Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
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1 Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax: School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores Sr., Secretary Paul C de Baca Sr., Member David Ortiz, Member Administration Fred Trujillo, Superintendent Brenda Gallegos, Director of Finance BOARD MEETING AGENDA PECOS BOARD OF EDUCATION REGULAR MEETING SEPTEMBER 19, 2017 PECOS SCHOOLS BOARD ROOM PECOS, NM 6:00 PM PLEDGE OF ALLEGIANCE 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. PUBLIC COMMENTS 4. ACTION ITEMS A. Golden Panther Award Implementation 5. GOLDEN PANTHER AWARD RECIPIENTS PRESENTATION 6. NMSBA REGION II MEETING-SEPTEMBER 21, NSBA ANNUAL CONFERENCE-APRIL 6-9, 2018, SAN ANTONIO, TX 8. UNIT/DIRECTOR REPORTS 9. BUSINESS REPORT B. Financial Status 10. CONSENT AGENDA C. Check Register for Month of August 2017 D. Cash Transfer(s), BARS (if any) and Journal Entries E. Minutes of Regular Board Meeting-August 17, 2017 F. Minutes of Work Session-September 5, SUPERINTENDENT S REPORT 12 POLICY G. 2 nd Reading-B-3400 Board Member Compensation and Expenses 13 ACTION ITEMS H. Approval/Disapproval of B-3400 Board Member Compensation and Expenses 14. OTHER
2 15. ADVANCE PLANNING NMSBA Region II Meeting-September 21, 2017, 5:30 PM, SFPS-Nina Otero Community School, Santa Fe, NM Board Work Session-October 3, 2017, 3:30 pm, Pecos Schools Board Room Regular Board Meeting-October 17, 2017, 6:00 pm, Pecos Schools Board Room ADJOURNMENT
3 INDEX MINUTES REGULAR MEETING PECOS BOARD OF EDUCATION PECOS INDEPENDENT SCHOOL DISTRICT PECOS SCHOOLS BOARD ROOM PECOS, NEW MEXICO SEPTEMBER 19, :00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF AGENDA PUBLIC COMMENTS ACTION ITEM Golden Panther Award Implementation GOLDEN PANTHER AWARD RECIPIENTS PRESENTATION NMSBA REGION II MEETING-SEPTEMBER 21, NSBA ANNUAL CONFERENCE-APRIL 6-9, 2018, SAN ANTONIO, TX UNIT/DIRECTOR REPORTS & 4 BUSINESS REPORT CONSENT AGENDA Check Register for the Month of August 2017 Cash Transfer(s), BARS (if any) and Journal Entries Minutes of the Regular Board Meeting-August 17, 2017 Minutes of Work Session-September 5, 2017 SUPERINTENDENT S REPORT POLICY nd Reading-B-3400 Board Member Compensation and Expenses ACTION ITEMS Approval/Disapproval of B-3400 Board Member Compensation and Expenses
4 OTHER ADVANCE PLANNING ADJOURNMENT
5 MINUTES Regular Meeting Pecos Board of Education Pecos Independent School District Pecos, New Mexico Pecos Schools Board Room Pecos, NM 6:00 P.M. PLEDGE OF ALLEGIANCE CALL TO ORDER The Board President, Mr. Harold J. Garcia called the meeting to 6:03 p.m. MEMBERS PRESENT Mr. Harold J. Garcia, Board President Mr. Victor Ortiz Jr., Board Vice-President Mr. Michael Flores Sr., Board Secretary Mr. Paul C de Baca Sr., Board Member Mr. David Ortiz., Board Member Mr. Fred Trujillo, Superintendent MEMBERS ABSENT None OTHERS PRESENT Simon Miera Jamie Arthur Mel Rael James Tanuz Tomas Tanuz Anthony Armijo Louise Armijo Rebecca Romero Andy Romero Andrew Pirtle Elissa Flores Israel Villegas Isequel Villegas Istrella Flores Debra Sena-Holton Cynthia Terrazas Margarita Santa Brenda Gallegos Melissa T. Valencia-Flores
6 Regular Board Meeting Page 2 APPROVAL OF AGENDA Superintendent Trujillo noted Ms. Sena-Holtons early release and asked that any elementary questions are presented following the Golden Panther Award Recipients Presentation. Based on Superintendent Trujillo s recommendation, Vice President V Ortiz moved to approve the stated agenda, seconded by Secretary Flores. Motion carried unanimously, 5-0. PUBLIC COMMENTS None ACTION ITEMS APPROVAL/DISAPPROVAL OF GOLDEN PANTHER AWARD IMPLEMENTATION Member C de Baca moved to approve the implementation of the Golden Panther Award initiative, seconded by Vice President V Ortiz. Motion carried as follows: D Ortiz-no, P C de Baca-yes, M Flores-yes, V Ortiz-yes and H Garcia-yes, motion passes, 4-1. GOLDEN PANTHER AWARD RECIPIENTS PRESENTATION Superintendent Trujillo addressed recipients present, explaining the purpose for the award recognition. He briefed on the Board s initiative, implementation and nomination & selection process. He invited site principals to present their student awards. Ms. Sena-Holton announced 1 st Grader Istrella Flores as the elementary recipient. She highlighted on the characteristics that deemed her student deserving of the award. She congratulated Ms. Flores and stated how proud she is of her (Ms. Flores). Mr. Michael Lister named 7 th Grader Cynthia Terrazas as the middle school recipient. He recognized his student for the good qualities she demonstrates in the classroom, her willingness to assist where needed and for always having a smile. He congratulated her and declared she was a good role model for fellow students. Mr. Miera reported on the Pecos Peso, an incentive program implemented to promote/encourage positive behavior etc., and briefed on the bearing it had in the selection of the award recipient. He revealed 10 th Grader Anthony Armijo as the high school recipient. He mentioned various traits that
7 Regular Board Meeting Page 3 made him (Mr. Armijo) deserving of the award, acknowledged his overall efforts, the support & encouragement he exhibits to his peers and noted his humbleness. Mr. Miera announced Custodian Phillip Tafoya as the staff recipient, who could not be in attendance. He briefed on this work ethics and his willingness to assist where needed. Member C de Baca noted he and Ms. Sena-Holton designed a scoring guide that outlines the criteria & expectations individuals must meet. Ms. Sena-Holton explained the format and finalization. Superintendent Trujillo, on behalf of the district congratulated the recipients and encouraged them to strive for continued success and stated he was proud of their efforts. Elementary Member D Ortiz inquired on the internet outage disruption mentioned. Ms. Sena-Holton responded to the inquiry, reporting the secondary site is being utilized to complete the assessments. NMSBA REGION II MEETING-SEPTEMBER 21, 2017 Superintendent Trujillo reminded the Board of the upcoming meeting and provided time & venue information. Member C de Baca noted he was unable to attend and would reimburse the district for the expense incurred. NSBA ANNUAL CONFERENCE-APRIL 6-9, 2018, SAN ANTONIO, TX Superintendent Trujillo mentioned the conference dates, remarked on the number of Board Member attendees, based on the approved budget and mentioned the registration window is forthcoming. He recommended the finalization discussion occur during the October Work Session.
8 Regular Board Meeting Page 4 UNIT/DIRECTOR REPORTS Student Nutrition Member C de Baca asked if the menu was being put into action. Mr. Rael responded to the question, briefing on the procedures that are being carried out. Secondary Vice President V Ortiz asked if the 90 Day Plan Spreadsheet correlated with the NMSA visit. Mr. Miera replied to the question, explaining the information is associated with the Teachers Pursuing Excellence Program. Member D Ortiz inquired on the Secondary Open House attendance. Mr. Miera responded to the inquiry, providing an approximate number of parents who were present and referenced methods of communication used to extend the invitation. Vice President V Ortiz asked how the school district is affected by the removal of the DACA Program. Superintendent Trujillo replied to the question, noting the topic is to be discussed during the upcoming scheduled Superintendents Meeting. He stated he d relay any information as it is received from the state level and commented on the implementation of an action plan within the district. BUSINESS REPORT FINANCIAL STATUS Ms. Brenda Gallegos, Finance Director announced the Reconciliation Report for the month is within Board Packets. She reviewed the one Fiscal Year Request for Reimbursement that has been prepared thus far and noted others will be processed at the end of the First Quarter. She summarized the Payroll and Accounts Payable Report, Check Register for the Month of August 2017, Cash Transfers/BAR s, Internal BAR s and Journal Entries. CONSENT AGENDA Check Register for the Month of August 2017 Cash Transfer(s), BAR S (if any) and Journal Entries Minutes of the Regular Board Meeting-August 17, 2017 Minutes of the Work Session-September 5, 2017
9 Regular Board Meeting Page 5 Based on the Superintendent s recommendation, Vice President V Ortiz moved to approve the Check Register for the Month of August 2017, Cash Transfer(s), BAR s #7-#9, Internal BAR s, Journal Entries, amended Minutes of the Regular Board Meeting-August 17, 2017 and the Minutes of the Work Session-September 5, 2017, seconded by Secretary Flores. Motion carried unanimously, 5-0. SUPERINTENDENT S REPORT Superintendent Trujillo noted his report was also presented. He reported on facility equipment matters/restorations, updated on the internet/telephone service disruption, briefed on rain/hail damage/repairs and noted the grounds work to the East Pecos Facility. He updated on the Pay for Performance Grant, the vacant position/recruitment efforts and discussed the establishment of a university/branch site on district campus initiative. Superintendent Trujillo offered to answer any questions. Member C de Baca inquired on the instruction of Mathematics. Superintendent Trujillo responded to the inquiry, touching on interventions and continuous Professional Development. Superintendent Trujillo reported on information presented during the NRG Meeting. President Garcia inquired on the administration of the ACT Assessment. Superintendent Trujillo responded to the inquiry, referencing upcoming schedule of events/correspondence. POLICY 2 nd Reading-B-3400 Board Member Compensation and Expenses ACTION ITEMS APPROVAL/DISAPPROVAL OF B-3400 BOARD MEMBER COMPENSATION AND EXPENSES Based on Superintendent Trujillo's recommendation, Member C de Baca moved to approve the B Board Member Compensation and Expenses Policy, seconded by Secretary Flores. Motion carried as follows: D Ortiz-no, P C de Baca-yes, M Flores-yes, V Ortiz-yes and H Garcia-yes, motion passes, 4-1.
10 Regular Board Meeting Page 6 OTHER Vice President V Ortiz inquired on the 2018 YCC Grant Proposal. Superintendent Trujillo responded to the inquiry, confirming application submission and acknowledging the notification release scheduled for November Superintendent Trujillo outlined the Ron Valdez Cross Country Meet schedule of events. ADVANCE PLANNING» NMSBA Region II Meeting-September 21,2017,5:30 PM, SFPS-Nina Otero Community School, Santa Fe, NM» Board Work Session-October 3, 2017,3:30 pm, Pecos Schools Board Room» Regular Board Meeting-October 17,2017,6:00 pm, Pecos Schools Board Room ADJOURNMENT At 7:02 p.m., Vice President V Ortiz moved to adjourn the meeting, seconded by Secretary Flores. Motion carried unanimously, 5-0. Minutes approved and signed on this 18 th day of October ATTEST: MICHAEL FLORES SR., SECRETARY (Mtvf)
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board David Ortiz, President Patrick Sandoval, Vice-President Michael Flores Sr.,
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board David Ortiz, President Patrick Sandoval, Vice-President Michael Flores Sr.,
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505 757 4700 Fax: 505 757 8721 School Board Lawrence Vigil, President Eileen Griego Vigil, Vice President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505 757 4700 Fax: 505 757 8721 School Board David Ortiz, President Patrick Sandoval, Vice President Michael Flores Sr.,
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505 757 4700 Fax: 505 757 8721 School Board David Ortiz, President Patrick Sandoval, Vice President Michael Flores Sr.,
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505 757 4700 Fax: 505 757 8721 School Board Lawrence Vigil, President Eileen Griego Vigil, Vice President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505 757 4700 Fax: 505 757 8721 School Board Lawrence Vigil, President Eileen Griego Vigil, Vice President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Harold J. Garcia, President Victor Ortiz Jr., Vice-President Michael Flores
Pecos Independent School District
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505-757-4700 Fax: 505-757-8721 School Board Lawrence Vigil, President Eileen Griego-Vigil, Vice-President Michael Flores
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM Phone: Fax:
Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552 Phone: 505 757 4700 Fax: 505 757 8721 School Board Administration Victor Ortiz, President Fred Trujillo, Eileen Griego Vigil,
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