COUNCIL MINUTES May 14, 2018

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1 COUNCIL MINUTES May 14, 2018 A regular meeting of the City Council of the City of Dodge Center, Minnesota was held on Monday, May 14, 2018, at 6:00 p.m. in the Council Chambers of City Hall, Dodge Center, Minnesota. Council members present: Mayor Bill Ketchum, Cathy Skogen, Gary Trelstad, Paul Blaisdell, Josh Jorgenson Council members absent: City staff and others present: Lee Mattson, City Administrator; Daphne Roberts, Administrative Clerk; Liz Johnson, Community Development Specialist; Jared Oscarson, Ambulance Director; Mark Barwald, Maintenance Supervisor; Ingvild Herfindahl, Library Director; Dave Kenworthy, Fire Chief; Wendy Kenworthy, Librarian; Deputy Brion, Larry Dobson, John Higgins Meeting Called to Order Meeting called to order by Mayor Bill Ketchum at 6:00 p.m. Adopt Agenda Motion made by Trelstad, seconded by Skogen, to approve the Agenda. Public Participation None. Approval of Minutes Motion made by Skogen, seconded by Blaisdell, to approve minutes of the April 23, 2018 Council meeting. Motion made by Trelstad, seconded by Jorgenson, to approve minutes of the April 5, 2018 and April 19, 2018 Organized Collection Options Committee. Approve Payment of Bills Amended to include a bill from Verizon Wireless for $324.28, bringing total payables to $164, Motion made by Trelstad, seconded by Skogen, to approve payment of bills as amended. Motion carried unanimously. Staff Reports Library Director Herfindahl gave an update on the progress of the improvements at the library. Hiller Carpet from Rochester will be here next week to install carpet tiles. They will be doing the installation overnight using special machines to lift the bookshelves, so the library will not have to close for the work to be done. Mattson mentioned that Council has already earmarked money in the Cultural Capital Fund to pay for the projects, and asked if they wanted to authorize a transfer of funds to pay for the projects as they are done. Motion made by Blaisdell, seconded by Skogen, to authorize the transfer of funds as expenses are incurred. June Bloom is coming along with planning. They have a good committee working together now. Director Herfindahl mentioned that the date for the free swim day approved by Council at the last meeting should actually be Friday, June 15 th and would be during open swim hours that day, 12:00pm-8:30pm. The swim day will be sponsored by McNeilus Steel and is a way to include more of the residents who can t participate on Saturday. The Fire Department Annual Cookout is also that day from 4:30pm-7:30pm. Herfindahl also asked for the ok to have Bingo in the park from 4:00pm-6:00pm on Saturday, June 16 th, run by the Mantorville Restoration Association. It will be held in the same tent used for the musicians and they will just set up tables

2 and chairs in there after the music is done. Trelstad asked for more information about painting a car during the celebration. Herfindahl said that Chris Pluto suggested talking to the scrap yard to get a car that people can paint using latex paint and brushes. The car would be returned to the scrap yard after the event. There was some other discussion about location and how to do this without ruining the grass and being environmentally safe. Council agreed that the plans as presented sound good. Herfindahl concluded by proposing that Council consider having the City take over June Bloom as a city celebration as the Chamber s involvement is diminishing and there s a question about who would then be the fiscal agent and who would carry the event insurance. The City or the EDA would have to be involved as that s how the grant funding has been obtained. Many community festivals are actually run by cities, so this is not out of the ordinary. The City would probably require some committee meetings, and insurance requirements to conform to our insurance, if the City takes this over. This is something that staff will look into more and Council will continue to think about. Mayor Ketchum stated that he would be in support of this if a strong committee can be formed that will commit to doing the work instead of being run by City staff. A decision will be made at a later date. Community Development Interim Use Permit Application 18-05I for John Higgins to operate a small engine repair business out of his home on 3 rd Street SE. Motion made by Trelstad, seconded by Blaisdell, to approve Resolution Motion carried unanimously. Interim Use Permit Application 18-06I for Jack Walston to host a Farmer s Market on the old school property. Motion made by Blaisdell, seconded by Skogen, to approve Resolution Administrative Clerk Staff is asking for a picnic table to be located between City Hall and the well house to the west of the building. The 46 round table from Uline costs $740 and from Earl F. Anderson it is $1040. Staff recommend the table from Earl F. Anderson due to its superior quality. Motion made by Trelstad, seconded by Skogen, to approve the purchase of the table from Earl F. Anderson. PeopleService Charlie Dappen was unable to attend the Council meeting. Maintenance Superintendent Mark Barwald presented the request to purchase a new mower for the waste water treatment plant. A John Deere for $5899 and a Kubota for $5500 were presented, with staff recommending the Kubota. Motion made by Trelstad, seconded by Jorgenson, to approve the purchase of the Kubota lawn mower. Motion carried unanimously. Maintenance Superintendent Barwald presented quotes from Hodgeman Drainage and AgLand Construction to do the culvert work at Bud Sanson s. This would include cutting out the existing culvert in the south driveway, then come back about 30, based on plans from Craig Britton. Hodgeman s proposal is $14,760. AgLand s proposal is $5,227.70, which is for the same work as the Hodgeman proposal, including seeding and erosion control matting. Barwald called both places and double checked the prices. The City is contractually obligated to do the work, per Mattson. Motion made by Trelstad, seconded by Blaisdell, to approve the hiring of AgLand Construction to do the work for $5, A few years ago there was culvert work done at 1 st Ave NE, just to the north of the McNeilus silo. There is now a spring that popped up in the road before it gets to the culvert and there are two quotes for that work. They

3 will dig it out, put in perforated PVC pipe in the ground, 1 ½ rock, matting, then road rock so that the water will filter through. Hodgeman s quote is $1000 and AgLand Construction is $ Motion made by Trelstad, seconded by Jorgenson, to approve the hiring of AgLand Construction to do the work for $ Barwald has one quote so far for the work on the soccer field. He is waiting for one more and will present that when he has all the data. Trelstad brought up the city alley by Hardware Hank. Residents have talked to him about how rough it is right now. There was some discussion about how to best fix the condition. Barwald will look into it and see what can be done. Fire Department Fire Chief Dave Kenworthy reported that they will be applying for a DNR grant soon. If received, they will be using it to pay for new fittings, nozzles, etc. Also, there might be work starting soon on the monument in front of the station. Ambulance Department Ambulance Director Jared Oscarson has completed all the requirements to become a Fellow of the College of Paramedic Executives. Congratulations, Jared! Legislation was passed recently where the federal government is supplying supplemental payments for expanded MedicAid through a state program. The DHS evaluated our payment records and we are capable of collecting more on our payments from the last two years. We have to finance the non-federal share of the payment, which is $37, We will then receive a payment of $74, Oscarson discussed this with Finance Director Beth and it is legitimate. Motion made by Blaisdell, seconded by Jorgenson, to approve the payment to DHS for $37, Motion carried unanimously. The new charting system is up and working but there is some interface software that they will need. Matt Maas is working on getting quotes. It will probably be under $2000. The Ambulance Open House is Saturday, May 19 th from 10am-2pm. Sheriff s Department Deputy Brion reported on the number of snowbird tickets they issued this year versus last; motorcycle club is getting mixed reactions from residents but the members have been easy to talk to for deputies; asked for an update on the UTV ordinance as they are looking to enforce usage regulations as the number increases. Some discussion followed with Barwald as Mayor Ketchum asked about the problem of vehicles being left on city streets during snow storms and the plowing issue. Trelstad commented that the biggest issue he has noticed is residents parking on the street at the apartment complexes as their lots are being cleared. This will be discussed more in the fall. Administrator s Report A. Organized Collection Options Committee The OCOC is essentially recommending that things remain the same but that we reduce the number of licenses over time. The ordinance could be re-written to reduce the number from 5 to 4, but the committee suggests not issuing new licenses as companies go out of business or cease operations in the city. There was some discussion about the legality of requiring each provider to maintain a certain number of customers to keep their license. Mayor Ketchum suggested that Council accept the recommendation into record and perhaps meet at a later date to discuss this further.

4 B. Issuance of G.O. Water Revenue Note 2018A Resolution This is the resolution to issue debt to pay for the interior and exterior work on the SE water tower. Council was also provided the cash flow schedule of payments for the note placed with Citizen s State Bank of Hayfield. Motion made by Blaisdell, seconded by Trelstad, to approve Resolution , issuing G.O. Water Revenue Note 2018A. C. Water Tower Change Order #1 The top 10 of the ladder in the SE water tower has corroded to the point that it must be replaced for safety. This change order would authorize the replacement of that part of the ladder for $2300. Motion made by Trelstad, seconded by Skogen, to authorize water tower change order #1 for $2300. D. Minnesota Investment Fund State Refund RLF Request Mattson presented the final numbers for the refund of MIF monies. He explained the bottom line refund is a bit smaller than originally anticipated due to regulations of the fund. Mattson was authorized at a previous Council meeting to submit the paperwork so he will send it out this month. To clarify for state reporting, an account was created for non-mif dollars and the cash account remains MIF dollars. Motion made by Skogen, seconded by Blaisdell, to ratify the staff decision to create the account for non- MIF dollars. E. Set Public Hearing: Rosenau Hobby Kennel License Request There was discussion as to whether this could be part of a Special Council meeting after Memorial Day, but Mattson commented that we would be hard pressed to meet publication deadlines if it was scheduled for May. It was decided that the June 11 th Council meeting was the better choice. The Rosenau s have already purchased the third dog and need the request to be approved to be legal. Motion made by Skogen, seconded by Trelstad, to schedule the hobby kennel license request for the June 11 th Council meeting. F. Aquatic Center Staff Hiring Authorization Motion made by Trelstad, seconded by Jorgenson, to approve the hiring of Aquatic Center staff as presented by staff. G. ASCAP License The City is required to carry this license in order to play the radio or any pre-recorded music at any City facility. Mattson believes that one license will cover all City locations. This license was created for municipalities. Motion made by Skogen, seconded by Jorgenson, to approve the acquisition of the ASCAP license for the City. H. Barking Dog Complaint Mattson explained that a resident made a complaint against a neighbor because their dogs bark during much of the day. The resident stated that there is a history of this behavior and that complaints have been filed with the Sheriff s Office. Mattson asked for the 18-month record of calls, finding only two and those being made in July The resident also stated that they had attended a past Council meeting and was assured that if the problem continued that Council would take action. The resident doesn t want to see the animals seized, but does want to see them silenced. The City is bound by the ordinance and can only act if the ordinance is being violated. Mattson suggested that he and Mayor Ketchum might meet with Sheriff Rose to discuss the issue. Council agreed.

5 I. 2 nd Council Meeting of May Since the 2 nd Council meeting of May falls on Memorial Day, it was discussed whether to skip the meeting or call a Special meeting. It was decided to not meet unless something comes up that necessitates calling a Special meeting. If that happens, the meeting will be held at 6:00pm on Tuesday, May 29 th. J. City Administrator Employment Agreement Motion made by Trelstad, seconded by Blaisdell, to approve the updated employment agreement for the City Administrator which includes the same cost of living adjustment provided to City Employees in K. Liquor License Renewal Motion made by Blaisdell, seconded by Trelstad, to approve the Liquor License Renewals as presented by staff. Miscellaneous Trelstad shared that Heritage Estates will have a new director beginning May 21 st. Blaisdell brought up complaints made about the Hwy 56 RR crossing. It is technically the RR right of way but they aren t keeping it maintained. Mark Barwald has made calls and will make a few more. Dave Kenworthy is going to make calls to the County to see if anything can be done. Mayor Ketchum suggested to Kenworthy that perhaps a joint County/City meeting to discuss options might be beneficial. Kenworthy said he would talk to Guy and let them know. Adjournment Motion made by Trelstad, seconded by Jorgenson, to adjourn at 6:53 p.m. Respectfully Submitted, Daphne Roberts, Administrative Clerk