PLEASANT HILL CITY COUNCIL REGULAR SESSION OCTOBER 9, :30 PM

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1 PLEASANT HILL CITY COUNCIL REGULAR SESSION OCTOBER 9, :30 PM 1. CALL TO ORDER/ROLL CALL Mayor Sara Kurovski called the Pleasant Hill City Council meeting to order on October 9, 2018 at 6:30 p.m. in the City Council Chambers. PRESENT: Ross Grooters, Curt Gause, Barb Malone, Dean Cooper, and Mark Konrad. ABSENT: None. 2. APPROVAL OF AGENDA Grooters/Malone moved to approve the agenda. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, 3. PROCLAMATION National Planning Month Mayor Kurovski designated the month of October 2018 as Community Planning Month in the City of Pleasant Hill in conjunction with the celebration of National Community Planning Month via proclamation. WEATHER EMERGENCY Malone/Konrad moved to approve a pause in the Council meeting for evacuation to the tornado shelter. Mayor Kurovski called a brief recess at 6:37 pm under the advice of Interim Fire Chief Jamie Xayavong due to tornado warnings. The audience, staff, Mayor, and Council followed the emergency route to the tornado shelter in the basement until the warning was lifted. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, 4. PUBLIC HEARINGS: a. Amending Chapters 172 and 168 Mayor Kurovski opened the Public Hearing on Amending Chapters 172 and 168 at 7:01 p.m. Confluence Consultant Chris Shires explained that the proposed updates include modifications to the City s Chapter 172 Dedication of Parkland and Chapter 168 Open Space and Landscaping which have been reviewed in depth by Staff and the Commission. Modifications to the Landscaping and Buffering Ordinance include clarifications and definitions of allowable plantings including allowing for prairie grass plantings throughout the community. The chapter also updates the prohibited tree list and provides clarity on the requirements for appropriate buffers. Modifications to the Dedication of Parkland Ordinance include language which ties the parkland dedication to the maps provided in the City s adopted Parks, Recreation and Open Space Plan to create planned park sites no less than 7.5 acres in size. The ordinance also provides alternatives for a developer to provide actual park improvements of the same value of land to be dedicated instead of parkland. Credit can also be received by a developer for stream buffer dedication to supplement parkland dedication. Hearing no comments or questions from the public, the Mayor closed the public hearing at 7:05 p.m. i. First Reading of Ordinance 845 Dedication of parkland, and zoning open space and landscaping requirements. Cooper/Konrad moved to approve First Reading of Ordinance 845 Dedication of parkland, and zoning open space and landscaping requirements. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, b. Amending Chapter 122 Mayor Kurovski opened the Public Hearing on Amending Chapter 122 at 7:06 p.m. Confluence Consultant Chris Shires explained that the proposed updates include modifications of the City s Chapter 122 Peddlers, Solicitors, and Transient Merchants to allow for Mobile Food Units which has been reviewed by staff, Planning and Zoning Commission, and Park and Recreation Commission. The modifications to Chapter 122, Peddlers, Solicitors, and Transient Merchants incorporate regulations to allow Food Trucks to operate in the City outside of special events. Currently, food trucks are only allowed as a part of a special event application. The ordinance modifications provide for a permitting and licensing process in which food trucks would be able to operate a unit on private property with the permission of the property owner in a commercial or industrially zoned district with an active

2 business use. Food trucks are only allowed on public property with the approval of a special event application. Hearing no comments or questions from the public, the Mayor closed the public hearing at 7:08 p.m. i. First Reading of Ordinance 846 Chapter 122: Peddlers, Solicitors, Transient Merchants, and Mobile Food Units Grooters/Gause moved to approve First Reading of Ordinance 846 Chapter 122: Peddlers, Solicitors, Transient Merchants, and Mobile Food Units. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, 5. BUSINESS ITEMS a. Third reading of Ordinance Vacating Right of Way near NE 70 th Street Konrad/Malone moved to approve the third reading of Ordinance Vacating Right of Way near NE 70 th Street. City Manager Ben Champ explained that the City Engineer has developed the plans and specifications for the NE 70 th Street Improvements Project that includes the complete reconstruction of the roadway between University Avenue and Rising Sun Drive, including the City s first roundabout at the intersection of NE 70 th Street and Rising Sun Drive. Elder Corporation has been awarded the contract for the project and work is underway. The right-of-way alignment shifted to the west in order to bring the roadway to current urban design standards and resulted in excess right-of-way as depicted in the attached map. The excess right of way is not needed for the roadway project and the vacation and subsequent disposition of the property would potentially allow for a greater use of the adjacent property. The vacation of the roadway would remove its status as rightof-way and clears the way for the separate process of disposition where the property would be considered for sale to the adjacent owners. Transfer to adjacent owners is the only option in this case as the property is not large enough to be buildable on its own. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, 6. PUBLIC HEARINGS a. Disposal of an Interest in Real Property Mayor Kurovski opened the Public Hearing on Disposal of an Interest in Real Property at 7:09 p.m. City Manager Ben Champ explained that this item relates to the previous item. Following the vacation of the right of way, the property can be disposed of to the adjacent owners. Transfer to adjacent owners is the only option in this case as the property is not large enough to be buildable on its own. The disposition of the property would potentially allow a greater use of the adjacent properties with more room to accommodate setback requirements and transportation access. Hearing no comments or questions from the public, the Mayor closed the public hearing at 7:10 p.m. i. Resolution # Directing the Disposal of an Interest in Real Property Following Public Hearing Malone/Cooper moved to approve Resolution # Directing the Disposal of an Interest in Real Property Following Public Hearing. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, b. Rezoning R-2 One and Two Family Dwelling to R-4 Planned Unit Development Mayor Kurovski opened the Public Hearing on Rezoning R-2 One and Two Family Dwelling to R-4 Planned Unit Development at 7:11 p.m. Associate Planner Chris Widmer explained that the City has received a proposed zoning assignment for the east portion of property at 180 N Pleasant Hill Boulevard generally located south of Fairview Drive, west of N Pleasant Hill Blvd, and north of E Oakwood Drive. The property is currently one acre parcel with one single-family residence located at the corner of N Pleasant Hill Blvd and Fairview Drive. Paramount Homes is the applicant proposing a rezoning of 5.66 Acres along the east portion of the parcel from the current R- 2 One and Two Family to R-4 Planned Unit Development with the intention of subdividing this section of the parcel into single-family semi-attached and single-family lots. The zoning will allow for the construction of single-family semi-detached homes on private streets with smaller front setback minimums. Mr. Widmer said staff had received a phone call followed by an against the revisions, which was made available to the Mayor and Council. There was some discussion about

3 the common areas in the setbacks and water drainage. Hearing no additional comments or questions from the public, the Mayor closed the public hearing at 7:15 p.m. i. First Reading of revised Ordinance 843 Rezoning R-2 One and Two Family Dwelling to R-4 Planned Unit Development Gause/Konrad moved to approve First Reading of revised Ordinance 843 Rezoning R-2 One and Two Family Dwelling to R-4 Planned Unit Development. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, Konrad. NAYS: None. Motion carried PUBLIC INPUT (5 MINUTES FOR ITEMS NOT ON THE AGENDA) There were none. 8. CONSENT ITEMS Grooters/Gause moved to approve the CONSENT ITEMS: Council Minutes dated , Claims Listing - dated , Liquor License Renewal - Hy-Vee Market Café, 4815 Maple Dr., Liquor License Renewal Casey s General Store, 1125 N. Hickory, Liquor License Change Casey s, 1125 N. Hickory and 5550 E. University change from native wine to full wine license, Library Board Minutes dated , Tax Abatement Report dated September 2018, Public Works Dept. Report dated September 2018, Resolution # Approve Lien Schedule, Resolution # Approval of Change Order No. 1 and Payment Application No. 4 NE 70 th Street Improvements Project, Resolution # Approval of Compliance with Development Agreement with All Points Development L.C. for Peters Ridge Plat 2, Resolution # Setting Date for Public Hearing for 2018 Amendment to Urban Renewal Plan, Resolution # Setting Date for Public Hearing for modifications to Chapter 161 Communication Towers and Antennas, Resolution # Setting Date for Public Hearing for modifications to Chapter 173 Architectural Standards. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, 9. BUSINESS ITEMS a. Resolution # Approval of Site Plan for Premiere RV & Boat Storage Konrad/Grooters moved to approve Resolution # Approval of Site Plan for Premiere RV & Boat Storage. Associate Planner Chris Widmer explained that the attached site plan has been submitted by Bill Wonderlich for the construction of a new indoor/outdoor storage complex on 5620 NE 12th Avenue. The property is located within the City s I-2 Light Industrial District that provides for the proposed use. The use of the property prior to its purchase was agricultural. The proposed development will include two indoor storage buildings at 14,400 sq. ft. and 28,800, a 400 sq. ft. office building, and 50,776 sq. ft. fenced in outdoor storage area. The proposed site will provide one parking space per indoor storage unit, plus 5-stalls at the front office to fulfill necessary parking requirements for miniwarehouses. The outdoor storage use does not require parking so there are no stalls dedicated to this use on the site plan. Councilmember Konrad confirmed the mesh fence is chain link fence around the entire property and added it is a much needed project in the community. Councilmember Grooters confirmed no further zoning action was necessary. ROLL CALL: AYES:Grooters, Gause, Malone, Cooper, b. Resolution # Approval of Site Plan for Corporate Office for Tasty Tacos Cooper/Malone moved to approve Resolution # Approval of Site Plan for Corporate Office for Tasty Tacos. Associate Planner Chris Widmer explained that this site plan has been submitted by Tasty Taco s for the construction of an office building at 5040 Maple Drive. The property is located within the City s C-1 Local Commercial District that provides for the proposed use. The property use prior to purchase was single family residential. The proposed development will include a new 1 story, 4,000 sq. ft. office building with a basement walkout and porch. The building will include 17 parking stalls to fulfill necessary requirements of Chapter 169 Off-Street Parking & Loading. A loading space is also planned for the west side of the property to allow for small vehicle loading for the storage of items on the premise. Storage of merchandise is allowed in C-1 Zoning Districts when it is incidental to the principal use of the property does not exceed 40% of the dedicated floor area. Councilmember Konrad said it was a nice looking building and welcomed them to town. Councilmember Grooters added he hoped a few of their

4 future stores would also be coming to town. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, c. Resolution # Approval of Professional Services Agreement with Snyder and Associates for the Meacham Drive West Extension Project Konrad/Grooters moved to approve Resolution # Approval of Professional Services Agreement with Snyder and Associates for the Meacham Drive West Extension Project. City Manager Ben Champ explained that the City has recently entered into an agreement with All Points Development regarding the construction of Meacham Drive and the next step in the process is the design of the public improvements. This is a proposal and scope of services with the City Engineer, Snyder and Associates, for the Meacham Drive West Extension Project. The project will include approximately 2,500 feet of Meacham Drive and a supporting connection to University Avenue. City Engineer Eric Cannon said the project will be Meachum West from 70 th plus a connection to University with a right in/right out. The project will be designed this fall, bid in January, and start in the spring. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, d. Resolution # Approval of Supplemental Agreement No. 2 with Kirkham Michael and Associates for the Pleasant Hill Boulevard and Vandalia Road Improvements Project Cooper/Gause moved to approve Resolution # Approval of Supplemental Agreement No. 2 with Kirkham Michael and Associates for the Pleasant Hill Boulevard and Vandalia Road Improvements Project. City Manager Ben Champ explained that the City has been working with Kirkham Michael on the Pleasant Hill Blvd and Vandalia Rd Intersection project and Southeast Connector project since The project is now moving into the contract award and construction phase of the project over the next eighteen months. The City is now required to provide construction administration and observation services meeting the standards of the Iowa Department of Transportation Local Systems and Federal Highway Administration for a federally funded project. This supplemental agreement No. 2 is in the amount of $1,001, to complete the needed services has been developed to comply with the state and federal requirements. Engineer Scott Almeida with Kirkham Michael and Associates, said the project will go up to bid via the IDOT letting system this month, probably have contracts approved in November, and start in January. It should be a competitive project since removing the dirt from the pond can be done over the winter. The estimated finish date is summer All workers will receive federal wages. He will help monitor that the federal dollars are spent properly. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, e. Resolution # Ordering Construction and Setting a Public Hearing for Plans and Specifications, Receipt of Bids, and Contract Award for the Pleasant Hill Boulevard and Vandalia Road Improvements Project Gause/Grooters moved to approve Resolution # Ordering Construction and Setting a Public Hearing for Plans and Specifications, Receipt of Bids, and Contract Award for the Pleasant Hill Boulevard and Vandalia Road Improvements Project. City Manager Ben Champ said this resolution orders the project to be constructed, confirms the letting date, and sets a public hearing for the City Council to consider approval of the plans and specifications, receipt of bids, and project award, as Scott Almeida explained previously. NAYS: None. Motion carried CLOSING COMMENT Councilmember Grooters said he attended an event in Ankeny last Tuesday on water quality and storm water management. He said while it is important to plan for the 100-year flood, it is also important to plan for routine flood events as well. He said it was great to see City staff representing there also. Councilmember Malone said she attended a MAC meeting and obtained some Ordinance models on massage policies. City Manager Ben Champ said there would not be a work session next week. Interim Fire Chief Jamie Xayavong invited everyone to attend the Fire Department s pancake breakfast this Saturday from 7:00am to 11:00am. The Elks, Boy Scouts, and high school students will be helping. There will also be flu shots and a blood drive available. During Fire Prevention week, they will do a smokehouse with the 3 rd graders and tour the daycares.

5 Library Director John Lerdal announced the Library will be hosting a ribbon cutting ceremony on Saturday at 1:00pm and invited everyone to attend. He said there will be a bouncy house and tours of the remodeled facility. 11. ADJOURNMENT Malone/Konrad moved to adjourn the meeting. ROLL CALL: AYES: Grooters, Gause, Malone, Cooper, The meeting was adjourned at 7:37 p.m. Sara Kurovski, Mayor ATTEST: Dena J. Spooner, City Clerk/Finance Director