15 Years: Marie Lynn Fletcher Bridget E. Hill Jeffrey E. Peebles Beth A. Pittman Gina M. Richardson Van Skeet Sellers Erin M.

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1 August 15, 2013 The Honorable Board of Lyon County Commissioners met this day in regular session with the following present: Chairman Joe Mortensen, Vice-chair Ray Fierro, Commissioners Virgil Arellano Vida Keller and Bob Hastings. Also present: Chief Deputy District Attorney Steve Rye, Clerk/Treasurer Nikki Bryan and Deputy Clerk Donna MacGill. 9:00 A.M. - TIME SPECIFIC For Possible Action: Recognition of Lyon County Employees with 5, 10, 15, and 20 years of service by the Board of County Commissioners Tracy Walters, Human Resources Director, and the Board of Commissioners presented certificates of recognition to the following employees for their year of service. 5 Years: Hazen R. Adams Jeremy A. Best Christopher Bixby Gail M. Brian Marty J. Dues Sean R. Gallagher Gregory C. Kantz Blaine A. Manz Karina Nunez Sean P. Shannon Laura E. Smith Timothy S. Strobel Martha A. Tapia Nicole D. Tibbals Edward Joseph Wilson Timothy D. Wright Leana L. Yost 10 Years: Charles N. Beck Steven R. Betts Lynn D. Evans Kevin T. Halvorson Trudy A. Ingerson Laura La Pierre-Hines Tamie J. MacDonald Alvin H. McNeil, Jr. Deann P. Peeples James Ryan Powell Cary R. Smith Jennifer I. Thomas Viola R. Tilman Kelly A. Veil 15 Years: Marie Lynn Fletcher Bridget E. Hill Jeffrey E. Peebles Beth A. Pittman Gina M. Richardson Van Skeet Sellers Erin M. Singley 20 Years: Julia S. Acosta Shelly R. Bristol Albert D. Torres Tricia J. Umphries. 1. Public participation John Hartley of Dayton announced they will be holding the annual Joe Dini Old Fashion picnic at the Dayton State Park on September 8, 2013; tickets are $ Jim Sciarani commented on the audit communication letter trying to make the audit process a more cooperative effort between the audit team and management. 2. For Possible Action: Review and adoption of agenda Jeff Page asked that Item #13 be pulled from the agenda. Comm. Fierro moved to approve the agenda as presented with the removal of Item #13. Comm. Hastings seconded and the motion passed 3. Awards and Presentations There were no awards and presentations. 4. Commissioners/County Manager comments Comm. Fierro said he attended the Carson Area Metropolitan Planning Organization and he also stayed for Carson s RTC meeting in Carson. There was discussion regarding Highway 50. There are three counties working on how to prevent deaths on Highway 50. He also attended the Silver Springs Image committee meeting. He also took a tour of the new health facility in Dayton. 40 August 15, 2013

2 Comm. Arellano had an informal teleconference with Mike Crawley, District Ranger in Bridgeport; he will be retiring September 3, Mr. Crawley will be present on the interview panel to help select his replacement. He also met with Bruce Miller of Mark Amodei s office regarding Nevada Copper. Comm. Mortensen apologized to Roy Lerg; he had a planning issue on the agenda at the last meeting and Comm. Mortensen failed to ask for public input and Mr. Lerg expressed a desire to be allowed to speak. Jeff Page commented on complaints regarding tumble weeds in the county and cemeteries. Ron Dohoney asked Jeff Page if the county could use funding from the swimming pool for weed control. He also commented on grading schedules on county roads. He also has been dealing with issues regarding medical marijuana. He met with Bruce Miller from Nevada Copper; the lands bill is moving forward. NDEP has received a number of complaints regarding the ponds in Dayton; NDEP is pushing for a solid waste management plan. 5. Elected Officials report There were no elected officials reports. 6. Appointed Officials comments Mike Workman, Public Works Director, is working on an LED pedestrian activated warning system for the crosswalk on Dayton Valley Road. He has had several requests for stop signs. Public works is doing sidewalk replacement around schools. The Buildings and Grounds crews spent time supporting night in the country and the county fair and rodeo. Custodial services were discussed and clean-up of landscaping at Dayton Senior center. He also commented on the Flowery Drive project. He mentioned drainage and storm water issues around the county. He also followed up with Lumos and Associates. Comm. Arellano had questions on storm drainage regarding commercial and industrial development. Mike Workman explained that new development would need to come in with a drainage plan. Comm. Mortensen commented on new stop signs in Fernley and traffic not stopping. He suggested possible speed bumps. Lyon County Human Services Director, Edrie LaVoie, gave a report on medical assistance indigent program. NACO approved two applications to be funded from the Indigent Accident Fund totaling $130,000. There were 11 applications approved for Supplemental Funds totaling $1,091,000. There were 28 applications denied in their office. Nine applications were approved for the county medical fund totaling $121,000; they denied 19 applications and they have 14 pending. All of this will change with SB452. All of the details have yet to be worked out. She explained that NACO will discuss how some of these changes will work. Edrie thanked Comm. Fierro for stopping by their new Dayton office. Josh Foli stated the county received more money than expected; consolidated taxes are trending upwards. Building permits and real property transfer tax are increasing resulting in additional money. 9:30 A.M. - TIME SPECIFIC For Possible Action: Discussion to identify, prioritize, and proceed on a capital improvement plan for Lyon County as part of the strategic planning process Josh Foli commented on the prioritizing of capital improvements. He commented on a freeze in the HVAC system during winter in justice complex. They determined it was a design issue and the contractor is dealing with the issue. There has been discussion regarding freezing in the future; they are looking into an antifreeze solution. There could be additional cost to the county that would come from the public safety sales tax. The commissioners had questions regarding the antifreeze system. 41 August 15, 2013

3 Josh Foli feels this should be #1 priority. The commissioners will need to identify a funding source. It appears there was fault in the original design of the Justice Complex. Comm. Fierro suggested obtaining a second opinion. Josh Foli also discussed other capital improvement priorities: 1. Replacing animal services building in Silver Springs 2. Demolish old jail for additional parking space/secured parking 3. Juvenile probation, child support moved to shelled in area of judicial complex 4. Additional cells in the shelled in area 5. Purchase washes & dryers for complex 6. Storage building on the lot 7. Vehicle impound lot 8. Replacing Occidental Square rented space 9. Human Services would prefer county owned space 10. Purchase land around Lyon County Utilities/Josh Foli presented copies of parcel map 11. Replace Human Services in Fernley with county owned space 12. Replace/remodel Fernley Senior Center 13. Design Mound House to Carson sewer line 14. Financial software for payroll (bottom of list) 15. SAN expansion (Storage Area Network) phone system 17. Drainage issues throughout county Josh turned over to the Board for their discussion as to their priorities and desires. 1. HVAC at Justice Complex 2. Animal Service Building in Silver Springs 3. Demolition of old jail 4. Washer & dryer in jail Jeff Page expressed concerns about the shelled pod being functional and ready when needed. After considerable discussion on prioritizing the improvements, Comm. Mortensen called for a motion. Josh Foli asked for a motion on the items to proceed forward with immediately. Jeff Page explained that if the funding is not available priorities could change. Comm. Fierro moved to prioritize the Justice Complex HVAC system, including going out for second opinion on engineering, replace animal services building, design of the shelled in office space on the second floor of the justice complex, purchase additional washer & dryer in the jail, expand the vehicle and impound lot and make it more secure in Yerington, and investigate county owned property to look at purchasing, exchanges or disposal, investigate the cost associated with and engineering and design of demolition of old jail. Comm. Keller seconded and the motion passed 4-1. Comm. Arellano voted nay because he feels it s a waste to spend money for engineering and design. 7. Advisory Board reports There were no advisory board reports. **CONSENT AGENDA** 8. For Possible Action: Approval of changes on Assessor s tax roll due to corrections in assessments and review of tax roll changes There were no tax roll changes. 42 August 15, 2013

4 9. For Possible Action: Review and possible approval of business license applications: a. Abeyta, Paul K.; Abeyta Remodeling & Construction; 1132 Fremont St., Carson City, NV; General Contractor b. Williams, Debra; Debi s Grooming; 45 W. Main St., Dayton, NV; Dog Groomer at Dayton Grooming c. Laack, Gary; Gary Laack Construction Inc; 100 Lewers Creek Rd., Carson City, NV; General Contractor d. Morse, George C; George Morse; 15 Bill Eitel Rd., Dayton, NV; Handyman e. Hydro, Julie A.; Go-To Groomer; 1489 Riverpark Pkwy., Dayton, NV; Mobile Animal Groomer f. Dow, Jerry M.; Jerry M. Dow; 726 Sonoma St., Carson City, NV; Handyman g. Staehr, Niels-Ole A.; Askgaard, Martin; Millennium Alarm Systems Inc.; 5777 W. Century Blvd., Suite 1755, Los Angeles, NV; Alarm Sales & Installation h. Harrall, Charles E.; Harrall Enterprises Inc.; Personnel Plus Staffing; 901 Medical Center Dr., Suite 201, Dayton, NV; Temporary Staffing Agency i. Taylor, Richard G.; Affordable Patio & Sunrooms; Reno Patio & Fireplaces; 910 Glendale Ave., Sparks, NV; Installation of Patio Covers j. Riddiough, James R.; Riddio Construction Company, Inc.; 6114 La Salle Ave., Suite 409, Oakland, CA; Installation of Doors and Hardware. Finish Carpentry k. Harvey, Kenneth Ron; Ron Harvey Construction; 304 Ruby Ln., Carson City, NV; Building Contractor l. Fryling, Robin; Espinoza, Maria E.; Espinoza, Steve; Scrap Metal Recycling LLC; 45 Speedway Rd., Fernley, NV; Auto Wrecking Yard. Purchase Scrap Metal and Other Recyclable Materials m. Adams, Lisa A.; Adams, Steven W.; SNL Feed; 5 Hudson Aurora, Smith Valley, NV; Animal Feed, Supplies & Tack n. Lanning, Rhonda L.; Lanning, Douglas L.; Lanning, Richard L.; Tschohl, Michael V.; Solar Systems Mechanical LLC; 670 Professional Ave., #404, Henderson, NV; Heating and Air Conditioning Contractor o. Miller, Denise M.; Nicks, Theresa; Stone Soup Designs NV; 132 Roughing It Rd., Dayton, NV; Jewelry Design & Sales p. Swartz, Richard S., Jr.; Engen, Gary B., Jr.; Sturgeon Electric Company, Inc.; E. 112 th Ave., Henderson, CO; Electrical Contractor 10. For Possible Action: Acceptance of FY14 Differential Response program grant award in the amount of $151,513 to provide case management to at-risk families (requested by Human Services Director) 11. For Possible Action: Acceptance of FY14 Family Resource Center grant award in the amount of $35,777 to provide information, referral, advocacy and parenting classes (requested by Human Services Director) 12. For Possible Action: Approval of transfer of county property to Central Lyon Fire Protection District where the old Silver Springs Fire Station is located on Fort Churchill Road, APN , and authorize chair to sign deed (Requested by County Manager) 13. For Possible Action: Approval of transfer of county property to Central Lyon Fire Protection District where the old Silver City Fire Station is located on 140 Main Street, Silver City, APN , and authorize chair to sign deed (requested by Public Works Director) 14. For Possible Action: Request to approve the release of the Improvement Bond held for the required improvements to 5 Davis Lane, Wellington, NV, for Mr. Terry Nielsen (requested by Planning Director) 15. For Possible Action: Approve agreement for hearing officer for transfer tax 43 August 15, 2013

5 appeals (requested by Recorder) Mary Milligan presented. There have been two agreements offered. There was a bill in the legislature to have their hearing officers also represent the recorders throughout the state, and it appears to have fallen through the cracks. Mr. Gregory Zunino and Cheri M. Smith submitted agreements. Mary Milligan asked that both agreements be approved. Comm. Fierro moved to approve the agreement for a hearing officer for transfer tax appeals as presented. Comm. Keller seconded and the motion passed 16. For Possible Action: Review and accept travel claims Travel claims totaled $1, and registrations totaled $ For Possible Action: Review and accept County claims and financial report County claims totaled $1,173, and payroll totaled $853, Comm. Mortensen had Item #15 was pulled for discussion. Comm. Hastings moved to approve the consent agenda as presented with Item #13 being removed and Item #15 being pulled for discussion. Comm. Keller seconded and the motion passed **END OF CONSENT AGENDA** RECESS TO CONVENE AS THE LIQUOR BOARD FOR LYON COUNTY 18. Public participation 19. For Possible Action: Review and possible approval of temporary liquor license applications: a. Kiwanis Club of Dayton Township ;Best In The Desert Off Road Race; Dayton Arena; Temporary Liquor Permit for: August 16, 2013 b. Yerington Rotary Club; Lyon County Fair & Rodeo; Lyon County Fair Grounds; Temporary Liquor Permit for: August 14-18, 2013 Comm. Arellano moved to approve the temporary liquor licenses as presented. Comm. Keller seconded and the motion passed 5 0. Sheriff Veil was absent. 20. Public participation ADJOURN TO RECONVENE AS THE LYON COUNTY BOARD OF COMMISSIONERS REGULAR AGENDA 21. For Possible Action: Approve adoption of the CLCP&R policies to be incorporated into the CLCP&R Bylaws. Policy for establishing CLCP&R parks and park project priorities (including corrections and additions), CLCP&R project rating sheet, CLCP&R project presentation worksheet, and CLCP&R park tax flow chart Scott Keller presented guidelines with input from Mike Workman. He discussed worksheets & flow charts. Mr. Keller explained the park board has changed from 7 members to 5 members. 44 August 15, 2013

6 He explained the process and upgrades in policies, presentation worksheet, park flow charts and checklist. Mike Workman said he supported the new policy. There was discussion regarding an attractive nuisance. Jeff Page explained the new policy will simplify the process in creating new parks. Comm. Hastings moved to approve Central Lyon County Park and Recreation Board Policies in Item #21 as presented, with annual review by the park and recreation board; any changes or recommendations should be brought before the Lyon County Commissioners for revision and incorporated into the bylaws. Comm. Mortensen seconded and the motion passed unanimously For Possible Action: Appoint members to the Library Board of Trustees, with varying terms (requested by Library Director) Jeff Page presented recommendations from staff and explained the process. There were suggestions on drawing terms from a hat. Comm. Keller suggested placing Smith Valley s representative as one year in case a person from Smith Valley comes forward. Comm. Arellano was in agreement. The board voted on each member separately. David Ray Comm. Fierro moved to appoint David Ray to the Library Board of Trustees. Comm. Keller second and the motion passed Leslieann Hayden - Comm. Fierro moved to appoint Leslieann Hayden to the Library Board of Trustees. Comm. Keller seconded and the motion passed 5 m 0 John Hartley - Comm. Fierro moved to appoint John Hartley to the Library Board of Trustees. Comm. Mortensen seconded and the motion passed 3 2. Comm. Hastings and Comm. Keller voted nay. John Hartley explained he is committed to the library and is favor of public funding of libraries. Comm. Arellano had questions for John Hartley. Comm. Arellano explained that libraries are not mandated by the state. Comm. Keller feels libraries are essential. She also commented on Mr. Hartley s political positions and the library. Mandy Bennett Comm. Fierro moved to appoint Mandy Bennett to the Library Board of Trustees. Comm. Keller seconded and the motion passed Audrey Allan Comm. Fierro moved to appoint Audrey Allan to the Library Board of Trustees. Comm. Keller seconded and the motion passed Comm. Keller moved to appoint John Hartley to serve a one year term. Comm. Fierro seconded and the motion passed unanimously 5-0. Scott Keller had questions regarding the terms. Tom Cartwright also expressed concerns about the appointment of terms. Comm. Mortensen continued by drawing names to fill the terms. Audrey Allan was selected to serve a 4 year term. 45 August 15, 2013

7 Mandy Bennett was selected to serve a 3 year term. Leslieann Hayden was selected to serve a 4 year term. David Ray was selected to serve a 2 year term. Comm. Fierro moved to approve Audrey Allan to a 4 year term, Mandy Bennett to a 3 year term, Leslieann Hayden to a 4 year term, David Ray to a 2 year term and John Hartley to a 1 year term on the Lyon County Library Board of Trustees. Comm. Keller seconded and the motion passed Jonnica McClure discussed training for the new board of trustees and extended the training to the Board of Commissioners. 23. For Possible Action: Approve a contract between Lyon County and Paul Yohey, Esq., for Public Defender services (requested by County Manager) Jeff Page recommended approving a contract on a monthly bases then come before the board. Comm. Arellano moved to approve the contract between Lyon County and Paul Yohey, Esq., on a monthly bases, for Public Defender services. Comm. Fierro seconded and the motion passed 24. For Possible Action: To adopt a Resolution Adopting the Lyon County Multi- Jurisdictional Hazard Mitigation Plan (requested by Planning Director) Rob Loveberg presented. He explained this process started in This is required for the county to receive federal funding for disasters or hazard mitigation grant funds. It s a multijurisdictional plan that involves the county and the two cities, Yerington and Fernley. Both cities will be looking at adopting the plan. It has been reviewed by FEMA and the state. Rob Loveberg recommended adopting the resolution. He explained the plan should be reviewed annually. Jeff Page had comments regarding hiring the consultant FEMA recommended; he explained this is a direct result of hurricane Katrina. This could provide the ability to apply for funding to help mitigate future flooding issues. Comm. Fierro moved to adopt a Resolution Adopting the Lyon County Multi-Jurisdictional Hazard Mitigation Plan as presented. Comm. Keller seconded and the motion passed RECESS TO CONVENE AS CENTRAL LYON COUNTY VECTOR CONTROL DISTRICT BOARD 25. Public Participation 26. For Possible Action: Review and accept claims and financial report The cash balance as of August 9, 2013 was $442, Pay bills totaled $52,475.81; there was no payroll. Comm. Keller moved to approve as presented. Comm. Fierro seconded and the motion passed 27. Public Participation 46 August 15, 2013

8 ADJOURN TO CONVENE AS MASON VALLEY MOSQUITO ABATEMENT DISTRICT BOARD 28. Public Participation 29. For Possible Action: Review and accept claims and financial report The cash balance of as of August 9, 2013 was $185, Pay bills totaled $19, and payroll totaled $3, Comm. Keller moved to approve the as presented. Comm. Fierro seconded and the motion passed 30. Public Participation ADJOURN TO CONVENE AS WALKER RIVER WEED CONTROL DISTRICT BOARD 31. Public Participation 32. For Possible Action: Review and accept claims and financial report The cash balance as of August 9, 2013 was $84, Pay bills totaled $1, and payroll totaled $1, Comm. Keller moved to approve as presented. Comm. Fierro seconded and the motion passed 33. Public Participation ADJOURN TO CONVENE AS THE WILLOWCREEK GENERAL IMPROVEMENT DISTRICT 34. Public Participation 35. For Possible Action: Review and accept claims and financial report The cash balance as August 9, 2013 was $100, Pay bills totaled $2,368.57; there was no payroll. Comm. Keller moved to approve as presented. Comm. Fierro seconded and the motion passed 36. Public Participation ADJOURN TO CONVENE AS THE SILVER SPRINGS GENERAL IMPROVEMENT DISTRICT BOARD 37. Public Participation 47 August 15, 2013

9 38. For Possible Action: Review and accept claims and financial report The cash balance as of August 9, 2013 was $1,319, Pay bills totaled $35,590.65; there was no payroll. Comm. Keller moved to approve as presented. Comm. Fierro seconded and the motion passed 39. Public Participation ADJOURN TO RECONVENE AS THE LYON COUNTY BOARD OF COMMISSIONERS 40. Commissioner Comments Comm. Hastings had a meeting with John Stevens, chairman of the school board, focusing on local issues and hoped to hold more of this type of meeting in the future, possibly involving some of the other commissions. There was discussion involving the signal at Fortune Drive. Comm. Fierro had comments on dealing with NDOT regarding state highway issues. Mike Workman explained that NDOT is doing a safety audit for warrants on Highway 50 from Hwy. 395 to Churchill County. Comm. Keller said a formal complaint went in from the medical center because of the near misses at the corner of their facility and Highway 50. She also commented on a light near Smith s. Jeff Page also commented on NDOT and the warrant system. Comm. Arellano had no comments. 41. For Possible Action: Approve Minutes of August 1, 2013 Comm. Fierro moved to approve the minutes of August 1, 2013 as presented. Comm. Arellano seconded and the motion passed 42. Public participation 43. Adjourn LYON COUNTY BOARD OF COMMISSIONERS ATTEST JOE MORTENSEN, Chairman NIKKI BRYAN, Lyon County Clerk/Treasurer 48 August 15, 2013