Minutes Lewiston City council Regular Meeting February 9, :00 P.M.

Transcription

1 Minutes Lewiston City council Regular Meeting February 9, :00 P.M. The regular meeting of the Lewiston City Council was held on Wednesday, February 9, 2011 at Lewiston City Senior Center. Members Present: Mayor David Sommer; Clm. Larry Rupprecht; Clm, Sean Sannes; Clm. Sharon Trester Absent: Clm. David Fischer Also present: Joe Hastings, Police Chief; Matt Essig, Ambulance Director; Gary Babcock, Public Works Supervisor; city residents. See Exhibit A 1. APPROVE AGENDA: Motion made by Clm. Rupprecht, Seconded by Clm. Sannes to approve the agenda with the removal of Scott Rinn for the Senior Center sound system and the addition of $ for MN DNR Waters, water/sewer rates, adding signatures, performance review process for Ambulance Director, January 31, 2011 Special Council meeting. All voted in favor. Motion declared 2. COUNCIL MINUTES: January 10, 2011 Special Meeting: Motion made by Clm. Trester, seconded by Clm. Rupprecht to approve the minutes of the January 10 th Special Council meeting. All voted in favor. Motion declared January 31, 2011 Special Meeting: Motion made by Clm. Sannes, seconded by Clm. Rupprecht to approve the minutes of the January 31 st Special Council meeting. All voted in favor. Motion declared 3. ACCOUNTS PAYABLE: The accounts payable were reviewed for a total of $60, which included $ for licenses, permits, and fees for Minnesota DNR waters. Mayor Sommer provided additional clarification for the Banyon Data Systems bill for $2, and the building inspection bill for $ Motion made by Clm. Trester, seconded by Clm. Rupprecht to approve the accounts payable. All voted in favor. Motion declared 4. SIGNATURE CARDS: The City Council discussed the need to update the signature cards at the Security State Bank of Lewiston. Removal of Signature: New Ambulance Fund (Export # 4857) New Ambulance Building Fund (Export # 4878) Fire Department Building Fund City of Lewiston Money Market Savings Account City of Lewiston General Account Motion made by Clm. Rupprecht seconded by Clm. Trester to remove Barb Hampel from the New Ambulance Fund, New Ambulance Building Fund, Fire Department Building Fund, City of Money Page 1 of 5

2 Market Savings Account and the General Checking Account. All voted in favor. Motion declared Addition of Signature: New Ambulance Fund (Export # 4857) Motion made by Clm. Trester seconded by Clm. Rupprecht to add Mayor Sommer to the New Ambulance Fund number All voted in favor. Motion declared New Ambulance Building Fund (Export # 4878) Motion made by Clm. Trester seconded by Clm. Rupprecht to add Mayor Sommer to the New Ambulance Building Fund number All voted in favor. Motion declared Fire Department Building Fund Motion made by Clm. Trester seconded by Clm. Rupprecht to add Clm. Sannes to the Fire Department Building Fund. All voted in favor. Motion declared City of Lewiston Money Market Savings Account Motion made by Clm. Trester seconded by Clm. Rupprecht to add Clm. Sannes to the Money Market Savings Account. All voted in favor. Motion declared City of Lewiston General Account Motion made by Clm. Trester seconded by Clm. Sannes to add Clm. Rupprecht to the General Account. All voted in favor. Motion declared 5. CITIZENS CONCERNS: None 6. POOL COMMITTEE REPORT: Ms. Monica Bjork and Ms. Karen Hennessy provided an update on the pool committee activities. The committee has been working on fund raising for the pool. The application to the Webster and Marcella Fischer Family Foundation for a grant to assist with planning and construction of a new swimming pool complex within the City of Lewiston denied. The Foundation does believe this to be a very worthwhile project for the Lewiston community. If appropriate support is garnered for this project in the future, the Foundation will again revisit the funding request and determine an appropriate contribution at that time. The City Council requested that this letter be given to the Economic Development Authority (EDA) and EDA and City Council can respond to the letter and work on resubmitting the application. 7. AMBULANCE REPORT: Ambulance Director, Matt Essig, provided the 2010 Year End Review Report for the Lewiston Ambulance. Mr. Essig reviewed the January 2011 call report. There were 23 calls for January. Uniform Expenses: The council approved the allocation of $2,500 for uniforms for the Ambulance Service. The total expenses for uniforms were $2, The Ambulance Service thanked the Council. The members are honored to represent this service and they feel that having these uniforms shows the public that we are proud of the service they provide. Training: International Trauma Life Support (ITLS) for First Responders, Ambulance Services and Nurses will be held March 21, 23 and 26, 2011 in Chatfield. The fee is $40 per person. The request was made that Mr. Essig and Ms. Alicia Lalim attend the training session for certification. Motion made by Clm. Trester, seconded by Clm. Rupprecht to send two ambulance personal to the ITLS training on March 21, 23 and 26 for $40 plus expenses per person. All voted in favor. Motion declared Page 2 of 5

3 Hosting Training: A request was made to host training in the Community Center on February 26 th from 8:00 Noon and March 23 rd 6:00 p.m. 9:30 p.m. The training on February 26 th is called Jump Start and the focus is triage for children and the Training on March 23 rd is called Start and the focus is triage for adults. The classes are open to the whole SE region. Motion made by Clm. Rupprecht, seconded by Clm. Sannes to use of the Community Center for the training on February 26 th and March 23 rd. All voted in favor. Motion declared Recruitment: The Ambulance Board requested that the Council approve Robert VanPelt and Chris Lisowski to the Ambulance Service. The applicants were reviewed and approved by the Ambulance Board. They are both first responders and have passed the background check. Motion made by Clm. Rupprecht, seconded by Clm. Sannes to approve Robert VanPelt and Chris Lisowski to the Ambulance Service. All voted in favor. Motion declared EMT Training for New Members: Motion made by Clm. Sannes, seconded by Clm. Rupprecht to approve EMT training for the two new members. All voted in favor. Motion declared Ambulance Director Performance Review: The Council reviewed the performance review process for the Ambulance Director. The Personnel Committee would perform the performance review. Matt Essig was supportive of the form being used. Motion made by Clm. Trester, seconded by Clm. Sannes that the Personnel Committee would conduct the performance review for the Ambulance Director and a 360 feedback process be used and be sent out to all the ambulance employees. All voted in favor. Motion declared 8. POLICE REPORT: The police report was reviewed by the Council. There were 93 calls for the month of January. Chief Hastings attended Police Management and Supervisor Survival classes at the BCA in Saint Paul, MN on January 31 & February 1, Training: Office Sam Ghareeb was approved to take the Basic Spanish for Law Enforcement in January. The class was cancelled. The class is being offered again at Camp Dodge, IA. There is no registration fee. The participants would be responsible for any food or lodging. Motion made by Clm. Rupprecht, seconded by Clm. Trester to approve the attendance, food and lodging for the Basic Spanish for Law Enforcement class. All voted in favor. Motion declared Installation of Cameras for the Police Vehicles: Chief Hastings reviewed the installation costs for a new camera system and taking the old camera system and installing it in the 2005 vehicle. The total cost would be $771 for both vehicles. The new camera system will cost $4,839 including a mounting kit. Motion made by Clm. Rupprecht, seconded by Clm. Trester to approve the purchase of a camera system for the Police Department from Watch Guard for $4,839 including a mounting kit. All voted in favor. Motion declared Motion made by Clm. Sannes, seconded by Clm. Rupprecht to have the existing camera system removed for the 2007 squad car and reinstalled in the 2005 squad car by White Water Wireless for $ installation, $60.00 for removal and $ for reinstallation. All voted in favor. Motion declared Laptop/I Mobile System: Chief Hastings reviewed additional options on I Mobile System. The total cost of the system including laptop, software, GPS is $1, The City would need to enter into a State of Minnesota Joint Powers Agreement. Through this agreement, the City is requesting connection to and access to information provided by the State s I/Mobile System for the officers for obtaining Page 3 of 5

4 information. Currently, there is no annual fee. The Department of Public Safety is funding the State I/Mobile System. Chief Hasting requested that the Council review the information and the topic be placed on the agenda for the next Council meeting on February 23, First Responder Training: Chief Hastings will need to attend a First Responder Training to become recertified. 9. PUBLIC WORKS REPORT: Gary Babcock is requesting to attend the 2011 MN-AWWA Southeast District Waterworks Operator School on March 9 11, 2001 in Rochester MN. The cost to attend the class is $135. Motion made by Clm. Rupprecht, seconded by Clm. Sannes to approve Gary Babcock to attend the 2011 MN-AWWA Southeast District Waterworks Operator School on March 9 11, 2001 in Rochester MN. All voted in favor. Motion declared DNR Water Report: Gary reviewed the 2010 DNR water report. 41,421,000 gallons of water were withdrawn for $40,702, 693 gallons of water were sold for Office Coverage: While the Deputy Clerk is on vacation, there will be limited office hours. During these limited hours, Matt Essig will cover the office. Gary Babcock will cover is Matt needs to leave on an ambulance call. Gary Babcock is the emergency contact during this time. Water/Sewer Rate: The Council provided an overview from the January 10, 2011 Council meeting. During that meeting it was discussed that an increase in the water and sewer rates was needed. Mike Bubany, Lewiston s Financial Advisor, projected a 10% increase in rates. A 5% increase in sewer rates would be amount to $3.26 per month on 5,000 gallons. A 5% increase in water rates would be amount to $1.11 per month on 5,000 gallons. Motion made by Clm. Rupprecht, seconded by Clm. Sannes to increase the sewer rates by 5%. All voted in favor. Motion declared Motion made by Clm. Rupprecht, seconded by Clm. Sannes to increase the rates after the March meter readings. All voted in favor. Motion declared Motion made by Clm. Rupprecht, seconded by Clm. Trester to increase the water rates by 5%. All voted in favor. Motion declared Motion made by Clm. Sannes, seconded by Clm. Rupprecht to increase the rates after the March meter readings. All voted in favor. Motion declared The Council will communicate these rate changes in the Lewiston Journal and post at Lewiston Post Office, City Hall, Channel 11 and Lewiston State Bank. 10. COUNCIL CONCERNS: Clm. Trester The Council meeting minutes for January 26, 2011 were not completed. The Council meeting minutes for December 22, 2010 were not summarized. Clm. Trester and Clm. Rupprecht will complete the Council meeting minutes for January 26, 2011 and summarize the meeting minutes for December 22, Clm. Sannes None. Clm. Rupprecht Clm. Rupprecht inquired about the water samples being shipped versus driving the water samples to LaCrosse. Larry Peterson will be attending a water school and he will report back to the Council. Page 4 of 5

5 The Council discussed the need to place a cap on conference expenses. It was felt a policy is not needed at this time. The Council will ask employees to be responsible with the budget during any trips and conferences. Mayor Sommer Data Practices: We currently don t have a policy for data practices. The City attorney is recommending that Lewiston adopt such policy. The Council will review the draft policy and this topic will be discussed at the next Council meeting. PFA Loan and Grant on Water Treatment Plant: The City is currently using TKDA for assisting with the loan application for the PFA Loan and Grant for the Water Treatment Plant. The loan application, construction plans and specifications, and a business plan must be submitted to the PFA and the MDH by March 29, We have not had correspondence from TKDA in this matter since October 25, Motion made by Clm. Trester, seconded by Clm. Rupprecht to discontinue TKDA as the engineering firm for the Drinking Water Treatment and Distribution Project. All voted in favor. Motion declared Motion made by Clm. Trester, seconded by Clm. Rupprecht to engage Yaggy Colby in the Drinking Water Treatment and Distribution Project. All voted in favor. Motion declared Motion made by Clm. Trester, seconded by Clm. Sannes to approve and not to exceed $5,000 Yaggy Colby for the preliminary activities for the loan application to PFA. All voted in favor. Motion declared Court Street Project: This will be discussed at an upcoming meeting and see if we can bundle with another project. Yaggy Colby will be able to discuss at a future date. MNDOT Highway 14 Project: MNDOT will be working on highway 14 this summer. As part of the project, the culvert will be replaced that runs from Debra Drive across the highway. Lewiston will need to coordinate this effort to ensure proper water flows. Motion made by Clm. Trester, seconded by Clm. Rupprecht to authorize Yaggy Colby to consult with MNDOT in determining what the proper size of the culvert for the City of Lewiston and to report back within two week what additional cost that will incur. All voted in favor. Motion declared Administration Options Meeting: A meeting is being held on Thursday, February 10 at 4:30 p.m. in the Senior Center to continue to discuss options for City administration. The City Council encourages all citizens to attend. Volunteers: Volunteers are needed to assist with clerical tasks starting February 24 th until a permanent solution has been established. Citizens are to contact Clm. Rupprecht if they are willing to volunteer their services in the office at City Hall. 11. ADJOURN: Motion made by Clm. Trester seconded by Clm. Rupprecht to adjourn. All voted in favor. Meeting was declared adjourned at 9:13 P.M. Mayor David Sommer / Date Page 5 of 5