The following Council Members were present: Hoeft, Gross, Gill, Dodds, Lundell.

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1 PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF CORALVILLE, JOHNSON COUNTY, IOWA SUBJECT TO THE APPROVAL BY THE CORALVILLE CITY COUNCIL AT A SUBSEQUENT MEETING A Regular Meeting of the City Council of the City of Coralville, Johnson County, IA was held at City Hall, th Street on Tuesday, January 8, 2013 with Mayor Jim L. Fausett presiding and was called to order at 7:00 P.M. Live and recorded webcasts of Coralville City Council Meetings are available online at The following Council Members were present: Hoeft, Gross, Gill, Dodds, Lundell. The following staff was present: City Attorney Don Diehl, City Attorney Kevin Olson; City Administrator Kelly Hayworth; Asst. City Administrator Ellen Habel; City Engineer Dan Holderness; Building & Zoning Official Jim Kessler; Police Chief Barry Bedford; Director of Finance Tony Roetlin; Director of Parks & Recreation Sherri Proud; Telecommunications Assistant Joe Hotek; City Clerk Thorsten J. Johnson. Motion by Gill, seconded by Hoeft to approve the agenda. Motion carried. Ayes: 5. Votes are 5 Ayes for Motions, Resolutions and Ordinances unless otherwise noted. There were no citizen comments. LEASE AGREEMENT ~ PUBLIC HEARING Mayor Jim L. Fausett declared this the time for a public hearing on proposal to dispose of certain real property known as Space B-101 on the first floor of mixed use building ( Building B ) in the Iowa River Landing by lease for a term of five years with two options to extend the term for additional three year periods. There were no public or written comments. Fausett closed the public hearing. It was noted this is to approve the Lease for space in Iowa River Landing Office/Retail Building B with Charlotte s Deli. RESOLUTION Resolution approving disposition of property and authorizing and approving a Proposal to Lease the same and other documents was introduced by Hoeft, seconded by Lundell. A roll call vote was taken. Resolution declared adopted. BOARD OF REGENTS PURCHASE AGREEMENT ~ PUBLIC HEARING Mayor Jim L. Fausett declared this the time for a public hearing on proposal to dispose of an interest in real property specifically a 1.74 acre lot located south of and adjacent to E. 9 th Street and West and adjacent to E. 2 nd Avenue. There were no other public or written comments. Fausett closed the public hearing. After the resolution was read, City Administrator Kelly Hayworth noted this is a rehearing due to a scrivener s error in the public hearing notice for 11/13/2012 and does not involve any new land being sold to the University of Iowa Hospital and Clinics. City Attorney Kevin Olson reported the closing will be tomorrow. It was noted the purchase price is $1,800,000.00, plus up to $475, in relocation expenses. RESOLUTION NO Resolution directing the Mayor and City Clerk to execute a Quit Claim Deed to the Board of Regents, State of Iowa, for an approximate 1.74 acre parcel located south of and adjacent to E. 9 th Street was introduced by Gross, seconded by Gill. A roll call vote was taken. Resolution declared adopted. LEASE AGREEMENT AMENDMENT 1

2 It was noted this is extends the Lease Agreement with the University of Iowa for space at st Avenue from 12/31/2014 to 12/31/2017. RESOLUTION NO Resolution approving an Amendment to that certain Lease Agreement by and Between the City of Coralville and the Board of Regents, State of Iowa, for the use and benefit of the University of Iowa was introduced by Gill, seconded by Dodds. A roll call vote was taken. Resolution declared adopted. FOREVERGREEN BUSINESS PARK RISE PROJECT 2012 It was noted the public hearing will be 01/22/2013. RESOLUTION NO Resolution (i) setting a public hearing on the plans, specifications, estimate of cost and form of contract; and (ii) directing published notice of the same, both for the Forevergreen Business Park RISE Project 2012 was introduced by Dodds, seconded by Gill. A roll call vote was taken. Resolution declared adopted SILURIAN WELLS #13 AND #14 PROJECT PHASE II After Resolution No was read, City Administrator Kelly Hayworth reported the actual well drilling has been bid and will begin next week. Phase II of the project will connect everything back to the water plant and the wells should be supplying water by summer. RESOLUTION NO It was noted this is to acquire the necessary easements to connect Silurian Wells #13 and #14 to the City s water system. Resolution authorizing the acquisition of certain real property interests for the 2012 Silurian Wells #13 and #14 Project Phase II Pumps, Controls and Water Main was introduced by Lundell, seconded by Hoeft. A roll call vote was taken. Resolution declared adopted. It was noted the public hearing will be 01/22/2013. RESOLUTION NO Resolution (i) setting a public hearing on the plans, specifications, estimate of cost and form of contract; and (ii) directing published notice of the same, both for the 2012 Silurian Wells #13 and #14 Project Phase II Pumps, Controls, and Water Main was introduced by Hoeft, seconded by Gross. A roll call vote was taken. Resolution declared adopted. CEDARS FOURTH ADDITION Building & Zoning Official Jim Kessler reported this is a two lot commercial subdivision located north of Heartland Drive between Rockwell Collins and the Coral West Medical Plaza and the preliminary plat was approved before, but they are re-plotting it to make Lot 2 smaller and create three outlots. Outlots A and B will be conveyed to adjacent property owners and Outlot C will be reserved. Lot 1 will have a medical office building similar to the Coral West Medical Office Building. The Planning & Zoning Commission voted 6-0 to recommend approval of the preliminary and final plats for Cedars Fourth Addition. RESOLUTION NO Resolution approving the preliminary plat for Cedars Fourth Addition, Coralville, Iowa was introduced by Gross, seconded by Dodds. A roll call vote was taken. Resolution declared adopted. 2

3 RESOLUTION NO Resolution approving the final plat for Cedars Fourth Addition, Coralville, Iowa was introduced by Gill, seconded by Hoeft. A roll call vote was taken. Resolution declared adopted. ECONOMIC DEVELOPMENT ASSISTANCE CONTRACT After the resolution was read, Councilperson Jill Dodds asked what the City s involvement is with this grant. City Administrator Kelly Hayworth responded the City is required to formally approve and administer the grant, but the agreement is between the State and Sedgwick Claims Management Services, Inc. Councilperson Tom Gill asked how many jobs are expected. Hayworth responded over 300. It was noted this grant is for $368, in State of Iowa High Quality Jobs Program Financial Assistance and $305, in State Tax Incentives for Sedgwick Claims Management Services, Inc. RESOLUTION NO Resolution approving Economic Development Assistance Contract No. 13-DF/TC-007 with the Iowa Economic Development Authority and Sedgwick Claims Management Services, Inc. for the High Quality Jobs Program was introduced by Dodds, seconded by Gill. A roll call vote was taken. Resolution declared adopted. ADDENDUM TO IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT After the resolution was read, Councilperson John Lundell noted the late start date on the memo should be April 1, 2013 instead of It was noted this addendum will carry over $59, in funds for potential change orders on the Clear Creek Trail 1 st Avenue to Biscuit Creek (American Discovery Trail). RESOLUTION NO Resolution approving an Addendum to Iowa Department of Transportation Agreement No EDP-102 was introduced by Lundell, seconded by Gross. A roll call vote was taken. Resolution declared adopted. MOTION BY GILL TO APPROVE CONSENT CALENDAR items a-w inclusive: a) Approve minutes for December 18, 2012 Council Meeting. b) Approve New Class C Liquor License with Sunday Sales for Long Horn Steakhouse #5483: Eff. 03/01. c) Approve Class E Liquor License with Carryout Beer and Wine and Sunday Sales for Bootleggin Barzini s Fine Wine and Spirits: Eff. 01/23. d) Approve Class E Liquor License with Carryout Beer and Wine and Sunday Sales for Hy- Vee Wine and Spirits: Eff. 01/28. e) Approve Class C Beer Permit with Carryout Wine and Sunday Sales for New Pioneer Cooperative Society: Eff. 01/29. f) Approve Class C Beer Permit with Carryout Wine and Sunday Sales for Hy-Vee Food Store: Eff. 02/01. g) Approve Class B Liquor License with Sunday Sales for Cantebury Inn/House of Lords: Eff. 02/02. h) Approve payment to Freeman Lock & Alarm Inc. for connecting transit gate to city wide access system (#118677): $2, i) Approve payment to EarthView Environmental, L.L.C. for: i) CRANDIC Wetland Mitigation Construction Monitoring (#16) $1, ii) CRANDIC Wetland Mitigation Construction Monitoring (#14) $3, j) Approve payment to Howard R. Green, Inc. for U.S. Highway 6 Clear Creek Bridge retainage (#175980J): $1,

4 k) Approve payment to Shive-Hattery, Inc. for Forevergreen Road (# ): $29, l) Approve payment to DeLong Construction, Inc. for Outlot A Iowa River Landing (#JOH113-1): $27, m) Approve payment to Neumann Monson Architects for: i) Transit/Parks Maintenance Facility (#38) $3, ii) Fire Station 1 Addition & Remodel (#3) $114, n) Approve payment to Terracon Consultants, Inc. for CRANDIC Flood Protection Project (#T371068): $3, o) Approve payment to Stevens Erosion Control, Inc. for University Parkway Sanitary Sewer Extension 2011 erosion control (#1545): $ p) Approve payment to Metro Plumbing & Heating, Inc. for Iowa River Landing Dumpster Enclosure at Hilton Homewood Suites Hotel (#7363): $24, q) Approve Change Order #1 to Metro Pavers, Inc. for Clear Creek Trail 1 st Avenue to Biscuit Creek (American Discovery Trail): $0. (This changes the late start date from 09/10/2012 to 04/01/2013.) r) Approve Partial Payment #1 to Metro Pavers, Inc. for Clear Creek Trail 1 st Avenue to Biscuit Creek (American Discovery Trail): $1, s) Approve Change Order #10 to Peterson Contractors, Inc. for the CRANDIC Flood Protection Project: +$65, t) Approve Change Order #9: +$20,000.00; and Pay Estimate #16: $162,083.32; to Peterson Contractors, Inc. for I-Jobs II Storm Water Improvements u) Approve Pay Application #14 DRMI: $12,316.66; and Pay Application #14 DRIEF: $317, to Iowa Bridge & Culvert for the CDBG Storm Water Pump Stations. v) Approve the New Freedom Grant Project Agreement between the City of Iowa City, the City of Coralville and Elder Services, Inc.: $42, Grant with a $10, local match. (Coralville s share of the October 1, 2012 through December 31, 2014 is $1,126.00) w) Approve Bill List for January 8, Seconded by Lundell. A roll call vote was taken. Motion carried. City Administrator Kelly Hayworth reported Brrr Fest is Saturday, January 26, 2013 and tickets are on sale at several locations and on the City website WinterFest is Sunday, January 27, 2013 in the Iowa River Landing with several indoor and outdoor activities. The 38 th Annual Winter Waterball Fights are Saturday, January 26, 2013 and most of the activity is in the afternoon. Hayworth encouraged people to read the Mayor s guest editorial on the City website and visit the finance link, which contains a lot of information for people. Hayworth encouraged people to participate in the budget process by attending Council Meetings and Work Sessions in January. Mayor Jim L. Fausett thanked Director of Finance Tony Roetlin, Finance Officer Terry Kaeding, Asst. City Administrator Ellen Habel and City Staff for providing information for the finance link on the City website and encouraged citizens to participate in the budget process by attending Council Meetings and Work Sessions. City Administrator Kelly Hayworth asked people to recheck the finance section of the website, because there will be changes and additions to the information. City Attorney s Don Diehl and Kevin Olson have nothing to report. Councilperson Bill Hoeft asked residents to attend the Iowa City Community School Board s Special Meeting on Saturday to represent the community as the proposed diversity policy will affect students and the community. Hoeft will discuss this further on KXIC 9:30 A.M. tomorrow. Councilperson Mitch Gross reported the Today program featured a group of West High School students known as West High Bros, who tweet and send positive comments to their classmates. Gross thanked the staff and people who participated in collecting the cornucopia of food for the Coralville Ecumenical Food Pantry as part of the Linda Severson Challenge. Gross commented on the story in the Gazette and Press Citizen about a potential policy regarding Iowa City, North Liberty and Coralville having a communications 4

5 plan for economic development. Gross supports any measure that increases communication amongst our communities, but he wants the scope broadened beyond economic policy to include educational policy. Gross believes when City Officials decide to engage in policy development with the School Board to perpetuate their own interests it is only fitting and courteous for that community to alert the other communities in the School District who are affected by the policy, so they can have a chance to impact, prepare and discuss it. Improving communication in all aspects amongst the communities will foster stronger relationships and ultimately a stronger Johnson County. Councilperson Tom Gill supported everything Councilperson Mitch Gross said. Gill reported the City had its first Comprehensive Plan meeting last night. Gill is very excited about 2013 and there will be several major projects come online this year. Gill encouraged citizens to keep up with the Coralville news. Councilperson Jill Dodds is excited with everyone s donations to the Coralville Ecumenical Food Pantry and she thanked Asst. City Administrator Ellen Habel and Director of Parking and Transportation Vicky Robrock for organizing the drive. They collected 1,424 items plus $300 in cash and it is perfect timing as food pantry supplies are running a little low. Dodds reported they had the first Steering Committee Meeting for the Comprehensive Plan with City consultant Houseal Lavigne Associates, LLC. There will be several opportunities for community involvement. The first Comprehensive Plan meeting open to the public will be next month. Dodds encouraged people to watch the Coralville Connection, The Beat and the City website for more information on how they can get involved. Councilperson John Lundell had nothing to report. Motion by Gill, seconded by Hoeft to adjourn to Executive Session at 7:20 P.M. to discuss strategy with Council to discuss the purchase or sale of particular real estate only where premature disclosure would be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property pursuant to Section 21.5 (j) of the Code of Iowa and to discuss strategy with council in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation pursuant to Section 21.5 (c) of the Code of Iowa. A roll call vote was taken. Motion carried. The Council reconvened at 7:33 P.M. Motion by Dodds, seconded by Lundell to adjourn at 7:34 P.M. Motion carried. Jim L. Fausett, Mayor Thorsten J. Johnson, City Clerk 5