4. AGENDA APPROVAL City Administrator Jim Sanders noted that the purchase price for the computers in item 7F was $

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1 JOHNSTON CITY COUNCIL COUNCIL MEETING NO Johnston City Hall, 6221 Merle Hay Road TUESDAY, September 2, :00 p.m. 1. CALL TO ORDER Mayor Dierenfeld called the meeting to order at 7:15 p.m. 2. ROLL CALL Present: Absent: Clabaugh, Lindeman, Brown, Cope, Temple None 3. WELCOME Mayor Dierenfeld welcomed residents and guests to the meeting. 4. AGENDA APPROVAL City Administrator Jim Sanders noted that the purchase price for the computers in item 7F was $ Motion by Brown second by Clabaugh to approve the agenda. ROLL CALL: Aye: Lindeman, Brown, Cope, Temple, Clabaugh 5. PUBLIC COMMUNICATIONS Polk County Supervisor Bob Brownell was in attendance and gave a quarterly update on issues and activities in the county. He noted that the county is considering a convention level hotel in the downtown area, and he noted that due to the immigrant crisis at the southern border, some funding for refugees in the central Iowa area had been cut and the county was looking for solutions. He also noted that a volunteer home improvement program had been started in Urbandale and he was hopeful that it could be rolled out to other metro communities including Johnston. 6. PUBLIC HEARINGS a. Conduct a Public Hearing and consider Resolution No Accepting the vacation of a Trail Easement for the East of Merle Hay Road Sanitary Trunk Sewer Extension project; The Public Hearing opened at 7:30 p.m. Public Works Director Dave Cubit reviewed the process that led to the vacation of the easement, noting that there was also action requested on the Consent Agenda whish would accept permanent easements for the same project. No public comments were received. The Public Hearing closed at 7:32 p.m. Motion by Lindeman second by Clabaugh to approve Resolution No ROLL CALL: Aye: Brown, Cope, Temple, Clabaugh, Lindeman

2 7. CONSENT AGENDA a. Consider Minutes of August 18, 2014 Meeting. b. Consider Resolution No Fixing a date for a Public Hearing on the proposal to enter into a Development Agreement with E.I. DuPont de Nemours and Company, and its wholly-owned subsidiary, Pioneer Hi-Bred International, Inc. (Mendel Expansion, Insectary Improvements, Reid B, C & D Remodel and Seed Treating Facility) c. Consider approval of an Agreement for Grant Management and Administration of a 2014 Community Development Block Grant (CDBG) approved by the IEDA for the East of Merle Hay Road Improvement project. d. Consider terminating the lease agreement with the Partnership for a Healthy Community for use of a portion of City Hall. e. Consider approval of Pay Request No. 23 from CPMI in the amount of $112, for work completed as of August 22, 2014 on the Public Safety Building, 6373 Merle Hay Road. f. Consider approval of a Purchase Order for the purchase of seven new computers for the police department. g. Consider approval and authorization for the Mayor to sign the agreement for Cooperative Public Services with Polk County to provide animal control services. h. Consider authorizing Fire Chief Jim Krohse to execute the amended Business Associate Agreement with Andres Medical Billing. i. Consider approval of the annual maintenance contract for the defibrillator/monitors carried on the Fire Department ambulances and the Automatic External Defibrillators carried by both the Police and Fire Departments. j. Consider Resolution No Approving the Construction Change Directive No. 3 on the Public Safety Building, 6373 Merle Hay Road. k. Consider Resolution No Approving Change Order No. 1 on the Generator Project for the Public Safety Building, 6373 Merle Hay Road. l. Consider approval of a Purchase Order to Keck Energy for the purchase of fuel. m. Consider Resolution No Approving Change Order No. 1 for the NW 62 nd Avenue Improvements - west city limits to NW 103 rd Street project. n. Consider approval of Pay Request No. 7 from Elder Corp. in the amount of $124, for work completed as of August 20, 2014 on the NW Beaver Drive Reconstruction project. o. Consider approval of Pay Request No. 5 from MPS Engineers, PC in the amount of $101, for work completed as of August 21, 2014 on the NW 78 th Avenue Sanitary Sewer Extension project. p. Consider approval of Pay Request No. 4 from Corell Contractor, Inc. in the amount of $42, for work completed as of August 18, 2014 on the 62 nd Avenue Improvements - west city limits to NW 103 rd Street project. q. Consider approval of Pay Request No. 8 from CL Carroll Co., Inc. in the amount of $14, for work completed as of August 22, 2014 on the 2013 Merle Hay Road Booster Station Upgrade project. r. Consider Resolution No Approving Change Order No. 2 for the NW 78 th Avenue Sanitary Sewer Extension project. s. Consider approval of a Purchase Order to Quality Flow for the purchase of grinder stations and two true union ball valves. t. Consider approval of a Purchase Order to McKinney Excavating for an emergency water main repair. u. Consider Resolution No Approval of the Construction Plans for Crosshaven Plats 4 and 5. v. Consider an Agreement for Professional Services with Foth Infrastructure and Environment for the design of the NW 63 rd Place Extension. w. Consider Resolution No Approving Change Order No. 1 for services provided by CJ Moyna and Sons for the construction of the lake feature at Terra Lake Park. x. Consider Resolution No Approving Change Order No. 1 for the design of an irrigation system for Terra Lake by Snyder & Associates. y. Consider approval of the partial payment of Pay Request No. 5 from CJ Moyna and Sons in the amount of $695, for work completed as of August 20, 2014 for the Terra Lake Park Improvements project.

3 z. Consider Resolution No Accepting easements for the NW Beaver Drive Trail Project Phase I. aa.consider Resolution No Accepting permanent easements for the East of Merle Hay Road Sanitary Trunk Sewer Extension project. ab. Consider the following reports: 1. Johnston Public Library Claims August 21, 2014 ac. Consider Resolution No Setting September 15, 2014 at 7:00 p.m. as the date and time for a public hearing to consider the vacation of an overland flowage and conservation easement located within The Enclave Plat 1. Motion by Clabaugh second by Lindeman to approve the Consent Agenda. ROLL CALL: Aye: Cope, Temple, Clabaugh, Lindeman, Brown 8. NON-CONSENT AGENDA a. Third and Final Consideration of Ordinance No. 913 Amending the West Park PUD to allow single family and bi-attached residential townhome units on Lots 1-56, 81-84, and of the West Prairie Townhome Plat 1; and to adopt and publish. No questions or changes from previous considerations. Council Member Clabaugh left the meeting at 7:34 p.m. and returned at 7:35 p.m. Motion by Temple second by Cope to approve Third and Final Consideration of Ordinance No. 913 and to adopt and publish. ROLL CALL: Aye: Temple, Lindeman, Brown, Cope Motion Approved: 4-0 b. Consider a proposal from MidAmerican Energy for additional street lights for the NW 62 nd Avenue Improvements - west city limits to NW 103 rd Street project. Public Works Director Dave Cubit reviewed the proposal from MidAmerican Energy, noting that the lights would be of the same style that had been installed on the NW 62 nd Avenue project east of NW 86 th Street. He did note that the lights would be of a two-armed type and installed in the central island in order to decrease the likelihood of being struck by a vehicle. Cubit advised that the lights would be high pressure sodium and not LED. Motion by Lindeman second by Cope to approve the Proposal from MidAmerican Energy. ROLL CALL: Aye: Clabaugh, Lindeman, Brown, Cope, Temple c. Consider Resolution No Establishing deer management zones on private property for the 2014/2015 urban bow hunt program. City Administrator Jim Sanders noted that the property owners had requested allowing hunting on their properties. He also noted that the adjacent property owners had been notified and no comments had been received. Sanders reminded the Council that each time a property owner requests hunting on their property the request will come to the Council for approval.

4 Motion by Lindeman second by Brown to approve Resolution No ROLL CALL: Aye: Lindeman, Brown, Cope, Temple, Clabaugh d. Consider approval of Claims in the amount of $1,745, Motion by Clabaugh second by Cope to approve the Claims as presented. ROLL CALL: Aye: Brown, Cope, Temple, Clabaugh, Lindeman 9. CITY ADMINISTRATOR/STAFF COMMENTS WS6. DISCUSS POSSIBLE EXPANSION OF THE EAST/CENTRAL URBAN RENEWAL DISTRICT Sanders noted that the city had been approached by a developer looking to construct apartments on the property across from the Middle School and that the developer may be interested in applying for TIF. Sanders advised that the property in question is not currently in a TIF district, therefore he was looking for direction as to whether or not the Council had any interest in expanding the TIF district to include the properties. Finance Director Teresa Rotschafer noted that in addition to the potential development being addressed, there are other issues occurring in the city which will cause the East/Central District to be amended. She advised that staff felt trying to consolidate any potential changes would be prudent due to the time and cost associated with the amendment. Council Member Temple noted that he would like to see a comparison of what had been done for other residential developers. Council members noted their consensus in moving forward with amending the TIF district, but would like additional clarification on how the district would be amended and which properties would be included, as well as some clarity on the residential TIF policy and how it s been applied in the past. Mayor Dierenfeld reminded the Council that allowing the amendment of the district in no way obligated them to approve an application for TIF from the developer. Sanders reminded the Council of upcoming events including a Business before Breakfast event being held at the Public Safety Building, a ground breaking ceremony for the new high school, the Partnership for Healthy Community Open House, and a City Week gathering. Public Works Director Dave Cubit updated the Council on the continuing issues with the Orchard Meadows sewer system. 10. CITY COUNCIL COMMENTS Council Member Temple noted that long-time resident Jeanne Hansen had passed away and that services would be held on September 13 at St. Paul s Presbyterian Church. Council Member Lindeman provided an update on the status of the regional governance initiative at the Central Iowa Regional Drinking Water Commission (CIRDWC). Mayor Dierenfeld reminded everyone of the Night Out with the Neighbors being held on September 14 for the Chapel Ridge and Mansions at Hemingway neighborhoods. She also thanked staff for their efforts in making the Mayor s Run for Trails a success. 11. UPCOMING MEETINGS September 15, 2014 City Hall Worksession 6:00 p.m. Meeting 7:00 p.m. October 6, 2014 City Hall Worksession 6:00 p.m. Meeting 7:00 p.m.

5 12. ADJOURNMENT The meeting adjourned at 8:20 p.m. Paula S. Dierenfeld, Mayor ATTEST: Cyndee D. Rhames, City Clerk