OAK GROVE COUNCIL Regular Meeting Monday, August 14, :00PM BUDGET WORKSESSION

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1 OAK GROVE COUNCIL Regular Meeting Monday, 6:00PM BUDGET WORKSESSION The Budget Worksession of the Oak Grove City Council was called to order by Mayor Korin at 6:30 p.m. on Monday,. Roll call taken. Present: Also Present: Mark Korin, Mayor Dan Denno, Council Member Scott Lawrence, Council Member Mike Wylie, Council Member Paul Tradewell, Council Member Loren Wickham, City Administrator Zach Doud, AEM Financial Council Member Wylie feels all Special City Council meetings should be available to the residents for public viewing and feels going forward staff should consider recording each Special City Council meeting or Special Work Session meeting. Staff reviewed the budget process and presented a budget with a 0% increase in the levy for Staff reviewed that 2018 is the 5th year in the Council's five-year goal of 0% increase to the levy. Staff also presented 3 options for building inspection services in The options included continuing to contract with East Bethel, contracting with a private firm and hiring a building official. Staff proposed to budget the maximum amount for the merit pay increases knowing that it might be less. Staff updated the council on street light fees. Doud updated the council on the refunding of 2007B TIF bond. Staff proposed using the savings from the refunding to increase funding to the capital asset fund. Mayor Korin stated he would like a future discussion on implementing a new council chambers visual audio camera system. Doud reviewed the 2018 budget schedule with preliminary budget approval at the September 11th meeting and final budget approval on December 11th. MOTION MADE BY COUNCIL MEMBER LAWRENCE, SECOND BY COUNCIL MEMBER DENNO TO ADJOURN AT 7:01 P.M. Motion carried 5-0. The Regular Meeting of the Oak Grove City Council was called to order by Mayor Korin at 7:05 p.m. on Monday,. Pledge of Allegiance was said and roll call taken. Present: Also Present: Mark Korin, Mayor Dan Denno, Council Member Scott Lawrence, Council Member Mike Wylie, Council Member Paul Tradewell, Council Member Loren Wickham, City Administrator Zach Doud, AEM Financial Chuck Schwartz, Engineer Curt Hallermann, Fire Chief Tara Olson, City Clerk PUBLIC FORUM 1 of 6

2 Speakers are requested to come to the podium, state their name and address for the clerk s record, and limit their remarks to three minutes. Mayor Korin wanted to inform the audience that VisionQuest is not here for City Council to review his current conditional use of his property but to consider adding camping to the current conditional use permit. Lisa Schroeder, Cedar Dr NW, announced she had a letter for City Council on behalf of Jamie Pariseau, Cedar Drive NW. Mayor Korin called the letter into record from Jamie Pariseau, dated. Letter has been acknowledged and is received. Arnold Klar, property owner at the end of Vale Street NW, wrote a letter that he wanted acknowledged by the City Council. Mayor Korin called the letter into record and has been acknowledged and received. Linda Fish-Sundeen, Vale Street NW, informed City Council that this past weekend an over turned abandoned golf cart was found in the public right-of-way of the VisionQuest property. She feels this incident is a concern; public nuisance and public safety. Mayor Korin closed the public forum. ANNOUNCEMENTS Council Member Denno and Mayor Korin requested staff to contact Anoka County Commissioner Matt Look about extending the hours of the flashing yellow turn arrow at the traffic signal at County Road 9 and County Road 22. Request was agreed upon by all City Council Members. PETITIONS, INDIVIDUALS, PRESENTATIONS & INQUIRIES SHERIFF S OFFICE x. Monthly report Lieutenant Erickson stated that July is normally a busy month due to the summer with a total of 340 calls; up from 309 calls in June. The July 2017 statistics were summarized and suggested residents to pay attention to online and phone solicitation asking for money. Year to date, total calls are 1800 whereas year to date, total calls in 2016 were Council Member Denno wanted to thank the Anoka County Sheriff s Department and Oak Grove Fire Department for their participation in joining the neighborhood gatherings at Night to Unite. SETTING OF REGULAR AGENDA This is an opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members present Item 17- Consider authorizing Change Order #1 for the 2017 Road Improvement Project is removed from the agenda. TRADEWELL TO REMOVE ITEM 17 AND TO SET THE REGULAR AGENDA AS WRITTEN. Motion carried 5-0. OLD BUSINESS 1. Consider adopting Resolution approving the VisionQuest CUP amendment to include camping. Mayor Korin asked if Mike Rivard was present. City Administrator Wickham stated Mr. Rivard wasn't present to represent his application. City Administrator Wickham stated he prepared resolution for approval of the camping request with conditions. City Administrator Wickham stated the conditions address the concerns that both the council and the neighbors expressed at the July 10th meeting. 2 of 6

3 Mayor Korin would like to identify the definition of camping. Council Member Tradewell asked staff to identify the hours of noise quiet time with regards to City Code Section 16-2 Noise, and any other laws or regulations applicable to operation of the camping area. He feels it is necessary to identify the hours of quiet time such as 10:00 p.m. to 7:00 a.m. Council Member Tradewell agrees with Mayor Korin and camping needs to be identified as tent only camping and/or open air camping. Council Member Tradewell would like to suggest amending staff conditions as presented: 5. The site is limited to no more than 20 persons a night. 6. Camping is limited to the days/hours of Friday starting at 4:00 pm to Sunday at 4:00 pm only. 8. The applicant shall operate in accordance with City Code Section 16-2 Noise, and any other laws or regulations applicable to operation of the camping area. Mayor Korin would like to add the following conditions 9 and 10: 9. Campers must observe and follow the quiet-time hours of 10:00 pm to 7:00 am. 10. Quiet time hours must be posted at campsite area. Council Member Denno requested quiet time to be 10:00 pm to 8: 00 am. Council Member Tradewell requested an additional condition be added identifying camping as pitched tent and open air camping only and suggested as written below: 11. Camping is limited to pitch tent and/or open air camping only. TRADEWELL TO ADOPT RESOLUTION CONDITIONAL USE PERMIT AMENDMENT TO ALLOW FOR CAMPING ON THE VISION QUEST PROPERTY AT 855 SIMS ROAD NW MEETS THE STANDARDS AND CRITERIA FOR ISSUANCE OF A CONDITIONAL USE PERMIT SET OUT IN SECTION OF THE CITY CODE, SUBJECT TO THE FOLLOWING CONDITIONS: 1. THE USE CONTINUES TO OPERATE AS DESCRIBED IN THE SUBMITTAL DATED OCTOBER 5, 2015, WHICH WAS MADE BY THE APPLICANT IN ASSOCIATION WITH THIS APPLICATION. CHANGES IN USE, ADDITION OF ACTIVITIES, CHANGES IN CUSTOMER VOLUME OR HOURS MAY REQUIRE A CONDITIONAL USE PERMIT AMENDMENT. 2. NO PARKING IN CONJUNCTION WITH THE USE SHALL BE PERMITTED ON ANY STREET. 3. THE APPLICANT IS REQUIRED TO IMPROVE THE DRIVEWAY WITHIN THE SIMS ROAD RIGHT-OF-WAY WITH A BITUMINOUS SURFACE. 4. THE APPLICANT IS REQUIRED TO CLEARLY IDENTIFY HIS WESTERN PROPERTY BOUNDARY. 5. THE SITE IS LIMITED TO NO MORE THAN 20 PERSONS TENT OR OPEN AIR CAMPING A NIGHT. 6. TENT AND OPEN AIR CAMPING IS LIMITED TO FRIDAY AT 4:00 PM SUNDAY AT 4:00 PM 7. TENT AND OPEN AIR CAMPING IS LIMITED TO THE HIGHLIGHTED RED AREA ON THE SITE PLAN SUBMITTED BY THE APPLICANT DATED RECEIVED JULY 31, 2017 CITY OF OAK GROVE. 8. THE APPLICANT SHALL OPERATE IN ACCORDANCE WITH CITY CODE SECTION 16-2 NOISE, AND ANY OTHER LAWS OR REGULATIONS APPLICABLE TO OPERATION OF THE CAMPING AREA. 9. QUIET TIME HOURS MUST BE OBSERVED FROM 10:00 PM 8:00 AM. 10. QUIET TIME HOURS MUST BE POSTED AT CAMP SITE. 11. CAMPING IS LIMITED TO PITCHED TENT AND/OR OPEN AIR CAMPING ONLY. Motion carried 5-0. APPROVAL OF COUNCIL MINUTES Regular City Council Meeting July 10, of 6

4 MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE JULY 10, 2017 REGULAR CITY COUNCIL MEETING MINUTES AS SUBMITTED. Motion carried Special City Council Meeting August 9, 2017 MOTION MADE BY COUNCIL MEMBER DANNO, SECOND BY COUNCIL MEMBER LAWRENCE TO APPROVE THE AUGUST 9, 2017 SPECIAL CITY COUNCIL MEETING MINUTES AS SUBMITTED. Motion carried 5-0. ACKNOWLEDGE RECEIPT OF COMMISSION, COMMITTEE MINUTES AND REPORTS 4. Building Report June Building Report July URRWMO July 12, nd Quarter Financial Report-AEM Financial 8. 2 nd Quarter Fire Call Summary Report 9. Anoka County Sheriff s Office Monthly Report-July 2017 CONSULTING ENGINEER 10. Blackfoot Forest Resolution Ordering the Preparation of Proposed Assessment and Calling for a Public Hearing. City Engineer Schwartz stated that on July 10, 2017 City Council approved a resolution that ordered the improvement of the Blackfoot Forest subdivision. Assessment hearing will be scheduled for September 11, MOTION MADE BY COUNCIL MEMBER DENNO, SECOND BY COUNCIL MEMBER LAWRENCE TO ADOPT RESOLUTION THAT DECLARTING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT AND CALLING FOR A PUBLIC HEARING IN THE MATTER OF THE BLACKFOOT FOREST STREET IMPROVEMENT PROJECT OF Motion carried 5-0. City Engineer Schwartz requested a City Council consensus on adding the 201 st Avenue Wear Course pavement fees to the 2017 Street Improvement project. This project was scheduled for 2018 but by doing this project in 2017 the City will save money and provide cleaner driveway connections. MOTION MADE BY COUNCIL MEMBER DENNO, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE ADDING 201 ST AVENUE WEAR COURSE PAVEMENT FEEES TO THE 2017 STREET IMPROVEMENT PROJECT. Motion carried 5-0. CONSENT AGENDA The Consent Agenda contains several items, which are acted upon by the Council in one motion. Upon request by any one Councilmember, City staff, or the public a consent agenda item may be removed and put on the regular agenda for discussion and consideration. Council Member Wylie removed Item # Claims and Accounts 12. Accept the Resignation of Firefighter Thomas Weddel. 13. Consider adopting Resolution approving the application for a gambling license for the Andover Football Association to conduct lawful gambling at Oak Roads Grille and Bar at st Avenue NW. 14. Consider adopting Resolution approving the renewal rates with Delta Dental. 15. Consider adopting Resolution increasing funding support for the Fire Department Pensions for Approve Pay Request #2 for 2016 Road Improvement Projects. 18. Consider adopting Resolution accepting quote from Bargen, Inc. for 2017 Street Crack Sealing. 19. Consider authorizing a reduction in the financial security for Rum River Ridge. 4 of 6

5 20. Consider authorizing a reduction in the financial security for Rum River Ridge 2 nd Addition LAWRENCE TO APPROVE THE REMAINING CONSENT AGENDA ITEMS AS WRITTEN. Motion carried 5-0. FIRE DEPARTMENT 21. Consider adopting Resolution approving the purchase of 10 Motorola Minitor VI pagers. Fire Chief Curt Hallermann explained that the Fire Department would like to purchase 10 Motorola Minitor IV pagers. Currently the pagers being used are becoming worn and can no longer be repaired. Council Member Lawrence mentioned that he found the same pagers online with Radio Two Way one hundred dollars cheaper then available with Ancom. Fire Chief Hallermann stated the current bid with Ancom also includes all necessary programing fees and extended warranties to replace or repair any damaged pagers. TRADEWELL TO ADOPT RESOLUTION AUTHORIZING THE PURCHASE OF 10 Motorola Minitor VI pagers. Motion carried Consider entering into cooperative Fire Protection Agreement with DNR. Fire Chief Curt Hallermann explained that the purpose of this agreement is to cooperate in the prevention and suppression of wildland fires. This also allows the DNR to bill various parties for the fire department fees of labor and materials. TRADEWELL TO ENTER INTO COOPERATIVE FIRE PROTECTION AGREEMENT WITH DNR. Motion carried Consider adopting Resolution approving the purchase of replacement fire hose. Fire Chief Hallermann stated that the current conditions of the fire departments fire hoses are in bad condition or damaged. TRADEWELL TO ADOPT RESOLUTION APPROVING THE PURCHASE OF REPLACEMENT FIRE HOSE. Motion carried Consider adopting Resolution approving the purchase of fire hose washer. Fire Chief Hallermann stated after each fire department call the fire hoses need to be washed to remove contaminants. Currently, all hoses are washed and laid out in an apparatus bay. The Fire Department would like to purchase a hose washer which allows the fire hoses to be placed in a bath and then pulled through a series of sprayers and scrubbers then hung to dry. Mayor Korin asked that Chief Hallermann utilize buying agreements for any supplies if possible.. Fire Chief Hallermann stated he would investigate costs with HGACBuy Cooperative Purchasing Program for pricing. MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION APPROVING THE PURCHASE OF A FIRE HOSE WASHER. Motion carried of 6

6 25. Status update on Tanker 11 replacement. Fire Chief Curt Hallermann stated that Tanker 11 will be similar to the 2013 Rosenbauer Tanker/Pumper except for larger. Tanker 11 will be able to hold 2500 gallons of water and fit up to 7 fire fighters with the cab. PUBLIC WORKS DEPARTMENT PARKS PLANNING DEPARTMENT FINANCE DEPARTMENT ATTORNEY ADMINISTRATION 16. City Administrator updates and discussion items (verbal) City Administrator Wickham provided the following updates: there will be a Park Commission meeting on Wednesday, August 16, 2017; Planning Commission has been cancelled; Comprehensive Plan Advisory Committee meeting #3 will be held at 6:30 p.m. prior to the August 28 th regular scheduled City Council meeting. MAYOR/COUNCIL REQUESTS/UPDATES Mayor Korin asked that a continued discussion be made available to discuss having Special or Work session meetings televised. Also, Mayor Korin announced that the next Regular Meeting is scheduled for Monday, August 28, 2017 at 7:00 p.m. A Comprehensive Plan Advisory Committee meeting will be held at 6:30 p.m. prior to the August 28 th meeting. ADJOURNMENT MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER DENNO TO ADJOURN AT 9:19 P.M. Motion carried 5-0. Respectfully Submitted, Tara Olson City Clerk 6 of 6