TENTATIVE AGENDA BOARD OF ALDERMEN WORK SESSION ST. PETERS JUSTICE CENTER, 1020 GRAND TETON DRIVE ST. PETERS, MO MAY 25, 2017 AT 5:00 P.M.

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1 TENTATIVE AGENDA BOARD OF ALDERMEN WORK SESSION ST. PETERS JUSTICE CENTER, 1020 GRAND TETON DRIVE ST. PETERS, MO MAY 25, 2017 AT 5:00 P.M. A. Communications from Board Members/Aldermanic Representatives B. BOA Items for Discussion No items scheduled for discussion C. Mayor/City Administrator Item New Business Items: Concrete Material Supply Bid Recommendation Benesek 2. P-19 Mid Valley Basin Bid Recommendation Benesek 3. P-19 Engineering Services Contract Amendment Benesek 4. Spencer Creek Stream Improvement Project Bid Recommendation Malach 5. Purchase Recommendation of Police SUV Vehicles Kuppler 6. Outdoor Aquatic Center Design and Construction Contract - Oloteo 7. Golf Course Restroom/Concession Stand Bid Recommendation Hutsler 8. Secretary of State/Records Retention Schedule Smith 9. Miscellaneous Updates Batzel 10. Board Meeting Agenda Item Revisions Batzel 11. Executive Session re: Litigation, Real Estate and Personnel, pursuant to Section (1)(2)(3)(9)(12)(13)(14) & (1-6) D. Adjournment AGENDA Posted at City Hall: May 22, 2017 By: P. Smith, City Clerk Next Work Session: June 22, 2017

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10 . CITY OF ST. PETERS, MO INTEROFFICE MEMORANDUM TO: RUSS BATZEL FROM: BILL MALACH SUBJECT: SPENCER CREEK-PHASE I UTILITY IMPROVEMENTS BID RECOMMENDATION DATE: MAY 18, 2017 Recommendation: I recommend that the City award the project to the low bidder, RV Wagner, in the amount of $517,422. The project estimate was $440,106. Bid Evaluation: On May 18 th competitive bids were received for the Spencer Creek Stream Improvement Project, Phase I Utility Improvements. Three (3) contractors responded and submitted bids. The bids are summarized below. This work consists of improving two sanitary sewer aerial crossings, replacing one sanitary sewer aerial crossing, and a storm sewer project on Plum Tree Dr north of Bartley St. Bidder Bid RV Wagner, Inc $517,422 Gershenson Construction Co. $628,220 NB West Contracting $632,640 In reviewing the bids it was evident the majority of the approximate $77,000 cost difference between the estimate and the low bid was in the following categories: Mobilization $ 9,800 Mexico Rd Aerial Crossing: $42,000 (Structural Steel & Concrete Abutments) River Boat Crossing: $15,000 (Coating Rigging & Containment)

11 Park Crossing: $ 8,500 (Structural Steel & Concrete Abutments) The storm sewer portion of this project will be funded by the Local Parks & Storm Water Bond Fund and the sanitary sewer portion of this project will be funded by the Water Sewer Bond Fund. LPSW Bond Fund: $ 59, Water/Sewer Bond Fund: $458, TOTAL: $517, RV Wagner successfully completed the bridge over a Dardenne Creek tributary for the West Sunny Hills Road Project between Mexico Rd and Ohmes Farm Estates subdivision. 2

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19 BILL NO. ORDINANCE NO. AN ORDINANCE DIRECTING THE CITY ADMINISTRATOR OF THE CITY OF ST. PETERS, MISSOURI, TO ENTER INTO A CONTRACT WITH JOE MACHENS FORD LINCOLN FOR THE PURCHASE OF EIGHT POLICE INTERCEPTOR UTILITY SUV VEHICLES WHEREAS, the City of St. Peters desires to procure adequate equipment for the operation of its Police Department in order to provide continued, quality service to its residents; and WHEREAS, funds have been appropriated by the Board of Aldermen for the procurement of eight (8) replacement police vehicles; and WHEREAS, it is recommended that the purchase be awarded to Joe Machens Ford Lincoln who is providing a purchase price lower than the current Statewide Procurement Contract. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ST. PETERS, MISSOURI, AS FOLLOWS: SECTION NO. 1. The City Administrator of the City of St. Peters, Missouri, be and he is hereby authorized to execute a contract with Joe Machens Ford Lincoln in Columbia Missouri, as the dealer providing the lowest cost for the purchase of eight (8) 2017 Ford Police Interceptor Utility SUV vehicles with related equipment in the amount of $225, SECTION NO. 2. That the City Administrator be and he is hereby authorized to negotiate, execute and administer said contract on behalf of the City of St. Peters. SECTION NO. 3. This Ordinance shall be in full force and take effect from and after the date of its final passage and approval. SECTION NO. 4. Savings. Except as expressly set forth herein, nothing contained in this Ordinance shall in any manner be deemed or construed to alter, modify, supersede, supplant or otherwise nullify any other Ordinance of the City or the requirements thereof whether or not relating to or in manner connected with the subject matter hereof. No.

20 SECTION NO. 5. Severability. If any term, condition, or provision of this Ordinance shall, to any extent, be held to be invalid or unenforceable, the remainder hereof shall be valid in all other respects and continue to be effective and each and every remaining provision hereof shall be valid and shall be enforced to the fullest extent permitted by law, it being the intent of the Board of Aldermen that it would have enacted this Ordinance without the invalid or unenforceable provisions. In the event of a subsequent change in applicable law so that the provision which had been held invalid is no longer valid, said provision shall thereupon return to full force and effect without further action by the City and shall thereafter be binding. Read two times, passed, and approved this 25th day of May, 2017 ClerkDRAFT As Presiding Officer and as Mayor Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk Approved this 25th day of May, 2017 Len Pagano, Mayor Attest: Patricia E. Smith, City No.

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22 BILL NO I- ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF ST. PETERS, MISSOURI TO ENTER INTO A CONTRACT WITH WESTPORT POOLS, INCORPORATED FOR THE DESIGN AND CONSTRUCTION OF AN OUTDOOR AQUATIC CENTER. WHEREAS, the City of St. Peters feels the outdoor aquatic center will substantially enhance the quality of life for our residents; and WHEREAS, the City of St. Peters has appropriated funds for the design and construction of the outdoor aquatic center; and WHEREAS, the City of St. Peters received a proposal from Westport Pools, Inc. for the design and construction of the outdoor aquatic center on March 1, 2017; and WHEREAS, it is recommended that the contract be awarded to Westport Pools, Incorporated, of St. Louis, Missouri. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ST. PETERS, MISSOURI, AS FOLLOWS: SECTION 1. That the City Administrator of the City of St. Peters, Missouri, be and he is hereby authorized to enter into a contract with Westport Pools, Incorporated, in the amount of $3,694,705 for the design and construction of an outdoor aquatic center located in the City Centre complex. SECTION 2. The City Administrator be and he is hereby authorized to negotiate, execute and administer said contract on behalf of the City of St. Peters. SECTION 3. The Project approved by this Ordinance is subject to the requirements of Section , RSMo, which requires all contractors or subcontractors doing work on the Project to provide, and require its on-site employees to complete, a ten (10) hour course in construction safety and health approved by the Occupational Safety and Health Administration ( OSHA ) or a similar program approved by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program. The training must be completed within sixty (60) days of the date work on the Project commences. On-site employees found on the worksite without documentation of the required training shall have twenty (20) days to produce such documentation. Non-compliance with this ordinance will be investigated and adjudicated by the Department of Labor and Industrial Relations pursuant to RSMo SECTION 4. Savings Clause. Nothing contained herein shall in any manner be deemed or construed to alter, modify, supersede, supplant or otherwise nullify any other Ordinance of the No.

23 City or the requirements thereof whether or not relating to or in any manner connected with the subject matter hereof, unless expressly set forth herein. SECTION 5. Severability Clause. If any term, condition, or provision of this Ordinance shall, to any extend, be held to be invalid or unenforceable, the remainder hereof shall be valid in all other respects and continue to be effective and each and every remaining provision hereof shall be valid and shall be enforced to the fullest extent permitted by law, it being the intent of the Board of Aldermen that it would have enacted this Ordinance without the invalid or unenforceable provisions. In the event of a subsequent change in applicable law so that the provision, which had been held invalid, is no longer invalid, said provision shall thereupon return to full force and effect without further action by the City and shall thereafter be binding. SECTION 6. This ordinance shall be in full force and take effect form and after the date of its final passage and approval. Read two times, passed and approved this 25 th day of May, As Presiding Officer and as Mayor Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk Approved this 25 th day of May, Len Pagano, Mayor Attest: Patricia E. Smith, City Clerk No.

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