Fayetteville-Manlius School District Board of Education Meeting Monday, July 13, Enders Road

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1 Fayetteville-Manlius School District Board of Education Meeting Monday, July 13, Enders Road The REORGANIZATION meeting of the Fayetteville-Manlius School District Board of Education was held on Monday, July 13, 2015 in the Eagle Hill Middle School Auditorium, Clerk Michael Vespi presiding. BOARD MEMBERS PRESENT: J. Brown, T. Crisafulli, J. Cucinotta, L. Izant, E. Ljuca, M. Mims, E. Romano, K. Swanson BOARD MEMBERS ABSENT: D. O Leary DISTRICT ADMINISTRATION PRESENT: C. Tice, J. Gordon, M. Coughlin, L. Dinneen, M. Vespi, N. Cole, T. Noble OTHERS PRESENT: K. Digan, R. Kilmer, S. Ruffo, B. Hill 1. OPENING ITEMS 1.01 Call to order Clerk Vespi called the meeting to order at 6:30 p.m Pledge of Allegiance Clerk Vespi led the Board in the Pledge of Allegiance Oath of Allegiance to Superintendent and Recently Elected Board Members Clerk Vespi administered the Oaths of Allegiance for Superintendent Tice, Dr. Cucinotta, Dr. Izant, and Ms. Mims. 2. BOARD OF EDUCATION ORGANIZATION 2.01 Nomination/Election of Board President Clerk Vespi asked for nominations for the office of President of the Board of Education. Mr. Crisafulli nominated Ms. Mims. Mr. Brown nominated Mrs. Swanson. Mr. Vespi asked if there were any other nominations. A motion was made by Mr. Cucinotta, and seconded by Mr. Brown, to close nominations. District Clerk Vespi called for a vote as to all in favor for Ms. Mims and recorded votes from Mr. Crisafulli, Mr. Ljuca, Ms. Mims, and Dr. Izant (4 votes). District Clerk Vespi called for a vote as to all in favor for Mrs. Swanson and recorded votes from Mr. Brown, Mrs. Romano, and Mrs. Swanson (3 votes). Dr. Cucinotta did not cast a vote in the election for president. Since neither of the nominated members for president received the necessary 5 vote majority, District Clerk Vespi asked the Board of Education members if they wished to keep trying to elect a president. The Board members declined. A motion was made by Dr. Cucinotta, and seconded by Mrs. Swanson, to postpone the vote for president until the August 24, 2015 Board of Education meeting. A discussion ensued. The question of a motion was raised

2 Page 2 Board of Education Meeting, July 13, 2015 regarding the election of the Vice President and a discussion resulted. Dr. Izant raised another motion was recommended to take a 5 minute break and consult with legal counsel. The Board of Education members discussed the specific questions to pose to legal counsel. The District Clerk requested that the Board of Education vote on the motion on the table to postpone the election of president until the August 24, 2015 Board of Education meeting. The motion carried with Dr. Izant and Ms. Mims abstaining. Mrs. Romano questioned Ms. Mims and Dr. Izant on the basis of their abstentions. Ms. Mims stated that she felt it was a conflict given the situation and Dr. Izant refused to state her reason for abstaining. Since a president was not elected, Ms. Mims remains as the holdover President of the Board of Education until the Board of Education elects a president. The District Clerk turned the meeting over to the president Nomination/Election of Board Vice President The Board of Education had a discussion about whether or not the position of vice president should be voted on during the meeting since a decision was made to delay the vote for president. A motion was made by President Mims, and seconded by Dr. Izant, to take a 5 minute break for the purposes of contacting legal counsel to inquire if the Board was able to elect a Vice President and/or if they were able to postpone the election. The motion carried 8-0. At 7:06 p.m. the Board resumed the meeting. President Mims reported that she was unable to reach Ben Ferrara, legal counsel. Further discussion ensued regarding whether or not to vote on the vice president. President Mims then suggested that the Board of Education try to vote on the president position again. A motion was made by Dr. Izant, and seconded by Mr. Ljuca, to rescind the earlier motion to postpone the vote for president until the August 24, 2015 Board meeting. Mr. Ljuca, President Mims, and Dr. Izant voted in favor with Mr. Crisafulli, Dr. Cucinotta, Mr. Brown, Mrs. Romano, and Mrs. Swanson voting against. The motion did not carry 3-5. The discussion regarding whether or not to vote on the vice president resumed. A motion was made by Mr. Ljuca, and seconded by Dr. Cucinotta, to postpone the vote for vice president until the August 24, 2015 Board of Education meeting. The motion carried 6-2 with Mrs. Swanson and Mrs. Romano voting no Administration of Oath of Allegiance to Board of Education President and Vice President No oaths were administered due to the decision to delay the vote for president and vice president. 3. APPOINTMENTS, DESIGNATIONS AND APPROVALS 3.01 Appointments A motion was made by Mrs. Romano, and seconded by Dr. Cucinotta, to approve the following 2015/16 Appointments as presented. Mrs. Swanson raised a question about the parent appointments and why several were not on the current list. Assistant Superintendent Dinneen explained that the parents not returning did not respond to the request that was sent to them asking them to participate. The motion carried /16 Appointments

3 Page 3 Board of Education Meeting, July 13, Clerk - Michael Vespi 2. Treasurer - Lynn Frye, with authority for signing checks by facsimile 3. Deputy Treasurer - Lisa Pliszka, with authority for signing checks by facsimile in the absence of the District Treasurer 4. Independent Auditor -Grossman St. Amour CPAs PLLC 5. Internal Auditor - Questar III BOCES 6. Internal Claims Auditor - Joanne Morgan 7. Tax Collectors - Towns of Cazenovia and Sullivan: Lorraine Randall, Manlius, NY, $250 Town of Manlius: Laura Peschel Town of Pompey: Ann Christmas Town of DeWitt: Barbara Klim 8. Purchasing Agent - Michael Vespi 9. Chairperson/Director of Worker's Compensation Onondaga-Madison-Cortland Workers' Compensation Consortium - Michael Vespi 10. Vice Chairperson/Director of Cooperative Health Insurance Fund of Central New York - Michael Vespi 11. Records Access Officer - Michael Vespi 12. Attendance Officer - Michael Vespi 13. Census Enumerator - Kim Rettinger 14. School Attorneys - a. Municipal Financing/Chief Election Inspector - Mackenzie Hughes LLP b. Bond Counsel - Trespasz & Marquardt LLP c. General Counsel - Ferrara, Fiorenza, P.C. d. Environmental Law & Grant - The Wladis Law Firm, P.C. 15. Architects a. Tetra Tech Architects & Engineers (annual capital transfer project) b. King & King Architects (upcoming capital referendum project, and building condition survey) 16. Construction Manager - The PIKE Company 17. Asbestos Designee - Russell McCarty 18. Committee on Special Education Regular Member Lisa Dinneen, Chairperson - Assistant Superintendent Stephen Gardner - District Psychologist/Chairperson Elizabeth Nguyen, M.D. - Chief School Physician Alternate Members

4 Page 4 Board of Education Meeting, July 13, 2015 School Psychologists Lauren Dera, Jennifer Dugan, Lynne Fryer, Elizabeth Heckert, Meg Losty, Rebecca Hartman-Wade, Jody Lewis, James Brenchley School Physicians Dr. Carl Butch, Dr. Karen Heitzman Special Education Teacher Lisa Aguayo, Maureen Bowers, Shannon Burns, Jessica Critz, John Farruggio, Beth Filiczkowski, Michael Flood, Jennifer Gross, Megan Hansen, Bev Haug, Jenny Kilmer, John Kolb, Teresa McGann, Yvonne Malone, Colleen Marasia, Carmel McColgan, Laura Nardella, Lindsay O'Neill, Marisa Olbrys, Julie Pooler, Jody Ridzi, Paula Wilcoxen Speech/Language Pathologists Christine Aiello, Andrea Benz, Jackie Cullen, Mary Ann McDonald, Karen Goetchius, Tracy Simmons Parents Joanne Gudenburr, Kelly Menz, Diane Montgomery, Peggy Thompson Building-Level Committee on Special Education Sub-committee High School Lisa Aguayo, Christine Aiello, Andrea Benz, Kathleen Bombard, Lora Champlain, John Farruggio, Steve Gardner, Heidi Green, Rebecca Hartman-Wade, Bev Haug, David Madden, Douglas Madden, Colleen Marasia, Carmel McColgan, Teresa McGann, Patricia Muller, Gracelyn Musci, Dana Pierce, Angela Sommer, Julie Pooler, Jeanine Quirk, Jody Ridzi, Donna Richards, Teresa Wildhack Eagle Hill Christine Aiello, Nancy Alderman, Maureen Bowers, James Brenchley, Shannon Burns, Aeri Chapman, Mike Flood, Maureen McCrystal, Steve Gardner, Amy Getman, John Kolb, Patricia Muller, Donna Richards, Veda Reddy Wellwood Andrea Benz, Melissa Corbin, Jessica Critz, Jennifer Dugan, Beth Filiczkowski, Steve Gardner, Megan Hansen, Elizabeth Heckert, Mary Ann McDonald, Jeanine Quirk, Donna Richards, Kristen Rubacka, Warren Smith, Elizabeth Wheeler, Teresa Wildhack Enders Road Elementary Deborah Capri, Steve Gardner, Karen Goetchius, Jody Lewis, Patricia Muller, Marisa Olbrys, Donna Richards, Paula Wilcoxen Fayetteville Elementary Lauren Dera, Steve Gardner, Eileen Lux, Yvonne Malone, Mary Ann McDonald, Laura Nardella, Jeanine Quirk, Donna Richards, Tracy Simmons, Teresa Wildhack

5 Page 5 Board of Education Meeting, July 13, 2015 Mott Road Elementary Jackie Cullen, Lynne Fryer, Steve Gardner, Jennifer Gross, Jonna Johnson, Meg Losty, Patricia Muller, Lindsay O'Neill, Donna Richards, Cathy Rousell, Julie Wolf 19. Committee on Pre-School Special Education Regular Members Chairperson - Stephen Gardner Lauren Dera - School Psychologist Alternate Members Lauren Dera, Chairperson - School Psychologist Lisa Dinneen, Chairperson - Assistant Superintendent School Psychologist Lauren Dera, Meg Losty, Jody Lewis Special Education Teachers Yvonne Malone, Lindsay O'Neill, Paula Wilcoxen, Laura Nardella, Jennifer Gross Speech-Language Pathologists Jackie Cullen, Karen Goetchius, Tracy Simmons Parents Joanne Gudenburr, Kelly Menz, Diane Montgomery, Peggy Thompson 3.02 Additional Appointments Chief School Physician A motion was made by Dr. Cucinotta, and seconded by Mr. Crisafulli, to approve the 2015/16 Chief Physician appointment as presented. The motion carried 8-0. Chief School Physician Dr. Elizabeth Nguyen - $ Additional Appointments School Physicians A motion was made by Mr. Ljuca, and seconded by Mr. Brown, to approve the 2015/16 School Physicians appointments as presented. The motion carried with Dr. Izant abstaining Designations School Physicians Dr. Lori Lee Anderson, Dr. John Andrake, Dr. Chanele Burgun, Dr. Carl Butch, Dr. Thomas Chmelicek, Dr. Karen Heitzman, Dr. Timothy Izant, Dr. Alan Lemley, Dr. Errol McKenzie, Dr. Matthew Scuderi, Dr. Walter Short, Dr. Ryan Smart, Dr. Michael Vella, Dr. Bradely Raphael, Dr. Irving Raphael A motion was made by Mrs. Swanson, and seconded by Mr. Ljuca, to approve the 2015/16 Designations as presented. Item #10 was removed from the designation as it was not finalized by the time of the re-organization meeting. The motion carried Designations

6 Page 6 Board of Education Meeting, July 13, Bank - JP Morgan Chase Bank as primary depository and any other commercial bank able to accept municipal deposits in New York State 2. Official Newspaper - Eagle Bulletin 3. Conference Attendance - Assistant Superintendent for Instruction or designee 4. Certify Payrolls - Superintendent 5. Budget Transfers on Chief School Officer's Approval - Superintendent or designee 6. Apply for Grants in Aid - Superintendent 7. Authorized Individual Credit Card Users - Corliss Kaiser Craig Tice, Michael Vespi, Jeff Gordon, Mary Coughlin, Lisa Dinneen, John Cunningham, Linda Robinson 8. Five (5) Travel Cards: Authorized users approved by Purchase Agent 9. Voluntary Group Life Insurance and Long-Term Disability: The Hartford Life and Accident Insurance Company 3.05 Authorizations A motion was made by Mrs. Swanson, and seconded by Mr. Brown, to make the following 2014/15 Authorizations as presented. The motion carried Authorizations 1. Schedule of Regular Meetings, 6:30 p.m. at Eagle Hill Middle School Auditorium August 3 (8:00 a.m. - Special Meeting at the District Office) August 24 September 21 October 5 November 9 December 7 January 11 February 8 March 14 April 4 April 18 - BOCES Vote (8:00 a.m. - Special Meeting at the District Office) May 9 - Budget Hearing May 17 - Budget Vote (6:00 p.m. - Special Meeting at Fayetteville Elementary School) June 6 Contingency Meeting Date: January 25 but will be treated like regular meeting unless determined that it is not needed.

7 Page 7 Board of Education Meeting, July 13, Annual Evaluation Process for Superintendent 3. Rules and Regulations for Extra Classroom Funds Matthew Barnello, with authority for signing Central Treasurer, Eagle Hill Middle School checks Central Treasurer, Wellwood Middle Kyle Keeney, with authority for signing checks School Stephen Burry, with authority for signing Central Treasurer, Senior High School checks Chief Faculty Counselor, Eagle Hill Middle Maureen McCrystal, with authority for signing School checks Chief Faculty Counselor, Wellwood Middle Melissa Corbin, with authority for signing School checks Chief Faculty Counselor, Senior High Raymond Kilmer, with authority for signing School checks Bank Designation, Eagle Hill Middle School JP Morgan Chase Bank Bank Designation, Wellwood Middle School Bank Designation, Senior High School JP Morgan Chase Bank JP Morgan Chase Bank 4. Mileage allowance for trips $.575 per mile, plus toll and parking payments, or in accordance with the rate allowable with the Internal Revenue Service 5. Petty Cash: General Fund Petty Cash Custodian Amount Enders Road Elementary Debra Capri $50 Fayetteville Elementary Eileen Lux $50 Mott Road Elementary Jonna Johnson $50 Eagle Hill Middle School Maureen McCrystal $100 Wellwood Middle School Melissa Corbin $100 F-M High School Raymond Kilmer $100 Business Office Cindy Daley $100 Total General Fund Petty Cash $650 General Fund Athletic Change Fund Change Funds Football admission Scott Sugar $1,000 Basketball admission Scott Sugar $600 Ice Hockey admission Scott Sugar $600

8 Page 8 Board of Education Meeting, July 13, 2015 Total General Fund Athletic Change $2,200 School Lunch Fund Petty Cash Debbie Ritter $50 Change Funds Enders Road Elementary Debbie Ritter $30 Fayetteville Elementary Debbie Ritter $30 Mott Road Elementary Debbie Ritter $30 Eagle Hill Middle School Debbie Ritter $70 Wellwood Middle School Debbie Ritter $70 F-M High School Debbie Ritter $180 Summer school - Cafeteria Debbie Ritter $50 Total School Lunch Fund $ Impartial Hearing Officer List - a. Ms. Joan Alexander, 196 Crestwood Lane, Williamsville, NY b. Ms. Lynn Almeleh, 11 Lotus Street, Cedarhurst, NY c. Mr. Stuart Bauchner, 299 Riverside Drive, #6D, New York, NY d. Mr. Robert Briglio, 115 Jackson Avenue, Huntington, NY e. Mr. Paul Bumbalo, 5476 Broadway, Lancaster, NY f. Ms. Mary Anne Dimeo, 6 Pulaski Street, New York Mills, NY g. Ms. Lana Flame, 10 West 15 th Street, New York, NY, h. Mr. Martin Kehoe, III, 2009 Western Avenue, Albany, NY i. Ms. Dora Lassinger, 6 Howland Road, East Rockaway, NY j. Mr. Michael Lazan, th Street, Brooklyn, NY k. Mr. Edward Luban, 701 Demong Drive, Syracuse, NY l. Mr. James McKeever, 70 Battery Place, New York, NY m. Mr. James Monk, 318 Milltown Road, Brewster, NY n. Mr. Kenneth Ritzenberg, Executive Woods, Five Palisades Drive, Albany, NY o. Mr. Jerome Schad, 199 Meadowview Lane, Williamsville, NY p. Mr. Craig Tessler, 345 W. 21 st Street,Apt. 2D, New York, NY q. Mr. Aaron Turetsky, P.O. Box 367, Keesville, NY r. Mr. James Walsh, 381 Delaware Avenue, Delmar, NY s. Ms. Marion Walsh, 16 Flanders Lane, Cortlandt Manor, NY t. Ms. Mindy Wolman, th Avenue, 2 nd Floor, Oakland Garden, NY Long Distance/Cell Phone reimbursement rates - Actual vendor charges beyond basic rates 8. External Wire Payments - The District Treasurer or deputy treasurer is authorized to make external wire payments up to $2,500,000. Any transfer exceeding this amount will be approved by the Board of Education prior to making the transfer.

9 Page 9 Board of Education Meeting, July 13, 2015 Rationale - Based on the internal auditor's risk assessment we need to establish a dollar threshold for external wire payments. 4. APPROVAL/REVISION OF AGENDA A motion was made by Mr. Ljuca, and seconded by Dr. Cucinotta, to approve the agenda as presented. The motion carried APPROVAL OF MINUTES 5.01 Approval of Minutes of a Regular Meeting held on Monday, June 8, 2015 A motion was made by Mrs. Romano, and seconded by Mr. Crisafulli, to approve the minutes of a regular meeting held on Monday, June 8, 2015 as presented. Mrs. Swanson requested two revisions be reflected in the minutes under items 1.4 and A revised motion was made by Mrs. Romano, and seconded by Mr. Brown to approve the minutes as amended. The motion carried PUBLIC COMMENT No comments were made. 7. REPORTS 7.01 President s Report Ad Hoc Board Committees The Ad Hoc Board Committee assignments were listed in BoardDocs, there was a correction made to the Policy Committee to include President Mims Superintendent s Report Personnel A motion was made by Dr. Izant, and seconded by Mr. Crisafulli, to approve the personnel actions as recommended by the Superintendent and reviewed earlier. The motion carried 8-0. Personnel INSTRUCTIONAL Resignation Kerry Avery (MR) Teacher in the K-6 tenure area, effective June 30, 2015 Richard Hartwell (HS) Teacher in the Science tenure area, effective June 26, 2015 Adrianna Ramirez-Owens (WW) Teacher in the Special Education tenure area, effective June 30, 2015 Leave of Absence Rebecca Hartman-Wade (HS) Teacher in the School Psychologist tenure area, effective June 15, 2015 through June 30, 2015 Probationary Appointment

10 Page 10 Board of Education Meeting, July 13, 2015 Alyssa Blount Previous F-M Appointment Placement Jessica Critz Previous F-M Appointment Placement Salary Teacher in the Music tenure area, effective September 1, 2015, with eligibility for tenure September 1, 2019 Music, (70%), Eagle Hill Music, Eagle Hill/Wellwood/Enders Road Teacher in the Special Education tenure area, effective September 1, 2015, with eligibility for tenure September 1, 2017 Special Education, Wellwood Special Education, Wellwood $54,251, Step 7, Column 5.5, plus Master s Lauren Henson Previous F-M Appointment Placement Katherine Brice Teacher in the Reading tenure area, effective September 1, 2015, with eligibility for tenure September 1, 2019 Reading, Fayetteville Elementary Reading, Fayetteville Elementary/Wellwood Teacher in the K-6 tenure area, effective September 1, 2015, with eligibility for tenure September 1, 2019 Training M.A., English as a Second Language, Arizona State University, Phoenix, AZ., 5/14 B.S., Inclusive Elementary Ed., Cazenovia College, Cazenovia, NY, 5/11 Experience Frank Borman Elementary School, Phoenix, AZ., Gr. 4, Gr. 5, 8/11-5/15 Certification Initial Placement Grade 4, Mott Road Regular Substitute Appointment Corine Ward Previous F-M Appointment Placement Kristin Kettell Teacher in the K-6 tenure area, effective September 1, 2015 through January 29, 2016 Grade 3, Enders Road Grade 4, Mott Road Teacher in the K-6 tenure area, effective September 1, 2015 through June 30, 2016 Training M.S, Elementary Ed/Ext Study, Syracuse University, Syracuse, NY, 8/98 B.S., Marketing, Ithaca College, Ithaca, NY, 5/92 Experience F-M, Substitute Teacher, 2011-present F-M, Fayetteville Elementary, MVP Tutor, Jamesville-Dewitt, Jamesville Elementary, Kindergarten, Gr. 1 and Gr. 4, Vista Grande Elementary, Rancho Palos Verde, CA., Grade 1, Mary Star of the Sea Elementary School, San Pedro, CA., Gr. 3, 95-96

11 Page 11 Board of Education Meeting, July 13, 2015 Certification Placement Christine Ward Permanent Kindergarten, Mott Road Teacher in the K-6 tenure area, effective September 1, 2015 through June 30, 2016 Training M.Ed., Instruction and Learning, University of Pittsburgh, Pittsburgh, PA., 4/14 B.S., Inclusive Elementary Ed., Cazenovia College, Cazenovia, NY, 5/13 Experience F-M, Wellwood, Long-term substitute teacher, Gr. 5, 3/15-6/15 Syracuse Academy of Science Charter School, Syracuse, NY, Gr. 4 Math/Science, 8/14-2/15 Avon Central School, Avon, NY, Special Education, Gr. 5-8, 9/13-6/14 Certification Initial Placement Grade 3, Enders Road Summer Reading Program (K-2) Appointments: Effective July 7, 2015 through August 13, 2015, with staff development hours on July 6, Contract salary for summer school is $2,200 per six week course, prorated $2, Teacher: Lauren Byrne FALL SEASON RESIGNATION Sport & Level Name 7/8 Football Rich Romeo Girls 7/8 Soccer EH Allie Peelle FALL SEASON APPOINTMENTS Sport & Level Name JV Field Hockey Chris O Neil 7/8 Football TBD 7/8 Football TBD Girls 7/8 Soccer (EH) TBD Girls 7/8 Soccer (WW) TBD Boys Ass t. Varsity Soccer Paul Allsopp Boys JV Soccer Chris Hartzheim Boys 8/9 Soccer John Zagata Boys 7/8 Soccer (WW) Brad Ertl Girls JV Volleyball Casey Kohler NON-INSTRUCTIONAL Ratification of Agreement Ratification of Agreement Extension, Fayetteville-Manlius Cafeteria Workers Association, effective July 1, 2015 through June 30, Abolishment of Positions Three Special Ed Teaching Assistant positions over 25 hours effective July 1, 2015 Involuntary Reduction of Staff Janet Zaijka, Special Ed Teaching Assistant, High School, effective July 14, 2015

12 Page 12 Board of Education Meeting, July 13, 2015 Sheila Radley, Special Ed Teaching Assistant, Enders Road, effective July 14, 2015 Laurie Obrist, Special Ed Teaching Assistant, Enders Road, effective July 14, 2015 Involuntary Reduction of Hours to under 25 hours Sherry Cooper, Special Ed Teaching Assistant, High School, effective July 14, 2015 Debra Pfeiffer, Special Ed Teaching Assistant, High School, effective July 14, 2015 Robert Siuda, Special Ed Teaching Assistant, High School, effective July 14, 2015 Permanent Appointment with Probationary Period Christina Beam, School Nurse, Fayetteville Elementary, $35,500, effective September 1, 2015 Cynthia Phillips, School Nurse, Enders Road Elementary, $35,500, effective September 1, 2015 Part-Time Appointment Dawn Jasniok, Part-Time School Nurse, $21,300, High School, effective September 1, 2015 Retirement Fran Greenman, School Nurse, Enders Road Elementary, effective September 1, 2015 (corrected date) Resignation Cynthia Skvarch, Food Service, High School, effective July 6, 2015 Susan M. Smith, School Bus Attendant, Transportation, effective July 10, 2015 Permanent Appointment Stacy King, School Bus Driver, Transportation, effective June 9, Census Coordinator Kim Rettinger, Stipend $7,000 (correction) Substitute Nurse Linda Dubansky, Fran Greenman, Wanda Jukam, Dawn Jasniok 7.03 Recognitions Awards from New York State School Boards Association Ms. Sandra Ruffo, District Area representative was in attendance to present Mr. Ljuca, Mrs. Swanson, and Ms. Mims with awards on behalf of New York State School Board Association (NYSSBA) Other Report Audit Mr. Vespi presented the Audit Committee June 15, 2015 meeting minutes in which the committee met with the external auditor to prepare for the annual audit to be conducted in August. Mr. Vespi also noted that the administration is looking into future work for the committee to do, related to policy review of travel expenses for student competitions Other Report Policy Chairperson Brown stated that the Policy Committee met June 2, 2015 and July 10, 2015 and is working through the revised policies and expects the review process to take the committee through the fall when they will submit the entire manual to Erie1 BOCES. His goal is that they will turn the manual around so the committee is able to begin a review with the full Board.

13 Page 13 Board of Education Meeting, July 13, Other Report Facilities Chairperson Romano presented the Facilities Committee minutes from the June 19, 2015 meeting. Mrs. Romano discussed the two meetings and felt that the group of construction personnel provided a thorough presentation. She provided details on the different options presented and mentioned the biggest hurdle was going to be phasing of students. She also noted the need for another meeting to make a plan for the district. 8. UNFINISHED BUSINESS 8.01 Unfinished Business No report Visioning/Strategic Planning No report. 9. NEW BUSINESS 9.01 Wire Transfer A motion was made by Dr. Cucinotta, and seconded by Dr. Izant, that the Board of Education of the Fayetteville- Manlius CSD approves a wire transfer in the amount of $9,089, for the purpose of BAN renewal. The motion passed Grants in Aid The District received $200,000 in additional aid from the Assembly and $75,000 from the Senate. Assemblyman Al Stirpe and Senator John DeFrancisco were the sponsors of the funding Future Meeting Agendas 2015/16 Fayetteville-Manlius Board of Education Meeting Dates All meetings are held in the Eagle Hill Middle School Auditorium at 6:30 p.m. August 3 8:00 a.m., District Office August 24 September 21 October 5 November 9 December 7 January 11 January 25 - Contingency February 8 March 14 April 4

14 Page 14 Board of Education Meeting, July 13, 2015 April 18 BOCES Vote, 8:00 a.m. District Office May 9 May 17 Budget Vote, 6:00 p.m. Fayetteville Elementary June Dates to Remember President Mims confirmed Opening Day September 3, CONSENT AGENDA A motion was made by Dr. Cucinotta, and seconded by Mr. Ljuca, to move the following agenda items(s). The motion carried 8-0. BE IT RESOLVED, that the Board of Education approve the following items per the Consent Agenda Approval of CSE/CPSE/Section 504 Reports That the Board of Education of the Fayetteville-Manlius School District, accepts the recommendations of the CPSE/CSE, thereby agreeing to make necessary arrangements for program implementation Clerk s and Treasurer s Reports April 2015 and May 2015 That the Board of Education of the Fayetteville-Manlius School District approve the Clerk's and Treasurer's Report for April 2015 and May Claims Auditor Report June 2015 That the Board of Education of the Fayetteville-Manlius School District approves the Claims Auditor Report for June Resolution Surplus Equipment Resolution Surplus Miscellaneous Equipment Fayetteville-Manlius School District has a surplus of miscellaneous equipment. WHEREAS, the Fayetteville-Manlius Central School District (the "School District") is in possession of certain surplus materials, to wit: miscellaneous equipment (the miscellaneous equipment ), for which the School District has determined it has no further use; and WHEREAS, the School District, therefore, desires to sell, donate or dispose of the miscellaneous equipment instead of continuing to store them on School District property; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fayetteville-Manlius Central School District, Onondaga and Madison Counties, as follows: Section 1. The School District hereby declares the miscellaneous equipment to be surplus materials. Section 2. The School District shall be immediately authorized to sell, donate or dispose of the miscellaneous equipment as it may seem fit, consistent with applicable law Resolution Farm Lease O Mara

15 Page 15 Board of Education Meeting, July 13, 2015 Lease Agreement This Agreement by and between the Fayetteville-Manlius Central School District (hereinafter Landlord ) with offices at 8199 East Seneca Turnpike, Manlius, New York and Paul R. O Mara (hereinafter Tenant ) of Agri- Venture. WHEREAS, Tenant seeks to lease certain premises of the Landlord, known as the Broadfield site for the growth and cultivation of agricultural crops. NOW, THEREFORE, The Landlord and the Tenant agree as follows: 1. Landlord shall lease to Tenant no more than 51.5 acres of land identified as part of Tax Map No , the boundaries of which shall be staked off by the Landlord, solely for the purpose of growth and cultivation of seasonal crop. 2. The lease shall commence on July 1, 2015 and shall terminate on June 30, The Lease shall be renewed automatically for up to five, one year terms, unless the Landlord notifies the Tenant of its intent to terminate the Lease in writing by August 1 st of each year. 3. The Tenant shall compensate the Landlord by allowing use of barn for storage. 4. Tenant shall ensure that upon termination of the lease, all of Tenant s equipment will be removed and the property will be restored as near as possible to its original condition. Tenant upon termination of the lease shall reseed the leased premises with a stable cover crop. 5. All improvements shall require the written consent of the Landlord. 6. Tenant shall report to Landlord any and all pesticides used on the leased premises. Section 406-h of the Education Law does not apply since the leased premises is not being used for instructional purposes. Tenant is required to comply with all other pesticide maintenance, application and notification laws. All pesticides used by Tenant shall have the least adverse effect on the environment and people. Tenant shall be prohibited from storing chemicals or pesticides on the leased premises. 7. The Tenant will hold the Landlord harmless against and from any and all liability, loss, damages, expenses, causes of action, suits, judgments and claims, by or on behalf of any person or persons, corporations or government authority (including reimbursement for attorney fees, and all costs) arising out of the activities of the tenant, its agents, servants or employees on the leased premises. 8. Landlord shall not be responsible for any loss or damage to equipment owned or operated by the Tenant or its authorized agents placed on the landlord s property. 9. The tenant shall at all times comply with the following insurance requirements: The tenant shall not begin any work under this lease until it has obtained all the insurance required hereinafter and such insurance has been approved by the Landlord, nor shall the tenant allow any subcontractor to commence any work until all similar insurance required by the subcontractor has been obtained and approved by the Landlord. Approval of the insurance by the Landlord shall not relieve or decrease the liability of the tenant. A copy of the policy shall be forwarded to the Landlord annually naming the landlord as an additional insured on said policy. Worker's Compensation and other Mandated Insurance: The tenant shall take out and maintain during the life of this lease the statutory Worker's Compensation and Employer's Liability Insurance, and all other insurance required by law, for all employees engaged in work under this lease.

16 Page 16 Board of Education Meeting, July 13, 2015 Bodily Injury and Property Damage Liability Insurance: The tenant shall take out and maintain during the duration of the lease a Comprehensive General Liability Insurance Policy for Bodily Injury, including Accidental Death, and Property Damage shall protect the Landlord from claims for damage which may arise from operations under this lease, whether such operations be by tenant, or by any subcontractor or by anyone directly or indirectly employed by the tenant. The required limits of liability coverage on the above listed shall be: General Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 Aggregate $2,000,000 Automobile Liability Automobile Liability including Hired/Non-owned Autos Combined Single Limit $1,000,000 Umbrella Liability Providing Coverage over General, Automobile Liability Each Occurrence $2,000,000 Aggregate $2,000, Tenant shall be required to comply with all Federal, State, and Local laws governing pesticide application and the cultivation of the leased premises for agricultural purposes. 11. All notices under this Agreement shall be sent to: Fayetteville-Manlius Central School District 8199 E. Seneca Turnpike Manlius, NY Attention: Assistant Superintendent for Business Services 12. Should the Landlord seek to terminate this agreement before the expiration of the lease term, the Landlord shall make every effort to notify the Tenant in advance in order to avoid Tenant crop loss. 13. This agreement shall be subject to the approval of the Landlord s Board of Education Resolution Farm Lease Shapero LEASE AGREEMENT This Agreement by and between the Fayetteville-Manlius Central School District (hereinafter Landlord ) with offices at 8199 East Seneca Turnpike, Manlius, New York and Paul Shapero (hereinafter Tenant ). WHEREAS, Tenant seeks to lease certain premises of the Landlord, known as the North Eagle Village site for the growth and cultivation of agricultural crops. NOW, THEREFORE, The Landlord and the Tenant agree as follows: 1. Landlord shall lease to Tenant no more than 10 acres of land identified as part of Tax

17 Page 17 Board of Education Meeting, July 13, 2015 Map No , the boundaries of which shall be staked off by the Landlord, solely for the purpose of growth and cultivation of seasonal crop. 2. The lease shall commence on July 1, 2015 and shall terminate on June 30, The Lease shall be renewed automatically for up to five, one year terms, unless the Landlord notifies the Tenant of its intent to terminate the Lease in writing by August 1 st of each year. 3. The Tenant shall compensate the Landlord by maintaining the property. 4. Tenant shall ensure that upon termination of the lease, all of Tenant s equipment will be removed and the property will be restored as near as possible to its original condition. Tenant upon termination of the lease shall reseed the leased premises with a stable cover crop. 5. All improvements shall require the written consent of the Landlord. 6. Tenant shall report to Landlord any and all pesticides used on the leased premises. Section 406-h of the Education Law does not apply since the leased premise is not being used for instructional purposes. Tenant is required to comply with all other pesticide maintenance, application and notification laws. All pesticides used by Tenant shall have the least adverse effect on the environment and people. Tenant shall be prohibited from storing chemicals or pesticides on the leased premises. 7. The Tenant will hold the Landlord harmless against and from any and all liability, loss, damages, expenses, causes of action, suits, judgments and claims, by or on behalf of any person or persons, corporations or government authority (including reimbursement for attorney fees, and all costs) arising out of the activities of the tenant, its agents, servants or employees on the leased premises. 8. Landlord shall not be responsible for any loss or damage to equipment owned or operated by the Tenant or its authorized agents placed on the landlord s property. 9. The tenant shall at all times comply with the following insurance requirements: The tenant shall not begin any work under this lease until it has obtained all the insurance required hereinafter and such insurance has been approved by the Landlord, nor shall the tenant allow any subcontractor to commence any work until all similar insurance required by the subcontractor has been obtained and approved by the Landlord. Approval of the insurance by the Landlord shall not relieve or decrease the liability of the tenant. A copy of the policy shall be forwarded to the Landlord annually naming the landlord as an additional insured on said policy. Worker's Compensation and other Mandated Insurance: The tenant shall take out and maintain during the life of this lease the statutory Worker's Compensation and Employer's Liability Insurance, and all other insurance required by law, for all employees engaged in work under this lease. Bodily Injury and Property Damage Liability Insurance: The tenant shall take out and maintain during the duration of the lease a Comprehensive General Liability Insurance Policy for Bodily Injury, including Accidental Death, and Property Damage shall protect the Landlord from claims for damage which may arise from operations under this lease, whether such operations be by tenant, or by any subcontractor or by anyone directly or indirectly employed by the tenant. The required limits of liability coverage on the above listed shall be: General Liability Bodily Injury and Property Damage Liability

18 Page 18 Board of Education Meeting, July 13, 2015 Each Occurrence $1,000,000 Aggregate $2,000,000 Automobile Liability Automobile Liability including Hired/Non-owned Autos Combined Single Limit $1,000,000 Umbrella Liability Providing Coverage over General, Automobile Liability Each Occurrence $2,000,000 Aggregate $2,000, Tenant shall be required to comply with all Federal, State, and Local laws governing pesticide application and the cultivation of the leased premises for agricultural purposes. 11. All notices under this Agreement shall be sent to: Fayetteville-Manlius Central School District 8199 E. Seneca Turnpike Manlius, NY Attention: Assistant Superintendent for Business Services 12. Should the Landlord seek to terminate this agreement before the expiration of the lease term, the Landlord shall make every effort to notify the Tenant in advance in order to avoid Tenant crop loss. 13. This agreement shall be subject to the approval of the Landlord s Board of Education Resolution Counties of New York State 2015/16 Services Authorization Resolution Counties of New York State 2015/16 Services Authorization RESOLUTION New York State Counties Final Request for Services Included in the 2015/16 budget WHEREAS, The Board of Education of the Fayetteville-Manlius Central School District (herein after referred to as F-M) desires to utilize an agreement with Counties within the state of New York in order for F-M to utilize any existing New York State County contract as a procurement vehicle to obtain certain products and services to the District pursuant to General Municipal Law S103. NOW, THEREFORE, it is RESOLVED, that the Board of Education agrees to approve the use of any existing New York State County contract as a procurement vehicle to obtain certain products and services, for the provision of said services to the District. This contract will commence on July 1, Resolution Herbicide Vegetation Control Application The Child Safe Play Fields Act required the Board of Education declare an emergency and approve any application of a pesticide or herbicide to an athletic or play field area. This is a request from Assistant Superintendent Michael Vespi to approve herbicide vegetation control to the following areas: Weed and feed treatment for all varsity playing fields

19 Page 19 Board of Education Meeting, July 13, 2015 Herbicide on all baseball/softball infields and warning track areas Herbicide on areas under all fences All areas with brick pavers and stones Mott Road nature trail and Cross Country Trail (poison Ivy locations) All treatments will be applied by a New York Certified Applicator. The campus locations will be closed during the treatment. All areas will be labeled before and after the treatment. Russ McCarty will publish the schedule of treatments when it is finalized. Justification for the treatment: All of the infields of the District s baseball/softball fields have continual weed growth. In the past, the District has spent thousands of dollars in labor costs trying to control the weeds. Staff have tried picking, dragging and burning the weeds. None of these methods have worked. Assistant Superintendent Vespi contacted Carl Thurnau from the State Education Department and he agreed that this was a reasonable solution to the problem. It should also be noted that our grounds crew leader was severely impacted by poison ivy on the Mott Road nature trail. Since the trail is used by Mott Road students and community members, this work has to be completed in order to make the trail safe Resolution Bus Purchase Authorization WHEREAS, on May 19, 2015, the voters of the District approved for the ensuing fiscal year a Bus Bonding Proposition authorizing the Board of Education to purchase four (4) replacement school buses at an estimated cost of $117, for each bus, and two (2) Chevy Suburbans at an estimated cost of $41, for each vehicle, with the aggregate total estimated cost of all such vehicles not to exceed $553,317.58, or so much thereof that may be necessary, and the Board was thereby authorized to raise such sums by the levy of a tax upon the taxable property in the School District to be collected in annual installments, plus the amount required in each year to pay interest on any obligations of the School District issued to raise such money and, in anticipation of said tax, to authorize the issuance of bond obligations of the District; and WHEREAS, due to a current fund balance in the School District, the Board of Education has determined that it would be in the best interest of the District to purchase the aforesaid buses with current fund balance as opposed to issuing bond obligations in the ensuing fiscal year. NOW, THEREFORE, BE IT RESOLVED, that: The Board of Education is hereby authorized to use the District s current fund balance to purchase four (4) replacement school buses at an estimated cost of $117, for each bus, and two (2) Chevy Suburbans at an estimated cost of $41, for each vehicle, with the aggregate total estimated cost of all such vehicles not to exceed $553,317.58, or so much thereof that may be necessary and to amend the budget of the School District accordingly Resolution Authority to Award Contracts based on Proposals received Fayetteville-Manlius Resolution The authority to award contracts based on bids/proposals received during the July 13th to August 24th period; is hereby delegated to the Assistant Superintendent for Business Services, the duly designated Purchasing Agent for the Fayetteville-Manlius Central School District subject to the following conditions: 1. The District intends to award a contract on the basis of the best interest and advantage to the District, and reserves the right to accept or reject any or all proposals received as a result of this request, to

20 Page 20 Board of Education Meeting, July 13, 2015 negotiate with all qualified proposers, or to cancel this RFP, in part, or in its entirety, if it is in the best interest of the District. 2. The Purchasing Agent makes a determination, in writing, that the accepted vendor (a) complies with all RFP specifications, and (b) that in his/her judgment there is no question as to whether the proposer is a responsible proposer ; 3. A written report detailing the product(s), the proposals received, and the contract(s) awarded by the Purchasing Agent shall be provided to the Board at its next regular meeting; and 4. If the Purchasing Agent determines that any question exists with respect to (a) full compliance with all specifications, or (b) whether the accepted proposal is submitted by a responsible proposer, such question will be presented, in writing and with appropriate backup material relative to such question(s), to the Fayetteville-Manlius School District Board of Education at its next meeting. Any determination with respect to the award of such contract shall be made by the Board Bid Award - Curtain Installation and Replacement - FMBG # That the Board of Education of the Fayetteville-Manlius School District award the bid for # Curtain Bid to Drapery Industries, Inc. in the amount of $9, Bid Award - High School Showcase Bid - FMBG # That the Board of Education of the Fayetteville-Manlius School District award the bid for # High School Showcase Bid to Clearwood Custom Carpentry & Millwork in the amount of $54, Bid Award - Asbestos Abatement - FMBG # That the Board of Education of the Fayetteville-Manlius School District award the bid for # Asbestos Abatement to Sullivan Contracting Inc. in the amount of $44, Bid Award - Scoreboard Replacement - FMBG # That the Board of Education of the Fayetteville-Manlius School District award the bid for # Scoreboard Replacement to Toth's Sports in the amount of $41, Bid Award - Paint Supply - FMBG - # That the Board of Education of the Fayetteville-Manlius School District award the bid for # Paint Supply Bid to Sherwin Williams in the amount of $5, RFP - Eagle Hill Student Photos That the Board of Education of the Fayetteville-Manlius School District award the request for proposal for Eagle Hill Student Photos be awarded to Best Eye Photography in the amount of commission at 15% or $1,600.00, whichever is higher Girls Varsity Gymnastic Team Combining Contracts

21 Page 21 Board of Education Meeting, July 13, 2015 BE IT RESOLVED, that the Board of Education of Fayetteville-Manlius School District hereby creates a merged Gymnastic Team with Jamesville-DeWitt School District (host) for the school year School Lunch Prices To authorize the school meal prices to be set at $2.75 for elementary school lunch, $1.50 for elementary school breakfast, $3.50 for middle school/high school lunch and a la carte for middle/school high school breakfast, and milk at $ Safety Plans It is recommended that Safety Plans be approved in July and submitted to the state for review. The new BOCES Safety Officer will be revising the attached Safety Plans in a new format recommended by the NYS Police. The newly formatted Safety Plans should be completed in September. That the Board of Education of Fayetteville-Manlius School District approves the Safety Plan as presented. 11. ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION None were removed. 12. PROPOSED EXECUTIVE SESSION At 7:47 p.m. a motion was made for Executive Session to discuss the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation. The motion was made by Mrs. Swanson, and seconded by Mr. Ljuca. The motion carried 8-0. At 8:35 p.m. a motion was made by Mr. Dr. Izant, and seconded by Mr. Ljuca, to reconvene in Open Session. The motion carried ADJOURNMENT At 8:35 p.m. a motion was made by Mrs. Swanson, and seconded by Mr. Mr. Ljuca, to adjourn the meeting. The motion carried 8-0. Michael Vespi, Clerk