1280 South Anaheim Blvd., Anaheim, CA fax

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1 1280 South Anaheim Blvd., Anaheim, CA fax Anaheim Transportation Network Board of Directors Meeting Minutes Wednesday, March 28, :00 P.M. 5:00 P.M. Anaheim Convention Center Mezzanine Conference Room 800 West Katella Avenue, Anaheim, CA Board members in attendance: Tom Morton, City of Anaheim Shaun Robinson, Hilton Anaheim Charles Ahlers, AOCVCB Fred Brown, Desert Palms Hotel Jeff Morse, DoubleTree Guest Suites Luanna Huber, Walt Disney Company Peter Houck, Anaheim GardenWalk Marcus Borman, Anaheim Marriott Todd Ament, Anaheim Chamber of Commerce Sven Grunder, Holiday Inn & Staybridge Bill O Connell, BW Stovall Hotels ATN Staff Present: Legal Counsel: Ex-Officio Members: ATN Members Present: Diana Kotler, Anaheim Transportation Network Lita Aguilar, Anaheim Transportation Network Shelly Bullard, Anaheim Transportation Network Pam Lee, Aleshire & Wynder, LLP Robert Johnson, MV Transportation, Inc. Larry Slagle, Yellow Cab of No. Orange County Linda Johnson, City of Anaheim Members of the Public Present: Will Kempton, OCTA CEO Mark GIlio, A-Z Bus Sales John Mutton, IMPCO Ed King, A-Z Bus Sales Lance Larson, OCTA Leo Lovato, A-Z Bus Sales Richard Bacigalupo, OCTA Sue Zuhlke, OCTA Dan Trujillo, DRI

2 Melinda Andrade, CPA Todd Priest, CPA AGENDA PUBLIC HEARING: None Call To Order: ATN Board of Directors meeting called to order at 3:03 pm Reports: All agenda items and reports were available for review at the Anaheim Transportation Network office. Any writings or documents provided to a majority of Anaheim Transportation Network Board Members regarding any items of this agenda (other than writings legally exempt from public disclosure) will be made available at the Anaheim Transportation Network, located at 1280 South Anaheim Blvd., Anaheim, CA during regular business hours. Additions/Deletions to the Agenda Staff informed the Board that there were no additions or deletion from the agenda Public Comments: None Consent Calendar: Items 1 5 on the consent calendar will be acted on by one roll call vote unless members of the ATN Board of Directors, staff or the public request the item to be discussed and/or removed from the consent calendar for separate action: 1. Receive and approve minutes of the ATN Board of Directors and General Membership meeting held on Wednesday, February 22, Receive and file status report pertaining to the Anaheim Transportation Network operations ATN Focus Area Reports February 29, Receive and approve ART Operating Reports through February 29, Receive and file ATN membership report 5. Receive and close financial reports for the period of January 31, File draft financial reports for the period of February 29, 2012 By Motion (Morton/Ahlers), the Board approved Consent Calendar END OF CONSENT CALENDAR

3 6. DISCUSSION WITH ATN BOARD OF DIRECTORS Will Kempton, CEO of the Orange County Transportation Authority (OCTA), discussed how the partnership between OCTA and ATN has benefited both agencies. Lease, maintenance and service agreements with ATN provide OCTA additional revenue, help reduce OCTA s spare ratio, and help keep maintenance workers employed in spite of reduced sales tax revenue in recent years. Mr. Kempton also discussed ATN s status as a sub-recipient to OCTA of federal funds and the need to work closely with ATN in the overseeing of future grant awards. Staff voiced appreciation for the ongoing working relationship with OCTA and agreed that ATN and OCTA must work together when competing for federal dollars. Staff also discussed the benefit the interagency fare transfer agreement to both OCTA and ATN. Operational Report: 7. ART operational update monthly report provided by MV Transportation, Inc. Robert Johnson, General Manager with MV Transportation, Inc. made a presentation to the ATN Board of Directors highlighting some of MV s recent accomplishments including successfully handling the Natural Products Expo. Additionally, MV recently completed employee safety training with an in-house BBQ which was well received. Mr. Johnson also mentioned the start of a new rewards program for drivers who receive positive driver comment cards. This is an attempt to increase morale to further improve driver retention which as improved. Currently, MV is losing about 8-10 drivers a month. Action Calendar: 8. Approve proposed new ART routes. Authorize execution of agreements and approve Title VI analysis for Route 18 West Anaheim Commuter Service with connectivity to Buena Park destinations and Route 19 Santa Ana Commuter Service with connectivity to Santa Ana destinations. Staff provided a report on the Title VI analysis for Routes 18 and 19. The routes were analyzed within a ¼ mile to determine whether low-income and minority populations would be adversely affected by changes to ART service. It was determined that the new service would increase accessibility for those populations and therefore the service would be a benefit. There were questions from the Board regarding billing arrangement for service to Knott s Berry Farm and Westfield MainPlace. Staff responded that MainPlace will pay a year of ahead of service. By Motion (Brown/Robinson), the ATN Board of Directors approved the new routes and authorized the Title VI analysis. 9. Award Purchase Agreements through CalAct Purchasing Consortium and related electronic equipment:

4 a) A-Z Bus Sales 17 cut-away 33 buses Staff presented the details of the purchase agreement with A-Z Bus sales for the purchase of 17 cut-away 33 buses. A-Z Bus Sales was selected as the preferred vendor because of a better CNG conversion warranty including (term and mileage). The buses should be delivered by October The Purchase Agreement for seventeen (17) cut-away 33 buses shall not exceed $2,501,833. b) Creative Bus Sales 3 EZ Rider BRT buses 32 buses Staff presented the details of the purchase agreement with Creative Bus Sales for the purchase of 3 EZ Rider BRT 32 buses. Creative Bus Sales was selected because they have the only certified low floor bus with a CNG configuration. These are heavy duty, 12-year vehicles with a 5-year 100,000 mile warranty. Warranty work will be done at their Chino facility, but minor repairs could be done by OCTA. Because these buses are low-floor they would be used at the ARTIC facility so that passengers could easily bring luggage on-board. The Purchase Agreement for three (3) EZ Rider BRT 32 buses shall not exceed $1,141,048. c) GFI Genfare 20 Validating Fareboxes Staff presented the details of the purchase agreement with GFI Genfare for the purchase of 20 Validating Fareboxes, one each for the new buses. The fareboxes are being purchased separately in order to save money. Had the fareboxes been included with the purchase of each buses, there would be a substantial mark-up on each box. The Purchase Agreement with GFI Genfare shall not exceed $279,384. d) Digital Records, Inc AVL and Voice Annunciation System Staff presented the details about the purchase agreement with Digital Records, Inc. for the AVL and Voice Annunciation System. This system will use GPS technology to announce the stops onboard the bus as well as provide head and signs on the outside. Six bus stop locations will also have fixed digital signage showing buses arrival times. Purchase agreement with DRI shall not exceed $443,152 for the development, implementation and deployment of the entire AVL and Voice Annunciation systems. e) Technical Vehicle Consultants Bus Inspection Staff presented the details about the purchase agreement with Technical Vehicle Consultants for bus inspections services for the amount no to exceed $15,000. Bus inspection is an FTA requirement whenever ten or more buses are being purchased. There was discussion about the need for three inspection locations per bus. Staff responded that the inspections insure that the buses are built properly. By Motion (Brown/Morton), the ATN Board of Directors authorized ATN Executive Directors to complete Purchase agreements with A-Z Bus Sales, Creative Bus Sales, GFI Genfare, DRI and Technical Vehicle Consultants shall not exceed $4,380,417. Funding for this project is to be provided as a combination of federal, local and ATN funds.

5 10. Retroactively approve ATN s grant application for the replacement of eight (8) new CNG buses through FTA s State of Good Repair Initiative Staff recently submitted a grant application for the State of Good Repair Initiative administered by the Federal Transit Administration (FTA). Should the grant be awarded, ATN would be a sub-recipient of FTA funds through OCTA. ATN applied for funding to replace eight (8) liquid petroleum gas (LPG) mediumduty buses. The 2006 El Dorado, Kodiak model buses slated for replacement are nearing the end of their 7-year/200,000 mile useful life and have increasingly needed costly repairs. ATN applied for $1,059,000 in funding to purchase six (6) new 33 foot, 29 passenger, and Compressed Natural Gas (CNG) buses. ATN would provide $353,000 in matching funds to purchase two (2) additional buses for a total of eight (8) buses to be replaced. Matching funds would not come from ATN reserves. Federal 5307 funds would probably be moved to maintenance and so maintenance funds could be used as matching funds. The total project cost is $1,412,000. Grant award notification will be July By Motion (Brown/Ament), the ATN Board of Directors retroactive approved ATN grant application for $1,059,000 to the FTA s State of Good Repair grant program for the purchase of the replacement fleet of the existing eight (8)propane buses with eight (8) new CNG buses. 11. Review and discuss ART Fleet Plan Staff presented first draft of the ATN Fleet Plan. Capital fleet deficiencies/shortages for the upcoming years of 2013/13 were identified. Director Morton requested for staff to provide further detailed analysis of the fleet condition by separating ATN s services, i.e. ART baseline service vs. Route 17 service, with respect for fleet needs per service type. ATN staff will bring a revised report for the Board s discussion and deliberation at the April ATN Board of Directors meeting. NO ACTION TAKEN CONTINUED TO APRIL 25, 2012 MEETING. 12. Preliminary Review of ATN Office Location at the new ARTIC Facility Staff presented the proposed ATN office space at the new ARTIC Facility. ATN would have office and customer service areas on the first floor and additional offices and a board room on the second floor. There would also be a dedicated bus bay for ART service at the ground transportation center. The Board briefly discussed the status of the ARTIC project. The Board commended that there be a Board Workshop regarding ARTIC location, proposed uses and general overview of the project s progress. NO ACTION TAKEN CONTINUED TO APRIL 25, 2012 MEETING. 13. Other Business a. ATN New Route Ribbon Cutting Ceremony April 4 th, 2012 Staff provided information regarding the upcoming Ribbon Cutting Ceremony at the Convention Center on April 4 th.

6 14. Adjourn ATN Board of Directors Meeting Meeting adjourned at??? pm. ATN Regular Board of Directors meeting adjourned at 4:35 pm. ATN Board of Directors convened Closed Session portion of the meeting. One item was discussed during Closed Session. Conference With Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section (b): (1 matter) Adjourn Closed Session Upon completion of the closed session, the Board of Directors reconvened in public session. Attorney Lee made a report. No reportable decision was made and the Board reconvened regular ATN Board of Directors meeting at 5:15 pm. Next regular ATN Board of Directors meeting will take place at the Anaheim Convention Center Mezzanine Conference Room 800 West Katella Avenue, Anaheim, on Wednesday, April 25, All agenda items and back-up materials are available for review at the ATN Office and on the ATN website at