Holiday Book Donation & Board Photograph

Transcription

1 CITY OF MILWAUKEE PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING Ald. Ashanti Hamilton, President John Gurda, Vice-President Sup. Theo Lipscomb, Financial Secretary Paula Kiely, Secretary Denise Callaway, Ald. Milele Coggs, Sharon Cook, Ald. Nik Kovac, Sam McGovern-Rowen, Joan Prince, David Riemer, Dir. Mark Sain Secretary s Assistant: Crystal Sura (414) Tuesday November 27, :30 p.m. Central Library 814 W. Wisconsin Ave. Milwaukee, WI AGENDA Holiday Book Donation & Board Photograph PUBLIC COMMENT APPROVAL OF MINUTES of the October 23, 2012 Regular Meeting. Attachment A, page 3 SPECIAL COMMUNICATION 1. Recognition of Service. President Hamilton and the Trustees will present a resolution to Librarian Virginia Schwartz in recognition of her years of dedicated service to the Milwaukee Public Library. COMMITTEE REPORTS 2. Building and Development Committee. The committee will report on the November 27, 2012 meeting regarding the East Library redevelopment and other capital project. 3. Milwaukee County Federated Library System (MCFLS) Board. Trustee Kovac, Resource Library Representative, will report on the October 29, 2012 MCFLS Board meeting.

2 OLD BUSINESS 4. Budget Update. Library administration will answer questions about the 2013 adopted budget for the library. Attachment B, page 21 NEW BUSINESS 5. Milwaukee Public Library Board Appointments. Mayor Barrett announces Aldermanic appointments to the Library Board of Trustees for a 4-year term ending April 2016 Alderpersons Coggs, Hamilton, Kovac. Attachment C, page Strategic Planning Kick-Off. Mr. Marc Futterman of CIVICTechnologies will address the Board as part of a three-day visit to Milwaukee to kick-off Strategic Planning. 7. Foundation Report. MPL Foundation Executive Director Meg Diaz will report on Foundation activities. ADMINISTRATIVE REPORTS 8. Personnel Actions. Library administration reports the personnel activity for the month. Attachment D, page Financial Report. The financial report for October is presented. Library administration reports the financial activity: U. S. Bancorp Commercial Paper # (rated A1/P1) dated 10/05/12 and maturing 11/05/12 at a rate of 0.10%...$515,000. Attachment E, page Library Director s Reports. Attachment F, page 26 REMINDER: Next scheduled meetings are: December Recess January 22 Central Library 4:30 p.m. ADJOURNMENT Persons engaged in lobbying as defined in s of the Milwaukee Code of Ordinances are required to register with the City Clerk s Office License Division. More information is available at or by calling (414) Please be advised that members of the Milwaukee Common Council who are also members of this body will be in attendance at this meeting. In addition, Common Council members who are not members of this body may attend this meeting to participate or to gather information. A quorum of the Common Council or any of its standing committees may be present, but no formal Common Council action will be taken at this meeting. PLEASE NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities. Make requests to the Library Director s Office at (414) , (FAX), (TDD), or Central Library, 814 W. Wisconsin Ave., Milwaukee, WI Attn: Accommodation Request.

3 MILWAUKEE PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES Tuesday October 23, 2012 Central Library 814 W. Wisconsin Avenue Milwaukee, WI PRESENT: Denise Callaway, Ald. Milele Coggs, Sharon Cook, John Gurda, Ald. Ashanti Hamilton, Ald. Nik Kovac, Dir. Mark Sain, Paula Kiely EXCUSED: Sup. Theo Lipscomb, Sam McGovern-Rowen, Joan Prince, David Riemer STAFF: OTHERS PRESENT: Chris Arkenberg, Meg Diaz, Bruce Gay, Consuelo Hernandez, Kelly Hughbanks, Joan Johnson, Dawn Lauber, Bill Lenski, Kathryn Mlsna, Taj Schoening, Crystal Sura Amy Hefter, Legislative Reference Bureau Jeremy Hillenbrand, JP Morgan President Ashanti Hamilton called the meeting of the Milwaukee Public Library Board of Trustees to order at 4:40 p.m. on October 23, 2012 with a quorum present. Trustee Coggs participated by conference phone. Trustee Callaway left at 5:45 p.m. Agenda items were taken out of order; however, these minutes are presented in numerical sequence. PUBLIC COMMENT None APPROVAL OF MINUTES Trustee Cook moved and Trustee Callaway seconded a motion to approve the September 25, 2012 minutes. Motion passed. COMMITTEE REPORTS 1. Finance & Personnel Committee. The October 23, 2012 Finance & Personnel Committee meeting was cancelled due to the lack of a quorum. Trustee Sain moved and Trustee Gurda seconded a motion to convene as a committee of the whole to consider the items on the Finance and Personnel Committee agenda. The agenda attachments are included at the end of these minutes. Quarterly Review of Fund Investments. The Board received the JP Morgan Financial Review and Market Outlook report dated October 23, 2012 prior to the meeting. Mr. Hillenbrand from JP Morgan provided the committee with an economic review and market outlook summary. The MPL Trust Fund investments for the quarter were reviewed. The MPL investment summary and investment portfolio are attached at the end of these minutes. The committee accepted the report. Informational item. Quarterly Report of the Internal Control of the MPL Trust and Gift Funds. Library Business Operations Manager Taj Schoening reported that all internal accounting procedures have been followed during the third quarter and there were no issues with the operations of the Library Gift and Trust Fund. Informational item.

4 1. Finance & Personnel Committee. (continued) Gift Sowa Estate. Director Kiely explained that the library received a check in the amount of $1, from the Shirley Sowa estate. Ms. Sowa was a patron of the Zablocki Library. Ms. Kiely recommended disposition of the funds be directed to Zablocki Library for the purpose of collection development. Trustee Cook moved and Trustee Gurda seconded a motion to accept the recommendation of the Director. A book plate will acknowledge the gifts purchased. Motion passed. Audit Services. Referring to the memo regarding Proposals for Financial and Compliance Audit of the MPL Trust Fund, Ms. Schoening stated that a Request for Proposal was sent to five firms for auditing services for the MPL Trust Fund. Three companies submitted proposals. The proposals were reviewed and ranked according to the criteria in the RFP which included qualifications and experience related specifically to audits of trust funds, governmental agencies, and their level of understanding of the library s scope of services. Library administration recommends awarding the contract to the highest ranked company, Reilly, Penner & Benton LLP. Trustee Cook moved and Trustee Sain seconded a motion to award the audit contract to Reilly, Penner & Benton LLP. Motion passed. Fines and Fees. Director Kiely summarized the memo regarding Overdue Library Materials Fines and Fees, dated October 15, The recommendation to the Board is that no change in fines be made at this time. After a brief discussion, Trustee Cook and Trustee Gurda seconded a motion to maintain MPL materials fines at the current level of 15 per day for general materials and $1 a day for DVDs. Motion passed MPL Trust Fund Expenditures. Director Kiely requested approval to expend $81,518 in unrestricted funds and $16,000 in restricted funds from the Milwaukee Public Library Trust Fund. These funds will be used to support materials purchasing, staff training, programming, marketing and contingency in The request is 4.4% of the total Trust Fund balance. The 2012 spending report detailing the use of the unrestricted trust funds will be provided in January. Trustee Sain moved approval of the MPL Trust Fund allocation request of $97, for operational support during Trustee Callaway seconded the motion. Motion passed. A motion to adjourn the Finance and Personnel Committee of the whole was made by Trustee Gurda and seconded by Trustee Cook. Motion passed. Trustee Sain moved and Trustee Cook seconded a motion that the Board approve all of the recommendations made by the Finance and Personnel Committee. Motion passed. OLD BUSINESS 2. Library Budget Hearing Report. Director Kiely reported that the Library s budget hearing before the Common Council s Finance & Personnel Committee was held on October 17, The discussion included e-books, the change in how people get their information, the Facilities Plan, and the capital funding for an express vending library. At the hearing, a concern was expressed on current facilities maintenance needs. Director Kiely assured the Committee that the facilities are being maintained according to the maintenance schedule as funding becomes available. The City of Milwaukee s budget for 2012 will be adopted on November 2, Informational item.

5 3. E-Books. Library Technical Services and Collections Director Bruce Gay referred to a report titled E-Books and the Public Library: Background and Trends, which was attachment C of the September 25, 2012 Board agenda. He summarized the report giving the history of the e-book trend beginning in the 1990s. Recently, as e-book readers, tablets, and smartphones have become more widely available, early compatibility issues have been resolved, but meeting the demand for e-books is difficult. Director Kiely noted the Urban Libraries Council is advocating for the awareness of the national issue of publishers being reluctant to sell e-books to libraries. Efforts are being made to make elected officials and members of Congress aware of the impact on public library users. Informational item. 4. Civic Partnership Agreement. Director Kiely reminded the Board that in July, Mr. Joe Mar Hooper briefed the Board on a new city program to raise revenue called the Milwaukee Civic Partnership Initiative. The Common Council recently approved the program that will solicit revenue from different companies to advertise or market their products or services using city assets. It is expected this program will begin by the end of the year. The MPL Foundation s role is to raise funds for the library through private donors, local foundations, and grants to support library programs and services. The Library Board has a set policy on naming rights for buildings and rooms in the library system. Potentially, other city departments could be competing with the library for donations from the community. Director Kiely will keep the Board updated as the program is developed. Informational item NEW BUSINESS 5. Trustees 2013 Meeting Schedule. The MPL Board of Trustees 2013 Schedule of Meetings, shown as attachment B, page 12 of the agenda was approved on a motion by Trustee Cook and seconded by Trustee Sain. Director Kiely noted that additional Building and Development meetings may be scheduled due to the redevelopment of the East Library. Motion passed Milwaukee Public Library Proposed Public Service Hours. Director Kiely briefly summarized the changes to the library s public service hours for Central will be closed on Monday mornings reducing hours from 57 to 54 per week; however, Ready Reference will be open at 9:00 a.m. Six neighborhood libraries will not offer reference service on Monday mornings and will be open on Thursday mornings instead of Thursday evenings. All neighborhood libraries will remain open the same number of hours as they were in Trustee Cook moved approval of the 2013 hours as listed on attachment C, page 15 of the agenda. Trustee Callaway seconded a motion. Motion passed. 7. Strategic Planning Consultant Approval. Director Kiely explained that MPL issued an RFP for a strategic planning consultant to guide the library board, administration, and staff in developing a new plan for the library that will focus on programs and services for the next three to five years. Completion of the plan is expected in July A total of nine

6 7. Strategic Planning Consultant Approval. (continued) proposals were received and evaluated by the review team, consisting of Trustee Kovac, Business, Technology and Periodicals Coordinator Judy Pinger and Director Kiely. Three top proposals were selected and phone interviews were conducted on October 22. The review team unanimously agreed that CIVICTechnologies was the best candidate. They are based in California and have worked with Topeka County Library, Denver Public Library and the Omaha Public Library. They will be partnering with the Ivy Group which brings professional librarian experience to the planning. The RFP called for a data-driven planning process and CIVICTechnolgies has expertise in market segmentation and urban library planning. Trustee Gurda moved and Trustee Cook seconded a motion to approve award of the MPL Strategic Planning Services Consultant to CIVICTechnologies for $50, Motion passed. ADMINISTRATIVE REPORTS 8. Personnel Actions. The personnel activity for September was reviewed. 9. Financial Report. The financial report for September was presented. Library administration reports the financial activity: U. S. Bancorp Commercial Paper # (rated A1/P1) dated 09/05/12 and maturing 10/05/12 at a rate of 0.10%...$580, Library Director s Reports. The Board briefly reviewed the Director s reports. The DemographicsNow Database subscription was highlighted as an example of how librarians are trained on a new database and offer their expertise to the public. Informational item. With no further business, the Milwaukee Public Library Board of Trustees meeting of October 23, 2012 was adjourned at 6:30 p.m.

7 MEMORANDUM Date: October 10, 2012 To: Paula A. Kiely, Library Director From: Taj Schoening, Library Business Operations Manager Re: Internal Controls - Third Quarter 2012 I have confirmed that in the third quarter of 2012 Library staff followed Trust Fund internal control procedures. I am pleased to report that there were no issues with the operations of the Library Gift and Trust Fund during this period. The Account Clerk received all checks and prepared cash receipts for each one. I reviewed and retained a copy of each cash receipt. The Accounting Manager prepared checks and Fund Payment Requests for signature based on the Board s Check Signature Policy. The Deputy Director received the July, August, and September monthly bank statements and reviewed canceled checks. I prepared the monthly bank reconciliations for this period and the Accounting Manager posted all transactions to QuickBooks. 814 W. Wisconsin Avenue Milwaukee, WI

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11 MEMORANDUM Date: October 15, 2012 To: Library Finance and Personnel Committee of the Milwaukee Public Library Board of Trustees From: Taj Schoening, Library Business Operations Manager Re: Proposals for Financial and Compliance Audit of the MPL Trust Fund The Milwaukee Public Library issued a Request for Proposal for auditing services for the Library Trust Fund. The RFP was sent to five firms. Three companies submitted proposals which were reviewed and ranked according to the criteria listed in the RFP. Ranking Points Reilly, Penner & Benton, LLP Baker Tilly Virchow Krause, LLP Coleman & Williams, LTD Library administration recommends awarding the contract to the highest ranked company, Reilly, Penner & Benton LLP. 814 W. Wisconsin Avenue Milwaukee, WI

12 Paula A. Kiely Director October 15, 2012 To: From: Re: Milwaukee Public Library Board of Trustees Paula A. Kiely Overdue Library Materials Fines and Fees The Library Board of Trustees last reviewed the price of overdue fines in At their October meeting, the Board voted to increase the daily fine from 10 to 15. The fine had last been increased in During the meeting, the Board asked Library staff to review the fine schedule every three years. That review has been recently conducted and compared to the schedules of other libraries, including suburban Milwaukee libraries and other urban libraries. Based on this review our recommendation is to make no changes to the fine schedule at this time. Background - Overdue Fines MPL charges 15 /day for most materials and $1/day for all entertainment DVDs. Children are not charged overdue fines for children s materials with the exception of DVDs, for which they are charged 15 /day. All replacement costs for lost or damaged children s materials apply. Suburban Milwaukee Library fines all fall within the range of 10 to 20, with 15 being the median charge. Five libraries charge 15, 7 libraries charge 10, and 2 libraries charge 20. Comparable urban libraries charge between 5 and 25 per day with a maximum charge per day of $3 to $10. Milwaukee and all suburban libraries cap overdue fines at $5 per item. This maximum is set by the MCFLS Board, acting upon the recommendation of the Library Directors Advisory Council. The setting of fines is a local library decision left to individual member Boards. Fines serve as both an incentive and penalty. Fines encourage patrons to return their materials on time, thereby avoiding payments and retaining full library privileges. The charges penalize patrons for keeping materials past the due date, which infringes on others ability to have access to the materials. If fines are too high and add up too quickly, they can have the opposite effect and encourage people who have large fines to keep overdue materials as the charge may be close to the cost of replacing the item. We have seen an increase in library use and circulation in the last two years. While the increase in hours is surely part of the reason for this increase, the slow economy is likely another. People rely more on the library when they have less disposable income. Given this situation, I recommend no change in fines at this time. 814 W. Wisconsin Ave. Milwaukee, WI

13 MCFLS Members - LOAN PERIODS FINES Grace periods : All 3 week and 7 day material has a 3 day grace period unless noted (See St. Francis and West Allis 7 day video/dvd no grace, which are currently the only exceptions to this policy). All 3 day material has NO GRACE period unless noted (See Milwaukee 3 day DVD which has a 1 day grace and Shorewood 3 day DVD which has 3 day grace), currently the only exceptions to this policy. Library General Coll Extend Vac NewBk NonFict NewBk Fiction CDs Vid- DVD Educatn Vid- DVD Entertn Magazine Cassettes Periodcl Kits CDROM DVDRM VF B. Deer * 6 wks $ wks Cudahy Franklin none 6 wks 3 wk 3 wk Popular 50c 3 days 50c 3wks 3 wks 3 wks G/Dale 6 wks 3 wks. G/Field N.A., if holds some 3 $1.00, most 7 some 3 $1.00, most 7 7 days HCorner 6 wks Children Adult 3 days 3 wks Milw., senior 3 wkgrace child no fine 6 wks, child no fine, child no fine, child no fine &, child no fine 3 days $1.00 1day gr,, child no fine &, child no fine, child no fine 3 wks, child no fine

14 Library General Coll Extend Vac NewBk NonFict NewBk Fiction CDs Vid- DVD Educatn Vid- DVD Entertn Magazine Periodcl Cassettes Kits CDROM DVDRM VF N Shore 20c 6 wks 20c (3 wk items only) 20c 20c New PBK Fiction - 3 weeks Rental Books - 7 days, $1 to rent,.25 fine, can renew with $1 Children's Vid & DVD 3 day grace,.20 Adult Vid 3 days grace,.20 Adult DVD - no grace, $1 Children's Vid & DVD 3 day grace,.20 Adult Vid 3 days grace,.20 Adult DVD - no grace, $1 Rental DVD 3 day rental, $1 to rent, no grace, $1 20c 20c 20c 20c O Creek 6 wks 3 wks St.Fran N.A. >500 pages Video no grace DVD $1.00 Video no grace $1.00, DVD $ wk N/A Shorewd 6 wks Adult 7days, Child All DVD, Videos, 3 day grace 50c Adult DVD 3 days, Youth DVD, Videos, 3 day grace 50c N/A

15 Library General Coll Extend Vac NewBk NonFict NewBk Fiction CDs Vid- DVD Educatn Vid- DVD Entertn Magazine Periodcl Cassettes Kits CDROM DVDRM VF child video, 3 day grace renew S. Milw 6 wks 3 day grace renew 3 days child DVD 50c and adult video no grace renew 50c N/A 3 days adult DVD 50c Tosa 6 wks 25c 3 days 50c W. Allis N/A $1.00 no grace $1.00 no grace WFB, senior 3 wkgrace N/A 50c 50c adult 3wk child7day N/A

16 October 15, 2012 To: Fr: Re: Milwaukee Public Library Board Finance and Personnel Committee Paula A. Kiely Library Director 2013 Milwaukee Public Library Trust Fund Allocation Request Approval is requested to expend up to $97,518 from the Milwaukee Public Library Trust Fund for operational support during Unrestricted funds in the amount of $81,518 will be used for staff training, public program support, marketing and promotion, and collection materials. This amount is equal to 4% of the average unrestricted fund value of the last 12 quarters. Restricted funds, in the amount of $16,000 will be used per the restrictions placed on the gifts by the donors. Unrestricted Funds $81,518 Restricted Funds $16,000 The total request of $97,518 is equal to 4.4% of the total Trust Fund balance. 814 W. Wisconsin Ave. Milwaukee, WI

17 TRUST FUND RECAP (JPMorgan Chase) Authorized $'s/ 4% Allocation (Market Value) Fund Balance Board Avg.Last (12) Qtrs. Avg.Last (12) Qtrs. Date Receipts Earnings Expenditures Fund Balance Less Restricted Authorized $'s Total Fund Balance Total Fund Balance 3/31/2002 $ 5, $ 82, $ 2, $ 2,716, /30/2002 $ (130,512.38) $ 2, $ 2,584, /30/2002 $ (340,010.03) $ 4, $ 2,239, /31/2002 $ 130, $ 184, $ 2,185, $ 180, % $ 68, /31/2003 $ 5, $ (27,135.93) $ 23, $ 2,140, /30/2003 $ 295, $ 1, $ 2,434, /30/2003 $ 97, $ 2, $ 2,529, /31/2003 $ 107, $ 172, $ 2,464, $ 191, % $ 100, /31/2004 $ 13, $ 58, $ 1, $ 2,536, /30/2004 $ (3,763.89) $ 7, $ 2,524, /30/2004 $ 12, $ 4, $ 2,533, /31/2004 $ 136, $ 172, $ 2,497, $ 229, % $ 97, /31/2005 $ 16, $ (19,441.43) $ $ 2,493, /30/2005 $ 3, $ 76, $ 1, $ 2,571, /30/2005 $ 5, $ 68, $ 3, $ 2,641, /31/2005 $ $ 37, $ 200, $ 2,478, $ 174, % $ 99, /31/2006 $ 11, $ 69, $ 34, $ 2,525, /30/2006 $ (20,241.08) $ 4, $ 2,500, /30/2006 $ 79, $ - $ 2,579, /31/2006 $ 11, $ 123, $ 147, $ 2,567, $ 176, % $ 101, /31/2007 $ 46, $ 5, $ 2,609, /30/2007 $ 50, $ 93, $ 1, $ 2,751, /30/2007 $ 42, $ $ 2,793, /31/2007 $ 9, $ (25,799.29) $ 165, $ 2,611, $ 2,505, $ 200, % $ 103, /31/2008 $ (155,361.43) $ 1, $ 2,454, $ 2,349, /30/2008 $ (13,351.16) $ 3, $ 2,437, $ 2,331, /30/2008 $ (197,374.02) $ $ 2,239, $ 2,134, /31/2008 $ 12, $ (245,297.39) $ 190, $ 1,816, $ 1,703, $ 144, % $ 99, /31/2009 $ (78,272.99) $ 1, $ 1,736, $ 1,624, /30/2009 $ 139, $ 3, $ 1,872, $ 1,759, /30/2009 $ 152, $ $ 2,024, $ 1,911, /31/2009 $ 52, $ 64, $ 140, $ 2,000, $ 1,892, $ 95, % $ 91, /31/2010 $ 4, $ 57, $ 1, $ 2,060, $ 1,952, /30/2010 $ 184, $ (95,954.69) $ 4, $ 2,144, $ 1,851, /30/2010 $ 155, $ 2, $ 2,298, $ 2,005, /30/2010 $ 59, $ 116, $ 281, $ 2,193, $ 2,098, $ 118, % $ 84, /31/2011 $ 1, $ 62, $ 4, $ 2,252, $ 2,157, /30/2011 $ 18, $ 8, $ 2,262, $ 2,167, /30/2011 $ (198,161.76) $ 4, $ 2,060, $ 1,965, /31/2011 $ 10, $ 110, $ 107, $ 2,072, $ 1,999, $ 92, % $ 83, /31/2012 $ 137, $ 3, $ 2,207, $ 2,134, /30/2012 $ (46,947.91) $ 8, $ 2,151, $ 2,079, /30/2012 $ 74, $ 3, $ 2,222, $ 2,150, * $ 81, /31/2012 *4% of Unrestricted Fund Balances Only

18 Milwaukee Public Library Trust Fund Restricted Funds - JPMorgan Chase December 31, December 31, Estimated 12/31/2011 Estimated Authorized 12/31/ /31/ /31/ /31/ /31/2016 Balances Additions Expenditures Balances Additions Expenditures Balances Additions Expenditures Balances Additions Expenditures Balances Additions Expenditures Balances Danziger 1, (1,872.19) (large print books) Strehlow - 50, , , , , , (materials/programs for the elderly) Goldstein 4, (2,000.00) 2, , , , , (blind & physically handicapped staff development & training) Hunkel 66, , (11,897.81) 64, , , , , (insurance industry publications; books or equipment pertaining to art, travel, literature or music) Schoenleber*** (staff development; adult study center) Schwartz** , , (15,770.00) 116, , , , , ** excess of $ in 2000 and $1, in 2001 spent on Schwartz restrictions - restrictions met in full. *** $ excess spent on Schoenleber restrictions in restrictions met in full.

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21 MILWAUKEE PUBLIC LIBRARY Year 2013 Adopted Budget Overview Updated OPERATING BUDGET 2012 Adopted Budget 2013 Adopted Budget Change from 2012 to 2013 Salaries and Wages $12,204,607 $11,669,888 ($534,719) -4.39% Fringe Benefits 6,102,306 5,601,547 (500,759) -8.2% Supplies and Materials 541, ,008 (16,714) -3.1% Rental and Services 1,451,718 1,311,287 (140,431) -10% Energy 763, ,185 (50,626) -6.7% Equipment 142, ,579 81, % Books and Materials 1,493,700 1,535,934 42, % Special Funds - VS Lease 0 13,182 13, % TOTAL $22,699,974 $21,593,610 ($1,106,364) -4.9% TOTAL less Fringe Benefits $16,597,668 $15,992,063 ($605,605) -3.6% SUMMARY 1. Salaries budgeted with no step or cost of living increases. Three furlough days scheduled for Central Library: Eliminate 3 Librarians II, 3 LCAs I, and add 2 LRA with a reduction in hours on Mondays. 3. Administrative Services: Eliminate 1/2 Librarian III and 1 Custodial Worker with reduction in service. 4. Technical Services: Eliminate 1/2 Librarian III, 1 Library Technician II and add 1 Circulation Aide with changes to cataloging. 5. Branches: Eliminate 1 Librarian III, 2 Librarians II, and 1 LRA with elimination of reference in mornings. 6. Shift funding of $113,000 for Teacher in the Library and Summer Reading Program and $87,228 for 4 Library Technology Specialist positions (last five months of the year) to CDBG. 7. Materials budget increased by $42, Capital funding of $3,743,000 - $300,000 for replacement of the East Library. - $1,475,000 for Vending Equipment and Branch Library building repairs. - $1,968,000 for Central Library building repairs and upgrades.

22 October 16, 2012 To the Honorable, the Common Council of the City of Milwaukee Honorable Members of the Common Council: I am pleased to make the following re-appointments to the Milwaukee Library Board: Alderwoman Milele Coggs Alderman Ashanti Hamilton 200 East Wells Street Rm East Wells Street Rm. 205 Milwaukee, Wisconsin Milwaukee, Wisconsin Alderman Nik Kovac 200 East Wells Street Rm. 205 Milwaukee, Wisconsin These reappointments are pursuant to Section 43.54(1)(am) of the Wisconsin State Statues. Their terms will commence upon taking of the oath of office. This letter is being sent for the information of your Honorable Body. Respectfully submitted, Tom Barrett Mayor

23 MILWAUKEE PUBLIC LIBRARY SYSTEM PERSONNEL ACTIONS COVERING PERIOD: September 30, 2012 through November 10, 2012 The Secretary reports the following personnel actions: REGULAR APPOINTMENT Cheree Epperson - Library Circulation Aide - Mill Road 10/29/12 Gale Luster- Johnson - Library Circulation Assistant I - Martin Luther King 10/29/12 Quintoya Eskridge - Library Circulation Aide - Villard Square 10/30/12 Alexa Glenn - Library Circulation Aide - Circulation 11/03/12 Michael Lund - Library Circulation Aide - Circulation 11/03/12 EMERGENCY APPOINTMENT Joy Kilimann -- Librarian III -- Extension Services 10/01/12 Nancy Torphy - Librarian III - Extension Services 10/12/12 Joy Kilimann -- Librarian III -- Extension Services 10/29/12 EXPIRATION OF EMERGENCY APPOINTMENT Joy Kilimann - Librarian III - Extension Services 10/09/12 PROMOTION Kristina Gomez - Librarian I to Librarian II - Subject Services 10/28/12 LEAVE OF ABSENCE 24.0 or more hours. Zarina Mohd Shah - Librarian II - Technical Services - 1 year 10/07/12 Charmari Canady - Library Circulation Assistant I - WTBBL hrs 10/15/12 Jeanette Hollenbeck - Library Circulation Assistant I - Circulation hrs 10/29/12 Ashley Emmons - Library Reference Assistant - Center Street hrs 11/02/12 Brandy Willis - Library Circulation Assistant I - Circulation hrs 11/02/12 Raphael Jones - Custodial Worker II - CL - Facilities & Fleet - 3 months 11/04/12 SUSPENSION Justin McCulla - Library Technician III - Technical Services - 7 work days 11/01/12 Danielle Rodriguez - Administrative Specialist Sr. - Technical Services - 7 work days 11/01/12 RETURN FROM SUSPENSION Heather Smith - Librarian II - Subject Services 10/01/12 Barbara Sherman -Librarian II - Subject Services 10/09/12 RESIGNATION Francis Carter - Library Circulation Aide - Bay View 10/02/12 Kelsey Lavinio - Library Circulation Aide - Circulation 10/11/12 RETIREMENT Anita Bontempo - Custodial Worker II - CL - Facilities & Fleet 10/09/12 MPL Service Credit: 8 years 6 months 10 days

24 MILWAUKEE PUBLIC LIBRARY FINANCIAL REPORT October 31, REVENUES Budget Received to date % Received Budget Received to date % Received Additional City Appropriation $21,546,746 $17,049, % $20,980,573 $16,925, % Fines $340,000 $319, % $441,000 $260, % Lost Materials, etc. $140,200 $91, % $143,700 $95, % MCFLS Contracts $791,300 $585, % $800,100 $601, % Total City Appropriation $22,818,246 $18,045, % $22,365,373 $17,883, % EXPENSES City Budget Spent to date % Spent Budget Spent to date % Spent Salaries $12,229,607 $9,865, % $12,094,690 $9,726, % Fringe Benefits $6,102,306 $4,849, % $6,168,292 $5,045, % Operating Expenses General Office Expense $174,084 $103, % $198,245 $97, % Tools & Machinery Parts $26,100 $23, % $26,000 $21, % Construction Supplies $51,400 $37, % $44,000 $23, % Energy $763,811 $488, % $701,040 $529, % Other Operating Supplies $298,381 $253, % $336,240 $202, % Vehicle Rental $8,300 $4, % $5,000 $3, % Non-Vehicle Equipment Rental $33,800 $18, % $32,000 $25, % Professional Services $172,500 $116, % $35,500 $36, % Information Technology Services $245,510 $170, % $199,600 $141, % Property Services $821,136 $488, % $697,037 $520, % Infrastructure Services $26,000 $14, % $25,000 $23, % Vehicle Repair Services $500 $ % $500 $0 0.0% Other Operating Services $137,000 $140, % $131,175 $89, % Reimburse Other Departments $76,900 $53, % $79,500 $44, % Total $2,835,422 $1,913, % $2,510,837 $1,761, % Equipment Library Materials $1,493,700 $1,275, % $1,435,000 $1,218, % Computers, etc. $105,260 $99, % $107,000 $103, % Other $51,951 $41, % $49,554 $28, % Total $1,650,911 $1,416, % $1,591,554 $1,350, % Total City Expenses $22,818,246 $18,045, % $22,365,373 $17,883, %

25 MILWAUKEE PUBLIC LIBRARY FINANCIAL REPORT October 31, ADDITIONAL FUNDING SOURCES Budget Spent to date % Spent Budget Spent to date % Spent Other Dept. Appr. Villard Square Lease $13,182 $13, % $0 $0 0.0% Contract Grants Teacher in the Library $40,000 $21, % $208,000 $187, % WTBBL $968,700 $255, % $968,700 $235, % ILS $84,690 $24, % $86,715 $26, % Total $1,093,390 $302, % $1,263,415 $449, % Trust Fund Materials $53,770 $25, % $68,500 $64, % Programming $20,500 $18, % $20,500 $10, % Training $7,000 $4, % $8,000 $6, % Marketing $10,000 $9, % $19,000 $10, % Contingency $1,470 $1, % $2,000 $ % Total $92,740 $59, % $118,000 $92, % Foundation Funds Balance Spent to date % Spent Balance Spent to date % Spent Materials $377,410 $187, % $450,088 $281, % Programming $201,454 $171, % $177,163 $176, % Total $578,864 $359, % $627,251 $457, %

26 Director s Report October / November 2012 Early fall is typically one of our busiest times and this year was no different. October/November was filled with numerous meetings, public programs, and various activities. My priorities included planning for the Library s Strategic Planning process and responding to several budget amendments. My activities included serving as a judge at the annual Literacy Services of Wisconsin Spelling Bee, participating in the annual Benjamin Franklin Awards Celebration, and processing ballots on Election Day. Events Wisconsin Farm Lore. The Business Department, in tandem with Boswell Books, hosted local author Martin Hintz in the Rare Books Room on Monday evening, October 15. His newest book entitled Wisconsin Farm Lore: Kicking Cows, Giant Pumpkins and other Tales from the Back Forty provided the focus for his entertaining tales of Wisconsin. The 21 attendees also delighted in Hintz s live (caged) chicken providing commentary during his hour long talk. Business librarian Anna Walls (Business and Technology) provided a display of the prolific Hintz s MPL owned titles and introduced the author. Benjamin Franklin Dinner. The annual Milwaukee Public Library Foundation fundraiser returned to the Central Library after a one-year hiatus. Honoring Paul Purcell, Chairman, President & CEO of Robert W. Baird & Co., the event drew nearly 400 people. Thanks to the planning and hard work of the Foundation and library staff especially the Facilities and Fleet Division the library was transformed for the evening s celebration and dinner and back into a fully functioning library within a 12-hour period. Mary Shelley s Frankenstein. Concordia University Assistant Professor Colleen Fenno presented a talk on the novelist Mary Shelley, her novel, Frankenstein. Dr. Fenno discussed the history of the classic book s influence on film, literature and popular culture and its continued relevance today. Mary Shelley s Frankenstein was attended by 46 people. The final Green Roof tours, Shakespeare Aloud and House History programs for the year were held. All should reappear next spring. Outreach Project Homeless Connect. Librarian Heather Smith (Humanities and Archives) represented MPL at the Project Homeless Connect event in Marquette University s Alumni Memorial Union on October 20. Ms. Smith shared information on library services including computer classes, job drop in services and tutoring, along with other programming and opportunities. About 175 people came through the exhibit space and Ms. Smith spoke to about 70 individuals. Other social service agencies learned about library resources too and shared personal stories about using the library to gain skills and information.

27 Achievements Election Day. When the polls closed on Tuesday, November 6, library staff were well represented among the hundreds of workers who made the voting process run smoothly throughout the city. In total, 51 of MPL s 330 employees volunteered to help with early voting, absentee ballot processing, same-day voter registration, and polling. In addition, library workers registered voters during the months leading up to the election at all public library locations and library buildings served as polling sites. Music Project. Music Librarian Beth Blaesing (Arts and Media) completed the Herculean task of converting the Historic Sheet Music Index to electronic format. Tens of thousands of titles are now provided online, letting the public know that MPL has the music and words to both common and rarely found titles. It has taken years, great attention to detail and dedication by Ms. Blaesing to highlight this valuable collection. Published Chapter. Business Librarian Kristina Gomez (Business and Technology) co-wrote a chapter entitled, Virtual Services to Latinos and Spanish Speakers, in the newly published anthology Library Services for Multicultural Patrons: Strategies to Encourage Library Use, edited by Carol Smallwood and published in October. This new addition to library literature has been well reviewed and is very timely. Staff Award Ceremony. On November 15, the Library held its semi-annual Staff Awards Ceremony at Central Library. Years of service pins were awarded to the following staff members: 5 Year Pins Sarah Albers, Johnny Allen, Jessica Jackson, Raphael Jones, Matthew Pacyna, Heather Thomas, Alison Ziegler 10 Year Pins Zachary Berg 15 Year Pins Kevin Atkinson, Rachel Collins, Bruce Gay, Danielle Rodriguez 20 Year Pins Mary DiMilo, Katharina Himsel, Gail Wilbert 25 Year Pins Deborah Heinzel, Jon Henriksen, Brunilda Perez, Stephen Przybylowski, Jeanne Rasch 30 Year Pins Leah Fisher, William Jupp, Dawn Lauber 40 Year Pins Sandy Byrnes

28 MILWAUKEE PUBLIC LIBRARY Monthly Statistical Report October 2012 PATRON COUNT Same % Increase Previous % Increase This Month or Year Year or Circulation Unit Month Last Year Decrease to Date to Date Decrease Central 50,501 42, % 471, , % Atkinson 9,420 9, % 86,723 79, % Bay View 13,977 12, % 136, , % Capitol 10,241 10, % 100,288 98, % Center Street 13,935 14, % 129, , % East 15,536 13, % 149, , % Forest Home 15,003 13, % 136, , % Martin Luther King 12,402 9, % 101,480 84, % Mill Road 10,592 8, % 94,685 83, % Tippecanoe 11,762 9, % 109, , % Villard Square 14,786 7, % 130,339 73, % Washington Park 25,136 15, % 189, , % Zablocki 17,242 16, % 163, , % YCOS - Outreach % 3,681 3, % Drive-Up Traffic Count 2,649 2, % 29,131 27, % TOTAL 223, , % 2,033,038 1,772, % 28.6% increase in public service hours February 28, 2011-December 31, 2011 = Bay View, East, Washington Park, Zablocki 2012 increase in public service hours per week vs 2011: 4 hrs increase per week vs 2011 = Central, Atkinson, Bay View, Capitol, East, Forest Home, Villard Square, Washington Park, Zablocki 5 hrs increase per week vs 2011 = Martin Luther King, Mill Road, Tippecanoe Factors affecting statistics this month: Increases: Central - many popular programs held Decreases: Capitol - Capitol Drive road construction Center Street - Network problems on October 23, patrons referred to other locations via sign on the door

29 MILWAUKEE PUBLIC LIBRARY Monthly Statistical Report October 2012 CIRCULATION Same % Increase Previous % Increase This Month or Year Year or Circulation Unit Month Last Year Decrease to Date to Date Decrease Central 56,423 54, % 551, , % Atkinson 8,703 8, % 72,576 73, % Bay View 25,861 24, % 260, , % Capitol 14,938 16, % 157, , % Center Street 7,478 6, % 63,358 60, % East 24,108 23, % 232, , % Forest Home 15,477 13, % 144, , % Martin Luther King 9,925 7, % 77,993 69, % Mill Road 11,307 12, % 112, , % Tippecanoe 18,136 14, % 174, , % Villard Square 14,214 7, % 139,784 72, % Washington Park 12,825 12, % 124, , % Zablocki 25,464 25, % 249, , % YCOS - Outreach 5,848 3, % 55,884 46, % TOTAL 250, , % 2,416,576 2,230, % 28.6% increase in public service hours February 28, 2011-December 31, 2011 = Bay View, East, Washington Park, Zablocki 2012 increase in public service hours per week vs 2011: 4 hrs increase per week vs 2011 = Central, Atkinson, Bay View, Capitol, East, Forest Home, Villard Square, Washington Park, Zablocki 5 hrs increase per week vs 2011 = Martin Luther King, Mill Road, Tippecanoe Factors affecting statistics this month: Increases: Decreases: Capitol - Capitol Drive road construction

30 Milwaukee Public Library Monthly Patron Totals 2010 Through October , , , , , , , Milwaukee Public Library Monthly Circulation Totals 2010 through October , , , , , , ,

31 This Month Same Month Last Year % Increase or Decrease Year to Date Previous Year to Date % Increase or Decrease 108,978 88, % 932, , % Database Hits This Month Same Month Last Year % Increase or Decrease Year to Date Previous Year to Date % Increase or Decrease 4,949 5, % 49,241 52, % % In-library % Remote % In-library % Remote % In-library % Remote % In-library % Remote OverDrive Digital Download Circulation, by format This Month Same Month Last Year % Increase or Decrease Year to Date Previous Year to Date % Increase or Decrease ebooks 3,068 1, % 20,782 5, % Audiobooks, Music & Videos 1, % 11,543 8, % This Month This Month Milwaukee Public Library Computer, Internet, and Electronic Statistics October, 2012 Unique Visitors to the MPL Website Downloads of Digital Music through Freegal Month Year to Date 2,548 19,519 Milwaukee Patron Holds Placed Through CountyCat Same Month Last Year % Increase or Decrease Year to Date Previous Year to Date % Increase or Decrease 39,626 37, % 394, , % Same Month Last Year Paging Slips % Increase or Decrease Year to Date Previous Year to Date % Increase or Decrease Central 11,170 10, % 110,057 95, % Atkinson % 6,507 5, % Bay View 2,974 2, % 27,550 25, % Capitol 2,335 2, % 23,064 22, % Center Street % 9,192 9, % East 2,504 2, % 25,314 24, % Forest Home % 8,290 8, % Martin Luther King % 7,096 7, % Mill Road 1,014 1, % 10,371 11, % Tippecanoe 1,548 1, % 14,105 12, % Villard Square % 7,321 6, % Washington Park 954 1, % 9,901 9, % Zablocki 2,029 1, % 19,756 14, % YCOS--Outreach % 3,666 2, % TOTAL 28,719 27, % 282, , %