Board of Education Meeting CAZENOVIA CENTRAL SCHOOL DISTRICT CAZENOVIA, NY Board of Education Conference Room February 23, :30 PM

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1 Board of Education Meeting CAZENOVIA CENTRAL SCHOOL DISTRICT CAZENOVIA, NY Board of Education Conference Room February 23, :30 PM Regular Board Meeting Board Members Present: Pat Vogl, Karin Marris, Leigh Baldwin, Jan Woodworth Board Members Absent: Kathy Hahn, Cindy Bell Tobey, and Lisa Lounsbury Administrators Present: Matthew Reilly, William Furlong Call to Order: The meeting was called to order by Pat Vogl at 6:35. He asked all for a moment of silence and then to stand for the pledge of allegiance. He told the board that our condolences go out to Cindy Bell Tobey who s father passed away this past weekend and our thoughts go out to Barkley Talbott who was seriously injured in a skiing accident at the Cazenovia Ski Club. Public Comments: None Written Communications: Matt reported that the board received a letter from the Deputy Sheriffs Office to consider Veterans Exemption, a post card from Bill Magee sent to member of the community stating his backing fo the end to GEA. Several board members received the Board of Excellence Award; Leigh Baldwin, Cindy Bell Tobey, Pat Vogl and Karin Marris, presented to them from NYSSBA for completion of board member training. The district also received a new plaque from NYSSBA for their continued membership. Educational Highlights: None Information and Reports: Reports from Board Members - Pat Vogl wanted to extend the boards thanks to David Hazer Buildings and Grounds Supervisor. His retirement was on January s Personnel report with the effective date to be determined. He wanted to recognize him and thank him for his years of service to the district and wish him luck on his future endeavors. Jan Woodworth reported the Facilities Committee met right before the board meeting and Bill will report on that in his update. Reports from Administrators - Matthew Reilly - reported that he had received another proposal from Alan Pole, from Costello 1

2 and Silky, not including some things that we could do ourselves. We took out the transportation piece and enrollment projections and took on some of the scope of work ourselves. Mr. Pole said that it all had to be done, but he lowered the price to $12,000 and we will help them as a consultant. A motion was then made by Karin Marris and seconded by Jan Woodworth to authorize the superintendent of Cazenovia to sign a contract to authorize the Grade Configuration Study not to exceed $12,000. The motion carried William Furlong - shared information with the board about some cost savings in energy bills. Significant savings over the last 3 years; Emory Ave, 39%, MS, 46% and Burton Street 47% but this should reduce to 35% upon completion of the electrical work in the $100,000 project. The new Capital Projects will generate more real savings that prevent us from cutting budget items. Our tax increase will be 2.16% which is a good number. It is under our tax cap. Right now the initial budget looks to be 26.8 million with a 1.29% increase. This is maintaining all programs. Employment benefits are the same. Diesel fuel prices are unknown right now so we will build in some hedge in budget in case of increase. Bill reported that the first run of the budget receiving state aid at an additional $450,000 would not cut any programs. If we receive only half of what we did last year we would do okay. If we get zero we would need to $250,000. This would mean higher class sizes, elimination of some electives and reducing the music and athletic programs. Bill reported that they had the bid openings for two project. They were very favorable and we might be able to do additional work with our $100,00 project. We also very competitive bids for our $7.4 million project. We will be able to do all of the alts except for the paving at the Bus Garage and two section of roof at Burton Street that we can hold off until the next project. Bill told the board that they sent a Request of Proposal for Architect Work for our 5 year buildings condition survey. We sent the request to eight firms and six submitted proposals and we will interview these six firms within the next month. Bill then gave a brief explanation of the tax cap. He will go into more detail at the next board meeting. Consent Agenda: New Business Routine Matters 1. Minutes of January 26, Financial Report for January 3. Special Education Reports 4. Budget Transfer 7-8 A. Adoption of Draft School Calendar WHEREAS the Superintendent of Schools has prepared a school calendar after consultation with the OCM BOCES and the Cazenovia United Educators, be it 2

3 RESOLVED that the Board of Education adopt the draft of the school calendar as presented. Superintendents Days, ½ days for conferences will be added at a later date. A motion was made buy Karin and seconded by Jan Woodworth to adopt the draft calendar. The motion carried 4-0 B. Award of Bids for Cazenovia CSD Capital Improvement Project ($100,000 Re- Construction at Burton Street. Whereas the Board of Education solicited bids for the capital project in accordance with Section 103 of the New York Municipal Law, and Whereas nine (9) bids were received on February 11, 2015 for the Electrical Work, and Resolved that the Board of Education award the contract, contingent upon satisfactory review of insurance and bonds by the District to: Electrical Work Ridley Electric Company Syracuse, New York Base Bid $ 52,000 Alternate No. 1 Emergency Lighting $ 10,495 SUGGESTED CONTRACT AWARD... $ 62,495 A motion was made by Jan Woodworth and seconded by Leigh Baldwin to award the bid to Ridley Electric Company contingent upon satisfactory review of insurance and bonds by the District. C. Award of Bids for Cazenovia CSD Capital Improvement Project ($7.4 million Reconstruction to Emory Avenue Complex, Burton Street Elementary and Bus Garage.) Whereas the Board of Education solicited bids for the capital project in accordance with Section 103 of the New York Municipal Law, and Whereas according to Tetra Tech the budget is adequate for Base Bids, various Alternates and an appropriate contingency, be it Resolved that the District consider award of contracts as suggested by Tetra Tech contingent upon satisfactory review of insurance and bonds by the District as follows: General Trades (Contract 100): Richard E. Alexander Co., Inc. Marcy, New York 3

4 Base Bid $ 949,880 Alternate No. 2 EAC Soffit $ 124,000 Alternate No. 3 MS Gym Floor $ 19,500 Alternate No. 6 Flooring at BSE $ 18,500 Alternate No. 10 Doors & Trim Refinish at BSE $ 22,000 SUGGESTED CONTRACT AWARD...$ 1,133,880 Site Work (Contract 101): Cunningham Excavation, Inc. Cazenovia, New York Base Bid $ 332,174 Alternate No. 11 Sidewalks at BSE $ 22,474 SUGGESTED CONTRACT AWARD...$ 354,648 Roofing Work (Contract 102): WCA Roofing & Sheet Metal Co., Inc. East Syracuse, New York Base Bid $ 694,000 SUGGESTED CONTRACT AWARD... $ 694,000 Plumbing Work (Contract 103): HJ Brandeles Corporation Utica, New York Base Bid $ 196,400 SUGGESTED CONTRACT AWARD... $ 196,400 HVAC Work (Contract 104): HJ Brandeles Corporation Utica, New York Base Bid $ 1,374,000 Alternate No. 12 Heaters at Bus Garage $ 11,000 Alternate No. 14 Intensive Energy Management $ 3,000 SUGGESTED CONTRACT AWARD... $ 1,388,000 4

5 Electrical Work (Contract 105): Ridley Electric Company Syracuse, New York Base Bid $ 498,000 Alternate No. 1 EAC Panels $ 28,000 Alternate No. 2 EAC Soffit $ 1,500 Alternate No. 12 Heaters Bus Garage $ 1,200 SUGGESTED CONTRACT AWARD... $ 528,700 Boiler Room Mechanical Work (Contract 106): HJ Brandeles Corporation Utica, New York Base Bid $ 259,800 SUGGESTED CONTRACT AWARD...$ 259,800 Window/Masonry Work (Contract 107): Flower City Glass Rochester, New York Base Bid $ 967,781 SUGGESTED CONTRACT AWARD... $ 967,781 Building Automation System Controls (Contract 108): Packaged Air Conditioning Service Corporation (Pasco) Syracuse, New York Base Bid $ 249,500 Alternate No. 14 Intensive Energy Management $ 96,400 SUGGESTED CONTRACT AWARD... $ 345,900 A motion was made by Karin Marris and seconded by Jan Woodworth to approve the above bids, contingent upon satisfactory review of insurance and bonds by the District. The motion carried 4-0 Personnel Report: A motion was made by Leigh Baldwin and seconded by Jan Woodworth to 5

6 accept the Personnel Report as presented. The motion carried 4-0. Discussion Items: Advanced Planning : A. Items for Future Agendas - budget presentation, policies B. Future Meeting Dates - Policy Committee March 6, 7:00 a.m. Executive Session: - A motion was made by Jan Woodworth and seconded by Karin Marris to move into Executive Session to discuss a personnel discipline issue. Executive Session began at 7:45. Matt told the community members present that they would not be voting on any items when they returned. Return to Public Session and Adjournment: The board returned to public session at 7:45. The meeting adjourned at 7:46. Respectfully submitted, Pat Marzeski District Clerk 6