AGENDA CHOCOLAY TOWNSHIP BOARD Board Room Chocolay Township Hall September 10 th, :30 P.M.

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1 I. MEETING CALLED TO ORDER II. III. IV. AGENDA CHOCOLAY TOWNSHIP BOARD Board Room Chocolay Township Hall September 10 th, :30 P.M. PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL: Richard Bohjanen (Supervisor), Max Engle (Clerk), Ben Zyburt (Treasurer), Dave Lynch, Mark Maki, Donald Rhein, Judy White (Trustees). MINUTES A. Township Board Regular Meeting of August 6 th, V. AGENDA Additions/Deletions. VI. VII. VIII. IX. PUBLIC COMMENT PUBLIC HEARINGS None. BILLS PAYABLE A. Check Register Reports August 3 rd, August 14 th and August 30 th, B. Payroll, Regular - August 9 th and August 23 rd, 2018; Payroll, Special August 30 th, FINANCIAL REPORTS A. Revenue & Expenditure Reports January 1 st, 2018 through July 31 st, X. TREASURER S REPORT XI. XII. XIII. XIV. XV. A. Certificates of Deposit and Investment Reports July 30 th, B. Fund Withdrawal and Deposit Report August 31 st, PRESENTATIONS None. APPOINTMENTS/RESIGNATIONS A. Accept Resignation from Planning Commission. B. Appointment to Planning Commission. SUPERVISOR S REPORT CLERK S REPORT A. November 2016 Election FOIA Request. UNFINISHED BUSINESS A. Update Regarding Proposed Waiver to Ordinance No. 39. B. Consideration of Consultant Selection Process for Sanitary Sewer Capital Improvements. 1

2 XVI. C. Adopt Resolution Approving Second Amendment to Sewage Treatment Plant Capacity Agreement. NEW BUSINESS A. Consideration of 2019 Budget Priorities. B. Authorize Expenditure of Sewer Utility, Repairs and Maintenance Funds for Sewer Televising Equipment. C. Authorize Expenditure of Capital Improvement Funds for Ballfield Fence Improvements at Beaver Grove Ball Field. D. Authorize Expenditure of Capital Improvement Funds for Fire Department Air Chisel. E. Authorize Expenditure of Capital Improvement Funds for Fire Department Flammable Liquid Storage Cabinet. XVII. PUBLIC COMMENT XVIII. INFORMATIONAL REPORTS AND COMMUNICATIONS A. Minutes Chocolay Township Planning Commission; Regular Meeting of August 20 th, 2018, Draft. B. Minutes Marquette County Road Commission; Regular Meeting of July 23 rd, C. Minutes Marquette County Solid Waste Management Authority; Regular Meeting of August 15 th, 2018, Draft. D. Minutes US 41 Corridor Group; Regular Meeting of July 10 th, E. Minutes Marquette Area Wastewater Treatment Facility Advisory Board; Regular Meeting of July 19 th, F. Correspondence Marquette County Solid Waste Management Authority; Plastic Recyclables Agreement and Update of July 31 st, G. Correspondence Landick, 271 Riverside Road. H. Information Notice of Hearing for Natural Gas Customers of Semco Energy Gas Company. XVIII. ADJOURNMENT 2

3 IV.A August 6, 2018 A Regular meeting of the Chocolay Township Board was held on Monday, August 6, 2018 at the Chocolay Township Hall, 5010 U S 41 South, Marquette, MI. Supervisor Bohjanen called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE. TOWNSHIP BOARD. PRESENT: Richard Bohjanen, Max Engle, Ben Zyburt, David Lynch, Don Rhein, Judy White, Mark Maki. ABSENT: None. STAFF PRESENT: Jon Kangas, Suzanne Sundell, Dale Throenle, Scott Jennings, Lisa Perry, Brad Johnson. MINUTES JULY 9, 2018 REGULAR MEETING. Engle moved Lynch seconded to approve the minutes of the Regular meeting of July 9, 2018 as presented. MOTION CARRIED. MINUTES JULY 16, 2018 JOINT MEETING WITH PLANNING COMMISSION Engle moved Lynch seconded to approve the minutes of the Joint meeting of July 16, 2018 as presented. MOTION CARRIED. AGENDA ADDITIONS/DELETIONS. Rhein moved Zyburt seconded that the agenda be approved as presented. MOTION CARRIED. PUBLIC COMMENT. Deborah Mulcahey, 633 Lakewood Lane objects to the proposed contract with MDOT. She is concerned about the cost that the community may incur as a result of this contract. She feels that if there is not a contract between the Township, MDOT and the Casino, that there should be a back contract signed with the Casino. Mulcahey objects to the resolution to the wastewater collection ordinance she feels that the public was not informed and that there wasn t an opportunity for public input. Feels short term rentals and long term rentals should not be lumped together. Concerned about fires need to be progressive and protect our community. Joint meeting was ugly, accusations not substantiated, no police reports. Not opposed to the sewer project, opposed to the way notice was given. Gerald Waite, 278 Riverside Road spoke in reference to Item XV.B. He feels he should not have to connect to the sewer system when the public has not been asked if they even wanted a sewer system. Just put in a new drain field last fall. 1

4 Dale Freeman, 401 Riverside Road the Mining Journal reported how the Township had gone to residents homes and gave notice to residents. He did not get any kind of notice. He feels that this was planned out perfectly so that no one was notified and cannot do anything to stop it. Rhonda Luce, 315 Riverside Road there was a concern, and all the neighbors met last week. She talked with Brad Johnson and Jason Ayres. Why is the sewer not being put in the street? Some residents have their wells in the front and the line will be pretty close. How will the manholes be accessed when snow is covering them? Everyone is losing prized trees, flower beds and some wells. Residents did not know about this until it was too late to stop anything, and they have been told they are not stopping it now. There should have been some type of public meeting to let the residents provide input. Maki moved to have item XV.B of the agenda discussed at this time. NO SUPPORT MOTION FAILED ACCOUNTS PAYABLE. Maki questioned the amount of legal fees. Supervisor Bohjanen stated there was a wide array of topics, including a sit down with the attorney to go over some issues, the American Tower lease as there were some issues with the amendment, and KBIC agreement regarding 2% funds. White questioned Check no , John E. Reid and Associates, for interrogation and interview training for police. Chief Jennings stated this was a good training new police officer will be going. Maki asked about the Verizon bill this includes one cell phone for DPW, two cell phones for Police, and the modems in the police cars. Lynch moved Zyburt seconded that bills totaling $17, including checks numbered and bills totaling $41, including checks numbered are approved for payment. MOTION CARRIED. PAYROLL. White moved Rhein seconded that payroll for July 12, 2018 for $42, including checks numbered and and ACH payments for Federal tax, State tax and MERS and July 26, 2018 for $37, including checks numbered and and ACH payments for Federal tax, State tax and MERS, are approved for payment. MOTION CARRIED. FINANCIAL REPORT JUNE Zyburt moved White seconded to approve the June Financial Report. MOTION CARRIED. 2

5 TREASURER S REPORT AND FUND WITHDRAWAL AND DEPOSIT REPORT. Treasurer Zyburt reported there were no maturing CDs in the month of July, however, there was excess revenue for roads of $200,000 which was invested into a one-year Flagstar CD at 2.15%. Lynch moved Rhein seconded to accept the Treasurer s report. MOTION CARRIED. Zyburt moved Engle seconded to accept the fund withdrawal and deposit report. MOTION CARRIED. PRESENTATIONS SANITARY SEWER ASSET MANAGEMENT PLAN GEI CONSULTANTS. Scott Richards, GEI presented the sanitary sewer asset management plan. The sewer system is comprised of 60,000 lineal feet of sewer, 202 manholes, 5 lift station pumping systems and 3 grinder station pumping systems. The goal of an asset management plan is to maintain a level of service. The Township s overall condition was determined to be in good health. The focus is on the pump stations / lift stations which were constructed in the 1975 era. GEI performed a vibration analysis it is time to be considering replacing them. They have outlived their life expectancy it now comes down to an issue of reliability. It is felt that replacing the grinder stations would be a sound investment for the Township. Replacement cost for the lift stations is approximately $3 million. Another recommendation is to go from a pump in a dry well to a submersible pump to eliminate the confined space entry. He also discussed some of the funding alternatives. Maki questioned if there was any kind of projection on what the maintenance costs and long term repair costs would be on this system after construction when it is turned over to the Township. Manager Kangas stated that the service is paid for by the rates that are charged per equivalent units. Everyone would get the same increase. Flow meters will also be established at each lift station, with the first one at KBIC Casino. $54 per equivalent user would fully fund they sewer system. If a $50 rate was added on top of this, it would fund the depreciation. Lynch stated that best practice suggest that every three years the Township perform a cost of service study so that you know your rates are in line. It was also stated that the rates will need to go up whether there s a sewer project with the Casino or not. Lynch asked if we currently have a bond rating Manager Kangas will check. APPOINTMENTS / RESIGNATIONS NONE. SUPERVISOR S REPORT Harvey Daze was rained out in August postponed until September 8 due to rain. The Committee has made a request for $500 support. Bohjanen stated we have the funds 3

6 available if the Board. Maki questioned if we should be spending money on this type of thing. After discussion, the Board decided not to pay for this out of Township funds Board members made individual donations. At this point, Trustee Maki asked if Items XIV.C, XV.A, and XV.B could be discussed to accommodate the residents that had showed up for that purpose. SEWER EXTENSION PROJECT UPDATE. Maki indicated that he was not aware of the sewer going down Riverside Road. Manager Kangas indicated that there was concern during the permitting process that the proposed route would be approved. Riverside Road was determined to be the best point as a connector to the existing sewer system. Once this was decided, there were two options either go down the old railroad grade, which would not be a good option in the winter, or go down Riverside Road. This provided three options the north right-of-way, the south right-of-way, or the middle of the road. KBIC has a permit to install the sewer down the north right-of-way from the Marquette County Road Commission. KBIC is currently paying for a system larger than what they need. There will be three lift stations Lift Station 6 will be at the corner of Superior, Lift Station 7 will be across from Riverland, and Lift Station 8 will be across from the Casino entrance. Connection to the sewer system will be easier for residents on the north side. Kangas addressed the issue of notice to the residents. He received notice two weeks ago, and still do not have the permits in hand from MDOT and MDEQ. When Kangas and DPW Foreman, Brad Johnson, went door to door, they were not able to talk with everyone tried to make sure they made contact with those that will be most impacted. Maki asked if there were any provisions for helping residents restore their property. Kangas indicated that if it is beyond normal landscaping the Township is trying to give homeowners as much time as possible to do what they wish. The Township cannot guarantee anything once the contractor has started. Manager Kangas went over the timeline cutting of trees is probably in progress. The contractor will be starting the stripping of black top later this week, then start laying pipe next week. Assuming all permits go through, it will move pretty fast. Zyburt asked how many residents on Riverside this would affect Kangas figured three dozen or so. Kangas also stated there have been several residents that have requested to connect. CONSIDERATION OF RESOLUTION AUTHORIZING THE TOWNSHIP SUPERVISOR AND TOWNSHIP CLERK TO EXECUTE AN AGREEMENT WITH MDOT FOR CONSTRUCTION OF THE PROPOSED SANITARY SEWER EXTENSION ALONG M28. Lynch moved White seconded to authorize the Supervisor and Clerk to execute the attached contract with MDOT on behalf of Chocolay Township. AYES: 5 NAYS: 2 (Maki, Rhein) 4

7 MOTION CARRIED CONSIDERATION OF WAIVER TO ORDINANCE NO. 39, SECTIONS 5 AND 6 FOR PROPERTIES ABUTTING PROPOSED SEWER EXTENSION. White moved Zyburt seconded that the Chocolay Township Board authorizes staff to draft a resolution for the Township Attorney to review that waives the connection requirements of sections 5 and 6 of Ordinance No. 39 for the areas that will be affected by the new sanitary sewer line. MOTION CARRIED Maki suggested that there be a requirement to have approval from the MDEQ also. REFLECTIONS OF JULY 16 TH, 2018 JOINT MEETING Throenle presented a synopsis of the joint meeting, based on his observations. Throenle went through his background and experiences in his lifetime that have shaped his decisions. He proceeded to inform the Board / audience on what his job entails, what type of training he had going into the position, and what he sees as the role of the Planning Commission. Throenle went through the Organization Chart, and the chain of command for staff reporting. Throenle also went through a discussion of the projects that he is working on for 2018 / 2019 update Recreation Plan, Master Plan review, simplification of Zoning Ordinance, Cyber Security planning, Business Continuity Planning, website update, community communication, business corridor and tourism development, environmental assessments and position documentation. (Some projects are related to Throenle s role as Technology Administrator.) Throenle had additional suggestions such as scheduling meeting with concerned citizens to discuss issues and find solutions. He also requested that all Board related requests be through electronic communication only. CONTINUATION OF RENTAL DWELLING / SHORT TERM RENTAL DISCUSSION. Supervisor Bohjanen requested written comments from Board members on rentals. He felt there were three ways the Board could go: Abolish rentals - Board members were not in favor of abolishing rentals Regulate rentals there were mixed feelings on this Do nothing Board members were not in favor of this Suggestions regarding rentals: Require rentals to be registered Board was in favor of this Engle felt it should be a permitted use, but not a Conditional Use - YES Require surety deposit from renters this is usually a requirement of the owner YES Establish number of occupants in unit YES Require guest registry and present to the Township office periodically NO Require off-street parking and maximum vehicles on site NO Post rules for garbage disposal, date of collection, garbage tags, secure storage of garbage for off days YES Post a synopsis of the outdoor burning ordinance YES 5

8 Post a synopsis of the noise ordinance YES Post a synopsis of the fireworks ordinance YES Post pet rules YES Fines for infractions to be the ultimate responsibility of the owner / agent YES Owner / agent must have local availability to deal with problems in a timely manner YES Charge a fee for paperwork YES minimal fee to cover administration Rhein questioned if the Board is looking at just short term rentals, or both short and long term rentals. The Board is looking at both. The issue was brought up of trailer parks and apartment complexes these would be registered as such. Engle also suggested there be a time frame on the permits. Lynch moved Zyburt seconded that the list be presented to the Planning Commission for rewriting and amending the ordinance to cover the aspects on the list. AYES: 6 NAYS: 1 (Maki) MOTION CARRIED. DISCUSSION OF TOWNSHIP MANAGER S ROLE IN MICHIGAN INFRASTRUCTURE COMMISSION AND IMPACTS ON TOWNSHIP OBLIGATIONS. Manager Kangas indicated that he is asking for the Board s guidance on how this should be handled. Lynch indicated that in his career he was on several boards, and there was always knowledge to be gained. Lynch felt it would be a benefit to the Township. The other Board members agreed that this would be a benefit to the Township. White moved Lynch seconded that the Township Manager be allowed to attend the Governor s Infrastructure Commission without taking vacation or personal time. AYES: 7 NAYS: 0 MOTION CARRIED PROPOSED CAPITAL IMPROVEMENT EXPENDITURE FOR POLICE DEPARTMENT EXTERNAL DOOR KEYPAD. Lynch moved Rhein seconded to approve the purchase of the keypad with installation from Wolverine Door Service for $ This will be paid from the Capital Improvement Fund Equipment, Account # ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED 6

9 PROPOSED CAPITAL IMPROVEMENT EXPENDITURE FOR POLICE DEPARTMENT GUN SAFE. Zyburt moved Engle seconded to approve the purchase of a gun safe for a cost of not more that $1,000. This will be paid from the Capital Improvement Fund Equipment, Account # ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED PROPOSED CAPITAL IMPROVEMENT EXPENDITURE FOR DRILLING EXTENSION OF SILVER CREEK WELL. Engle moved Zyburt seconded that the Chocolay Township Board approves to reallocate the $10,800 for the permaculture park, and to use up to $5,500 on the deepening of the well at Silver Creek and the remainder of the money to be set aside for the replacement of the Township Sign. This money will remain in account # ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED PUBLIC COMMENT. Nancy Holdwick, 1419 M-28 East she has a neighbor who is a rental. There are vehicles in front and back yard. She also was not informed about the sewer, but with all the red and yellow flags she assumes it will be going through her yard. Deborah Mulcahey, 633 Lakewood Lane stated that the reason for the Board meeting time / date was because then supervisor, Gary Walker, had been appointed to a Governor s committee for Indigent Defense. She would like to have the GEI presentation put online cost of $3 million and discussion of bond, but would like to know who s paying millage or bond that all pay for, or bond that just the people on the sewer system pay for? Township should make sure there is proper protection for the trees and root systems that are not cut down. Would like to know why the old rail grade is not feasible. Does the casino have the money to build? On rental issue, Maki is the lone wolf. Data on the map was marginalized. Residents did not concern themselves with long term rentals not a weekly event. Peter Ollila, 633 Lakewood Lane permitting for rentals is an interesting idea. If there s a problem, how do you revoke the permit? Under state law it is a long process. Rhonda Luce, 315 Riverside Road the meeting was very enlightening. In regards to the decision on where to place the sewer line, it seems like the Township is sympathetic to KBIC on the cost. She feels that KBIC does not have a problem with paying for this. Homeowners should be given more consideration. Wondered if there was a survey done to establish the right-of-way. Wondered if there could be a compromise of putting the trench next to pavement and wouldn t 7

10 destroy so much vegetation. This is when an archeological dig was mentioned. Sewer lines belong in the road. Driveway will be torn up and then patched. Mark Maki, 370 Karen Road permits have not been enforced for years. Laws have been ignored he feels that the Township is obstructing justice. The meeting was adjourned at 7:55 pm. INFORMATIONAL REPORTS AND COMMUNICATIONS. A. Minutes Chocolay Township Planning Commission, Regular Meeting of July 26 th, 2018, Draft. B. Minutes Marquette County Road Commission, Regular Meeting of June 18 th, C. Minutes Marquette County Solid Waste Management Authority, Regular Meeting of July 18 th, 2018, Draft. D. Minutes US 41 Corridor Group, Regular Meeting of June 12 th, E. Minutes Marquette Area Wastewater Treatment Facility Advisory Board, Regular Meeting of June 21 st, 2018, Draft. F. Committee Packet Utility Review Committee, Annual Meeting of July 25 th, G. Communication Letter from Marquette County Board of Commissioners Regarding Redistricting / Voters Not Politicians, July 17 th, H. Communication Letter from William and Kath Ezo regarding Short-term rentals, July 12 th, Max Engle, Clerk Richard Bohjanen, Supervisor 8

11 Check Register Report VIII.A.1 Chocolay Township BANK: Date: 08/03/2018 Time: 9:00 am RANGE BANK Page: 1 Check Number Check Date Status Void/Stop Date Reconcile Date Vendor Number Vendor Name Check Description Amount RANGE BANK Checks /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ ACE HARDWARE BENSINGER, COTANT, & MENKES,PC BSN SPORTS CITY OF MARQUETTE MARQUETTE BD OF LIGHT & POWER MARQUETTE COUNTY MARQUETTE POWERSPORTS MENARDS NAPA AUTO PARTS OFFICE DEPOT POMP'S TIRE SERVICE, INC. PRIDE PRINTING SPECTRUM BUSINESS STANDARD INSURANCE COMPANY STATE OF MICHIGAN VERIZON VSP-VISION SERVICE PLAN SUPPLIES LEGAL FEES - 6/20 THRU 7/20/18 WHITE STRIPING PAINT MAWTF BILL - JUNE ELECTRIC - 6/11 TO 7/12/18 BOARD OF REVIEW FEES GEARCASE LUBRICANT TOOLS AND EQUIPMENT OIL FILTER OFFICE SUPPLIES OIL CHG, WHEEL ALIGN #10 WINDOW ENVELOPES PHONES & INTERNET AD&D, LIFE, LTD, STD ELEVATOR INSPECTIONS CELL PHONES - POLICE & DPW AUGUST VISION CARE , , , Total Checks: 17 Checks Total (excluding void checks): 13, General Fund $ 7, Wastewater Treatment Fund $ 5, Total $13,729.86

12 Check Register Report VIII.A.2 Chocolay Township BANK: Date: 08/14/2018 Time: 8:49 am RANGE BANK Page: 1 Check Number Check Date Status Void/Stop Date Reconcile Date Vendor Number Vendor Name Check Description Amount RANGE BANK Checks /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ /14/ ALGER-DELTA CO-OPERATIVE CHOCOLAY TOWNSHIP CMP DISTRIBUTORS, INC. EL COM SYSTEMS ELECTRIC - 6/30 TO 7/31/ PETTY CASH AERKO FREEZE & P LIVE SERVICE AGREEMENT GBS GOVERNMENTAL BUSINESS ELECTION SUPPLIES GEI CONSULTANTS GREAT AMERICAN DISPOSAL HOLIDAY COMPANIES JON KANGAS KRIST OIL COMPANY LISA PERRY MARQUETTE COUNTY MARQUETTE COUNTY SOLID WASTE MAX ENGLE MENARDS MINING JOURNAL N.M.U. NAPA AUTO PARTS NORTHLAND LAWN SPORT & EQUIP OFFICE DEPOT PAT BECK POMP'S TIRE SERVICE, INC. SANITARY SEWER PLAN - RESIDENT TRASH & RECYCLING VEHICLE GAS - JULY LODGING - UP NORTH SUMMIT VEHICLE GAS - JULY ELECTION SUPPLIES SUMMER DEFERMENT AD LANDFILL - JULY EXTENSION CORD - ELECTIONS TOOLS & EQUIPMENT SPECIAL MTG AD ( ) BODY ARMOR AND CARRIER OIL FILTER JD ROD OFFICE SUPPLIES & PRINTER MILEAGE REIMBURSEMENT BRAKES / OIL CHG - PD RANGE BANK CARDMEMBER TRAINING & SIGNS SERVICES RANGE TELECOMMUNICATIONS MISS DIG - AUGUST SEMCO ENERGY GAS COMPANY NATURAL GAS - 7/03-8/02/18 U P OFFICE EQUIPMENT SYSTEMSCOPIER CONTRACT - JULY AND , , , Total Checks: 26 Checks Total (excluding void checks): 23, General Fund $21, Capital Improvements Fund $ Wastewater Treatment Fund $ 1, Total $23, Range Credit Card: Training $ Election Signs $ Total $

13 Check Register Report VIII.A.3 Chocolay Township BANK: Date: 08/30/2018 Time: 8:31 am RANGE BANK Page: 1 Check Number Check Date Status Void/Stop Date Reconcile Date Vendor Number Vendor Name Check Description Amount RANGE BANK Checks /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ /30/ ACE HARDWARE MISC SUPPLIES AMAZON.COM KITS - TABLETS, 4 PORT USBs BENSINGER, COTANT, & LEGAL FEES 08/10/18 MENKES,PC CITY OF MARQUETTE MAWTF JULY 1 - JULY 31, 2018 DIGITAL-ALLY FIRST VU HD CHEST CAM KIT GBS GOVERNMENTAL BUSINESS ELECTION SUPPLIES HEDMARK SALES AND SERVICE CHAINS AND SUPPLIES JEFFERSON FIRE & SAFETY ADAPTERS - FIRE DEPT MARES-Z-DOATS FEED CV 80 SPRAY MARQUETTE BD OF LIGHT & ELECTRIC - 7/12 TO 8/10/18 POWER MENARDS TOOLS & EQUIPMENT MRWA TRAINING CONFERENCE OFFICE DEPOT OFFICE SUPPLIES POMASL FIRE EQUIPMENT SPEAKER TRIM - FD SBAM PLAN -TGG SOLUTIONS HEALTH INSURANCE - SEPTEMBER SHERWIN WILLIAMS PAINT STANDARD INSURANCE AD&D, LIFE, LTD, STD COMPANY UPAWS IMPOUND FEES - JULY VSP-VISION SERVICE PLAN SEPTEMBER VISION CARE , , , , Total Checks: 19 Checks Total (excluding void checks): 21, General Fund $15, Capital Improvements Fund $ Wastewater Treatment Fund $ 6, Total $21,686.49

14 VIII.B Chocolay Township Payroll Date Amount Check Numbers August 9, 2018 $ 20, $ 2, $ 6, Federal ACH $ 1, Michigan ACH $ 3, Mers ACH Employer/Employee $ 33, Total Payroll August 23, 2018 $ 25, $ 2, $ 6, Federal ACH $ 1, Michigan ACH $ 3, Mers ACH Employer/Employee $ 38, Total Payroll August 30, 2018 $ 1, Vacation Time Payout - G. Trotochaud Federal ACH Michigan ACH Mers ACH Employer/Employee $ 3, Total Payroll August 30, 2018 $ (Sick Time Payout - HCSP) 5, (10708 was Voided) G. Trotochaud - Federal ACH - Michigan ACH - Mers ACH Employer/Employee $ 5, Total Payroll

15 Chocolay Township REVENUE REPORT IX.A Page: 1 9/4/ :28 am For the Period: 1/1/2018 to 7/31/2018 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: GENERAL FUND Revenues Dept: PROPERTY TAXES 760, , , , LOCAL COMM STAB SHARE TAX 3, , , , PENALTIES & INTEREST TRAILER PARK FEES ZONING PERMIT FEES 6, , , , ANIMAL LICENSES STATE OF MICHIGAN 4, , , LIQUOR INSPECTION FEE 3, , , , , STATE REVENUE SHARING 477, , , , PAYMENT IN LIEU 15, , , FRANCHISE FEES 83, , , , TELECOMMUNICATIONS 7, , , TAX COLLECTION FEES 60, , , , , REFUSE COLLECTION 170, , , , , RECYCLING REV 1, , , LANDFILL ADMIN FEE 5, , , , ORDINANCE FINES 12, , , , PREMIUM INTEREST INTEREST INCOME 6, , , , , REIMBURSEMENT FOR PROP TAXES 4, , , , TAX COLLECTION REIMBURSEMENT 8, , , , TRANSFER FROM FUND BALANCE 133, , , MISCELLANEOUS 25, , , , , Dept: ,786, ,786, ,244, , , Revenues 1,786, ,786, ,244, , , Fund: ROAD MILLAGE Revenues Dept: PROPERTY TAXES 352, , , , INTEREST INCOME 3, , , Dept: , , , , Revenues 355, , , , Fund: LIQUOR LAW ENFORCEMENT Revenues Dept: STATE OF MICHIGAN 2, , , Dept: , , , Revenues 2, , , Fund: LIBRARY MILLAGE FUND Revenues Dept: LIBRARY PROPERTY TAXES 154, , , , LIBRARY 154, , , , Revenues 154, , , , Fund: CAPITAL IMPROVEMENTS FUND Revenues Dept: OTHER GRANTS 45, , ,

16 Chocolay Township REVENUE REPORT Page: 2 9/4/ :28 am For the Period: 1/1/2018 to 7/31/2018 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: CAPITAL IMPROVEMENTS FUND Revenues Dept: STATE OF MICHIGAN KBIC 2% GAMING MONEY , , INTEREST ON INVESTMENTS 6, , , RENT 15, , , , , TRANSFER FROM GENERAL FUND 39, , , MISCELLANEOUS , , Dept: , , , , , Revenues 105, , , , , Fund: WASTEWATER TREATMENT FUND Revenues Dept: WASTEWATER TREATMENT HOOK-UP FEES 45, , , USER'S FEES 288, , , , , SINKING FUND FEES 29, , , , , KBIC PLANT CAPACITY REIMBURSEM 110, , , INTEREST INCOME 10, , , , TRANSFER FROM FUND BALANCE 390, , , MISCELLANEOUS , , WASTEWATER TREATMENT 873, , , , , Revenues 873, , , , , Grand Total Net Effect: 3,276, ,347, ,082, , ,264,999.16

17 Chocolay Township EXPENDITURE REPORT Page: 3 9/4/ :30 am For the Period: 1/1/2018 to 7/31/2018 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: GENERAL FUND Expenditures TOWNSHIP BOARD 157, , , , , TOWNSHIP SUPERVISOR 14, , , , , ELECTION DEPARTMENT 22, , , , ASSESSOR 62, , , , , CLERK 98, , , , , BOARD OF REVIEW 3, , , , TREASURER 61, , , , , TECHNOLOGY 21, , , , TOWNSHIP HALL & GROUNDS 17, , , , OTHER GENERAL GOVERNMENT 434, , , , , POLICE DEPARTMENT 391, , , , , FIRE DEPARTMENT 131, , , , , STREETS 23, , , , SANITARY LANDFILL 172, , , , , RECREATION AND PROPERTIES 107, , , , , ZONING 57, , , , , ZONING/PLANNING COMMISSION 8, , , , ZONING/APPEALS BOARD 2, , , Expenditures 1,786, ,786, , , , Grand Total Net Effect: -1,786, ,786, , , ,430.24

18 Chocolay Township EXPENDITURE REPORT Page: 4 9/4/ :37 am For the Period: 1/1/2018 to 7/31/2018 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: ROAD MILLAGE Expenditures Dept: STREETS CAPITAL OUTLAY 355, , , STREETS 355, , , Expenditures 355, , , Fund: LIQUOR LAW ENFORCEMENT Expenditures Dept: LIQUOR ENFORCEMENT ENFORCEMENT SERVICES 2, , , , , LIQUOR ENFORCEMENT 2, , , , , Expenditures 2, , , , , Fund: LIBRARY MILLAGE FUND Expenditures Dept: LIBRARY CONTRACTUAL SERVICES 154, , , LIBRARY 154, , , Expenditures 154, , , Fund: CAPITAL IMPROVEMENTS FUND Expenditures Dept: ELECTION DEPARTMENT EQUIPMENT 12, , , ELECTION DEPARTMENT 12, , , Dept: ASSESSOR EQUIPMENT 11, , , ASSESSOR 11, , , Dept: CLERK EQUIPMENT 18, , , CLERK 18, , , Dept: TREASURER EQUIPMENT TREASURER Dept: TECHNOLOGY EQUIPMENT 25, , , , TECHNOLOGY 25, , , , Dept: TOWNSHIP HALL & GROUNDS LAND IMPROVEMENTS 9, , , BUILDING IMPROVEMENTS 6, , , TOWNSHIP HALL & GROUNDS 15, , , Dept: BUILDINGS BUILDING IMPROVEMENTS 3, , , BUILDINGS 3, , , Dept: POLICE DEPARTMENT EQUIPMENT 42, , , , VEHICLES 65, , , ,

19 Chocolay Township EXPENDITURE REPORT Page: 5 9/4/ :37 am For the Period: 1/1/2018 to 7/31/2018 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: CAPITAL IMPROVEMENTS FUND Expenditures POLICE DEPARTMENT 108, , , , Dept: POLICE TRAINING CAPITAL OUTLAY 1, , POLICE TRAINING 1, , Dept: FIRE DEPARTMENT LAND IMPROVEMENTS 73, , , BUILDING IMPROVEMENTS 6, , , EQUIPMENT 48, , , VEHICLES 150, , , FIRE DEPARTMENT 279, , , Dept: OJIBWA WATER RESERVOIR LAND IMPROVEMENTS 50, , , OJIBWA WATER RESERVOIR 50, , , Dept: FIRE GRANT CAPITAL OUTLAY 11, , , FIRE GRANT 11, , , Dept: STREETS LAND IMPROVEMENTS 32, , , , STREETS 32, , , , Dept: HEALTHY COMM-CHERRY CREEK BIKE LAND IMPROVEMENTS 14, , , , HEALTHY COMM-CHERRY CREEK BIKE 14, , , , Dept: SANITARY LANDFILL EQUIPMENT 59, , , SANITARY LANDFILL 59, , , Dept: MARINA LAND IMPROVEMENTS 15, , , EQUIPMENT 6, , , MARINA 21, , , Dept: WATER DEPARTMENT LAND IMPROVEMENTS 21, , , EQUIPMENT 9, , , WATER DEPARTMENT 30, , , Dept: RECREATION & GRANTS LAND 30, , , LAND IMPROVEMENTS 18, , , RECREATION & GRANTS 49, , , Dept: TENNIS COURT FUNDING LAND IMPROVEMENTS 120, , , , TENNIS COURT FUNDING 120, , , , Dept: BEAVER GROVE BALLFIELD LAND IMPROVEMENTS 6, , , BEAVER GROVE BALLFIELD 6, , , Dept: COMMUNITY CENTER EQUIPMENT 5, , , COMMUNITY CENTER 5, , ,

20 Chocolay Township EXPENDITURE REPORT Page: 6 9/4/ :37 am For the Period: 1/1/2018 to 7/31/2018 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: CAPITAL IMPROVEMENTS FUND Expenditures Dept: CONDITIONAL DONATION CAPITAL OUTLAY CONDITIONAL DONATION Dept: ECONOMIC DEVELOPMENT LAND 5, , , LAND IMPROVEMENTS 28, , , ECONOMIC DEVELOPMENT 33, , , Dept: RECREATION AND PROPERTIES CAPITAL OUTLAY , , LAND IMPROVEMENTS 57, , , EQUIPMENT 28, , , RECREATION AND PROPERTIES 85, , , , Dept: ZONING/PLANNING COMMISSION CAPITAL OUTLAY 2, , , VEHICLES 2, , , ZONING/PLANNING COMMISSION 4, , , Dept: MISCELLANEOUS OPERATING CAPITAL OUTLAY 141, , , MISCELLANEOUS OPERATING 141, , , Expenditures 1,143, ,213, , ,184, Fund: WASTEWATER TREATMENT FUND Expenditures Dept: OTHER GENERAL GOVERNMENT PENSION 6, , , , SOCIAL SECURITY EXPENSE 5, , , , OTHER GENERAL GOVERNMENT 11, , , , Dept: WASTEWATER TREATMENT SALARIES 65, , , , , TRAINING OFFICE SUPPLIES 1, , VEHICLE OPERATIONS 4, , , , EQUIPMENT MAINTENANCE 1, , PROFESSIONAL SERVICES 87, , , , , TELEPHONE 4, , , , ADVERTISING 2, , , INSURANCE & BONDS 13, , , , UTILITIES 21, , , , HEALTH INSURANCE 12, , , , REPAIRS & MAINTENANCE 7, , , , CONTINGENCY 16, , , MISCELLANEOUS 1, , , CAPITAL OUTLAY DEPRECIATION EXPENSE 50, , , , , UTILITIES S F III 136, , , , , LOSS FROM MAWTF 25, , , DEPRECIATION ALLOWANCE -50, , , CAPITAL IMPROVEMENTS 460, , , WASTEWATER TREATMENT 862, , , , , Expenditures 873, , , , ,

21 Chocolay Township EXPENDITURE REPORT Page: 7 9/4/ :37 am For the Period: 1/1/2018 to 7/31/2018 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Grand Total Net Effect: -2,529, ,599, , , ,437,308.66

22 Chocolay Township As of: 7/31/2018 BALANCE SHEET Page: 8 9/4/ :32 am Balances Fund: GENERAL FUND Assets CASH - FAIR MARKET VALUE CASH - CHECKING CASH - INVESTMENTS CASH - PETTY CASH CASH - CHANGE CURRENT TAXES RECEIVABLE DELINQUENT TAXES RECEIVABLE ACCOUNTS RECEIVABLE DUE FROM TAX COLLECTION DUE FROM TRUST & AGENCY FUND 3, , ,530, , , , Total Assets 1,762, Liabilities DEFERRED REVENUES Reserves/Balances FUND BALANCE CHANGE IN FUND BALANCE Total Liabilities ,408, , Total Reserves/Balances 1,762, Total Liabilities & Balances 1,762, Fund: ROAD MILLAGE Assets CASH - CHECKING CASH - INVESTMENTS CURRENT TAXES RECEIVABLE DELINQUENT TAXES RECEIVABLE 80, , Total Assets 355, Liabilities DEFERRED REVENUES 1, Reserves/Balances FUND BALANCE CHANGE IN FUND BALANCE Total Liabilities 1, , Total Reserves/Balances 354, Total Liabilities & Balances 355, Fund: FIRE DEPARTMENT MILLAGE Assets CASH - CHECKING 1,867.60

23 Chocolay Township As of: 7/31/2018 Fund: FIRE DEPARTMENT MILLAGE Reserves/Balances FUND BALANCE BALANCE SHEET Total Assets Total Reserves/Balances Page: 9 9/4/ :32 am Balances 1, , , Total Liabilities & Balances 1, Fund: LIQUOR LAW ENFORCEMENT Assets CASH - CHECKING -1, Total Assets -1, Reserves/Balances FUND BALANCE CHANGE IN FUND BALANCE Total Reserves/Balances , , Total Liabilities & Balances -1, Fund: DRUG LAW ENFORCEMENT MONEY Assets CASH - CHECKING 1, Total Assets 1, Reserves/Balances FUND BALANCE 1, Total Reserves/Balances 1, Total Liabilities & Balances 1, Fund: LIBRARY MILLAGE FUND Assets CURRENT TAXES RECEIVABLE PREPAID HEALTH 113, , Total Assets 153, Liabilities DEFERRED REVENUES 8.21 Reserves/Balances CHANGE IN FUND BALANCE Total Liabilities , Total Reserves/Balances 153,105.34

24 Chocolay Township As of: 7/31/2018 BALANCE SHEET Page: 10 9/4/ :32 am Balances Total Liabilities & Balances 153, Fund: CAPITAL IMPROVEMENTS FUND Assets CASH - FAIR MARKET VALUE CASH - CHECKING CASH - INVESTMENTS 2, , ,055, Total Assets 1,104, Reserves/Balances FUND BALANCE CHANGE IN FUND BALANCE Total Reserves/Balances 1,045, , ,104, Total Liabilities & Balances 1,104, Fund: WASTEWATER TREATMENT FUND Assets Reserves/Balances CASH - FAIR MARKET VALUE CASH - CHECKING CASH - INVESTMENTS CASH - PETTY CASH ACCOUNTS RECEIVABLE LAND CONSTRUCTION IN PROGRESS MACHINERY & EQUIPMENT DEPRECIATION - M & E SEWER FACILITIES DEPRECIATION - FACILITIES SEWER FACILITY III DEFERRED OUTFLOWS REL. PENSION NET PENSION LIABILITY DEFERRED INFLOWS OF RESOURCES FUND BALANCE CHANGE IN FUND BALANCE Total Assets Total Reserves/Balances 3, , ,605, , , , , , ,121, ,832, , , ,547, , , ,443, , ,547, Total Liabilities & Balances 2,547, Fund: TRUST AND AGENCY FUND Assets HRA-CASH 77,530.59

25 Chocolay Township As of: 7/31/2018 Fund: TRUST AND AGENCY FUND Assets CASH - CHECKING BALANCE SHEET Total Assets Page: 11 9/4/ :32 am Balances 1, , Liabilities DUE TO COUNTY DUE TO GENERAL FUND DUE TO GEN FUND FLOAT/INTEREST HRA-DUE TO OTHERS DUE TO PLAT BOOKS DUE TO LANDFILL-CONTRACTOR PMT Total Liabilities , , , Total Liabilities & Balances 78, Total Liabilities & Balances for Fund Type 2,443, Fund Type: 705 TAX COLLECTION Fund: TAX COLLECTION FUND Assets CASH - CHECKING ACCOUNTS RECEIVABLE 601, , Liabilities Total Assets DUE TO TRAILS DUE TO COUNTY DUE TO ROAD FUND DUE TO LIBRARY DUE TO SCHOOLS DUE TO STATE DUE TO GENERAL FUND DUE TO GEN FUND FLOAT/INTEREST Total Liabilities 1,250, , , , , , , , , ,250, Total Liabilities & Balances 1,250, Total Liabilities & Balances for Fund Type TAX COLLECTION 828,040.84

26 X.A.1 Chocolay Township Board Bennett Zyburt, Treasurer Investments 7/30/2018 Charter Township of Chocolay Certificates of Deposit Interest Purchase Maturity Financial Institution Amount Rate Date Date Flagstar $ 250, % 9/19/2017 9/19/2018 Mbank $ 95, % 6/6/2017 1/6/2019 Mbank $ 95, % 6/6/2017 1/6/2019 MBank $ 60, % 6/6/2017 1/6/2019 First Bank $ 250, % 1/22/2018 1/22/2019 Flagstar $ 200, % 7/27/2018 7/29/2019 First Bank ($market) $244, % 4/17/2018 First Bank ($market) $ 275, % interest $ Total $ 1,469, Total of $4,466, investment pages This report is as required by Public Act 20 as amended

27 X.A.2 Chocolay Township Board Bennett Zyburt, Treasurer Investments 7/30/2018 Charter Township of Chocolay Investments Interest Purchase Maturity Premium Total Financial Institution Face Value Rate Date Date Payment Paid UBS UBS Fed Home Loan $225, % 9/15/2016 9/28/2018 $225, UBS-FNMA $245, % 7/22/2016 7/26/2019 $245, UBS-FFCB $250, % 7/22/ /7/2019 $250, unrealized G/L -$6, $6, subtotal $ 713, $ 713, Stifel-Mercantile Bank $248, % 9/7/2016 8/7/2018 $248, Stifel-Bank of Fenton $150, % 4/20/ /29/2018 $150, Stifel-Bank of Fenton $100, % 10/25/ /29/2018 $100, Stifel-Bank of Holland $150, % 6/13/ /27/2018 $150, Stifel-Traverse City St Bk $100, % 12/1/ /3/2018 $100, Stifel-North Star Bank $250, % 3/28/2017 6/28/2019 $250, Stifel-Grand Riv Bank $250, % 9/18/2017 7/29/2019 $250, Stifel-Commercial Bank $149, % 2/9/2017 4/13/2020 $149, Stifel- Southern Mi Bank $250, % 5/18/2018 5/18/2020 $250, Stifel-Northern Mi of Pet. $247, % 7/27/2017 5/21/2020 $247, Stifel-UP St Bk Escanaba $150, % 6/11/ /30/2020 $ $150, Stifel-Northpointe Bank $250, % 3/19/2018 3/19/2021 $250, unrealized G/L -$11, $11, subtotal $ 2,282, $ 2,996, Total $ 2,996, $ $ 2,996, This report is as required by Public Act 20 as amended

28 X.B Charter Township of Chocolay Bennett Zyburt Monthly Account Activity Report On August 8/31/2018 For September Meeting Accounts Withdrawals Deposits Trust & Agency $6, $18, Tax Collection Savings $584, $584, Tax Collection Checking $584, $584, Forfeiture-Police $0.00 $0.00 Roads $0.00 $0.00 Fire $0.00 $0.00 General $120, $235, Sewer $19, $9, Capital $ $2, Liquor Enforcement $0.00 $0.00

29 XIV.A.1 August 13, 2018 VIA Marquette County, Chocolay Township Attn: Max Engle, Clerk 5010 Us 41 South Marquette, Ml Re: ~ecords Request l:jnder Mich. Comp. Laws et seq., and Mich. Comp. Laws Chapter 168 Dear Clerk Engle: Pursuant to the Michigan Freedom of Information Act, Mich. Comp. Laws et seq., and Michigan Comp iled Laws Chapter 168 governing elections, I request the following records in connection with the November 8, 2016, election for President of the United States. For all requests, please provide responsive records organized by precinct for all precincts in your jurisdiction. Election Day Ballots and Related Materials 1) Copies of all ballot s cast and counted on election day. 2) Copies of all ballots cast on election day but not counted, along with the reason the ballot was not counted. 3) Any and all records containing information regarding rejected or spoiled ballots, including copies of such ballots, to the extent not included in one of the above request s. Absentee Ballots and Related Materials 4) Copies of all absentee ballots returned that were deemed to be eligible for cou nting. 5) Copies of all absentee ballots returned that were deemed to be ineligible for counting, along with any records indicating the reason the ballot was deemed ineligible. 6) Copies of all absentee ballot envelopes (e.g., the envelope containing the voter's signat ure received by the re levant official). The copy should include a visible image of the space for thehyo~r's:~ignature.:._.,.,,. :>., :. :. -,.:-.,......,..., :-::',:,~. :-._:.. ''.. ~' :\ ' ,~.,... \.,_;i.,... 7) Any and all..rec9rds cotitqining the fqllowing information: the na rn s bf all individuals (and,,,., id:, - t'., ' ~. ', r, all data associated with each individual): {a) who requested al:l'ser:,tee ballots, including :, ',;. \

30 ... those individuals on any permanent absentee voter list; (b} who were mailed an absentee.bal_l.ot;. (~} wl:to re~urned an a.b.~ente~.ballot;,a,:id/qr (d) who.se absentee ballot t,as been de el"\1ed to.be eligib.le for counti~g. Please.specify which ofthe absentee bariots.. enumerated above are for military and overseas voters.'. 8) Any and al l records containing names of all individuals (and all data associated with each individual} who returned an absentee ba llot and whose absentee ballot was deemed to be ineligible for counting. Provisional Ballots and Related Materials 9) Copies of all provisional bailots that were deem~d to be eligible for co~~ting } Copies of all provisional ballots that were deemed to be ineligible for counting, along with any records indicating the reason why the provisional ballot was not counted. 11} Any and all records containing names of all individuals (and all data associated with each individual} who cast a provisional ballot, including the reason why the voter was not allowed to cast a regular ballot. Please note t hat the Michigan Attorney General has concluded that cast ballots are public records, and a person must be allowed to receive copies of cast ballots upon request. See Michigan Attorney General Opinion No (May 13, 2010}. Instructions for Delivery of ~esponsive Records If you have any questions about this request, please do not hesitate to me at r call at Please send all correspondence, including any notices regarding required deposits or fees, to United Impact Group, LLC PO BOX # st Street Astoria, NY Thank you very much-for, yo~r att~ntipn to t~is. request... :.. ; :! ; Sincerely, :.~. :. Em ily... i..,. ; I,. ".....,. I..

31 J'L'{iil,) 'f 16.}t,LJ(~, NEOPOST FIRST-CU\SS MJ'.\IL ZIP '! l\111 i 29i 842 Marquette County, Chocolay Township Attn: Max Engle, Clerk 5010 Us 41 South Marquette MI A 1 JG ' 1l IIIIIJ l,t I' "" /111 IJ, Id/,, f ,,,,,,,,,,,,,,1.,,,,

32 8/27/2018 Gmail - FOIA Request ~ Gmail Max Engle FOIA Request 1 message Mon, Aug 27, 2018 at 9:37 AM August 27, 2018 Re: 10-Day Extension to Respond to your FOIA Request Dear Emiy: Please be advised that your FOIA request received by Chocolay Charter Township on 08/21/18 will require extra time to sea rch for and respond to your request. Pursuant to MCL (2)(d), I am extending the time to respond to you request. Accord ingly, Chocolay Charter Township will respond to your request on or before the 09/04 ~ Max Engle CMMC 5010 us 41 s. Marquette, MI Max L. Engle Clerk 1/1

33 8/30/2018 Gmail - FOIA Request M Gmail Max Engle > FOIA Request 2 messages Mon, Aug 27, 2018 at 9:37 AM August 27, 2018 Re: 10-Day Extension to Respond to your FOIA Request Dear Emiy: Please be advised that your FOIA request received by Chocolay Charter Township on 08/21/18 will require extra time to search for and respond to your request. Pursuant to MCL (2)(d), I am extending the time to respond to you request. Accordingly, Chocolay Charter Township will respond to your request on or before the 09/04 ~ Max Engle CMMC 5010 US 41 S. Marquette, MI Max L. Engle Clerk > Tue, Aug 28, 2018 at 6:14 PM I apologize the extension date will be till 9/10 ~ Max Engle CMMC 5010 us 41 s. Marquette, MI [Quoted text hidden]... 1/1

34 XIV.A.2 NOVEMBER 2016 BALLOT FOIA REQUEST TOTALS - QUOTE Ballots Cast at Polls Ballots Cast Through AV Totals by Precinct AV Applications Returned AV Ballots Returned AV List Pages Spoiled Ballots Rejected ballots Duplicated ballots Precinct 1 Precinct Totals Wages are for Administrative Assistant Wages/hr Benefits/hr. $16.33 $8.17 Total $24.50 Total Amount of Ballots Cast X.08 per Copy Total Amount of AV Envelopes X.04 per Copy Total Amount of AV List X.02 per Copy Total Labor Cost Est. for AV Envelopes 6hrs Total Labor Cost Est. for Ballots 35hrs Total Labor Cost Est. for AV List.5hrs Total Labor Cost Est. for Retrieval and Setup of Materials/Securing Election Materials each Day/Other Misc. items 16hrs Estimated Postage (from UPS) $ $51.08 $3.62 $ $ $12.25 $ $85.00 Totals Deposit 1, $913.51

35 XV.A MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan To: Chocolay Township Board From: Jon Kangas, Township Manager Date: September 4, 2018 Subject: Proposed Sewer Connection Waiver Resolution Update At the August Board Meeting, I requested approval to draft a Resolution that would waive connection requirements to the new sewer extension being constructed by KBIC contractors. As authorized, I drafted the Resolution and submitted it to the Township Attorney for review. Unfortunately, my inexperience in legal affairs may have rendered this exercise fruitless. Attorney Zappa has informed me that adopting the proposed Resolution will not be a legally defensible way to accomplish the proposed waiver since the Sewer Ordinance takes precedence over any waivers granted by Resolution. Therefore, the most appropriate way forward for the granting of this waiver would be to amend Sewer Ordinance number 39, Section 5 to create the exception, specifically along this proposed sewer extension alignment. This process will take more effort than a Resolution, but will more properly address the concern at hand. Finally, a revision to the Sewer Ordinance must be conducted with great caution such that we don t inadvertently create confusion in future instances of system expansion. The point of emphasis with this waiver, in my opinion, is that the project is privately funded for the sole benefit of one customer toward the east end of the Township. The expedient thing to do in this case is to waive the connection requirement in lieu of penalizing countless private properties along the way. We must ensure that any future publicly-funded expansions of the system are not granted this waiver. Also keep in mind that the proposed waiver expires for each property upon failure of the existing on-site septic system. Unless otherwise directed by the Board, Staff will draft the amendment language to be introduced for a first reading at the October Board Meeting.

36 XV.B MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan To: Chocolay Township Board From: Jon Kangas, Township Manager Date: September 5, 2018 Subject: Consultant Selection Process Sanitary Sewer Capital Improvements BACKGROUND: At the August Board Meeting, GEI Consultants provided a presentation on the Sanitary Sewer Asset Management Plan (AMP). The AMP establishes a priority project for the utility to upgrade all five existing lift stations and three grinder stations with an estimated cost of $ $3 million. Included in the estimate are costs for Engineering, Legal, Bond Counsel and Administrative efforts, estimated at $400,000 to $500,000. At the August meeting, I informed the Board that I would be working with GEI Consultants to prepare a Proposal for engineering services for this project. It is my firm belief that GEI, through the process of creating the AMP, has the greatest knowledge of our Sanitary Sewer system and will be able to provide the Township the best service moving forward. However, typical fees for a contract of this magnitude often exceed 10-12% of the total construction costs, meaning the fees could exceed $300,000. Before submitting a proposal from GEI to the Board, I feel it is most appropriate to fully discuss the magnitude of this effort in the interest of all parties. FISCAL EFFECT: Any proposal the Township entertains will include the requirement to recommend a proper sewer rate structure that confirms the assumptions made in the AMP, necessary to properly fund this Capital project. Submitting a Request for Proposals (RFP) to multiple consulting firms will likely create a competitive bidding environment. However, in many instances such as this, competitive bidding does not always give the customer (the Township), the best service. Therefore, there are two options to consider moving forward: 1. Submit an RFP to multiple local established consultants in an attempt to save rate payers costs, at the potential expense of service. Changing Consultants will also potentially increase staff effort in bringing a new firm up to speed. However, all Consultants could be provided a copy of the completed AMP to minimize those efforts. This method would require a ranking system that takes into account cost, scope and personnel.

37 2. Continue working with GEI Consultants and authorize staff to negotiate the cost proposal based on established industry cost models. My recommendation would be to compare the cost to USDA RD fee charts. Upon completion of negotiations, staff would bring the final proposal to the Township Board for approval. RECOMMENDATION: In the interest of project continuity, consultant familiarization with the Township s Utility, and GEI s experience with projects of this type, I recommend we continue working with GEI Consultants, assuming we can agree to the terms of the Proposal and, subsequent Contract. SUGGESTED MOTION: moved, and seconded to authorize the Township Manager to continue negotiations of a cost proposal with GEI Consultants for the proposed Sanitary Sewer Capital Improvement Project to be considered for final approval at the October Board meeting. ALTERNATE MOTION: moved, and seconded to authorize the Township Manager to prepare an RFP for submittal to local consultants for the Sanitary Sewer Capital Improvement Project. This RFP would rank all proposals received by price, scope of services and assigned personnel. The final ranking of proposals would be submitted for Board for review in October or November.

38 XV.C.1 MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan To: Chocolay Township Board From: Jon Kangas, Township Manager Date: August 23, 2018 Subject: Waste Water Treatment Plant Capacity Amendment BACKGROUND: As part of the on-going expansion of our sanitary sewer utility to benefit the expansion of the KBIC Casino, the Township is required to purchase an additional 2% of water water treatment capacity at the waste water treatment plant (WWTP.) Marquette Township and the City of Marquette have previously agreed to each sell Chocolay Township 1% of the total WWTP capacity. To finalize the terms of that agreement, the attached Second Amendment to Agreement is provided. For the second amendment to authorized, all three municipalities must adopt similar resolutions acknowledging this capacity purchase. FISCAL EFFECTS: Last year, this capacity purchase was estimated to be between $95,000 and $110,000. We hope to have the final value of the purchase prior to the Board Meeting on September 10, The value of the purchase is not part of this amendment, but is important to know as KBIC will be required to pay this fee. Long term, the Township will be responsible for 7% of capital improvement costs at the WWTP, compared to the 5% current obligation. This is the impact of expanding our sanitary sewer system. Over time, we anticipate many residential properties along the sewer extension will also connect to the sanitary sewer, generating additional revenue to offset expenses. Regardless, the Township has no financial responsibility for the acquisition of the additional plant capacity. RECOMMENDATION: Many of the pieces of this project are on-going, including preparation of final agreements with KBIC. If this capacity acquisition does not occur, the sanitary sewer extension will be for naught and KBIC will not be able to connect to the system they are currently paying to construct. This action has been part of prior verbal agreements by all parties. SUGGESTED MOTION: moved, and seconded to adopt the Resolution Approving the Second Amendment to the Waste Water Treatment Plant Capacity Agreement.

39 XV.C.2 RESOLUTION APPROVING SECOND AMENDMENT TO AGREEMENT Charter Township of Chocolay County of Marquette, Michigan Minutes of a regular meeting of the Township Board of the Charter Township of Chocolay, County of Marquette, Michigan (the "Township"), held in the Township on the 10 th day of September, 2018, at 5:30 p.m., prevailing Eastern Time. PRESENT: Trustee MILLER, CANFIELD, PADDOCK AND STONE, P.L.C. ABSENT: Trustee The following preamble and resolution were offered by Trustee and supported by Trustee : WHEREAS, the City of Marquette, County of Marquette (the "City"), the Charter Township of Marquette, County of Marquette ("Marquette Township"), and the Township entered into a certain agreement dated July 1, 1993 (the "Agreement"), which, among other things, set forth the parties' respective and mutual rights and obligations relating to the financing, ownership and operation of a wastewater treatment facility (the "Facility") in the City; and WHEREAS, the parties to the Agreement entered into an amendment to the Agreement on November 13, 2006 (the First Amendment ) to provide for the allocation of Facility costs and initiation of the process of securing financing for certain improvements to the Facility; and WHEREAS, an amendment to the First Amendment (the Second Amendment ) between

40 MILLER, CANFIELD, PADDOCK AND STONE, P.L.C. the City, Marquette Township and the Township to modify the allocation of Facility costs to reflect the sale by the City and Marquette Township of a portion of their respective shares of capacity in the Facility to the Township has been prepared and presented to this Board for its approval, a copy of which Second Amendment is attached to this resolution and made a part hereof. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The attached Second Amendment to Agreement is hereby approved. 2. The Township Supervisor and Clerk are authorized and directed to execute the Second Amendment to Agreement for and on behalf of the Township. 3. The drafting of the Second Amendment to Agreement by Miller, Canfield, Paddock and Stone, P.L.C. ("Miller Canfield") is hereby acknowledged, ratified and approved, notwithstanding Miller Canfield's periodic representation of other parties to the Second Amendment. 4. All resolutions and parts of resolutions insofar as the same conflict with the provisions of this resolution be and the same hereby are rescinded. AYES: Trustees NAYS: Trustees RESOLUTION DECLARED ADOPTED. Clerk -2-

41 MILLER, CANFIELD, PADDOCK AND STONE, P.L.C. I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of the Charter Township of Chocolay, County of Marquette, Michigan, at a regular meeting held on September 10, 2018 and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act. Clerk -3-

42 MILLER, CANFIELD, PADDOCK AND STONE, P.L.C. Exhibit A (See attached Second Amendment to Agreement) \

43 XV.C.3 Execution Copy SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT (this Second Amendment ) is made and entered into as of September 24, 2018, by and among the City of Marquette, a Michigan municipal corporation (the City ), the Charter Township of Marquette, a municipal corporation ( Marquette Township ) and the Charter Township of Chocolay, a municipal corporation ( Chocolay Township and together with Marquette Township, the Townships ), all located in Marquette County, State of Michigan (the City and the Townships sometimes individually referred to as the Local Unit or collectively, the Local Units ). RECITALS WHEREAS, by written agreement dated May 31, 1983, the Local Units came to a mutual agreement regarding the method of operation of a wastewater treatment facility (the Facility ) and to ensure a fair apportionment of the costs and expenses of acquisition and operation among each Local Unit in proportion to the benefits received, which agreement was amended by the parties by an agreement dated July 1, 1993 (the Original Agreement ); and WHEREAS, the parties amended and restated the Original Agreement on November 13, 2006 (the First Amendment ) to incorporate various modifications which were deemed to be appropriate including an agreement that the City would issue revenue bonds to pay the costs of acquisition and construction of further improvements to the Facility (the 2007 Project ) and part of the costs of a sewer replacement project in the City (the 2007 Bonds ) and that each Local Unit would pay its apportioned share of the principal of and interest on the portion of the 2007 Bonds that were to be issued and used to pay the costs of the 2007 Project (the portion of the 2007 Bonds used to pay the costs of the 2007 Project referred to herein as the WWTP Bonds ); and WHEREAS, the parties wish to further amend the First Amendment to modify the apportioned shares identified in the First Amendment to reflect the sale by the City and Marquette Township of a portion of their respective shares of capacity in the Facility to Chocolay Township. NOW THEREFORE, in consideration of the foregoing, the parties to this Second Amendment, intending to be legally bound, agree as follows: 1. Capitalized Terms. Capitalized terms used in this Second Amendment and not otherwise defined herein shall have the meanings given to them in the First Amendment. 2. Amendment of Section 6(c)(1)(c)(ii). Effective October 1, 2018, Section 6(c)(1)(c)(ii) to the First Amendment is amended and restated in its entirety as follows: (ii) Each LOCAL UNIT will pay its share of the WWTP BONDS including related costs such as annual paying agent fees as follows: 1

44 LOCAL UNIT Percentage City of Marquette 84.0% Charter Township of Chocolay 7.0% Charter Township of Marquette 9.0% Each TOWNSHIP shall make payment of its apportioned share of the bond and interest payment directly to the CITY and shall furnish proof of such direct payment as required by the provisions of Section 9(h) of this Agreement. 3. Amendment of Section 7. Effective October 1, 2018, Section 7 to the First Amendment is amended and restated in its entirety as follows: 7. The average daily design hydraulic capacity which each LOCAL UNIT may enter into the system shall be a fraction of the total average design hydraulic capacity (maximum design hydraulic capacity divided by 365) for the year 2025, and is hereby allocated to each LOCAL UNIT as follows: Design Hydraulic Capacity Average* Design Hydraulic Capacity % of Average CITY OF MARQUETTE % CHOCOLAY TWP % MARQUETTE TWP % TOTAL Maximum Design Hydraulic Capacity for Year % *Million Gallons Per Day ( MGD ) As used herein, the term design hydraulic capacity refers to the average annual wastewater flow the FACILITY can adequately process according to treatment design, that being an average flow of 3.85 MGD. 4. Amendment of Section 9(b). Effective October 1, 2018, Section 9(b) to the First Amendment is amended and restated in its entirety as follows: (b) The charge to each LOCAL UNIT for its share of the Fixed Demand Costs of the FACILITY shall be as provided below. (1) Prior to the issuance of the 2007 BONDS, the City of Marquette will be charged 77.55%; the Charter Township of Chocolay will be charged 12.45%; and the Charter Township of Marquette shall be charged 10.00%; provided, however, that each LOCAL UNIT shall pay its share of debt service on the 1998 BONDS in its allocated amount shown on the schedules 2

45 5. General Provisions. attached as Exhibit B to this Agreement until the 1998 BONDS are paid or defeased. (2) From the date of issuance of the 2007 BONDS, the City of Marquette will be charged 85.0% of the Fixed Demand Costs; the Charter Township of Chocolay will be charged 5.0% of the Fixed Demand Costs; and, the Charter Township of Marquette shall be charged 10.0% of the Fixed Demand Costs; provided, however, that each LOCAL UNIT shall pay its share of debt service on the 1998 BONDS in its allocated amount shown on the schedules attached as Exhibit B to this Agreement until the 1998 BONDS are paid or defeased. (3) From October 1, 2018, the City of Marquette will be charged 84.0% of the Fixed Demand Costs; the Charter Township of Chocolay will be charged 7.0% of the Fixed Demand Costs; and, the Charter Township of Marquette shall be charged 9.0% of the Fixed Demand Costs; provided, however, that each LOCAL UNIT shall pay its share of debt service on the 1998 BONDS in its allocated amount shown on the schedules attached as Exhibit B to this Agreement until the 1998 BONDS are paid or defeased. (a) (b) No changes. Except as expressly provided in this Second Amendment, the terms and provisions of the Original Agreement and the First Amendment shall remain in full force and effect and are hereby affirmed, confirmed and ratified in all respects. Governing Law. This Second Amendment shall be governed by and construed in accordance with the laws of the State of Michigan. (c) Counterparts. This Second Amendment may be executed in one or more counterparts, each of which shall constitute an original, but all of which taken together shall be one and the same instrument. This Second Amendment may also be executed by exchange of executed signature pages by facsimile or of portable document format ( PDF ) documents and each signature contained thereon shall be deemed for all purposes to be an original signatory page. (d) Captions. The captions of this Second Amendment are inserted for convenience of reference only and in no way define, describe or limit the scope or intent of this Second Amendment or any of the provisions hereof. (e) Severability. Any provision of this Second Amendment held by a court of competent jurisdiction to be invalid or unenforceable shall not impair or invalidate the remainder of this Second Amendment and the effect thereof shall be confined to the provision so held to be invalid or unenforceable. 3

46 (f) Successors and Assigns. This Second Amendment shall inure to the benefit of and be binding upon the parties, their successors and assigns. (Balance of this page intentionally left blank) 4

47 IN WITNESS WHEREOF, the parties have duly caused this Second Amendment to be executed as of the day and year first written above. Signed in the Presence of: CITY OF MARQUETTE By: Dave Campana, Mayor By: Kris Hazeres, Clerk Signed in the Presence of: CHARTER TOWNSHIP OF MARQUETTE By: Lyn Durant, Supervisor By: Randy Ritari, Clerk Signed in the Presence of: CHARTER TOWNSHIP OF CHOCOLAY By: Richard Bohjanen, Supervisor By: Max Engle, Clerk \

48 XVI.A MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan To: Chocolay Township Board From: Jon Kangas, Township Manager Date: August 31, 2018 Subject: 2019 Budget Priorities BACKGROUND: Staff has been working through the proposed 2019 Budget for the past several weeks with hopes of presenting it to the Board at the October meeting. This progress is a bit behind prior year s schedules, but we expect to catch up in the next couple of months. Part of a successful budget process is to include input from all relevant participants as early in the process as possible. While staff knows what their priorities are for their respective departments, it is also important for us to hear what the Township Board would like to establish as priorities for the coming year. The public also has one final opportunity to participate at a public hearing prior to adoption of the budget saw significant staffing changes in the Township: The Administrative Assistant position became a full-time position, held by Lisa Perry. The Township Manager position became a full-time position, for which I was hired. The Community Development Coordinator position was eliminated. Financial Records Clerk, Mary Sanders and veteran Police Office Jerry Trotochaud both retired. Officer Jeff Czarny left the police department for another opportunity. Suzanne Sundell was appointed the Financial Records Clerk. As a result of this change, IT responsibilities reverted back to Dale Throenle. Lee Gould was elected (and confirmed by the Township Board) as the new Fire Chief. Former part-time Officers Nick Carter and Zane Weaver were hired as full-time employees in the Police Department. As one final step in the current staffing analysis, Staff has been considering the addition of one more full-time employee. This employee should have multiple roles across multiple departments. Specifically, the Police Department is lacking a dedicated investigator and our Zoning field activities have been limited due to staff availability. You will recall we hired a part-time Zoning field assistant this summer with some results. Creating this full-time position has many positive benefits to the community and both of

49 the departments involved. Staff is asking the Township Board to consider this staffing priority for the 2019 Budget. Other items Staff is proposing for consideration in this Budget cycle is the improvement of the Township sign on the north side of the Fire Hall, upgrading our financial records software to BS&A and various other smaller expenditures. Finally, we are proposing to upgrade the existing sanitary sewer pumping (lift and grinder) stations through a major capital improvement project. FISCAL EFFECTS: Revenue numbers are not finalized as of this date, but we do not expect a significant increase through taxes. However, we do anticipate recommending an increase in the Sewer Utility Rates to accommodate the reference Capital Improvement Project. As was discussed in August, the Township has not been adequately funding depreciation and our existing lift stations and grinder stations have exceeded their normal life expectancy. This project is anticipated to cost up to $3,000,000 with a fund balance of approximately half of that amount. Township sewer rates will remain affordable even after the rate increase compared to similar utilities. Filling the new PD Investigator position would have a negative impact of approximately $50,000 for salary, in addition to benefit costs. 40% of that salary is proposed to be offset by a reduction of part-time staffing that the Township currently pays, and much of the remainder would be a balancing of the salary and benefits associated with the now vacant Community Development Coordinator position. Replacing the Township sign with a programmable message board is expected to cost approximately $25,000 and could be funded through a 2% Gaming distribution request. The BS&A software is a significant consideration for any budget as the initial investment would be in the $50,000 range. These investments oftentimes are placed on the back burner due to budgetary constraints. However, many of the positive impacts of this type of investment are realized on a daily basis through increased efficiency of multiple staff members. In addition, the software allows for more accurate budgeting on an annual basis. I would recommend this item be placed in the Capital Improvement budget and at least partial funding be set aside in this cycle. RECOMMENDATION: In preparation for the Board meeting, members are encouraged to review their 2018 budget books and to note any areas where they might support any changes. In particular, the Board is requested to review the following budget items to generate consensus for proposed changes.

50 Revenues Fees for General Fund Services, Permits and Facility Use, Utility Fees, and/or Other new fees. Expenses Officer, Board and Committee Compensation, Staff Compensation, Staffing Levels, Volunteer Firefighter Compensation, Employee Health Care Contributions, Pension Benefits, Support of Area Organizations, Technology Implementation, Facility Maintenance and Improvements, Police Department Services, Fire Department Services, Public Works Services, Capital Projects, and/or Capital Equipment Purchases. SUGGESTED MOTION: It is suggested the Board make separate motions for each specific change proposed such that Staff can prioritize attempts to fund those changes and analyze the funding sources prior to submittal of the proposed 2019 Budget.

51 XVI.B TO: Chocolay Township Board FROM: Brad Johnson, DPW Foreman DATE: August 21, 2018 RE: Sewer Equipment BACKGROUND: Currently we have a TV/VCR combo that we use to view, inspect and video our sewer mains. This is a very critical piece of equipment for us. It helps us to find water infiltration, blockages caused by various reasons, we can find where laterals enter the mains, and so much more. This unit is now obsolete and very difficult to find parts for let alone trying to find VHS tapes and a VCR player to watch the videos on. We currently have a bad plug on the unit and cannot find the proper part. I have been in contact with the company trying to come up with a solution to our problem and they are telling me that they don t make the analog systems anymore but they do make a digital converter box that will work with our camera system. This new system records to the 64 GB storage and/or to a flash drive. By recording to flash drive, it will allow us to watch the video on any computer system anywhere we may be. FISCAL EFFECTS: Buying the ACB-18 control box will work with our current camera and will allow us to record in a digital format that will allow us to view from any computer. There is money in our repairs & maintenance budget that will absorb the cost of this unit. RECOMMENDATION: I am suggesting the Township Board allow me to purchase the ACB-18 control box from MyTana Manufacturing. The cost of this unit is $ FIRST SUGGESTED MOTION: Motion by Seconded by that the Chocolay Township Board approves the expenditure of $ for the purchase of the ACB-18 control box to be paid out of account

52 XVI.C TO: Chocolay Township Board FROM: Brad Johnson, DPW Foreman DATE: August 28, 2018 RE: Beaver Grove Ball Field Fence Extension BACKGROUND: Back in 2012 MMRMA, our insurance company did a walk-through of Township owned buildings and properties looking for safety concerns. Most of the issues they brought up have since been corrected. They recommended that we increase the fence height from 5 feet to 8 feet along the 1 st and 3 rd base lines at all of the ball fields. The short fencing is a safety concern for spectators if a ball is hit into foul play or for an over thrown ball. Silver Creek s fence was completed in 2015 by a donation from Marquette Little League. The Lions field fencing was corrected in 2016 with grant funding. This leaves Beaver Grove s ball field to finish. I requested money in the 2018 capital improvement budget to increase the fence height from 5 feet to 8 feet along the 1 st and 3 rd base lines at Beaver Grove s ball field. FISCAL EFFECTS: Currently there is $ in the capital improvement budget to have the fence height increased at Beaver Grove ball field. RECOMMENDATION: I am suggesting the Township Board authorize the expenditure out of our capital improvement budget. SUGGESTED MOTION: Motion by Seconded by that the Chocolay Township Board approves the expenditure of up to $ to Marquette Fence Company Inc. to have the fence height extended to 8 feet along the 1 st and 3 rd base lines at Beaver Grove. This is to be paid out of Capital Improvements (A ROLL CALL VOTE IS REQUIRED).

53 XVI.D Chocolay Township Fire-Rescue 5010 U.S. 41 S. Marquette, MI (906) MEMORANDUM Date: TO: FROM: SUBJECT: Chocolay Township Board Lee Gould, Fire Chief High Pressure Air Chisel The fire department is requesting spending up to $2,000 from Capital Improvement Funds from account for the purchase of a new high pressure air chisel. This money was recommended for expenditure in This piece of equipment is used for vehicle extrications and other rescue calls. Our current high pressure air chisel is approximately 20 years old and worn. SUGGESTED MOTION moved, seconded, that the Chocolay Township Board authorizes the expenditure of up to $2, of Capital Improvement Funds from account for the purchase of a new high pressure air chisel. (A ROLL CALL VOTE IS REQUIRED.)

54 XVI.E Chocolay Township Fire-Rescue 5010 U.S. 41 S. Marquette, MI (906) MEMORANDUM Date: TO: FROM: Chocolay Township Board Lee Gould, Fire Chief SUBJECT: Metal Flammable Cabinet The Fire Department is requesting spending up to $1,000 from Capital Improvement Funds from account This money was recommended for expenditure in This will provide safety of stored flammable liquids within the fire station. SUGGESTED MOTION moved, seconded, that the Chocolay Township Board authorizes the expenditure of up to $1, of Capital Improvement Funds from account for the purchase of a new flammable liquids storage cabinet. (A ROLL CALL VOTE IS REQUIRED.)

55 XVIII.A CHARTER TOWNSHIP OF CHOCOLAY PLANNING COMMISSION MINUTES Monday, August 20, 2018 I. MEETING CALLED TO ORDER BY: Tom Mahaney at 7:00 p.m. ROLL CALL Members Present: Tom Mahaney (Chair), Eric Meister (Vice Chair), Donna Mullen- Campbell (Secretary), Kendell Milton, Susan Maynard, Don Rhein (Board) Members Absent: Andy Smith (Vice Secretary) Staff Present: Dale Throenle (Planning Director/Zoning Administrator), Richard Bohjanen (Township Supervisor), Jon Kangas (Township Manager), and Lisa Perry (Administrative Assistant). II. III. IV. ADDITIONAL AGENDA ITEMS / APPROVAL OF AGENDA Motion by Rhein and seconded by Maynard to approve the agenda as written. Vote: Ayes: 6 Nays: 0 MOTION CARRIED MINUTES July 16, 2018 Motion by Rhein and seconded by Maynard, to approve the minutes as written. Vote: Ayes: 6 Nays: 0 MOTION CARRIED PUBLIC COMMENT Dalia Pavalkyte, 1943 M-28 Has lived here for 4-1/2 years. Neighbor is a short term rental, new people every week, and is concerned they don t know the rules. Loud music, kids screaming has confronted them but it repeats every week.what should she do? What rules are there for this? Deborah Mulcahey, 633 Lakewood Lane Confused why short term rentals are under new business on the agenda. Doesn t want short term rentals in all of Chocolay Township, particularly residential areas. Confused on maps for the overlay, especially the area of M-28 & Kawbawgam. What is the flood area? Have it explained? Encouraged the Township to get transportation shelters not only in existing areas (Krist Oil and grocery store), but maybe some on M-28. Glad to see issues with Firewise being addressed. Asked the Planning Commission to be progressive in protecting the welfare and safety of the rural community. Stephanie Gencheff, 597 Lakewood Lane Is very disappointed in the decision to allow short term rentals in residential zones. Wants her neighbor to be a resident. Feels it s for the short term rentals on M-28 as they have more area, Lakewood Lane residents have smaller properties and are on top of each other. Also feels that the owner occupied rentals are fine as the landlord also lives on the properties to monitor them. Page 1 of 15

56 Elizabeth Delene, 232 Kawbawgam Wants to know what she can do regarding noise and garbage from the casino. She presented a tape of the noise around her house and pictures showing the garbage littered. She had trees as a buffer, but came home one day and those were cut beyond the easement. Had new windows and new shades installed due to the noise and lights; they don t help. Wants to know who to call regarding these issues. Has called the casino to no avail. Nancy Rife, 202 Wanda Drive Has lived there for 32 years and has seen many changes. Has concerns with her house being rezoned as commercial, wondering how she would be able to sell it in the future as it borders the parking lot of the casino. Doesn t understand the rezoning process for this. Bill Karas, 195 Lakewood Lane Has owned the property since 1975, had left the area for work and rents his house which has a 12 page lease document. Has a long term rental (tee pees) to the east and a short term rental to the west of his house. There is a difference between the two rentals. Feels long term rentals are fine but the short term rentals should be regulated. There should be permits, rental policies and if the policies are broken there should be fines. Thanked the people that serve on the Planning Commission and the Township Board. Public comments closed at 7:18 V. PUBLIC HEARINGS None VI. PRESENTATIONS None VII. UNFINISHED BUSINESS A. Master Plan Update Chapter 8 Project Priorities Staff Introduction The review of the Master Plan, Chapter 8 continued this month with the Commission prioritizing the Community Transportation and Water and Wastewater Infrastructure sections. Commissioner Discussion The Commissioners discussed the two remaining sections of Chapter 8 and were able to complete the prioritizing process. After discussion the following priorities were decided upon. Page 2 of 15

57 Chapter 8: PLAN IMPLEMENTATION - PROJECT PRIORITIES AND TIMELINE Note: The following sections were extracted from Chapter 8 of the Chocolay Township Master Plan, This is a multi-year, adaptable document that each department, commission, and board should use to guide their activities and justify their budget proposals. As part of the Annual Report, all departments in Chocolay Township should assess and summarize progress toward the outcomes and targeted strategies of this plan which are intended to achieve greater community sustainability and resilience. In particular, staff, commissions, and elected officials should maintain consistency with the guiding principles of Chapter 2 and policies of Chapter 7. Actions should be prioritized based on the Priority Decision Criteria. Staff should report progress made toward the administrative, regulatory, and capital projects detailed in Chapter 7: Strategic Plan for Community Resilience. Township decision makers can decide on benchmarks to help evaluate progress toward Township goals. The following are examples: Number of businesses with profiles contained in the Township database and online business directory Number of entrepreneurial referrals resulting in assistance Number of businesses attending the annual meet and greet event Number of prime development properties with profiles contained in an online directory Amount of private funds invested in the restoration of vacant, blighted, or underutilized properties Number of businesses associated with local food system support Number of businesses associated with green or clean technology industries Number of promotional or educational documents distributed Number of interns involved in local government activities Number of employees/board/commission members involved in mentoring activities Number of employees/board/commission members attending educational and training programs Number of collaborations involved in local projects Amount of grant funds leveraged for local or collaborative projects Number of volunteers involved in supporting projects Included in this section are priority implementation matrices for the capital projects of the Township Master Plan and Recreation Plan. These projects are evaluated against the Priority Decision Criteria that are detailed in Chapter 2: Foundation of the Plan Community Values. Also included are approximate costs if known. The resulting score indicates the priority of that project, and will impact timeline for implementation. However, if opportunities for funding or project partners arise in the time since the creation of this implementation plan, project scores may change, and priorities may shift. 3

58 The following acronyms are contained in the priority implementation matrix. Cost Participants Funding source ST staff time TBD to be determined 4H 4H Clubs A Assessor ART Arts Interest Group C Community Development Coordinator CABA Chocolay Area Business Association CCGG Chocolay Community Garden Group CCSL Chocolay Co-ed Softball League CGC Chocolay Garden Club CH Local churches CRC County Road Commission CS Professional consultant or specialist CTY County DEQ Department of Environmental Quality CUPPAD Central Upper Peninsula Planning and Development Regional Commission DNR Department of Natural Resources DU Ducks Unlimited DPW Department of Public Works H History Interest Group HD County Health Department IOHT Iron Ore Heritage Trail KBIC Keweenaw Bay Indian Community LB Local Business LC Lion s Club LF Local farmers and farm organizations LG Other local governments LL Little League LSCP Lake Superior Community Partnership D Donations (materials or in-kind) G grant P Private commercial TB Township budget UF user fees MAPS Marquette Area Public Schools MCVB Marquette Country Convention Visitors Bureau MDOT Michigan Department of Transportation MEO Michigan Energy Options MFC Marquette Food Co-op and U.P. Food Exchange MSUE MSU Extension NC Nature Conservancy NCT North Country Trail NMU Northern Michigan University OG Other grant sources PUB Public PZ Planning / Zoning Administrator RU Regional utility providers S Scouting SOM State of Michigan SSA Superiorland Soccer Association SWP Superior Watershed Partnership TM Township Manager TS Township staff TU Trout Unlimited U Other universities UPDG UP Disc Golf Association UPLC UP Land Conservancy UPREC MSU Upper Peninsula Research and Extension Center UPW UP Whitetails V Volunteer 4

59 MASTER PLAN CAPITAL PROJECTS PRIORITIES AND TIMELINE Note: Extracted from Chapter 8 Plan Implementation Status column added Score Legend High priority (30 or over) Medium priority (20 to 29) Status Legend N Not started IP In progress C -- Completed Site Planning Commission Priority Project Description Cost Participants Funding Source Score Status X TC-2.6 The Township will collaborate with Sands Township on a possible secondary access road connecting neighborhoods along Ortman Road west of Cherry Creek School with those along Silver Creek Road west of Township Hall. TBD CRC, CS, CTY, LG, PZ, TM TB 27 C Community Transportation X TC-5.1 In collaboration with the appropriate road agency, the Township will seek opportunities to design or reconfigure roadways and public easements to accommodate multiple user groups (such as youth and the aging population) utilizing appropriate Complete Streets techniques such as parallel shared-use paths or wide shoulders, sharrows or bicycle lanes, mid-block crossings, bus pull-outs, safety medians, traffic calming techniques, marked crosswalks, curb ramps, bicycle parking facilities, longer crossing times, smoother surfaces, and handicapped accessible facilities. See Appendix I for possible projects. TBD CRC, CS, CUPPAD, HD, IOHT, LB, MDOT, OG, PZ D, G, TB 31 IP X TC-5.9 Identify funding and locations to install electric vehicle charging stations throughout the community on public and private property. Investigate methods to fund the electricity costs through a solar or wind installation, nonprofit agency, or through user fees. TBD C, CH, CS, DPW, KBIC, LB, MEO, OG, PZ, RU D, G, P, UF 27 IP 1* TC-5.2 The Township will work with ALTRAN and MarqTran to seek funding to construct a four-season transit station in Chocolay Township, with the Township to assume ongoing maintenance costs. The project may involve a property purchase or easement ideally in Harvey adjacent to US-41/M-28 near Silver Creek Road or CR 551 (Cherry Creek Road). TBD CRC, CS, DPW, IOHT, LB, MDOT, OG, PZ, TM D, G, TB 26 N 5

60 Site Planning Commission Priority Project Description Cost Participants Funding Source Score Status Community Transportation 1* 1* 2 3 TC-5.3 Work with local community organizations, MarqTran, MDOT and local businesses to improve the accessibility, usability, and attractiveness of the existing bus stops (near Krist Oil gas station and Park and Ride facility at Jack s IGA). TC-5.4 Work with local community organizations, MarqTran, MDOT and local businesses to construct additional transit shelters in locations such as the Silver Creek Recreation Area and Family Dollar Store. Determine optimal locations by surveying residents regarding needs and willingness to pay. Explore the feasibility of cost-sharing with private transit organizations who can also utilize the stops. TC-5.7 Enhance the usability of multi-modal pathways by establishing funding and a plan for maintenance for the alternative business route for the Iron Ore Heritage Trail through Harvey (east and west side of the highway corridor) and the connectors on Silver Creek and Cherry Creek Roads. This includes repair cracks and bumps, keep walkways clear of objects and debris, maintain adequate drainage, provide for winter snow removal or snow pack for critical paths based on user input on preferred modes of winter travel (walking, fat tire biking, kicksledding, skiing, etc.). TC-5.5 Enhance the usability of multi-modal pathways by installing appropriate lighting, bike racks, benches, safety markings across driveways and through parking lots, and wayfinding signage for area businesses and attractions. TBD TBD TBD TBD ART, C, CABA, CGC, CH, LB, MDOT, OG, PUB, PZ, S, V C, CABA, CH, CRC, CS, LB, MDOT, OG, PUB, PZ, S, V C, CABA, DPW, LB, LG, PUB, TM ART, C, CABA, DPW, IOHT, LB, MDOT, OG, PUB, PZ, S, TM, V D, G, TB 25 N D, G, TB 26 N D, TB 27 N D G, TB 28 N 4 TC-5.8 To mitigate rising energy costs that threaten the reliability and affordability of transportation, coordinate planning for a community rideshare system or car-sharing program for area residents. This could be either a public/private project or private for-profit or non-profit venture, but should involve adjacent jurisdictions as well. TBD C, CH, CS, CTY, LB, LG, OG, PUB, PZ P, UF 28 N 6

61 Site Planning Commission Priority Project Description Cost Participants Funding Source Score Status 5 TC-2.5 The Township will appoint an official or staff member to negotiate the necessary land purchase to relocate the driveway into Township Hall further from the intersection of US-41/M-28 and Silver Creek Road. TBD CRC, CS, DPW, TS, PUB TB 12 N Community Transportation 6* TC-2.3 The Township will pursue innovative funding mechanisms to construct the new connector or access roads, such as TIF funding, developer contributions, and special assessments. TBD CRC, CS, LB, SOM, PUB, PZ, TM P, T, TB, UF 26 N 6* TC-2.4 Possible new road connections that provide multiple access routes into residential subdivisions, businesses, and other activity centers are depicted in Appendix G. TBD CRC, CS, LB, SOM, PUB, PZ, TM P, T, TB, UF 25 N X WW-1.4 Assess the adequacy of Chocolay Township s reserve capacity through the Marquette Wastewater Treatment Plant in relation to a potential need to expand the system to accommodate future development or redevelopment or address increasing health concerns from failing private septic systems. TBD CS, DEQ, DPW, HD, TM, USDA G, TB 22 C Water and Wastewater Infrastructure X WW-1.1 Obtain an engineering analysis to identify and evaluate options for replacement of obsolete equipment and prioritization of replacement work TBD CS, DEQ, DPW, TM, USDA G, TB 15 IP 1 WW-1.3 Identify funding opportunities to facilitate necessary improvements and determine phasing of the projects TBD CS, DEQ, DPW, TM, USDA G, TB 19 N 7

62 Site Water and Wastewater Infrastructure Planning Commission Priority Project Description Cost Participants WW-2.1 Collaborate in studies to determine the adequacy of area aquifers and groundwater sources in relation to domestic, agricultural, and fire suppression needs in the years to come, particularly if there are changing regulations, contamination concerns, or increasing demands leading to supply concerns. WW-2.2 Include ancillary costs such as road repaving in a cost/benefit analysis comparing the costs of wells and fire insurance vs. the monthly system user fees. WW-1.2 Obtain a professional analysis of energy system improvements including fiscal impact TBD CS, CTY, CUPPAD, DEQ, DPW, HD, LG, NRCS, OG, PZ, SPW, TM, USDA Funding Source Score Status G, TB 33 N TBD CRC, CS, DPW, TM G, TB 21 N TBD CS, DPW, MEO, RU, TM, USDA G, TB 22 N *Combined into a single priority Township Manager, Jon Kangas, gave a brief synopsis regarding the Asset Management Plan which pertains to the Water and Wastewater Infrastructure sections of Chapter 8 in the Master Plan. Also advised the Planning Commission they will be getting a copy of the Asset Management Plan for review. 8

63 VIII. NEW BUSINESS A. Fire Number Consideration Staff Introduction Recently staff presented a list of Planning Department projects to the Board for 2018 through One project discussed was to review and update the Master Plan, and one of the programs to be added to the plan was the Firewise program from the National Fire Protection Association that will provide protection measures for properties in the Township. Over the years, conversations concerning fire numbers for properties in the Township have occurred. These conversations have led to many interesting discussions, all of which involve concern for Township residents and related fire safety for their properties. Commission Discussion Staff has discussed this with the fire chief who is very supportive of this idea. The Chief feels this would help with a quicker response time to a fire in an area that has many homes on one road/lane or in a more rural area. Commissioners asked who would be required to have these and it was discussed that the residents in the less dense areas such as the AF districts and more remote areas of the Township would require this. Not as much need in the more dense areas such as Harvey. Also asked was if it could be done with the Township ordinance. Staff felt it would be beneficial to be in the ordinance as it would address the properties without addresses and would address issues of the consistency of size, placement, reflection, etc. Staff would research how other townships around the area approach and pay for this kind of number system. Would also check how fire insurance would play into this for the Township. Commission Decision Mullen-Campbell moved, Rhein seconded, that the Planning Department continue researching the use of fire numbers in the Township, and report the findings at a future Planning Commission meeting. Vote: Ayes: 6 Nays: 0 MOTION CARRIED B. Rezoning Considerations Staff Introduction There are three existing commercial areas that would be eligible for the overlay district: 1) Intersection of US 41 South and County Road 480 two parcels 2) US 41 South near Beaver Grove six parcels 3) Intersection of M-28 and Kawbawgam Road currently three parcels 9

64 Additionally, the Master Plan recommendation is to expand the commercial properties at the intersection of M-28 and Kawbawgam Road to include an additional fifteen parcels. This expansion would change two Multi-Family Residential (MFR) parcels and thirteen Residential (R-1) parcels to Commercial (C). Waterfront Rezoning There are two additional sections of the Township that would be affected by rezoning. One section, located on the south side of Kawbawgam Road, is twenty-seven parcels currently zoned WFR that does not have waterfront access. These parcels have been identified in the Master Plan to be rezoned to R-1. The other section, located along the Chocolay River stretching from Harvey south, is currently zoned as R-1. This area, also identified in the Master Plan, affects 128 parcels. Primarily, this rezoning also coordinates with the FEMA flood plain mapping for the area. Commission Discussion Commissioners discussed the pros and cons. The intent is not to expand the overlay district but to cover the commercial properties that are already there. Also discussed if there was financial obligation to the property owner, which there is not as they are already being assessed as a commercial property. This is also cleaning up some areas to match the future planning map that is in the current Master Plan. The following was decided upon by the Commission. Commission Decision 1) Meister moved, Milton seconded, that the overlay district map and language be expanded to include the current Township commercial areas two parcels at the intersection of US 41 South and County Road 480, six parcels on US 41 South near Beaver Grove, and three parcels located at the intersection of M-28 and Kawbawgam Road, and to move the consideration to a public hearing. Vote: Ayes: 6 Nays: 0 MOTION CARRIED 2) Rhein moved, Milton seconded, that the zoning for two parcels located on the East side intersection of M-28 and Kawbawgam Road be changed from Residential (R-1) to Commercial (C), and add them to the Mixed Use and to move the consideration to a public hearing. Vote: Ayes: 5 Nays: 1 (Mahaney) MOTION CARRIED 3) Maynard moved, Rhein seconded, that the zoning for twenty-seven parcels located along the south side of Kawbawgam Road be changed from Waterfront (WFR) to Residential (R-1) to be consistent with the Master Plan, and to move the consideration to a public hearing. Vote: Ayes: 6 Nays: 0 MOTION CARRIED 4) Maynard moved, Mullen-Campbell seconded, that the zoning for one hundred sixteen parcels located along the Chocolay River be changed from Residential 10

65 (R-1) to Waterfront (WFR) to be consistent with the Master Plan, and to move the consideration to a public hearing. Vote: Ayes: 6 Nays: 0 MOTION CARRIED C. Zoning Ordinance Updates Rental Language Staff Introduction At the June, 2018 Township Board meeting, the Board approved a portion of the zoning ordinance updates; however, they did not approve the rental language that was included in the proposed ordinance. They voted to send the language back to the Planning Commission for further consideration. At the August 2018 Township Board meeting the Supervisor put together a list of considerations from the Board in regards to rentals for the Planning Commission to look at and are included in the packet tonight. Commission Discussion Staff reviewed the recommendations and presented them to the Commission for consideration for required updates to the Zoning Ordinance. Staff asked for revisions to language to clear up the conflicts found. The Commissioners reviewed the Board recommendations and the following were agreed upon. 11

66 RENTAL CONSIDERATIONS CHECKLIST P L A N N I N G C O M M I S S I O N RECOMM E N D A T I O N S Review of Board Recommendations Commissioner Direction Board Recommendation Yes No Yes Register with Township Yes No Yes Yes No Yes Yes No No Yes No No Yes No Yes Yes No Yes Yes No Yes Yes No Yes Yes No Yes Yes No Yes Yes No Yes Idea Require a surety deposit from renters (to property owner) Establish number of occupants in unit Require a guest registry, present copy to township office periodically Require off street parking and maximum number of vehicles on site Post rules for refuse disposal (day of collection, provision of tags, and secure storage beyond collection day) Post synopsis of Outdoor burning ordinance Post synopsis of Noise ordinance Post synopsis of Fireworks Ordinance Post synopsis of pet rules Fines for infractions to be the ultimate responsibility of owner or agent Owner or agent must have local availability to deal with problems in a timely manner Commissioner Suggestions No decision at this point, vote was tie, put in for future discussion. Include beach trash and recyclables Have the rental owner agree to give to renter; synopsis document written by the Township Have the rental owner agree to give to renter; synopsis document written by the Township Have the rental owner agree to give to renter; synopsis document written by the Township Have the rental owner agree to give to renter; synopsis document written by the Township Have the rental owner agree to give to renter; synopsis document written by the Township 12

67 Commissioner Direction Board Recommendation Idea Yes No Yes Consider all rentals together Yes No Yes Minimum fee for registration Yes No Yes Renewal time frame /no renewal if too many violations Commissioner Suggestions P L A N N I N G C O M M I S S I O N RECOMM E N D A T I O N S Additional Considerations Inspections for fire Consideration Add these additional synopsis of Ordinances for distribution:#22 - Vehicle parking, #55 Vehicle storage, #57 Bikes and Snowmobiles, & #61 - Firearms Add to Zoning Ordinance or have separate Rental Ordinance Suggestions No paid fire personnel; future consideration All Commissioners agreed All Commissioner agreed to have a separate ordinance 13

68 IX. PUBLIC COMMENT Deborah Mulcahey, 633 Lakewood Lane Has a problem with some of the maps marked other flood areas. Why does FEMA feel some of these areas on M-28 are flood areas, they are 40 feet above flood area. Questioned why they are expanding the commercial area on Kawbawgam when it is clearly a spot zoned area, why not just expand the spot zoned area? Also questioned why the Planning Commission is approving a police ordinance, should be civil infractions which are easier to deal with. Stephanie Gencheff, 597 Lakewood Lane Agrees with everything the previous speaker said. Doesn t feel Chocolay should allow short term rentals in residential areas. Dalia Pavalkyte, 1943 M-28 Questioned what the rules were about drones, had one overhead a few weeks ago. Also asked who registers violations of rentals? Who to call when witnessing bad behavior on the beach. Dale Throenle, Chocolay Township Staff Advised Pavalkyte to call the Police/911 if you see anything dangerous or encroaching on your property. X. COMMISSIONER S COMMENTS Rhein Felt the meeting was very productive & accomplished quite a bit on different scenarios. Milton Thank you Dale for your presentation Maynard Thanked the lady for the subject of drones and would like to give that some thought. She hears the concerns regarding the short term rentals and feels the points from the evening are clear, concise, enforceable, serious, and believes they are good rules for rentals of all kinds. Mahaney Agrees with the other Commissioners, good meeting, good start on the different business that is put in front of them Meister Made good progress tonight Mullen-Campbell It was a good, productive meeting. Would also like to congratulate Township Manager, Jon Kangas on his appointment to the Governor s transportation committee. XI. DIRECTOR S REPORT Generally comments are online in the Newsletter. He has a conflict with the September 17, 2018 meeting. He presented a couple of options could prepare a packet and still have the meeting or change the meeting date to September 24, Commissioners decided to change the date to September 24, XII. INFORMATIONAL ITEMS AND CORRESPONDENCE A. Minutes Township Board B. Minutes Township Board

69 C. Minutes Township Board draft, D. Township Newsletter July, 2018 E. Minutes Marquette City Planning Commission, F. Minutes Marquette City Planning Commission, G. Correspondence Ezo XIII. ADJOURNMENT Mahaney adjourned the meeting at 9.07 pm. Submitted by: Planning Commission Secretary Donna Mullen-Campbell 15

70 XVIII.B Proceedings of a regular meeting of the Board of County Road Commissioners of Marquette County, Michigan held on Monday, July 23, 2018 at 6:00 p.m. EST at the Marquette County Road Commission Office, located at 1610 North Second Street, Ishpeming, Michigan. Present: Commissioners David Hall, William Luetzow, Raymond Roberts, Joseph Valente, and Russell Williams Absent: None In Attendance: Jim Iwanicki, Mary Sholander, Mike Harrington, Kurt Taavola, Chris Holmes, Norman Holmes, Gary Walimaa, Dan Carlson, William Carlson, Eric Hinze, Martin Hanninen, Peter Gummerson, Donna Mattila, Joe Stanley, and Jamie Coolidge, who recorded the minutes. 1. Call Meeting to Order/Pledge of Allegiance: Chairperson Roberts called the meeting to order at 6:00 p.m. and led those present in the Pledge of Allegiance. 2. Agenda Approval: Jim Iwanicki presented a typographical error on the agenda; Items 9 & 1 OD should reference CR CCF Abandorunent instead of CR CFF: Chairperson Roberts added item l2b, August Regular Board Meeting date, to the agenda. A motion to approve the agenda as presented with changes to items 9 & 1 OD and the addition of item l2b, was made by Commissioner Hall, supported by Commissioner Williams, and was carried. 3. Agenda Conflict of Interest Review: Jim Iwanicki pointed out item loa, Negaunee Township CR JA Contract, and Commissioner Williams' employment with the Township. Commissioner Williams indicated that he would abstain from voting. 4. Recusal for Conflict(s) of Interest: There were no recusals offered. 5. Schedule Meeting to Approve Conflict of Interest Items: As there was no conflict of interest items reported, there were no meetings scheduled under this agenda item. 6. Approval of the Minutes: Mary Sholander presented a correction to item 131, Negaunee Township CR JAC Plan. She noted the road name is incorrect and needs to be corrected to CR JA. A motion to approve the Regular Meeting minutes of June 18, 2018 with a correction to item 131 was made by Commissioner Luetzow, supported by Commissioner Williams, and was carried. Commissioner Hall abstained as he was not presented at the meeting. Page 1 of? July 23, Regular Meeting

71 7. Approval of the Financial Reports: Mary Sholander presented the June 2018 Balance Sheet, Profit & Loss Statement, and the Accounts Payable and Payroll listings for Board approval. A motion to approve the financial reports as presented was made by Commissioner Williams, supported by Commissioner Luetzow, and was carried. Mary Sholander presented accounts payable expenses of $937, and payroll expenses of $377, through July 23, A motion to approve the Accounts Payable for in the amount of $937, was made by Conunissioner Hall, supported by Commissioner Williams, and was carried. A motion to approve the Payroll and all associated expenses of $377, was made by Commissioner Williams, supported by Commissioner Hall, and was carried. Mary Sholander presented one 2016 Transportation Bond payment in the amount of $ to Huntington National Bank for approval. A motion to approve the 2016 Transportation Bond payment in the amount of $ to Huntington National Bank was made by Commissioner Williams, supported by Commissioner Hall, and was carried. Mary Sholander presented an updated Accounts Receivable listing for review. 8. Public Comment: William Carlson, Negaunee Township Supervisor, thanked the Road Commission for support on the CR J A project, asked about school bus stop signs, addressed road shoulders north of the new bridge on CR 510, and spoke about the new power plant in Negaunee Township. Gary Walimaa of 17 Longyear Drive, Negaunee, Ml, addressed the Board regarding work being done on CR 581. Norman Holmes of Ely Township offered comment on CR Public Hearing: CR CCF Abandonment (6:30 p.m.) At 6:30 p.m. Chairperson Roberts opened the Public Hearing for Abandonment of CR CCF. Jim Iwanicki read the description of the portion of County Road CCF, Ely Township in the County of Marquette, Michigan pursuant to petition for abandoning. as follows: County Road CCF, Ely Township, Marquette County, beginning at the east section line of Section 20 westerly to the west section line of Section 20. Located in the South~ of Section 20, T45N, R28W for approximately 1.24 miles (6547 feet). Jim Iwanicki proceeded to read a letter received from the Ely Township Board opposing the abandonment of County Road CCF as described above. Page2 of7 July 23, Regular Meeting

72 Kurt Taavola and Mike Harrington presented on the current condition of the section of CR CCF. Mike Harrington also noted that there is State land on either side of the section of CR CCF, accessible from the other side of the land. The Public Hearing for Abandonment of CR CCF was opened to Public Comment. Eric Hinze, 1485 Southwood Drive, Ishpeming, addressed the Board regarding the location of CR CCF and easements if the road is abandoned by the County. Dan Carlson, Negaunee Township, addressed the Board regarding his property at the end of CR CCF noting that it doesn't make sense for there ever be an easement through his property, as the road ends at his driveway. He also noted that it wouldn't make sense to move the road if it is abandoned. Martin Hanninen, 539 Duncan Avenue, Ishpeming, added to the discussion noting, moving the road would not make sense. Peter Gummerson, 420 Yz Oak Street, Marquette, added that he was in agreement with the others that moving the road would not make sense, and adding that his deed spells out what he can/cannot do with the road. Norman Holmes of Ely Township presented questions to the Board regarding the expense of keeping CR CCF versus abandoning it. Donna Mattila, 9630 Walstroms Road, Republic questioned the starting location of the proposed abandonment. At 6:44 p.m. the Public Hearing was closed and the Board moved to item 1 OD regarding the abandonment of CR CCF. 10. Action Items: A. Negaunee Township CR JA Contract: Jim Iwanicki presented a contract for HMA Resurfacing of CR JA in Negaunee Township, from CR JAC to the Township line, adding the cost to complete the work is paid 100% by the Township over 5 years as shown on the presented schedule. It is Staffs recommendation the Board approves the contract and authorizes Engineer-Manager, James Iwanicki, and Director of Finance & Administration, Mary Sholander to sign the contract that has been approved by the Negaunee Township Board. A motion to approve the Hl\.1A Resurfacing Contract with Negaunee Township, as presented, and authorize Engineer-Manager, James Iwanicki, and Director of Finance & Administration, Mary Sholander to sign the contract, was made by Commissioner Hall, supported by Commissioner Luetzow and was carried. Commissioner WilJiams abstained. B. Marquette Township Meeting Request: Jim Iwanicki presented correspondence from Lyn Durant, Supervisor of Marquette Township, requesting a work session with the Road Commission Board. Staff deferred the topic to Chairperson Roberts for further discussion. During discussion it was agreed upon by the Board that Page 3 of7 July 23, Regular Meeting

73 a similar meeting format as last year's joint meeting would be sufficient. Upon deciding that the month of October would best suit the Road Commission, Commissioner Roberts indicated that he would work directly with Lyn Durant to set up the meeting. More information will be provided as it becomes available. No action required at this time. C. Guard Rail Parts: Mike Harrington provided a summary of bids that were received for miscellaneous guardrail parts, noting G & J Site Solutions as the low bidder for a total of$33, It is Staff's recommendation that the Board award the bid for guardrail parts to the low bidder, G & J Solutions. A motion to award the bid for guardrail supplies to the low bidder, G & J Solutions, in the amount of $33, was made by Commissioner Luetzow, supported by Commissioner Williams, and was carried. D. CR CCF Abandonment: Jim Iwanicki addressed the Board regarding the issues that were discussed during the Public Heating for the proposed abandonment of CR CCF in Ely Township. He noted that there are several ways easement issues can be handled, and suggested the Board table the abandonment at this time to let the property owners work out the easement issues and present those arrangements before the road is abandoned by the County Road Commission Board. A motion to table the abandonment of CR CCF, as presented, until the property owners present an easement solution was made by Commissioner Williams, supported by Commissioner Hall, and was carried. 11. Unfinished Business: A. MERS Valuation: Mary Sholander discussed the MERS Valuation and the MERS meeting that she and Jim Iwanicki attended. At the meeting they were able to speak with the MERS Regional Manager, Tera Langham, and asked if there was a report to show where the Road Commission's unfunded liability would be if the changes that have been made since 2013 were not done. She indicated that such a report is possible, and she would work on getting that information to the Road Commission, as well as come and present the report when it is ready. Mary indicated that it is Staff's intention to have a Work Session for the presentation of the report to the Board. B. PA 202 of 2017 (Pension and OPEB) Waiver Application Decision & Corrective Action Plan: Mary Sholander informed the Board that after the June meeting an Application for Waiver and Plan for both the MCRC Retirement Healthcare Plan (OPEB) and the MCRC Retirement Plan were submitted for consideration by the Department of Treasury. and earlier this month we received notice that both waivers were denied. The denials each require a Corrective Action Plan be submitted within 180 days. Mary indicated that Staff is currently developing ideas for the Con-ective Action Plans, and that there is a webinar later this week that offers some suggestions for the plans. In addition, a Work Session will be planned in the near future where staff will bring suggestions and recommendations for the Corrective Action Plans to be submitted to Treasury. Page 4 of7 July 23, Regular Meeting

74 C. KI Sawyer - Superior Extrusion: Jim Iwanicki informed the Board of a potential request for abandonment of a road that was funded with a Category A Grant years ago, and the problems that may be associated with such request. He noted that it may involve getting a waiver from MDOT, and discussed the liability. More information will follow as it becomes available. D. Ishpeming Yard Upgrades: Jim Iwanicki informed the Board that a majority of the Ishpeming Yard improvements have been made, noting the paving has not been completed yet. As of now $79, of the approve $100, has been spent on the improvements. He noted that it is Staff's intention to continue with the improvements (paving) as time allows on a low priority basis. 12. New Business: A. The Customs House Condominium Notice: Jim Iwanicki provided a Notice of Intent to Establish a Condominium Project in the City of Marquette on behalf of The Customs House, LLC, as required by law. For informational purposes only, no action is required. B. August Re1rnlar Meeting Date Change Request: Chairperson Roberts requested that the Board change the Regular Meeting of the Board of County Road Conunissioners from August 20, 2018 to August 27, A motion to change the Regular Meeting of the Board of County Road Commissioners for August 2018, from August 20 to August 27 was made by Commissioner Hall, supported by Commissioner Williams, and was carried. 13. Informational Business: A. CR 480 Bridge: Jim Iwanicki updated the Board stating the engineering firm's legal counsel and contractor's legal counsel plan to meet but a meeting has not yet been set. More information will be provided as it becomes available. B. Staffing. Update: No changes, but one planned retirement at the end of the month. C. US-41 Corridor Meeting: Jim Iwanicki provided the meeting agenda and minutes from the last meeting for informational purposes. D. Township Relations: Jim Iwanicki stated that the next meeting is scheduled for September 6, 2018 at 6:00 p.m. Chairperson Roberts indicated he would be unable to attend the meeting, but both Commissioner Luetzow and Williams plan to attend. E. CR 595 Legal Challenge: A request has been put in to the Supreme Court to hear the case. No other information at this time. Page5 of7 July 23, Regular Meeting

75 F. Shootinl! Ranl!e CR 480 Pit Letter: Jim Iwanicki informed the Board that the letter discussed at last month's meeting was sent to the Sands Township Board and Zoning Administrator, as well as the Sheriff and MI State Police Commander requesting increased enforcement in our CR 480 pit to stop the illegal trespassing and shooting. He noted that he has not received a response to the request. Chairperson Roberts voiced his disappointment in the lack of response and suggested, with the support of the rest of the Board, that we send a follow-up letter requesting a response to our request. Staff will follow-up with all three entities and request a response. G. Thank You Card from Commissioner Hall: Chairperson Roberts presented Commissioner Hall's thank you card, and Commissioner Hall thanked the Board again. H. North Woods Club Letter CR 581 : Jim Iwanicki presented two letters received from both the North Woods Club and the Ely Township Clerk regarding the condition of CR 581. He outlined the planned upgrades of the road already in place, and suggested that it follows common practice of the Road Conunission for repairs and maintenance of all county roads, noting that it has been slated as a priority over the next five years. Following discussion, Jim was directed to present the current proposed plan to the Township in a written response. L Hill Street - Lesley Holbert: Jim Iwanicki presented a letter from a resident of Hill Street, a private road that the resident would like maintained by the County, and corresponding Michigan Legislature to the Board; for informational purposes. J. SB 1031Letter: Jim Iwanicki presented the letter that was sent to Senator Casperson in opposition to Senate Bill 1031; for informational purposes. 14. Late Additions: A. 12 Reeional Rural Task Force Special Meeting Notice: Jim Iwanicki presented a meeting notice of the Rural Task Force 12 A for Alger-Marquette Schoolcraft Counties to be held on Thursday, July 26, 2018 at 9:00 a.m. at the Schoolcraft County Road Commission Office. The meeting is being held for the purpose of reviewing and acting up on request from Schoolcraft County Road Commission and City of Manistique to amend the listing of transportation improvement projects funded with federal and state funds for FY B. Gravel Crushing Bid: Mike Harrington presented a bid summary for crushing up to 15,000 tons of 22A gravel and 5,000 tons of 3" minus gravel in Skandia Township, noting there were two bidders, A. Lindberg and Sons, Inc., and Northstar Crushing and Screening, Inc. Although the low bidder was Northstar Crushing and Screening, Inc., because of their location being 9 miles South of Skandia, it is Staffs recommendation to accept A. Lindberg and Sons, Inc. bid for purchasing gravel. A motion to approve purchasing gravel from A. Lindberg and Sons, Inc. was made by Commissioner Williams, supported by Commissioner Luetzow, and was carried. 15. Public Comment: Norman Holmes of Ely Township offered comments on culverts and stakes on CR 581. Page 6 of7 July 23, Regular Meeting

76 Mary Sholander addressed the Board regarding dates for a Budget Work Session and a Strategic Planning Work Session. Discussion ensued and a Budget Work Session was set for Thursday, August 23, 2018 at 4:00 p.m., and a Strategic Planning Work Session was set for Monday, September 17, 2018 at4:00 p.m. Gary Walimaa of 17 Longyear Drive, Negaunee, MI, thanked the Road Commission for taking care of US 41 in the winter with plowing operations. Norman Holmes of Ely Township offered comments regarding US 41 resurfacing. Commissioner Williams discussed the Commissioners Code of Conduct Policy that was not adopted last meeting. 16. Ad.iournment: A motion was made by Commissioner Williams, supported by Commissioner Hall, and was carried to adjourn the meeting at 7:25 p.m. This is to certify that the minutes above were passed by a majority vote of the Board of County Road Commissioners of Marquette County, Michigan, at a meeting held on the 23rd day of July, 2018 and which was duly spread upon the minutes of said meeting, the record of which is on file at the office of said Commission at Ishpeming, Michigan. Mary Sholander, Clerk Page 7 of7 July 23, Regular Meeting

77 XVIII.C Regular Meeting Minutes August 15, 2018 Draft Presented August 20, 2018 MARQUETTE COUNTY SOLID WASTE MANAGEMENT AUTHORITY Board Meeting Minutes Regular Meeting August 15, 2018 DATE: Wednesday, August 15, 2018 PLACE: MEMBERS PRESENT: MEMBERS ABSENT: EX OFFICIO: Negaunee Township 42 E. M-35 Negaunee, MI Brett Schwenke, Amy Manning, Carr W. Baldwin, Debbie Pellow, Randall Yelle and Joe Minelli Dennis Honch Brad Austin OTHERS: Bill Nordeen, Attorney; Beth Bonanni, Recording Secretary; Lyn Durant, Marquette Township; Scott Cambensy, City of Marquette; John Anderson, MCSWMA; Ted Pepin, Ely Township; Sarah Etelamaki, Humboldt Township 1. Call to Order: R. Yelle called meeting to order at 4:00 p.m. Pledge of Allegiance was recited. 2. Approval of Agenda: D. Pellow made a motion to approve the agenda. Joe Minelli supported. Motion approved unanimously. 3. Public Comment: No comments. 4. Approval of Minutes: a. 7/18/18 Regular Meeting C. Baldwin noted under Correspondence, section a, the Minutes list Compost Facility Inspection twice so one should be deleted. C. Baldwin also stated he commented that with the State imposing fees, that could effect the MCSWMA to get a millage passed and he did not see his comments listed in Trustee Comments and requested that the tape be reviewed to see if his comments were recorded. B. Schwenke made a motion to approve the Minutes with the requested changes. A. Manning supported. Motion approved unanimously. Page 1 of 4

78 Regular Meeting Minutes August 15, 2018 Draft Presented August 20, Business: a. Statistics July 2018 C. Baldwin wanted to verify that year-to-date tonnage was not included in recyclables. B. Austin affirmed. C. Baldwin also wanted to know what was included with compost and food waste. B. Austin explained that compost and food waste used to be included with recyclables and explained what constituted food waste. b. Banking No comments. c. Financials C. Baldwin noted under Other Current Liabilities, number 2260, it says MERS payable, and wanted to know what this was. B. Austin said he would double check what the exact amount is put in for MERS. B. Austin stated a plan was put in place for the Authority to contribute to the defined MERS program. C. Baldwin also asked what Deductions Payable was listed under MERS payable. D. Pellow said she thought it would be insurance and B. Austin assumed this was the case also. A. Manning said it also could be payroll deductions. C. Baldwin also wanted to know how the numbers balanced on Expenses, , Equipment Operations, which the report shows $33, budget and $33, was spent. B. Austin replied that they have done some budget amendments between the Maintenance Department and Equipment Operations throughout the year. C. Baldwin said the financials look great and shows good management. d. Reimbursements C. Baldwin made a motion to approve the payment of reimbursements. D. Pellow supported. Motion approved unanimously. e. Policies- No policies at this time. f. Final FY Budget Amendment B. Austin presented to the Board the FY Final Budget Amendments. C. Baldwin made a motion to approve the FY Final Budget Amendments as presented. Joe Minelli supported. Motion approved unanimously. 6. Correspondence: None. 7. Reports: a. Director Report B. Austin stated that on the draft bill, Part 115 rewrite, the Senate is waiting for sponsorship of the bill. B. Austin reported that August 11, 2018 was the date that was set for language introduction and he does not believe that occurred and may occur at a later date in August. A MDEQ comprehensive inspection was held at the Landfill and although the official written report has not yet been received, B. Austin noted the inspection went very well. B. Austin said that leachate storage is adequate and there has not been much discharge the past month and a half due to restrictions within the NPDES. B. Austin said that he has not received any updates on the standard sampling protocol for PFOS. B. Austin also discussed Class 1, Non Hazardous Injection Wells. B. Austin explained that Wexford County applied for a permit to inject leachate into rock formations, which they have to drill 3,000 feet down into rock. This would be something to consider for long term leachate storage. Page 2 of 4

79 Regular Meeting Minutes August 15, 2018 Draft Presented August 20, 2018 B. Austin reported that the 0A/0B overfill is in the final phase and has been removed and relocated. The deadline of 10/31/2018 will be met and a final report will be done in late Fall or early Winter. B. Austin said they had a construction meeting on the admin/materials management building and construction is on time. Two structures are up and the scales will be installed the week of September 4 th. B. Austin noted that there was a couple of change orders. One was a temporary fence and gate that was constructed to keep the project moving and maintain security of the facility. There was a fence installation and removal from the fence contractor to accommodate the snow plow turnaround, the bill was $14, B. Austin also said there was a right-away easement issue that attorney Nordeen will explain in his report. There is an anticipated change order to widen the road access into the facility to increase the turning radius coming into the facility for tractor trailer traffic. B. Austin stated he would keep the Board updated on this change order. B. Austin discussed recycling and the numbers that were listed on his report. He noted mixed paper continues to struggle. B. Austin stated that tires and glass is the problem and the State needs to find a place for these items. A MRF site visit was conducted at a couple of facilities to look at the placement of single stream equipment that is comparable to what the Authority plans on doing. The landfill collected 18,000 tires for the 2018 Community Tire Days event. The Authority will apply for a tire grant in The grant has to be submitted by September 7 th. B. Austin said he met with the County Planning Commission to discuss recycling, the feasibility study and the impact on the County, if the bill for Part 115 passes. The FY audit starts next week. b. Attorney Report B. Nordeen discussed the easement he prepared for the right-away. The Road Commission requested that there be a turnaround for the snow plow, which would be a permanent easement. B. Nordeen stated the Road Commission wanted a commitment from A. Lindberg & Sons before they would go any further, so he prepared an easement. Roger Crimmins from A. Lindberg & Sons signed the easement without receiving any compensation for the property. B. Nordeen said that he will be preparing an easement from the Landfill to the Road Commission for the 33 feet North of centerline of NP Road and snow plow turnaround. 8. Accounts Payable: D. Pellow made a motion to approve the accounts payable. B. Schwenke supported. Motion passed unanimously. 9. Trustee Comments: D. Pellow asked when the administration building is constructed, was B. Austin was going to have an open house for the municipalities. B. Austin replied that he hadn t thought of it but he would be in favor of having an open house. 10. Public Comment: None. 11. Adjournment. R. Yelle adjourned the meeting at 4:35 p.m. Page 3 of 4

80 Regular Meeting Minutes August 15, 2018 Draft Presented August 20, 2018 Randall L. Yelle, Chairperson Deb Pellow, Secretary Page 4 of 4

81 US-41 Corridor Advisory Group 100 South Westwood Drive, Ishpeming, MI Phone (906) Fax (906) XVIII.D Meeting Minutes July 10, 2018 Attendance: Joel Kauppila MDOT Jon Kangas Chocolay Township Jason McCarthy- Marquette Township Rob Tervo- MDOT Nick Leach- Negaunee Township Stacey Rasanen- MSP Betsy Neznanski MDOT Izaak Peterson- Marquette Township Thyra Karlstrom Marquette County Planning Jeff LaChapelle- MDOT 1. Reviewed Minutes from June Meeting 2. Agency Update a. City of Negaunee i. Thanks to City of Negaunee for all the work to get the US-41/Teal Lake Avenue signal repaired last Friday after an auto accident broke the power pole. They were able to get electricians on the job and the signal repaired. b. Chocolay Township i. No comments were received at the recent Board meeting about the M-28 roadside parks stairs. ii. The Casino development is working on revising the sewer plans. Nothing has been submitted to MDOT yet. iii. New business coming to the Township, presently pending property sale before iv. any announcements are made. Cherry Creek Road traffic signal hasn t had any issues in the last month. Joel reported that there were some repairs made at the signal. c. Negaunee Township i. The Carpenters Union has been surveying for the watermain crossing, no plans submitted yet. Groundbreaking is planned for the end of July. ii. Still trying to align CR 510 with US-41 if possible they would like to coordinate this work in the 2023 project. d. Marquette Township i. Meijer Real Estate has requested the timing for the Brickyard Road signal be adjusted to allow a longer phase for cars making the left turn onto US-41 from Brickyard Road. Joel reported there is a plan in place to add time to both peak and off-peak hours to help clear cars from the intersection. ii. Fraco may be requesting a deceleration lane for access to their new business as part of the 2019 project. iii. Riverside Auto working on a storm water issue for site but have started moving equipment to the jobsite and will begin construction soon. iv. Westwood Mall is looking to reconfigure their site working on land division applications for properties. v. Political Signs Can the Township remove political signs? Sign guidelines state: Michigan Department of Transportation (MDOT) Michigan State Police Marquette County Road Commission Marquette County Planning Commission Ely Township Ishpeming Township City of Ishpeming City of Negaunee Negaunee Township Marquette Township City of Marquette Chocolay Township Lake Superior Community Partnership Central Upper Peninsula Planning and Development (CUPPAD)

82 US-41 Corridor Advisory Group 100 South Westwood Drive, Ishpeming, MI Phone (906) Fax (906) Signs must be placed more than 30 feet from the white line when no barrier is present. 2. Signs must be placed more than 3 feet from the back of curb. 3. Signs are not allowed in clear vision areas or medians. Political signs that violate these guidelines can be removed. e. MSP i. Some concerns with the increased truck traffic on M-35 and access from M-35 onto US-41. Will this be addressed with the 2023 project to improve traffic flow and make the intersection safer? The current plan with in 2023 is to create Michigan lefts with either truck loons or widening the median. f. MDOT Update i. Permits 1. Negaunee has submitted permits for a lane closure on US-41 for the fireworks on Saturday, July 14 and a parade permit for Saturday on the business route. 2. Riverside Auto has submitted their permit for the new location. ii. Construction 1. Signal Upgrades working on Grove Street and US-41 intersections. 2. US-41 resurfacing from Ishpeming to Negaunee work has started. Crews will be milling the outside lanes this week and the US-41/Lakeshore Boulevard intersection on Saturday morning. iii. Other: 1. Houghton County Flooding Update - Significant damages to US- 41 between Chassell and Houghton, M-26 between Hancock and Lake Linden and M-203 between Hancock and Calumet. MDOT has been assessing damages, getting emergency repairs performed and planning for more extensive repairs to be completed. Currently MDOT has a team out assisting the HCRC with their damage assessments and estimates. Next Meeting Tuesday, August 14, MDOT - Ishpeming TSC Submitted by, Betsy Neznanski MDOT- Ishpeming TSC Michigan Department of Transportation (MDOT) Michigan State Police Marquette County Road Commission Marquette County Planning Commission Ely Township Ishpeming Township City of Ishpeming City of Negaunee Negaunee Township Marquette Township City of Marquette Chocolay Township Lake Superior Community Partnership Central Upper Peninsula Planning and Development (CUPPAD)

83 XVIII.E CW!er Townll!IP or aiocolay ~=,~<$4.!'swnt. ~~~ fl CM'f.((l:!','mt, :.;'f,rr.;or~ MARQUETTE AREA WASTEWATER TREATMENT FACILITY ADVISORY BOARD MEETING MINUTES July 19, 2018 A regular meeting of the Marquette Area Wastewater Treatment Facility Advisory Board was held at 10:00 a.m. on Thursday, July 19, 2018 in the Conference Room at the Marquette Area Wastewater Treatment Facility. ROLL CALI. PRESENT: ABSENT: OTHERS: Chairman Kirk Page, Marquette Township Misa Cady, City of Marquette Brad Johnson, Chocolay Township Gary Simpson, City of Marquette Harold Hayse. City of Marquette Brett Schwenl<e, City of Marquette Curt Goodman, Liaison Jon Kangas, Chocolay Township Pam Greenleaf, City ol Marquette Eric Stemen, City of Marquette Ron Stimec, Johnson Controls Sarah Parts, Johnson Controls Tim Kunsdorf, Johnson Controls Pete Cavagnaro, Johnson Controls Dan Schwab, Johnson Controls Allen Williams, Donohue & Associates AGENDA MINUTES It was moved by G. Simpson, supported by 8. Johnson to approve the agenda as written. Approved 5-0. It was moved by 6. Johnson, supported by G. Simpson to approve the June 21, 2018 meeting minutes with the following change: Board Comment Change the third paragraph, third sentence, to read; K. Page slated Marquette Township uses the City of Marquette for wet well cleaning. Approved Johnson Controls Energy Saving Project Update Peter Cavagnaro, Johnson Controls, presented an update on the various energy savings projects being performed at the Wastewater Facllity. Following are the items that were presented: Page I of 5

84 SllOVStt~ twq.tn(iioro,l. Ull!ib P,:O.!~!,: 1((t t;t(v'('l,~ jl' Filtrate System Upgrade The upgrade is an Improvement measure to replace pumps and piping used to transfer liquid removed from the sludge during thickening & dewatering to the raw wastewater entering the plant. Most piping Is complete less areas where old piping needs to be removed for the install. The filtrate pumps and check valves are on site and the housekeeping pads are poured. Filtrate tank penetrations are done with a small weep on one that needs to be addressed. Filtrate customer tu mover will be August 10, G. Simpson asked for future budgeting purposes if lines that weren't replaced with the upgrade project in 2007 would need to be, and if so, should there be funds put in the budget to account for maintenance costs. C. Goodman stated that the costs have been considered and that the additional $300,000 placed in the "reserve line item will cover any unforeseen maintenance issues. Final Effluent Water Pumps The replacement pumps are going to be ordered soon. The original contract was for replacement of existing pumps with a skid mounted pump system, but due to an unknown hydraulic issue, redesign of the system was required. The new design is to replace two of the pumps with variable frequency drives to be enclosed. The tank for the system will be located by the filtrate pump at the west end of the basement. The cost increase will be paid by JCI under the performance contract requirements. Customer turnover will be November 5, H. Hayse asked why the new tank was being placed at the west end of the building. Allen Williams, Donohue and Associates, stated that the pump supplier relliewed the conditions and determined that with the pump selection, one expansion tank would meet design conditions and that the tank placement would work well In this area of the building. Co-Gen Units The Installation of two100 kw engine generators being manufactured by Kraft Energy Systems will use digester gas to produce electricily with the waste heal being used to supply heal to the digester and building hot water loop. Both generators will be fueled with digester gas and with natural gas (but wlll operate on either natural gas or digester gas, but not simultaneously). The pads are poured and JC! is waiting for delivery of the generators. Work is ongoing regarding the interconnect requirement. A code variance was required for the natural gas lines. Tentative customer turnover will be January 15, H. Hayse asked when the city would take over maintenance of the units. Aon Stlmec, JCI, staled that the units need to have a 60-day run time fault free before maintenance is turned over to the City. H. Hayse asked if the jackets on the co-gen units would produce heat. Pete Cavagnaro, JCI, stated that they would. M. O'Neill stated that oil changes will be done in-house, and that the city should receive training for it. Page 2 of S

85 S:»l.ttl SOVflc ~.IO:Ha,ltie) ~$.~i'!,~lu f:f~ ~!, 1 \ Lighting Upgrades The interior LED lighting is complete. Three parking lot fixtures still need to be completed. C. Goodman stated Soucy Electric has done an excellent job with the upgrade. Solids Handling Plan Pete Cavagnaro, JCI, presented the following three options for the Solids Handling Plan. A new Gravity Belt Thickener in thickener room and new liquid storage. This option provides greatest storage capacity, although Alternative #2 and #3 provide targeted capacity of 180 days. A new Gravity Belt Thickener in thickener room and new cake storage. This option maximized cake production and thickening redundancy. New dewatering facilities and cake storage. Could provide thickening redundancy, maximizes cake production and does not require cake hauling across site as with Alternative #2. The board discussed the pros and cons of each option. A final decision has yet to be made. 2. Flnanclal Report: June 2018 G. Simpson presented the June Financial Report. Balance Sheet: Looks good. Revenue Sheet "other": Revenue is higher than anticipated at %. Expense Sheet Administrative: The natural gas llne Item continues to run high and more than likely will go over budget. The conference and seminars and operating supplies line items are trending high. Administrative Sheet: Looks good. FY 2019 Budget Process: C. Goodman stated that the energy saving figures provided in July 2017 lor purchased power and natural gas will be used in preparing the fiscal year 2019 budget. After discussion, and the boards direction, it was determined to use the estimated savings figures provided from JCI to decrease the purchased power line item and increase the natural gas line items by the calculated percentage derived from the estimate. K. Page asked what the projected electrical costs will be once the project is complete. C. Goodman staled that the co-gen units should reduce electrical costs by 36%, however, the natural gas line item will increase because the co-gen units will run off natural gas when there isn't enough methane provided to the system. Page 3 of 5

86 "11.0~'SlllY.t.ll\4. ~\&Ml.'.'lf'M:!S ~t,'!;~~..,,lfl,.. '>'~.}!;~..., 3. Operations Report for June 2018 o o o o o o Permit Compliance: The plant was in full compliance for the month of June. On July 2nd the plant did not meet the 0.0. Limit of 4.5 mg/l. This violation occurred during heavy decanting from the biosoilids storage tanks followed by the need to take down the #1 clarifier, and a heavy rain event. M. O'Neill stated staff have tried various operational changes to improve the situation such as placing an aeration diffuser at the bottom of the outflow trough as well as placing the diffuser deeper into the chlorine contact tank, neither of which worked. He stated an engineered permanent solution should be considered. Land Application/Solids Disposal: No activity for the month. Plant Notes: The #1 clarifier collection arm jammed again. The tank was dewatered and inspected where it was found that there were two damaged brackets on the bottom of the tank. Motor Pool staff fabricated new brackets and the repair was done in house by Wastewater Staff. The clarifier is back on line. The #1 digester continues to be emptied. Transferring solids to storage tanks has forced staff to decant more than what would typically be done this time of year. Johnson Controls projects are starting lo pick up and staff is assisting as needed. Industrial Wastewater Acceptance Activity: 25, 1 oo gallons of liquid waste was accepted. Grease Trap Inspection Program: Inspections continue. Maintenance Management: Preventative maintenance: Preventative maintenance continues. Corrective Maintenance: The grit screw conveyor was delivered with a tentative installation date of July 18. Gundlach Champion will help with the engine install. Glycol for the boiler system was delivered and will be added after JCI ties in the new boiler lines going to the co-gen units. o Asset Management - SAW Grant: C. Goodman stated that Donohue and Associates have been doing a great job with the plan and that it has been created in U,e DEQ's required format. He stated the Computer Maintenance Management Software should be online October 1, Page4 of 5