MINUTES WEST L'\S VEGAS BOARD OF EDUCATION REGUL.\R BOARD MEETING JANUARY 8, 2015

Transcription

1 MINUTES WEST L'\S VEGAS BOARD OF EDUCATION REGUL.\R BOARD MEETING JANUARY 8, 2015 A. CALL TO ORDER Official minutes of the regular meeting of the West Las Vegas Board oi Education, held January 8, 2015, at the Board Room of the Donaldo A. Marlinez Administration Building, 179 Bridge Street, Las Vegas, New Mexico. Chairman David Romero called the meeting to order at 6:05 p.m. B. ESTABLISH QUORUM Board members present were as follows: Marvin Martinez, Henry Abeyta, and David Romero, with Christine Ludi absenl and Gary Gold arriving at 6:35 p.m. Superintendent Gene Parson was also present. Chairman Romero noted that a quorum was present and proceeded with the meeting. Before proceeding with Item C., Chairman Romero called for a moment of silence for Ms. Ludi's sister, who passed away yesterday, and everyone who is dealing with lhe loss of a loved one or illness. C. PLEDGE OF ALLEGIANCE - \\'LV MIDDLE SCHOOL BUSINESS PROFESSIONALS OF AMERICA Lucia Martinez and Jeffrey Williams, West Las Vegas Middle School Business Professionals of America members, led the Board and audience in reciting the Pledge of Allegiance and saluting the New Mexico F'lag. D. APPROVAL OF AGENDA Mr. Abeyta moved, and Mr. Martinez seconded, to approve the agenda with the following modification: J) removal ofltem M. The motion carried unanimously. E. APPROVAL OF MINUTES - REGULAR BOARD MEETING, DECEJllBER 11, 2014 Mr. Martinez moved, and Mr. Abeyta seconded, to approve the minutes of the regular board meeting, held December 11, The motion carried unanimously, with Chairman Romero appointing Mr. Abeyta to serve as secretary in the absence of Ms. Ludi. F. PUBLIC COM!VIENT (LIMITED PUBLIC FORUJll; RESTRICTED TO AGENDA ITEMS ONLY) Superintendent Parson informed the Board that a grandparent raised concern for the need for a mallvscience instructor at f amily Partnership to replace Mr. Christopher Gutierrez, who was recently appointed principal at WLV Middle School. The district will continue to search for an individual endorsed in these two areas; however, Superintendent Par.>on is open to hiring two part-time individuals to cover these areas if necessary. C. PRESENTATIONS (I 0-MINUTE LIJlllT PER PRESENTATION) 1. FAMILY PARTNERSHIP SCHOOL STUDENT ACHIEVEMENT REPORT 2. INSTRUCTIONAL COMMITTEE UPDATE 3. ATHLETIC UPDATE - MR. RICHARD TRIPP 4. UPDATE ON FACILITY MATTERS - JllR. JERRY MAESTAS 5. NMSBA BOARD AWARDS 6. OTHER

2 1. Family Partnership School Student Achievement Report. Ms. Anna Valdez, Family Partnership Principal, provided the Board with a student achievement report for the school, noting that there are currently 62 students enrolled, grades 8-12, and reviewing test results. Ms. Valdez commended the school's new English instructor, who was able, in collaboration with New Mexico Highlands University, to schedule a community presentation by Mr. Jimmy Santiago-Baca, author of A Place to Stand, which was read by the students in class. Mr. Santiago-Baca also conducted a writing workshop for Family Partnership and was so impressed with one Family Partnership student in particular (a junior) that he sponsored her participation in a poetry writing workshop in Taos and informed her that should she be able to maintain "A"s and "B"s during her first two years of college he will pay for her to attend four years at Stanford. ACCESS and MAP testing will be conducted soon, with PARCC preparation ongoing and Chairman Romero stressing the importance of properly notifying parents regarding PARCC and anticipated test results (statewide), particularly in the first year. 2. Instructional Committee Update. Ms. Darice Balizan, Associate Superintendent, provided the Board with an Instructional Committee update, noting that the meeting scheduled prior to the Winter Break was rescheduled for Wednesday, January 21, 2015, at the WLV Middle School Library, at 3:30 p.m., with Dr. Sandra Coca expected lo facilitate the meeting. Early dismissal is being proposed to Superintendent Parson for Friday, January 23, 2015, to conduct curriculum alignment as per the instructional leadership template. At Chairman Romero's inquiry, Ms. Balizan noted that the Instructional Committee has determined that financial resources are needed to fund instructional assistants to assist with short-cycle testing (to alleviate the time being spent on testing by reading interventionists). Beiore proceeding to Item C.3., Chairman Romero thanked Mr. Christopher Gutierrez for the positive impact he has had thus far as West Las Vegas Middle School Principal. 3. Athletic Update. Mr. Richard Tripp, Athletic Coordinator, provided the following Athletic Department update: a) thanked Ms. Cathy Lucero, Principal, and the staff al Valley Elementary/Middle School for their assistance during recent games hosted at the Valley; b) Justice Atkins and Andres Gallegos have been selected as the Student Athletes of the Month for December; c) Stu Clark Tournament activities summarized, with the Dons placing 2"' and the district's share of proceeds to be formally presented at a future Board meeting; d) dates of upcoming games/tournaments reviewed; e) elementary half-time basketball games to start up in January; f) acknowledgement of cheerleaders for winning competition three weeks ago, with other competitions forthcoming; g) planning currently ongoing for springs sports; and h) thanks expressed to the Board and administration for the Weight Room. Mr. Abeyta commended Mr. Tripp for his role as Athletic Coordinator, and Mr. Martinez stressed the importance of being prepared for medical situations during games, particularly al Valley Elementary/Middle School, with Mr. Tripp noting that the district will soon be presented with a donated defibrillator. 4. Update on Facility Matters. Mr. Jerry Maestas, Facilities Manager, provided an update to the Board on the fo llowing facility matters: a) Weight Room Renovation - completed, with door pending, City of Las Vegas donating three used treadm il l~. and plates ior squat machine lacking; b) WLV Middle School Renovation Project - electrical and mechanical engineers surveyed the site during Winter Break, with two proposals received for the Planning and Design Survey (to be presented to Board for formal action at next meeting); c) Tony Serna Jr. Elementary Reroof Project - contract signed, with project to commence soon; d) WLV High School Pire Suppression System - all return-air grills and soffits installed along the exterior walls, with actuators and fire dampers forthcoming; and e) WLV High School Gym- 36 new J,ED lights to be purchased soon (also being considered for Weight Room), with Maintenance Department staff to look at east side speaker problem and trapdoors to be addressed (use of side doors instead, with lighting to be installed underneath). 5. NMSBA Board Awards. Superintendent Parson presented the New Mexico School Boards Association (NMSBA) Exemplary Award to each Board member for earning twenty or more hours of training within the program year. The Board was recogniied by NMSBA during the 2014 Annual Convention, held December 5 6, 2014, al Albuquerque, New Mexico. 2

3 6. Other. No matters were addressed during this item of the agenda. H. RIO GALLINAS CHARTER SCHOOL PRESENTATION (INCLUDING PRIORITY SCHOOL PLAN) AND FOR.MAL ACTION ON SITE TRANSITIONS/RELOCATIONS Chairman Romero acknowledged Mr. Gerald Garcia, Rio Callinas Charter School Director, apologizing for the 111i>COJJ U!'1UJJiCdliu11 belweejj Lite di>liicl djlj Lhe Cha1ttJ' Md h<>pu1g l<> 111)\le foj"waid a11j uuµ 1)ve Llie working relationship while ensuring that roles and responsibilities are met on both ends. Mr. Garcia thanked Chairman Romero and also extended an apology, expressing his desire to improve the Charter's working relationship with the district. Mr. Garcia proceeded to present the Charter's Priority School Plan as required, covering the 3-year Report Card, Triannual Site Visit, District and School Assurances (WLV support (nonfinancial)), Demonstration of Integration of Services (Turnaround Principles), TriannuaI Site Visit Feedback Report, and Triannual Site Visit Protocol Guidance Booklet. Instructional challenges have been encountered, and PED mandates must be followed, with the process to take three years and a need to integrate Expeditionaty Leaming into academics. Mr. Carcia next sought retroactive Board authorization for the relocation of Lhe Charter's middle school students from the Socorro site (damaged by fire) to the Dee Bibb Industrial Park and then to a section of the WLV High School (upon eviction from the Dee Bibb Industrial Park), apologizing for not securing approval prior to the relocations as required. Mr. Garcia summarized the progress made towards relocating the students to a site at Luna Community College, which should be finalized by the end of January, and requesting Board approval on the relocation and providing assurances that the site is safe for the students (isolated, with no interaction with Luna Community College students). For the record, Chairman Romero noted that the Board was concerned with the students being housed at the Dee Bibb Industrial Park. Upon the recommendation of Superintendent Parson, Mr. Abeyta moved, and Mr. Gold seconded, to ratify approval of the relocation of Rio Gallinas Charter School middle school students to the Dee Bibb Industrial Park and then to a section of the WLV High School as well as approval of the upcoming relocation to the Luna Community College site. The motion carried unanimously. Before proceeding to Item I., Mr. Abeyta thanked the Spic and Span (Charlie Sandoval, owner) for the donation of cookies for the Board meeting and for assisting the WLV Middle School Student Council during its recent Frio Pie fundraiser. I. HEAD START UPDATE AND FOR.MAL ACTION ON HEAD START MATTERS 1. USDA MEAL COUNT REPORTS 2. ENROLLMENT/ATTENDANCE REPORT Mr. Joseph Griego, Head Start Director, was not present at the meeting but provided an ed Head Start update. In Mr. Griego's absence, brief discussion was held regarding Summit Food Services' inability to submit USDA Meal Count reports on a timely basis and the report format being different from the one utilized by Las Vegas City Schools for the Los Ninos Head Start site. Mr. Gold noted that this concern was raised at the Head Start Policy Council meeting. Also of concern at that me.eting was the late lunchserving time for the 3 5 yr. olds. Further discussion on these matters will be held in the presence of Mr. Griego at the Board's next regular meeting. Upon the recommendation of, and as presented by, Superintendent Parson, Mr. Cold moved, and Mr. Martinez seconded, to approve the following Mead Start matters: 1) USDA Meal Counts for December, 2014; and 2) EnrollmenVAttendance Report for December, The motion carried unanimously. J. FORMAL ACTION ON NMSBA 2015 STUDENT ACHIEVEMENT AWARD Mr. Abeyta moved, and Mr. Martinez seconded, to table action on the N.MSBA 2015 Excellence for Student Achievement Award to allow additional time for the submission of nominees. The motion carried unanimously. 3

4 K. ANNUAL ADOPTION OF OPEN MEETI NGS RESOLUTION AS REQUIRED BY THE NEW MEXICO OPEN MEETINGS ACT Upon the recommendation of, and as presented by, Superintendent Parson, Mr. Martinez moved, and Mr. Gold seconded, to adopt the Open Meetings Resolution for 2015, with annual adoption a requirement of the New Mexico Open Meetings Act and the following language added to Item 3: "A special meeting will also be hd <l a1111ually iu October al Lhe <li>lrid '> Valley Elellle11lary/Mi<l<lle School, a. i11jicale<l i11 lite Jlleeli11g notice." The motion carried unanimously. L FINANCE AND AUDIT COMMITTEE APPOINTMENTS Mr. Gold moved, and Mr. Martinez seconded, to table action on Finance and Audit Committee appointments. The motion carried unanimously. JI!. FORMAL ACTION ON DISPOSAL OF FIXED ASSETS This item of the agenda was removed as per Item D. N. BOARD NOTIFICATION OF NORTHEASTERN NEW MEXICO LITERACY COUNCIL MEMORANDUM OF UNDERSTANDING Superintendent Parson notified the Board of the Northeastern New Mexico Literacy Council Memorandum of Understanding, which provides the Reading Buddies afterschool program for third graders, with the district committing, in part, to transporting students to the program site and providing adult supervisors (21" CCLC stafq. O. NOTIFICATION OF CES PURCHASE(S) Superintendent Parson had no CES purchases to notify the Board of. P. FINANCE COMMITTEE REPORT AND FORMAL ACTION ON BUDGETARY MATTERS I. EXPENDITURES 2. HEAD START FINANCIAL TRANSACTIONS 3. BUDGET ADJUSTMENT REQUESTS 4. BUDGET JOURNAL ENTRIES Mr. Martinez provided a brief update on the Finance Committee meeting, whereby all expenditures, Head Start financial transactions, budget adjustment requests, and budget journal entries were reviewed by the Finance Committee and recommended for Board approval, with no major concerns encountered. The Budget Balances and School Board Student Incentive Fund reports were provided to the Board for infonnational purposes. Upon the recommendation of Superintendent Parson, and as reviewed by the Finance Committee during its January 6, 20J5, meeting, Mr. Martinez moved, and Mr. Abeyta seconded, to approve all expenditures; Head Start financial transactions; Budget Journal Entries (#s 89-90, , , 888, , , 958, , , 997, 1006, and 1036); and the following Budget Adjustment Requests as presented ( ): a) 0042-T GOBond Student Library SB- 66, transier BAR of $28,906; and b) Private Dir Grants (Categorical), increase of $1,000 (Thornburg Investment Management contribution to LEAE). The motion carried unanimously. Q. ITEMS FOR I NCLUSION AT NEXT MEETING The following items are to be included on the agenda for the Board's nexl regular meeting in February: 1. Discussion of Head Start issues 2. Formal action on Audit 4

5 3. fonnal aclion on 2015 NMSBA 2015 Studenl Achievement Award R. ADJOURNMENT With no other business to come before the Board of Education, Mr. Gold moved, and Mr. Martinez seconded, to adjourn the meeting. The meeting adjourned at 8:57 p.m. David Romero, Board Chairman (SEAL) 5