Fayetteville-Manlius School District Board of Education Meeting Monday, December 7, Enders Road

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1 Fayetteville-Manlius School District Board of Education Meeting Monday, December 7, Enders Road The REGULAR meeting of the Fayetteville-Manlius School District Board of Education was held on Monday, December 7, 2015 in the Eagle Hill Middle School Library, First Vice President Cucinotta and President Jeffrey Brown presiding. BOARD MEMBERS PRESENT: J. Brown, J. Cucinotta, E. Ljuca, T. Crisafulli, L. Izant, M. Mims, E. Romano, K. Swanson BOARD MEMBERS ABSENT: D. O Leary DISTRICT ADMINISTRATION PRESENT: C. Tice, L. Dinneen, M. Vespi, J. Gordon, M. Coughlin, N. Cole, S. Diederich OTHERS PRESENT: D. Pierce, M. McGuire, K. Benedict, M. Patroulis, E. Lutz, M. Gifford, S. Byrne, S. Briggs, C. Ward, A. Glenny, M. Jeffery, K. Digan, J. Benedict, E. Hadjuk, D. Mahns, K. Stewart, J. Leslie, A. Fiorito, K. Rubacka, K. Kenna, A. Dixon, H. Green, C. Newton, B. Hutz, M. Ward, S. Burry 1. OPENING ITEMS 1.01 Call to Order At 6:37 p.m. First Vice President Cucinotta called the meeting to order Pledge of Allegiance First Vice President Cucinotta led the board in the Pledge of Allegiance Approval/Revision of Agenda A motion was made by Mr. Crisafulli, and seconded by Ms. Mims, to approve the agenda as presented. The motion carried Recognitions On behalf of the Board of Education, First Vice President Cucinotta and second Vice President Ljuca recognized Dana Pierce, counselor at the high school. Dana was recently named the New York State School Counselor Associations' 2015 School Counselor of the Year. This award recognizes a school counselor who has exhibited outstanding service to students and the profession by demonstrating creative school counseling innovations, effective counseling programs, leadership skills and contributions to student enhancement. According to the association, competition was fierce this year, there were many hard working, highly effective school counselors who serve the students of New York State. Congratulations Dana! On behalf of the Board of Education, First Vice President Cucinotta and second Vice President Ljuca recognized Maximilian Du, an 8th grader from Eagle Hill. Maximilian was named one of 30 finalists in the

2 Page 2 Board of Education Meeting, December 7, 2015 Broadcom MASTERS science competition. Maximilian's project, titled "A New, Better and Economic Method to Measure and Extract Caffeine from Drinks" was originally presented at the CNY Science and Engineering Fair where he received a perfect score. Maximilian traveled to Silicon Valley in October to present his project and to compete in team-based STEM activities. As a result of Maximilian's accomplishment Eagle Hill has been recognized by the Broadcom MASTERS organization and will be receiving a $1,000 gift to be used to supplement the extraclassroom funds for science and technology to purchase materials related to student-designed projects in robotics, model cars and bridges Public Comment None Superintendent s Report Curriculum: Library K-12 and Business 9-12 Library Media Specialists Linda Freytag, Nancy Preston, Kaye Kerr, Meghan Scott, April Myers, Jessica Stokes presented a report on the Library curriculum K-12. Business teacher Christopher Gangloff presented a report on the Business curriculum for grades A motion was made by Mrs. Romano, and seconded by Second Vice President Ljuca to approve the reports. The motion carried Building Condition Survey/Long Range Facilities Evaluation Jason Benedict of King and King Architects and Garrett Hamlin of TetraTech presented the Building Condition Surveys. President Brown arrived at 7:39 p.m Approval of Minutes of the regular meeting held on Monday, November 9, 2015 A motion was made by Dr. Izant, and seconded by Second Vice President Ljuca, to approve the minutes as presented. The motion carried REPORTS 2.01 Superintendent s Report - Personnel A motion was made by First Vice President Cucinotta, and seconded by Second Vice President Ljuca, to approve the personnel actions as recommended by the superintendent. The motion carried 8-0. INSTRUCTIONAL Leave of Absence Elizabeth Wheeler (WW) Teacher in the School Counselor tenure area, effective November 3, 2015 through December 4, 2015 Jennifer Capello (HS) Teacher in the Math tenure area, effective November 3, 2015 through June 30, 2016

3 Page 3 Board of Education Meeting, December 7, 2015 Jennifer Krol (WW) Teacher in the Math tenure area, effective November 4, 2015 through June 30, 2016 Districtwide Substitute Teachers Alexander Caudana, Robin Dhara, Leigh Haines, Kristy McDole NON-INSTRUCTIONAL Retirement Diane Stevens, Bus Driver, Transportation, effective November 25, 2015 Resignation Christina Duppert, Teacher Aide, Wellwood, effective January 5, 2016 Temporary Appointment Judy Walters, Payroll Account Clerk II, Business Office, effective December 8, 2015 through February 29, 2016 Permanent Appointment Amber Matzell, Bus Driver, Transportation, effective December 8, 2015 James Wall, Bus Driver, Transportation, effective December 8, 2015 Permanent Appointment with Probationary Period Laura Kirkpatrick, School Bus Attendant, Transportation, effective December 8, 2015 Part-Time Appointment Sheila Radley, Teaching Assistant, Enders Road, effective December 8, 2015 One Time Payment Cindy Daley, Accounting Supervisor, Business Office Salary Adjustment John Cunningham, Transportation Director, Transportation, effective January 1, Other Reports Policy Committee Mrs. Swanson provided an update on the Policy Committee s last meeting as presented in the meeting minutes. Mrs. Swanson noted that the 3000 series policies are being presented in first reading this evening and policies for second reading tonight later in the agenda. Mrs. Swanson noted that all current

4 Page 4 Board of Education Meeting, December 7, 2015 policies in BoardDocs remain in effect until all of the Erie 1 BOCES policy revisions have been approved and processed Other Reports Facilities Committee Mrs. Romano reported that she expects the district to receive an appraisal report in late December/early January. Mrs. Romano reported that there was one response to the long range facilities RFP. It will take time to complete the report and determine the next steps to resolve the sole response to the RFP Other Reports Audit Committee Mr. Crisafulli reviewed the minutes of the last Audit Committee meeting. The board discussed adding the Account Clerk II and inventory positions Other Reports Community Relations Ms. Mims reviewed the work of the Community Relations Committee as reported in the meeting minutes Long Range Facilities Evaluation No report. 3. UNFINISHED BUSINESS 3.01 Unfinished Business No report Visioning/Strategic Planning The mid-year evaluation materials will be sent out to the board beforethe next board meeting Administrative Work-in-Progress and Update on District Action Plan The purpose of this agenda item is to serve as a placeholder for works-in-progress. Dr. Tice reported that Mr. Kilmer is looking into the expanded lunch/school day. 4. NEW BUSINESS 4.01 Board Development No report Approval of Tax Exempt Status (Manlius Fire Department Property) A motion was made by Ms. Mims, and seconded by Mrs. Swanson to approve tax exempt status per the resolution below. The motion carried 8-0. Be it resolved that the Board of Education of the Fayetteville-Manlius School District approve the tax exempt status for the parcels of land located at 8206 Manlius-Cazenovia Road, 8216 Manlius-Cazenovia Road and 4497 Enders Road, for the new Manlius Fire Department building.

5 Page 5 Board of Education Meeting, December 7, Revised policies in second reading (2420, 3160) A motion was made by Mrs. Romano and seconded by Second Vice President Ljuca to approve policy 2420 and policy 3160 as presented. The motion carried Revised policies in second reading (1000 and 2000 series) A motion was made by Mrs. Swanson, and seconded by First Vice President Cucinotta, to approve the 1000 and 2000 series policies as worked on by Erie 1 BOCES and the Policy Committee as presented. The motion carried President s Report President Brown noted that the F-M Education Foundation is meeting on December 16. It was noted that the Foundation is following the original bylaws including any subsequent amendments. President Brown asked the Policy Committee to consider the adoption of a board code of conduct and possible revisions to policy President Brown reported that a board member asked about the school lunch program. Mr. Vespi provided a brief report and answered questions. Mr. Vespi will provide a mid-year report on the program at a future meeting. 5. FUTURE MEETING AGENDAS 5.01 Future Meeting Agendas and Topics President Brown noted the future meeting dates schedule. January 11 Curriculum Overview: Counseling K-12 January 25 (contingency) February 8 Pre-meeting: Budget workshop March 14 April 4 April 18, 8:00 a.m. District Office May 9 May 17, 6:00 p.m. - 8:30 pm. District Conference Center June 6 (Dinner will be served.) Curriculum Overview: Technology 6-12, Board Goal Setting, State Aid Update Pre-meeting: Budget workshop Instructional Technology, Preliminary Budget Information, Draft District Action Plan Proposed Budget Presentation and Adoption OCM BOCES vote Budget Public Hearing, Special Services Report, Professional Development Report, Code of Conduct Superintendent Evaluation Volunteer Recognition (All meetings begin at 6:30 p.m. and are held at the Eagle Hill Auditorium unless noted otherwise.)

6 Page 6 Board of Education Meeting, December 7, Dates to Remember President Brown noted the dates to remember schedule. School events: Concerts / Performances Tuesday, Dec 8, 2015 Wednesday, Dec 9, 2015 Thursday, Dec 10, 2015 Tuesday, Dec 15, 2015 Wednesday, Dec 16, 2015 Thursday, Dec 17, 2015 Tuesday, Dec 22, 2015 Jan 8-9, 2016 Tuesday, Jan 12, 2016 Wednesday, Jan 13, 2016 Thursday, Jan 14, 2016 Thursday, Jan 21, 2016 Jan 22-23, 2016 Wednesday, Jan 27, 2016 Thursday, Jan 28, 2016 Other events Tuesday, Jan 19, 2016 Thursday, Jan 28, 2016 WW - Grades 7 & 8 Instrumental Concert, 7 p.m. HS - Winter Concert 2, 7 p.m. EH - Concert, 7 p.m. WW - Grade 6 Concert, 7 p.m. EH - Concert, 7 p.m. HS - Winter Concert 3, 7 p.m. EH - Concert, 7 p.m. HS - Winter Concert Snow date, 7 p.m. OCMEA Sr. High All-County Festival HS - Small Ensembles Concert 1, 7 p.m. EH - Grade 5 Parent Performance Night, 7 p.m. HS - Small Ensembles Concert 2, 7 p.m. District Choral Festival, 7 p.m. at EH OCMEA Jr. High All-County Festival WW - Grades 7 & 8 Vocal Concert, 7 p.m. ER - Grade 3 Concert, 7 p.m. Parent Council, 9 a.m. MR - Grades K & 1 PE Open House, 6:45 p.m. Board committee meetings/events/conferences: December 18 Policy Committee meeting, DO Large Conference Room (*), 7:30 a.m. April 9-11 NSBA Conference, Boston (*) 6. CONSENT AGENDA A motion was made by Dr. Izant, and seconded by Ms. Mims, to approve the consent agenda items as presented. The motion carried 8-0. BE IT RESOLVED, that the board of education approve the following items per the consent agenda Approval of CSE and CPSE Reports December 7, 2015 That the Board of Education of the Fayetteville-Manlius School District, accepts the recommendations of the CPSE/CSE, thereby agreeing to make necessary arrangements for program implementation Clerk s and Treasurer s Report October 2015 That the Board of Education of Fayetteville-Manlius School District approve the Clerk's and Treasurer's Report for October 2015 as presented.

7 Page 7 Board of Education Meeting, December 7, Claims Auditor Report November 2015 That the Board of Education of the Fayetteville-Manlius School District approve the Claims Auditor Report for November 2015 as presented Textbook Adoption Be it resolved that the Board of Education hereby approves the following textbook per Board of Education Policy, 2720, The Developing Child; (2010), Brisbane, Glencoe, ISBN# Tax Collector Report Uncollected Taxes Be it resolved that the Board of Education of the Fayetteville-Manlius School District approve the Tax Collector Report as presented Bid Award Athletic Equipment Bid #FMB That the bid award for the athletic equipment go to Laux Sporting Goods with a cost of $5, RFP Boiler Treatment Chemicals #FMBG Boiler Treatment Chemicals FMBG # from The Metro Group, Inc. in the amount of $9, RFP AERCO Boiler Service Agreement #FMBG AERCO Boiler Service Agreement FMBG # from Postler & Jaeckle Corp. in the amount of $5, RFP Man Lift Safety Inspections & Service Agreement #FMBG Man Lift Safety Inspections & Service Agreement FMBG # from Liftech Equipment Companies, Inc. in the amount of $ RFP Snow & Ice Melter #FMBG Snow & Ice Melter FMBG # from Hill & Markes, Inc. in the amount of $3, RFP District Wide Emergency Boiler Service Agreement #FMBG District Wide Emergency Boiler Service Agreement FMBG # from Groesbeck Services in the amount of $75.00 per hour RFP Private Investigation Services Private Investigation Services from AMRIC Associates with an hourly rate of $55.00 and mileage fee of $.60/mile. Dublin Investigation Agency, LLC will be used on an as needed basis, when AMRIC services are not available RFP Construction Management Services

8 Page 8 Board of Education Meeting, December 7, 2015 Construction Management Services from DGA Builders, LLC Resolution Surplus Miscellaneous Equipment BE IT RESOLVED, that the Board of Education of the Fayetteville-Manlius School District hereby approves the sale, donation or disposal of the surplus miscellaneous equipment instead of continuing to store them on School District property. 7. ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION None. 8. PROPOSED EXECUTIVE/EXEMPT SESSION 8.01 Proposed Executive/Exempt Session At 8:50 p.m. a motion was made to go into executive session to discuss collective negotiations pursuant to article 14 of the Civil Service Law, and to discuss the proposed acquisition, sale or lease of real property or the proposed acquisition, sale or exchange of securities, but only when publicity would substantially affect the value of these things. The motion was made by First Vice President Cucinotta and seconded by Mrs. Romano. The motion carried 8-0. At 9:25 p.m. a motion was made to return to open session. The motion was made by Second Vice President Ljuca and seconded by Dr. Izant. The motion carried ADJOURNMENT 9.01 Adjournment At 9:26 p.m. a motion was made Dr. Izant, and seconded by Mrs. Swanson, and to adjourn the meeting. The motion carried 8-0. Michael Vespi, Clerk