MINUTES WEST LAS VEGAS BOARD OF EDUCATION R~:GULAR BOARD MEETING NOVEMBER.12, 2015

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1 MINUTES WEST LAS VEGAS BOARD OF EDUCATION R~:GULAR BOARD MEETING NOVEMBER.12, 2015 A. CALL TO ORDER Official minutes of the regular meeting of the West Las Vegas Board of Education, held November 12, 2015, at the Board Room of the Donaldo A. Martinez Administration Building, 179 Bridge Street, Las Vegas, New Mexico. Chairman David Romero called the meeting to order at 6:00 p.m. B. ESTABLISH QUORUM Board members present were as follows: Patrick Marquez, Leroy Benavidez, Christine Ludi, Marvin Martinez, and David Romero. Superintendent Gene Parson was also present Chairman Romero noted that a quorum was p,ese,\l Md ~,oceeded wilh the,neeti,,g. C. PLEDGE OF ALLEGIANCE Mr. Martinez led the Board and audience in reciting the Pledge of Allegiance and saluting the New Mexico Plag. D. APPROVAL OF AGENDA Ms. Ludi moved, and Mr. Martinei seconded, to modify the agenda as follows: 1) move Jtem H. after Item F. The motion carried unanimously. E. APPROVAL OF MINUTES - REGULAR BOARD MEETING, OCTOBER 14, 2015; AND SPECL<\L BOARD MEETING, OCTOBER 28, 2015 Mr. Marquez moved, and Mr. Benavidez seconded, to approve the minutes of the regular board meeting, held October 14, 2015; and the special board meeting, held October 28, The motion carried unanimously. F. PUBLIC COMMENT (LIMITED PUBLIC FORUM; RESTRICTED TO AGENDA ITEMS ONLY) No public comments, questions, etc., were expressed during this item of the agenda. H. FORl"IAL ACTION ON RESOLUTION AUTHORIZING THE SALE OF GENER'\L OBLIGATION SCHOOL BONDS Mr. Paul Cassidy, RBC Capital Markets, Lt, Financial Advisor, addressed the Board to present the sale results for the district's $1,500,000 bond sale. Mr. Cassidy summarized various factors, such as Series 2015 Issue Summary, Series 2015 Debt Service Schedule, History of Bond Sa.le Results, and the district's Moody Rating of A3 and the factors that impact the rating. Raymond James & Associates, Inc., provided the lowest bid, at a true interest cost of %, with another bid received from Robert W. Baird & Co., Inc, at %. Upon the recommendation of Superintendent Parson, Mr. Martinez moved, and Ms. Ludi seconded, to adopt the Resolution Authorizing Sale of Bonds, with the SJ,500,000 bonds being sold to Raymond James & Associates, Inc., al a trne interest cost of %, for being the lowest bidder, as presented by Mr. Cassidy. The motion carried unanimously.

2 C. PRESENTATIONS 1. ENERGY MANAGEMENT PRESENTATION - MR. THOMAS TRUJILLO 2. UPDATE ON FACILITY MATn;RS - MR. JERRY MAJ::STAS I. Energy Management Presentation. This item of the agenda was not covered due to the absence of Mr. Thomas Trujillo, Gnergy Manager. 2. Update on Facility Matters. Mr. Jerry Maestas, Facilities Manager, provided an update to the Board on facility matters, including: a) Administration Oftice Window Painting and Parking Lot Paving - contractor hired to paint windows in the front of the building (project expected to be completed by the end of next week, weather permitting) and paving of the fonner Family Partnership site to start tomorrow, weather permitting (district employees utilized to remove wet dirt since this was not initially part of the scope of work and soft spot encountered when asphalt removed - City valve dripping, with line to be capped); b) 1.\/LV Migh School Gymnasium - contractor hired to install new doors and hardware, with three bids secured prior and project estimated to be completed by mid- to late December; c) Paseo de Las Escuelas Security Fencing - meeting held with Mr. Gary Martinez of Luna Community College (LCC), who indicated that fabrication can start during the Spring semester via LCC, with quotes for materials currently being sought and installation of posts to be handled separately (contractual basis or dish"ict en1ployees); however, there is a freeze on the funding at this point (stti tewide), and Ms. Ludi pointed out that the Watershed Alliance is supposed to be contacting the district regarding proposed enhancements to the River Wa.lk; d) WLV Middle School Renovation Project - Wilson and Company will submit 100 percent of the design documents next week to the Public School Facilities Authority (PSFA), with a two-week approval turnaround time and bidding documents forthcoming and Ms. Ludi suggesting that PSl'A officials properly inform the Board and parents of the displacement that will occur and Superintendent Parson summarizing the meeting that was held last week regarding the renovation project, with PSFA agreeing to assist the district financially with the relocation costs that will be incurred but requesting two weeks to review the matter further, at which time an update can be provided to the Board; e) Head Start - met with Mr. Joseph Griego, Head Start Director, to discuss the upcoming project, with a meeting to be held next week with an architect; f) Valley Elementary/Middle School Well and Playground Mulch - received call from Mora-San Miguel Electric Cooperative that line recorder is still down and software reinstallation is required (Chairman Romero requested that contact with the Coop be documented via and the Board expressing its frustration over the ongoing situation), and purchase order for mulch is in place, with the project to be scheduled, to which Mr. Marquez noted that the mulch at Union Street Elementary was delivered a month ago bu t still needs to be spread; and g) Luis E. Annijo Elementary - at Mr. Benavidez's inquiry, Mr. Maestas explained that holes in back of gymnasium wall are being caused by birds (previous quote received to address matter was for 535,000), and Ms. Margarita Larranaga, Principal, noted that plaster has been detaching from the wall for the past three years. I. HEAD START UPDATE AND FORMAL ACl'ION ON HEAD START MATTERS 1. USDA MEAL COUNT REPORTS 2. ENROLLMENT/ATTENDANCE REPORT 3. ARCHITECTURAL SERVICES POR HEAD START RENOVATI01' PROJECT Mr. Joseph G,iego, Head Start Director, provided an update on the Head Start program, noting that staff will be participating in training next Wednesday through Friday, at Las Cruces, New Mexico. As part of the USDA Meal Count reporls, Superintendent Parson briefly discussed the sport~ program meals that are provided lo teams when they travel within an 80 mile radius and the condition they are in by the time they are consumed, to which Mr. Josh Curley, Summit Food Service Director, explained that they are meant to be consumed while in route to the game not beyond four hours, with the meals included in Summit's mealsse1ved district count for reimbursement. The Board can reconsider its 80-mile radius restriction for providing student meals, and Mr. Gurley noted that solutions can be researched, such as purchasing catering trays. Mr. Griego proceeded to review the enrollmenvattendance report, noting that the program is fully funded at 140 participanls, with no vacancies and a waiting list. A purchase order is in place ior the purchase 2

3 of the NAO humanoid robot, with Mr. Marcus Gottschalk to be the instructor of the class at WLV High School starting in January and he and three students to receive programming training in December. Discussion was also held regarding the need for equipment (serving trays, pans, etc.) to serve Head Start students in the classroom. Mr. Griego also pointed out that renovation funds have been released to the program, with a Federal Interest Fom1 to be filled out and filed with the courts as required, and Mr. Griego recommending that Mr. Antonio Ortega be selected as the architect for the Head Start Renovation project under a $30,000 turnkey limitation, excluding any district-initiated change orders, as approved by the Policy Council. Upon the recommendation of Superin tendent Parson, Mr. Martinei moved, and Ms. Ludi seconded, to approve the following Head Start matters: 1) USDA Meal Counts for October, 2015; 2) EnrollmenVAttendance Report for October, 2015; and 3) approval of Mr. Antonio Ortega as the architect for the Head Start Renovation Project ($30,000 turnkey limitation, with lhe exception of any district-inilialed change orders). The motion carried unanin1ously. In closing, Mr. Griego noted that Board and Policy Council training is being proposed for December 5, to which the Board requested that the training be postponed until Janua!). J. DISCUSSION ON RIO GALLINAS CHARTER SCHOOL REAUTHORIZATION Mr. Gerald Garcia, Rio Gallinas Charter School Director, and Ms. C!) stal Gallegos, Rio Gallinas Charter School Governing Council Chair, addressed the Board to initiate dialogue regarding the Charter School renewal proce"s,,.,;th a four-page handout reviewed with the Board, including curriculum, professional development, student-achievement focus, partnership with the district, Public Education Department (PED) support due to its Priority School designation, challenges, financial benefit to the district, and Charter School Renewal Guidance Document. Mr. Garcia noted that the last renewal was granted for five years in At Ms. Ludi's inquiry, Mr. Carcia pointed out that Rio Callinas Charter School does not subscribe to the Expeditiona!) Leaming model but merely uses it in model, implementing selected componenl~. Mr. Garcia will provide a letter of intent for renewal to the Board and the Public Education Commission (PE:C) by the January 2, 2016, deadline, with Chairn1an Romero requesting a tin1eline on the renewal process. At Mr. Martinez's inquiry, Mr. Garcia noted that there has been no WLV Board representation at Rio Gallinas Charter School Governing Council meetings for the past five months, with the next meeting scheduled for Tuesday, November 17. K. FORMAL ACTION ON POI,ICY ADVISORIES 1. NO GCFC/GCFC-E - PROFESSIONAL STAFF CERTIFICATION AND CREDENTIALING REQUIREMENTS 2. NO GDFA/GDFA-E - SUPPORT STAFF CERTIFICATION AND CREDENTL.\LING REQUIREMENTS 3. NO IMG/IMG-R - ANIMALS IN SCHOOLS 4. NO IKF - GRADUATION REQUIREMENTS Upon the recommendation of Superintendent Parson, Mr. Marquez moved, and Ms. Ludi seconded, to table action on the following Policy Advisories, particularly to allow review of Policy Advisorie.s 116 and 117 by NEA representatives: J) No. ll6 - GCFC/GCFC-E - Professional Slaff Certification and Credentialing Requirements; 2) No GDFA/GDFA-E - Support Staff Certification and Credentialing Requirements; 3) No. 1 I 8 - lmg/img-r - Animals in Schools; and 4) No lkf - Graduation Requirements. The motion carried unanimously. L. FORMAL ACTION ON SPECIAL EDUCATION CASELOAD WAIVER REQUEST - MS. DARICE BALIZAN Upon the recommendation of Superintendent Parson, Mr. Marquez moved, and Mr. 13enavidez seconded, to approve the Special Education Caseload Waiver Request, as presented by Ms. Darice Balizan, Associate Superintendent. The motion carried unanimously, with Chairman Romero noting his approval with the understanding that such caseload waiver requests be kept to a minimum and not continued. 3

4 M. FOR.MAL ACTION ON CLASS SIZE WAIVER REQUEST - MS. DARICE BALIZAN Upon the recommendation of Superintendent Parson, Mr. Martinez moved, and Ms. Ludi seconded, to approve the Class Size Waiver Request, as presented by Ms. Darice Balizan, Associate Superintendent, with the stipulation that the waiver request is for the 40th Day only, until December 31, and Superintendent Parson to detem1ine another solution from that point forward, with Mr. Michael Perea, NEA President, noting that maintaining the overloaded classrooms would be in violation of the Collective Bargaining Agreement and those teachers' rights if they are not in agreement to the overload and anyone serving as an instructional assistant should be properly licensed. The motion carried unanimous)). N. BOARD NOTIFICATION OF MEMORANDA OF UNDERSTANDING I. WEST LAS VEGAS SCHOOLS AND NEW MEXICO MATHEMATICS, ENGlNEERlNG, SCIENCE ACHIEVEMENT, INC. (MESA) 2. WEST LAS VEGAS SCHOOLS AND KIDS COUNSELING INC. Superintendent Parson notified the Board of the following Memornnda of Understanding: I) West Las Vegas Schools and New Mexico Mathematic, Engineering, Science Achievement, Inc. (MESA); and 2) West Las Vegas Schools and Kids Counseling Inc., with Chairman Romero stressing the importance of verifying that individuals coming into the schools have backi:round checks in pface with Kids Counseling Inc. O. RATIFICATION OF SUPERINTENDENT SALARY TO INCLUDE ONE PERCENT INCREASE Superintendent Parson reminded the Board that when the 2015-)6 tentative budget was approved in May, a recommendation of a one percent across-the-hoard salary increase be given; however, Chairman Romero, in conversation, noted that the Board needed to take action on his salary, as they are charged with setting his salary. To date, this action has not occurred, which prompted placement of the item on the agenda. Chairman Romero expressed his belief that the prior increase Superintendent Parson received was sufficient. Superintendent Parson remarked that when he was appointed Superintendent, he was brought in at a reduced level as he had to prove himsel/ to the lloard, and while he is appreciative of his current salary and two-year contract, his salary is $5,000 less than what is budgeted, and he assumed that he would receive a one percent increase as part of the across-the-board increase approved by the Board in the tentative budget. Mr. Martinez and Ms. Ludi concurred that the one percent was inclusive of all staff, with no exclusion of Superintendent Parson specified. Mr. Marguez noted that the approval in May was for the tentative budget and the Board did not have to specify "who was getting what, recommending that a roll-call vote be held on the approval of a one percent increase to Superintendent Parson's salary for the school year, which resulted as follows: Mr. Marquez, no; Mr. Benavidez, no; Ms. Ludi, yes (noting for the record that it was never specified when the one-percent across-the-board increase was approved in May that Superintendent Parson was nol included); Mr. Martinez, yes; Chairman Romero, no. Mr. Marquez noted that, in all fairness to Superintendent Parson, he voted "no" since he is not in agreement with the evaluation currently in place for Superintendent Parson because it incorporates his personal business, to which Chairman Romero noted that an evaluation instrument can be agreed upon in December or Janua1y. Mr. Benavidez noted that the one-percent across-the-board increase is not fair to those who live "check by check." Superintendent Parson thanked the Board and noted that he respects the decision. P. FORMAL ACTION ON WEST LAS VEGAS HIGH SCHOOL BASEBALL AND SOFTBALL FACILITY SEASONAL USAGE MEMORI\NDUM OF UNDERSTAi'IDI NG (MOU) BETWEEN WEST LAS VEGAS HIGH SCHOOL AND LUNA COMMUNITY COLLEGE Upon the recommendation of Superintendent Parson, Mr. Martinez moved, and Ms. Ludi seconded, to table action on the West Las Vegas High School Baseball and Softball Facility Se., sonal Usage Memorandum of Understanding (MOU) Between West Las Vegas High School and Luna Community College, as the MOU electronic file was received late in the afternoon, which did not afford enough time to make necessary changes. The motion carried unanimously. 4

5 Q. REQUEST FOR OUT-OF-STATE TRAVEL BY CHAIRMAN DAVID ROMERO TO ATTEND THE NATIONAL ASSOCIATION OF LATINO ELECn:o & APPOINTED OFflCIALS (NALEO) EDUCATION FUND NATIONAL POLICY INSTITUTE ON THE ROLE OF STEM & CAREER TECHNICAL EDUCATION IN ADDRESSING AMERICA'S SKILLED WORKER SHORTAGE, NOVEMl!ER 19-21, 2015, AT SAN ANTONIO, TEXAS (NO EXPENSE TO DISTRICT) Mr. Martinez moved, and Mr. Benavidez seconded, to approve the request for out-of-state travel by Chairman David Romero, to attend the National Association of Latino Elected & Appointed Officials (NALEO) Education Fund National Policy Institute on the Role of STEM & Career Technical Education in Addressing America's Skilled Worker Shortage, November 19-21, 2015, at San Antonio, Texas (no expense to district), pending Chairman Romero's ability to secure authorization from the NALEO Board of Directors to return early on Saturday due to a scheduling conflict The motion carried unanimously. R. BOARD NOTIFICATION OF CES PURCHASES Superintendent Parson notified the Board of the following CES purchases: 1) PO 42932, in the amount of $48,278, for renovation to WLVHS gym doors; and 2) PO 42948, in Lhe amount of $55,255, for OOT projects. S. FINANCE COMMITTEE REPORT AND FORMAL ACTION ON BUDGETARY MATTERS 1. EXPENDITURES 2. HEAD START FINANCIAL TRANSACTIONS 3. BUDGET ADJUSTMENT REQUESTS 4. BUDGET JOURNAL ENTRIES Mr. Martinez provided an update on the Finance Committee meeting, whereby all expenditures, Head Start financial Lrnnsactions, budget adjustment requests, and budget journal entries were reviewed by the Finance Committee and recommended for Board approval, with no major concerns encountered. The Budget Balances and School Board Student Incentive Fund reports were provided to the Board for informational purposes. Upon lhe recommendation of Superintendent Parson, and as reviewed by the Finance Committee during its November 10, 2015, meeting, Mr. Martinez moved, and Ms. Ludi seconded, to approve all expenditures; Head Start financial transactions; Budget Journal Entries (#s 46-57, 418, 492, , , 544, and 570); and the following Budget Adjustment Request as presented ( ): a) 0024-T, Headstart, transfer BAR of $22,000. The motion carried unanimously. T. ITEMS FOR INCLUSION AT NEXT MEETING Chairman Romero encouraged the Board to advise him of any items they would like to be included in the agenda for the Board's nexl regular meeting in December, with efforts to be made to schedule a special meeting with local legislative representatives to discuss legislative priorities and conduct a walkthrough of district facilities. U- EXECUTIVE/CLOSED SESSION TO DISCUSS LIJIIITED PERSONNEL MATTERS (SUPERINTENDENT PERSONNEL REPORT) AS PERMITTED BY SECTION l(H)(2) OF THE OPEN MEETINGS ACT, NMSA 1978 Mr. Martinez moved, and Ms. Ludi seconded, to retire into executive/closed session at 8:51 p.m., to discuss limited personnel matters (Superinlendenl Personnel Reporl), as permitted by Section l (H)(2) of the Open Meetings Act, NMSA Board roll call: Patrick Marquez, yes; Leroy Benavidez, yes; Christine Ludi, yes; Matvin Martinez, yes; and David Romero, yes. The motion cajtied unanimously. 5

6 V. RE'fURN 'fo PUBLIC SESSION AND TAKE FORMAL ACTION, IF ANY, REGARDING THE MATTERS SPECIFIED IN ITEM U. OF THIS AGENDA AND DISCUSSED BY THE BOARD AND SUPERINTENDENT I N EXECUTIVE SESSION Mr. Martinez moved, and Ms. Ludi seconded, to reconvene back into open session from executive/closed session at 10:46 p.m., after discussing limited personnel matters (Superintendent Personnel Report), as permitted by Section (H) (2) of the Open Meetings Act, NMSA 1978, with no action being taken during executive session. The motion carried unanimously. Chairman Romero noted for Lhe record that only Lhose matters specified in the motion for closure of the meeting were discussed by the Board in executive session; that no other matters were discussed by the Board. W. ADJOURNMENT With no other business to come before the Board of Education, Mr. Martinez moved, and Mr. Marquez seconded, to adjourn the meeting. The meeting adjourned at 10:46 p.m. David Romero, Board Chairman (SEAL) 6