Application, the sworn testimony and the additional information presented by all interested parties. Following discussion of the foregoing, and after each Board Member had been provided the opportunity to express their respective thoughts concerning the Application, a motion was made to approve the Application, with details of the motion, seconding of the motion, and vote of the Board members set forth in the approved minutes of the Board of Aldermen from the meeting. The vote of the Board was ( ) in the affirmative, ( ) in the negative, and ( ) member(s) absent. The motion passed and the Application was approved. Pursuant to the foregoing vote, the Board of Aldermen makes the following conclusions of law: A. The proposed Special Use complies with all applicable provisions of the City Code, including intensity of use regulations, setback regulations and use limitations. B. The proposed Special Use of the Property will contribute to and promote the general, welfare, health, safety and convenience of the public. C. The Application and the proposed Special Use meet the requirements of Sections and D. No evidence was presented as to whether denial of the special use permit will prohibit or have the effect of prohibiting the provision of personal wireless services under 47 U.S.C. 332(C)(7)(B)(i)(II), but the existence of the Wireless Support Structure on the Premises makes a finding on this matter unnecessary. E. The proposed use will not adversely affect the immediate neighborhood so as to prevent development and use of neighboring property in accordance with the applicable zoning district regulations. Based on all of the circumstances, including the Application and the evidence presented to the Board of Aldermen, the Special Use Permit requested pursuant to the Application shall be, and hereby is GRANTED subject to the following terms and conditions: A. Uses: This Special Use Permit shall authorize the substantial modification of the Wireless Support Structure as depicted on the Site Plan and the Wireless Support Structure and Compound Design and use of the Premises for a Wireless Support Structure. Any modifications to the Premises shall be subject to prior approval pursuant to Section of the City Code with any substantial modifications being subject to prior approval pursuant to of the City Code. 4

132 B. General Requirements: 1. The Wireless Support Structure shall not exceed one hundred (100) feet in height from grade. 2. A contribution to the City equal to the amount of a flagpole and flag shall be made to the City of St. Peters for use in Laurel Park as directed by the Parks and Recreation Dept. The contribution shall be made within sixty (60) days of the start of operation o the new wireless facility. 3. The Wireless Support Structure shall be designed to comply with the City s requirements of Section of the City Code for collocation. 4. The configuration of the Premises shall be shall be as substantially shown on Exhibit B. Any minor modifications to the Site Plan shall be as approved by the Planning Department. Any substantive changes to the approved Site Plan shall first be approved by the Planning and Zoning Commission. 5. The design of the Wireless Support Structure and equipment compound shall be as substantially shown on Exhibit C. Any minor modifications to the Wireless Support Structure and Compound Design shall require a wireless facilities permit pursuant to Section of the City Code. Any substantial modifications to the approved Wireless Support Structure, base station and equipment compound as depicted on the Wireless Support Structure and Compound Design shall obtain approvals pursuant to the procedures set forth in Section of the City Code. A. If any provision of this Special Use Permit shall to any extent be invalid or unenforceable, the remainder of the permit shall not be affected thereby, and each such provision of the permit shall be valid and enforceable to the fullest extent permitted by law. B. The Special Use Permit shall only be valid for a period of one (1) year from the date of its approval by the Board of Alderman, unless within such period: 1. a building permit is obtained and the erection or alteration of the real property and related structures is commenced, or the herein permitted use of the Premises is lawfully commenced; or 2. the Board of Aldermen, upon written request of the Owner, grants an extension not exceeding one hundred and eighty (180) days, without notice of hearing. C. The terms and conditions herein set forth shall be deemed to be covenants running with the Property. D. The Owner shall comply with all other requirements of the City's Zoning and Subdivision Regulations, including but not limited to parking and signage requirements, and any other 5

133 city, state, or federal regulations that are applicable unless otherwise stated herein. IN WITNESS WHEREOF, the parties have hereunto set their hands as of the day of, CITY OF ST. PETERS, MISSOURI SEAL By Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk STATE OF MISSOURI ) ) SS COUNTY OF ST. CHARLES ) On this day of, 2017, before me appeared LEN PAGANO, to me personally known, who, being by me duly sworn, did say the he is the Mayor of the CITY OF ST. PETERS, MISSOURI, a municipal corporation, that the seal affixed to the foregoing instrument is the seal of said City, and that said instrument was signed and sealed in behalf of said City, by authority of its Board of Aldermen; and, said LEN PAGANO acknowledged said instrument to be free act and deed of said City. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State aforesaid the day and year first above written. Notary Public My Commission Expires: 6

134 APPLICANT/ SBA 2012 TC ASSETS, LLC By: Jason Silberstein STATE OF MISSOURI ) ) SS. COUNTY OF ) On this day of, 2017, before me appeared JASON SILBERSTEIN who, being by me duly sworn did say that he is a Manager of SBA 2012 TC ASSETS, LLC, a Missouri limited liability company, and that said instrument was signed and sealed in behalf of said limited liability company by authority of its members; and said Manager acknowledged said instrument to be the free act and deed of said limited liability company. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State the day and year first above written. My Commission Expires: Notary Public 7

135 OWNER/ CITY OF ST. PETERS By: Russel W. Batzel STATE OF MISSOURI ) ) SS. COUNTY OF ) On this day of, 2017, before me, personally appeared RUSSEL W. BATZEL, known to me to be the person who executed the foregoing instrument, and acknowledged to me that he executed the same for the purposes therein stated. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State the day and year first above written. My Commission Expires: Notary Public 8

136 EXHIBIT A Legal Description A-1

137 EXHIBIT B Site Plan B-1

138 EXHIBIT C Wireless Support Structure and Equipment Compound Design C-1

139 Wireless Support Structure Design - continued C-2

140 EXHIBIT D Report of the Director of Planning, Community and Economic Development Name/Location of Development: Petition SBA 2012 TC Assets, LLC: A request for a Special Use Permit in the R-1 Residential District for a.262 +/- acre parcel. The subject site is on the north side of McClay Road west of McClay Valley Blvd. 185 Driftwood Lane/Laurel Park. Proposed Use: Wireless facility and a wireless support structure. (Ward 3) Staff Evaluation: The subject site is located within Laurel Park near the swimming pool complex. The park is large and is surrounded by residential development and a school further to the east. The development is in the R-1 Single Family Residential District. The existing tower was originally approved in 2005 as a stealth tower now referred to as a camouflaged wireless support structure. At that time, the approval was for a stealth tower; specifically, a flagpole. The tower was later amended to allow an extension for an additional user. The City has renewed the lease for the tower, extending the lease until 2020 with three extensions. As noted above, the area is substantially residential beyond the park boundaries. The applicant is currently requesting a special use permit to allow a wireless facility with antenna on the outside. Specifically, the applicant wants to place three panel antennas and three radios on the outside of the existing stealth pole - the antennas would be placed at sixty-seven feet. Staff notes that the stealth flagpole has operated in the area without any complaints or issues. Subsequent to the installation of the tower, the code was modified to reflect changes in state statutes related to wireless communications services. As a result, the current tower is now considered a wireless support structure with wireless facilities. Substantial modification of wireless support structures requires a special use permit. Noting that the site is within a park, and relatively distant from any residences, staff is of the opinion the proposed modified tower could be operated at the subject location without detriment. Staff notes that the tower does provide a flag feature within the park that is appropriate and attractive. Therefore, staff is of the opinion that a flagpole with flag should be installed within the park at the City s direction. This would allow the park to retain the flag feature while allowing the wireless facility to accommodate current communication needs. It is further noted that the initial tower included a masonry structure around the equipment area and this or similar fencing would continue. Also, the proposed equipment will be held close to the pole to be as unobtrusive as possible. D-1

141 Per the City of St. Peters Zoning Code, the review of any proposed special use must include consideration of certain standards; these are addressed below: a. Character of the surrounding area: The wireless facility is within a large park and some distance from residences. With the addition of another flagpole in the park, the proposed facility, with contingencies, would be compatible with the area. b. Traffic conditions in the surrounding area: The site is served by Driftwood Lane which adequately serves the existing park area. c. Public Utility facilities: The area is currently served with all utilities. d. The Comprehensive Plan: The City s Comprehensive Plan, as amended in 2008, indicates the site area is planned for continued park use. The proposed use would be consistent with the development pattern in the area. e. Other matters pertaining to general welfare: This site will include a tower that can operate in a manner appropriate to the surrounding area. The proposed development should have no negative impact to the general welfare of the community, and will allow for future redevelopment of the area. Staff Recommendation: Noting the above review, staff recommends approval of Petition subject to the requirements of the attached Special Use Permit. D-2

142 EXHIBIT E Recommendation of Planning and Zoning Commission Petition SBA 2012 TC Assets, LLC: A request for a special use permit in the R-1 Single Family Residential District for a /- acre parcel. The subject site is on the north side of McClay Road west of McClay Valley Boulevard 185 Driftwood Lane/Laurel Park. Proposed Use: Wireless facility and a wireless support structure. Mr. Tim Loyet, Program Manager for Sprint, presented this to the Commission for approval. Mr. Loyet explained that the subject site is located within Laurel Park near the swimming pool complex. The existing tower was originally approved in 2005 as a stealth tower. At that time, the approval was for a stealth tower with a flag. The tower was later amended to allow an extension for an additional user. The City has renewed the lease for the tower, extending the lease until 2020 with three five-year extensions. Mr. Loyet noted that they are now requesting a special use permit to allow a wireless facility with antenna on the outside. Specifically, they would like to place three panel antennas and three radios on the outside of the existing stealth pole the antennas would be placed at sixty-seven feet. Chairman McNames opened the public hearing at 7:02 p.m. and asked anyone wishing to speak on this petition to come forward. Mr. Tim Martin, 569 Wyatt Drive, posed questions related to the tower including lighting and if it could be camouflaged as a tree. Seeing no one else present to comment, Chairman McNames closed the public hearing at 7:04 p.m. Mr. Loyet responded to Mr. Martins questions and explained that the current lighting for the pole will be removed and that the tower camouflaged as a tree hasn t worked well in the past. Ms. Powers noted that item 4 under general requirements of the special use permit should be changed to read as follows: A contribution to the City equal to the amount of a flagpole and flag shall be made to the City of St. Peters for use in Laurel Park as directed by the Parks and Recreation Department. The contribution shall be made within sixty (60) days of the start of operation of the new wireless facility. Mr. Winslow made a motion and Mr. Westhoff seconded to adopt the staff s Findings of Fact as the Commission s Findings of Fact. The motion carried unanimously. Mr. Winslow made a motion and Ms. Shetterly seconded to recommend approval of this special use permit to the Board of Aldermen with the change made to general requirement #4. The motion carried unanimously. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK E-1

143 EXHIBIT F Application F-1

144 F-2

145 BILL NO I-03 ORDINANCE NO. AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY ADMINISTRATOR OF THE CITY OF ST. PETERS, MISSOURI, TO EXECUTE A SECOND AMENDMENT TO THE PLANNED URBAN DEVELOPMENT AGREEMENT WITH FARHAD KHANI AND MICHELE KHANI AND RYAN COMPANIES US, INC. REGARDING A PUD AGREEMENT FOR THE DEVELOPMENT OF CLARENDALE ST PETERS WHEREAS, Farhad Khani and Michele Khani, (hereinafter referred to as Owner ), and Ryan Companies US, Inc. (hereinafter referred to as Owner Under Contract ) are owners of a tract of land containing /- acres known as Clarendale St. Peters; and WHEREAS, the property has been designated an R-3 Planned Urban Development (PUD) District as approved by the Board of Aldermen by passage of Ordinance 4279; and WHEREAS, all parties believe it to be in their mutual best interests to restate the Agreement and to amend the terms and conditions as set forth in the Second Amendment to the Planned Urban Development Agreement, in substantially the form attached hereto. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ST. PETERS, MISSOURI, AS FOLLOWS: SECTION 1. That the City Administrator of the City of St. Peters, Missouri be and is hereby authorized to execute on behalf of the City of St. Peters, Missouri, a Second Amendment to the Planned Urban Development Agreement with Farhad Khani and Michele Khani and Ryan Companies US, Inc. for development of a tract of land known as Clarendale St. Peters in substantially the form attached hereto and marked as Exhibit A. SECTION 2. That the City Clerk shall cause said Second Amendment to the Planned Urban Development Agreement to be recorded with the St. Charles County Recorder of Deeds office. SECTION 3. Savings Clause Nothing contained herein shall in any manner be deemed or construed to alter, modify, supersede, supplant or otherwise nullify any other Ordinance of the City or the requirements thereof whether or not relating to or in any manner connected with the subject matter hereof, unless expressly set forth herein.

146 SECTION 4. Severability Clause If any term, condition, or provision of this Ordinance shall, to any extent, be held to be invalid or unenforceable, the remainder hereof shall be valid in all other respects and continue to be effective and each and every remaining provision hereof shall be valid and shall be enforced to the fullest extent permitted by law, it being the intent of the Board of Aldermen that it would have enacted this Ordinance without the invalid or unenforceable provisions. In the event of a subsequent change in applicable law so that the provision which had been held invalid is no longer invalid, said provision shall thereupon return to full force and effect without further action by the City and shall thereafter be binding. SECTION 5. This Ordinance shall take effect and be in force from and after its passage by the Board of Aldermen and its approval by the Mayor of the City of St. Peters, Missouri. Read two times, passed, and approved this 25 th day of May, As Presiding Officer and as Mayor Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk Approved this 25 th day of May, Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk

147 Exhibit A SECOND AMENDMENT TO PLANNED URBAN DEVELOPMENT AGREEMENT CLARENDALE ST PETERS THIS SECOND AMENDMENT TO PLANNED URBAN DEVELOPMENT AGREEMENT (the the Agreement ) is made and entered into as of the day of, 2017, by and between the CITY OF ST. PETERS, MISSOURI, a Fourth Class City in the County of St. Charles, Missouri, and a municipal corporation organized and existing under the laws of the State of Missouri (hereinafter referred to as City ), Farhad Khani and Michele Khani (hereinafter referred to as Owner ), and Ryan[j1] Companies US, Inc. (hereinafter referred to as Owner Under Contract ). WITNESSETH: WHEREAS, Owner is the fee owner of a tract of land containing /- acres legally described on Exhibit A, attached hereto and incorporated herein by this reference (hereinafter referred to as the Property ); and and WHEREAS, Owner Under Contract is the owner under contract of the Property; WHEREAS, a previous Owner, First Bank and the City, pursuant to Ordinance No. 5269, entered into the Second Amendment to the Planned Urban Development Agreement dated as of October 8, 2009 (the PUD Agreement ), for development of said Property; and WHEREAS, a previous Owner, Bellemeade Development, LLC and the City, entered into a certain Amendment to Planned Unit Development Agreement dated as of August 21, 2008 (the First Amendment ), for development of said Property; and Whereas, Taylor-Morley Land Development LLC, Western Expansion Investment Group No. 2, LLC, and City did, pursuant to Ordinance No. 4279, enter into a 1

148 certain Planned Urban Development Agreement dates as of May 26, 2005 (the PUD Agreement, for development of said Property; and WHEREAS, Owner Under Contract has a contract with the Owner to purchase and develop the Property; and WHEREAS, the Property was designated as a R-3 Planned Urban Development (PUD) District, as recommended by the Planning and Zoning Commission of the City, and as approved by the Board of Aldermen; and WHEREAS, Owner and Owner Under Contract are desirous of construction of a development consisting of senior housing and villa units on the Property to be known as Clarendale St. Peters; and WHEREAS, all parties desire to further amend the PUD Agreement including modification to the Site Development Plan and architectural elevations as shown in Exhibit B and Exhibit C of the original agreement and amended herein, and amendment of the conditions. NOW THEREFORE, for and in consideration of the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Section 9. b. of the PUD Agreement is hereby amended by deleting it in its entirety, and substituting therefor, the following new Section 9.b.: 9. The uses permitted on the Property shall include: b. Commercial uses shall be permitted in areas so designated on the preliminary plat. Permitted commercial uses shall include all uses permitted in the C-3 General Commercial District as set forth in the Zoning Ordinance. The following uses shall not be permitted on the Property: (i) hospitals; (ii) new and used car/truck sales; (iii) house trailer and recreational vehicle sale/storage; (iv) heavy automobile (body and fender repair and/or painting); (v) noxious sues or nuisances such as, but not limited to, a massage parlor and (vi) meeting hall, bowling alley, bingo parlor, flea market, but shall allow mortuaries and convenience stores with gasoline pumps and a car wash. Nursing homes and senior housing shall also be permitted. 2

149 2. Section 10. e. of the PUD Agreement is hereby amended by deleting it in its entirety, and substituting therefor, the following new Section 10. e: 10. The Property shall comply with the following design criteria: e. All single-family dwellings and attached single family units shall include a two car garage with complies with the minimum standards of the R-1 Single Family Residential District. Senior housing villas shall each include a single car garage space as approved on the Site Development Plan. 3. Section 10. f. of the PUD Agreement is hereby amended by adding the following new Section 10. f: 10. The Property shall comply with the following design criteria: f. All setbacks within the commercial development areas shall comply with the C-3 General Commercial District. 4. Section 18. of the PUD Agreement is hereby amended by adding the following new Section 10. e: 18. Lighting and Signage: e. Signage for commercial area development shall comply with the C-3 General Commercial District regulations. All other terms, provisions and conditions of the PUD Agreement as amended, except as expressly modified hereby, shall remain in full force and effect, and the parties hereto do hereby ratify, confirm and re-adopt the terms and provisions of the PUD Agreement as modified by this Amendment. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK. SIGNATURE PAGE TO FOLLOW.] 3

150 IN WITNESS WHEREOF, the parties have hereunto set their hands as of the day and year first above written. SEAL Attest: CITY OF ST. PETERS, MISSOURI By: Russel W. Batzel, City Administrator Patricia E. Smith, City Clerk STATE OF MISSOURI ) ) ss. COUNTY OF ST. CHARLES ) On this day of, 2017, before me appeared Russel W. Batzel, to me personally known, who, being by me duly sworn, did say that he is the City Administrator of the City of St. Peters, Missouri, and that the seal affixed to the foregoing instrument is the seal of said City, and that said instrument was signed and sealed on behalf of said City, by authority of its Board of Aldermen; and said City Administrator acknowledged said instrument to be the free act and deed of said City. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State the day and year first above written. Notary Public My Commission Expires: 4

151 OWNER: FARHAD KHANI By: Farhad Khani STATE OF MISSOURI ) ) SS. COUNTY OF ) On this day of, 2017, before me,, a Notary Public in and for said state, personally appeared Farhad Khani who, being by me duly sworn, known to me to be the person who executed the within Planned Urban Development Agreement, and acknowledged to me that he executed the same for the purposes therein stated. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State the day and year first above written. My Commission Expires: Notary Public 5

152 OWNER: MICHELE KHANI By: Michele Khani STATE OF MISSOURI ) ) SS. COUNTY OF ) On this day of, 2017, before me,, a Notary Public in and for said state, personally appeared Michele Khani who, being by me duly sworn, known to me to be the person who executed the within Planned Urban Development Agreement, and acknowledged to me that she executed the same for the purposes therein stated. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State the day and year first above written. My Commission Expires: Notary Public 6

153 OWNER UNDER CONTRACT: RYAN COMPANIES US, INC. By: David Erickson STATE OF ) ) SS COUNTY OF ) On this day of, 2017, before me personally appeared DAVID ERICKSON, to me personally known, who, being by me duly sworn, did say that he is Director of Redevelopment of Ryan Companies US, Inc., a Missouri company, and that said instrument was signed on behalf of said company; and said DAVID ERICKSON acknowledged said instrument to be the free act and deed of said limited liability company. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County and State the day and year first above written. My Commission Expires SEAL Notary Public 7

154 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY ACRES. A TRACT OF LAND BEING PART OF FRACTIONAL SECTION 31 AND IN U.S. SURVEY 1808, TOWNSHIP 47 NORTH, RANGE 4 EAST OF THE FIFTH PRINCIPAL MERIDIAN, ST. CHARLES COUNTY, MISSOURI BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 22B OF "BELLEMEADE PLAT ONE", A SUBDIVISION ACCORDING TO THE PLAT RECORDED IN PLAT BOOK 45, PAGES OF THE ST. CHARLES COUNTY RECORDS; THENCE ALONG THE WEST LINE OF SAID "BELLEMEADE PLAT ONE", THE FOLLOWING COURSES AND DISTANCES, SOUTH 07 DEGREES 03 MINUTES 54 SECONDS WEST FEET; AND SOUTH 05 DEGREES 48 MINUTES 44 SECONDS WEST FEET TO THE NORTHEAST CORNER OF LOT 15B OF SAID "BELLEMEADE PLAT ONE"; THENCE ALONG THE NORTH LINE OF "BELLEMEADE PLAT ONE", THE FOLLOWING COURSES AND DISTANCES, SOUTH 83 DEGREES 31 MINUTES 32 SECONDS WEST FEET; NORTH 89 DEGREES 04 MINUTES 25 SECONDS WEST FEET; NORTH 80 DEGREES 24 MINUTES 32 SECONDS WEST FEET; NORTH 74 DEGREES 04 MINUTES 25 SECONDS WEST FEET; AND NORTH 86 DEGREES 02 MINUTES 22 SECONDS WEST FEET TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF DUBRAY DRIVE, VARIABLE WIDTH, AS DEDICATED ON THE SAID PLAT OF "BELLEMEADE PLAT ONE"; THENCE ALONG THE SAID EAST RIGHT- OF-WAY LINE OF DUBRAY DRIVE, THE FOLLOWING COURSES AND DISTANCES, NORTH 05 DEGREES 19 MINUTES 11 SECONDS EAST FEET; NORTH 03 DEGREES 57 MINUTES 38 SECONDS EAST FEET; AND ALONG A CURVE TO THE RIGHT WHOSE CHORD BEARS NORTH 47 DEGREES 28 MINUTES 51 SECONDS EAST FEET AND WHOSE RADIUS POINT BEARS SOUTH 86 DEGREES 02 MINUTES 22 SECONDS EAST FEET FROM THE LAST MENTIONED POINT, AN ARC DISTANCE OF FEET TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF MEXICO ROAD, VARIABLE WIDTH, AS DEDICATED BY THE AFORESAID "BELLEMEADE PLAT ONE"; THENCE ALONG THE SAID SOUTH RIGHT-OF-WAY LINE OF MEXICO ROAD, SOUTH 88 DEGREES 59 MINUTES 55 SECONDS EAST FEET TO A POINT ON THE WEST LINE OF PROPERTY CONVEYED TO CLARA M. SCHWENDEMANN ACCORDING TO THE DEED RECORDED IN BOOK 1065 PAGE 1958 OF THE SAID RECORDS; THENCE ALONG THE SAID WEST LINE OF THE SCHWENDEMANN PROPERTY, THE FOLLOWING COURSES AND DISTANCES, SOUTH 01 DEGREES 51 MINUTES 13 SECONDS EAST FEET; SOUTH 17 DEGREES 51 MINUTES 40 SECONDS EAST FEET; SOUTH 31 DEGREES 12 MINUTES 48 SECONDS EAST FEET; AND SOUTH 12 DEGREES 14 MINUTES 21 SECONDS EAST FEET TO A POINT ON THE NORTH LINE OF THE AFOREMENTIONED LOT 22B OF "BELLEMEADE PLAT ONE" THENCE ALONG THE SAID NORTH LINE OF LOT 22B, NORTH 61 DEGREES 09 MINUTES 23 SECONDS WEST 0.18 FEET TO THE POINT OF BEGINNING, CONTAINING 496,716 SQUARE FEET OR ACRES. A-1

155 ATTACHMENT I EXHIBIT B C-1

156 C-2

157 EXHIBIT C C-3

158 BILL NO I-04 ORDINANCE NO. AN ORDINANCE APPROVING THE NAME CHANGE OF RACHEL MARKILYNN COURT TO RACHEL MARKLYNN COURT WHEREAS, Rachel Markilynn Court is a small court located in the Country Crossing Manor Subdivision; and WHEREAS, it was determined that the street was originally platted as Rachel Markilynn Court; however, the street sign was installed as Rachel Marklynn Court and over time the name has been commonly referenced as Rachel Marklynn Court; and WHEREAS, it would be in the best interest of the residents of the City of St. Peters that the name of Rachel Markilynn Court be changed to Rachel Marklynn Court; and WHEREAS, St. Charles County Dispatch and Alarm Department have approved the new name; and WHEREAS, the Planning and Zoning Commission has recommended approval of said street name change. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ST. PETERS, MISSOURI, AS FOLLOWS: Court. SECTION 1. That the name of Rachel Markilynn Court be renamed to Rachel Marklynn SECTION 2. The City Clerk is hereby directed to record this Ordinance in the office of the Recorder of Deeds of St. Charles County, Missouri, and provide copies of this Ordinance to

159 the St. Charles County Registrar s Office, St. Charles County Planning Office, St. Charles County Assessor s Office, Central County Fire and Rescue, St. Charles Fire Department, St. Charles County Dispatch and Alarm, the St. Peters Post Office and the St. Charles Post Office. SECTION 3. Savings Clause. Nothing contained herein shall in any manner be deemed or construed to alter, modify, supersede, supplant or otherwise nullify any other Ordinance of the City or the requirements thereof whether or not relating to or in any manner connected with the subject matter hereof, unless expressly set forth herein. SECTION 4. Severability Clause. If any term, Clerk condition, or provision of this Ordinance shall, to any extent, be held to be invalid or unenforceable, the remainder hereof shall be valid in all other respects and continue to be effective and each and every remaining provision hereof shall be valid and shall be enforced to the fullest extent permitted by law, it being the intent of the Board of Aldermen that it would have enacted this Ordinance without the invalid or unenforceable provisions. In the event of a subsequent change in applicable law so that the provision which had been held invalid is no longer invalid, said provision shall thereupon return to full force and effect without further action by the City and shall thereafter be binding. SECTION 5. This Ordinance shall be in full force and take effect on May 25, Read two times, passed, and approved this 25 th day of May, As Presiding Officer and as Mayor Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk Approved this 25th day of May, Len Pagano, Mayor of St Peters Attest: Patricia E. Smith, City

160 Ohmes Road Timothy William Ct Street Name Change: Rachel Markilynn Court to Rachel Marklynn Court