GREEN COVE SPRINGS CITY COUNCIL 321 WALNUT STREET, GREEN COVE SPRINGS, FLORIDA REGULAR SESSION TUESDAY, SEPTEMBER 16, :00 P.M.

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1 AGENDA GREEN COVE SPRINGS CITY COUNCIL 321 WALNUT STREET, GREEN COVE SPRINGS, FLORIDA REGULAR SESSION TUESDAY, SEPTEMBER 16, :00 P.M. ANYONE WISHING TO ADDRESS THE CITY COUNCIL REGARDING ANY TOPIC ON THIS AGENDA IS REQUESTED TO COMPLETE A CARD AVAILABLE AT THE CITY CLERK'S DESK. SPEAKERS ARE RESPECTFULLY REQUESTED TO LIMIT THEIR COMMENTS TO THREE (3) MINUTES. THE CITY COUNCIL PROHIBITS THE USE OF CELL PHONES AND PAGERS WHICH EMIT AN AUDIBLE SOUND DURING ALL MEETINGS WITH THE EXCEPTION OF LAW ENFORCEMENT, FIRE AND RESCUE OR HEAL TH CARE PROVIDERS ON CALL. PERSONS IN VIOLATION WILL BE REQUESTED TO LEAVE THE MEETING. Invocation & Pledge of Allegiance to the Flag Roll Call Mayor to call on members of the audience wishing to address the Council on matters not on the Agenda. AWARDS & RECOGNITION Proclamation - "Constitution Week" Proclamation - "World Habitat Day" Proclamation - Clay High Weightlifting Team Proclamation - Clay High Baseball Team Recognition Augustas Saint Gaudens Award for Art-Augusta Savage Recognition - FAPA CRA Award CONSENT AGENDA ALL MATTERS UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. BACKUP DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COUNCIL ON THESE ITEMS. 1. City Council approval of the minutes of the Regular Session on July 15 and Special Session on July 29, City Council approval of a request from the Clay County Council on Aging to insert a flyer in the October utility bills for the "Old Karts & Arts" event to be held on Saturday, October 25, City Council approval of a request from the Soul Food Festival Committee for Co-sponsorship and Direct Services totaling $1,200 and In-Kind Services Support for the 2014 Soul Food Festival to be held on Saturday, October 4, City Council approval for City Staff to organize a City employee softball game at Vera Francis Hall Park on Saturday, October 18, 2014 to raise funds for a "Trunk or Treat" Community Outreach Event.

2 AGENDA September 16, 2014 Page 2 of 2 5. City Council approval of the REVISED Amendment No. 1 to the FDOT Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75 and authorization for the Mayor to execute said Amendment. 6. City Council approval of the renewal of the State and Local Task Force Agreement between the United States Department of Justice, Drug Enforcement Agency, and the City of Green Cove Springs Police Department effective September 30, 2014 through September 29, 2015 and authorization for the Chief of Police to execute said Agreement. COUNCIL BUSINESS 1. Parking Space located at the Southeast Corner of Palmetto Avenue and Walnut Street. Judd 2. Approval of Resolution No. R , a Resolution amending the City of Green Cove Springs Fiscal Policy, Section XVIII, lnterfund Transfers. Guthrie 3. Request to reschedule Council meeting on Permissible Uses for Gateway Corridor. Judd 4. City Council direction regarding the State Legislative Delegation Priorities for Judd 5. City Manager and City Attorney Reports and/or Correspondence. a. Executive Summary - Development Services -August b. Executive Summary- Electric-August c. Executive Summary- Police -August d. Executive Summary - Public Works -August City Council Reports and/or Correspondence. 7. Adjournment. The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m. Meetings are held in City Hall at 321 Walnut Street and audio recordings of the meetings are posted in the City's website at The City may take action on any matter during this meeting, including items that are not set forth within this agenda. In accordance with Section , Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting. Public Participation: Pursuant to Section , Florida Statutes, effective October 1, 2013, the public is invited to speak on any "proposition" before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public participation does not affect the right of a person to be heard as otherwise provided by law. Exparte Communications: Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasi-judicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such comments before a vote is taken. Minutes of the City Council meetings can be obtained from the City Clerk's office. The Minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party. Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evid~nce upon which the appeal is based.

3 WHEREAS, September 17, 2014, marks the two hundred twenty-seventh (227th) anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week. NOW, THEREFORE, the City Council of Green Cove Springs, Florida, hereby proclaims the week of September 17 through 23 as "CONSTITUTION WEEK" AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. DONE AND PROCLAIMED BY THE CITY COUNCIL OF GREEN COVE SPRINGS, FLORIDA, IN REGULAR SESSION THIS 16TH DAY OF SEPTEMBER, CITY OF GREEN COVE SPRINGS, FLORIDA C. Felecia Hampshire, Mayor ATTEST:

4 WHEREAS, World Habitat Day is the one day set aside annually to recognize the basic right of all humanity to adequate shelter, and to encourage grassroots action toward ending poverty housing; and WHEREAS, the United Nations General Assembly declared in 1985 that the first Monday in October would be World Habitat Day, so on Monday, Oct. 6, 2014, as in years past, Habitat for Humanity, Inc. (HFHI) joins with our partners around the world to rededicate ourselves to a world where everyone has a decent place to live; and WHEREAS, HFHI encourages all U.S. affiliates, national organizations, partners and supporters to speak with one voice on World Habitat Day, to be one global chorus of many voices singing the same song about the continuing need for affordable housing; and WHEREAS, in addition, Habitat for Humanity's most visible annual event, the Jimmy & Rosalynn Carter Work Project, Will take place the week of Oct. 5-11, 2014 in Dallas and Fort Worth, Texas; and WHEREAS, the project will celebrate its 31st anniversary in 2014, as the Carters, Habitat's most famous volunteers, are joined by more than 5,000 other volunteers in new home construction and home repair; and WHEREAS, World Habitat Day offers an opportunity to spread the message of Habitat for Humanity and to put God's love into action by bringing people together to build homes, communities and hope. Working together, we will continue to solidify Habitat for Humanity as the world's leading voice on poverty housing; and NOW, THEREFORE, BE IT PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, AS FOLLOWS: Section 1. The City of Green Cove Springs, Florida hereby declares the Monday, October 6, 2014 as "WORLD HABITAT DAY' in Green Cove Springs. Section 2. A true copy of this Proclamation shall be spread upon the Official Minutes of the City Council of the City of Green Cove Springs. DONE AND PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, IN REGULAR SESSION THIS 16TH DAY OF SEPTEMBER, CITY OF GREEN COVE SPRINGS, FLORIDA C. Felecia Hampshire, Mayor ATI'EST:

5 WHEREAS, the Clay High School Girls Weightlifting Team started the season with a big win, 61-27, over County rivali-y Middleburg; defeated Ridgeview, 51-33; experienced their only loss of the season to Bartram Trail; came back; defeated Oakleaf by a score of 65-21; and finished the year by defeating Orange Park and Fleming Island on the same night, with a score of Clay High 52, Orange Park 24, and Fleming Island 23; and WHEREAS, on January 11th, the Lady Blue Devils started the post season and competed in the FHSAA Sub Sectional meet; the Ladies were awesome and 9 lifters, Alex Hamilton, Meredith Huggins, Makayla Stilianou, Marnisha Solomon-Augustin, Alexis Johnson, Sarah-Kate Crews, Breanna Reinhold, Sabrina Palmares, and Autumn Null, were able to qualify for the FHSAA Sectional Final meet; the Sectional Final meet was held on January 25 1 h at Bishop Snyder High School; the Ladies again showed just how strong they were by qualifying 6 lifters, Alex Hamilton, Makayla Stilianou, Alexis Johnson, Brenna Reinhold, Sabrina Palmares, and Autumn Null, to the State Meet; and WHEREAS, on February 8 1 h, the Clay High Girls Weightlifting Team traveled down to Kissimmee and competed in the State weightlifting meet; unlike other sports, there is only 1 division for girls weightlifting and the girls had no trouble with competing against schools double and triple their size; and WHEREAS, Alex Hamilton won the 110 lbs. weight class by benching 150 lbs. and setting a new state record in the Clean and Jerk with a State best 170 lbs.; the total of the two, also allowed Alex to set the state record for the highest total in the 110 lbs. class with a state best total of 320 lbs.; and WHEREAS, Sabrina Palmares was able to Bench 230 lbs., and a Clean and Jerk of 200 lbs. on her last attempt; this total allowed Sabrina to capture the State Title for her weight class; and WHEREAS, tl1e Lady Blue Devils seized tl1e moment and made all of Clay High and Green Cove Springs proud by finishing 3rd in the team standings and having 2 individual State Champs. NOW, THEREFORE, BE IT PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, AS FOLLOWS: Section 1. The City of Green Cove Springs, Florida hereby recognizes the exceptional dedication of the Clay High School Lady Blue Devil Weightlifting Team, Coaching Staff, Faculty, Student Body and Clay High School Administration in their commitment to sportsmanship and team effort in tl1eir quest for a State Championship Title representing not only tl1emselves, but also their parents, family members, fellow students, Clay County and Green Cove Springs on their historic and remarkable journey. Section 2. The City Council desires to commend the Clay High School Lady Blue Devil Weightlifting Team and Coaching Staff for their unwavering efforts to a 3rd Place Finish and 2 Individual State Titles Girls Weightlifting and as a member of the Single Class. Section 3. A true copy of this Proclamation shall be spread upon tl1e Official Minutes of the City Council of the City of Green Cove Springs. DONE AND PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, THIS J6I'H DAY OF SEPTEMBER, CITY OF GREEN COVE SPRINGS, FLORIDA C. Felecia Hampshire ATTEST:

6 WHEREAS, the Clay High School baseball season rnn marked the most decorated season in Clay High histoty; and WHEREAS, in 2012, the sophomore-led Blue Devils reached new heights by competing in the State Final Four Game; and after coming up short in a 9 inning 1-0 pitcher's duel against local rival Ponte Vedra, the team had something to prove in 2014; and WHEREAS, upon entering the District Tournament as the No. 2 seed, Clay High knocked off Ponte Vedra by a score of 11-7 for the District Title and again 3-2 in the Regional Semi-Finals; and WHEREAS, the Blue Devils defeated a No. 1 ranked Mosley by a score of 8-3 which sent them to the Final Four for tl1e second time in 2 years; and WHEREAS, Clay made light work of Rockledge in tl1e State Semi-final game winning 3-0 before losing a tough one to perennial power house Jesuit of Tampa by a score of 2-5. WHEREAS, at the end of the season, tl1e Clay High School Baseball Team was ranked 34 in tl1e nation; and WHEREAS, Coach Thompson could be quoted daily as saying tl1is was one of the greatest teams he had ever coached; not because of the talent, but because of the amazing group of individuals; and WHEREAS, all 9 seniors are attending college this year and 8 of tl1e 9 are playing college sports. NOW, THEREFORE, BE IT PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, AS FOLLOWS: Section 1.. The City of Green Cove Springs, Florida hereby recognizes the exceptional dedication of the Clay High School Blue Devil Baseball Team, Coaching Staff, Faculty, Student Body and Clay High School Administration in tl1eir commitment to sportsmanship and team effort in their quest for a State Championship Title representing not only themselves, but also their parents, family members, fellow students, Clay County and Green Cove Springs on tl1eir historic and remarkable journey. Section 2. The City Council desires to commend the Clay High School Blue Devil Baseball Team and Coaching Staff for tl1eir unwavering efforts to a 2 11 <l Place Finish as a member of the FHSAA Class SA Division. Section 3. A true copy of this Proclamation shall be spread upon tl1e Official Minutes of the City Council of the City of Green Cove Springs. DONE AND PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, THIS JGTH DAY OF SEPTEMBER, CITY OF GREEN COVE SPRINGS, FLORIDA C. Felecia Hampshire ATTEST:

7 TH COOPER NIO ALUMNI ASS SEP 4-2: Y.0PM Roy M. Timberlake, Jr., Mayor F. Lee Bentley, City Clerk City of Green Cove Springs 321 Walnut Street Green Cove Springs, FL August 29, 2014 The Cooper Union for the Advancement of Science and Art Alumni Association 30 Cooper Square. 8" Fl New York. NY On behalf of the Cooper Union Alumni Association we are presenting you the 2014 Augustus Saint Gaudens Award for Art which was posthumously awarded to alumna Augusta Savage (School of Art, Class of 1925) on Sunday, April 13, We are thankful that the City of Green Cove Springs has accepted the offer to receive this award on the behalf of the late Ms. Savage. Your letter was an integral part of the awards ceremony at our annual Founder's Day Celebration. In your place, the letter was read during the ceremony by alumna Marina Gutierrez, who is the director of the Cooper Union's Saturday Outreach Program which helps prepare New York City High School Students for careers in Art and Architecture. We hope that this award, and its display in her home town's Augusta Savage Arts and Community Center, will help continue to bring recognition to an inspiring legacy. Sincerely, John Leeper, President Arnie Arlow, Chair - August Saint Gaudens Award Committee Xenia Diente, Co-Chair - August Saint Gaudens Award Committee Mark Stamaty, Co-Chair - August Saint Gaudens Award Committee The Cooper Union Alumni Association cc: Caitlin Tramel, The Cooper Union Alumni Affairs 30 Cooper Square, 8th Fl New York, NY, 10003

8 Z014 APA FLORIDA. CONFERENCE PADilECT AWARDS SEPTEMBER 3-6, ZD14 HYATT AE[iENCY, i1ack5dnville

9 AWARDS OF EXCELLENCE Cascades Park Category: Planning Project A centerpiece of downtown, an environmental restoration project, a jewel of recreation for residents and visitors, a planned and programmed stormwater facility, a site commemorating historic events, a resolution to local land-use controversies, and a wonderful addition to the Tallahassee Community and surrounding areas. These descriptors are used to identify the recently completed Cascades Park in Tallahassee, Florida. The park has been 15 years in the making involving multiple agencies and complex community issues, with Blueprint 2000 planning and sheparding the effort from inception to completion. Tallahassee's city/county intergovernmental agency Blueprint 2000 has been atthe helm of addressing and fixing the City's most pressing infrastructure needs since 2000, with the Cascades area in one of the highest priority tiers. What Blueprint 2000 provided for Cascades Park is holistic infrastructure planning that has resulted in multi-use corridors, abundant greens pace, regional storm water facilities, and recreation. Clean and Safe Action Plan Category: Best Practices The Riviera Beach CRA Clean and Safe Action Plan provides innovative solutions for planning professionals who need to improve real and perceived safety. as part of their efforts to transform places into walkable, healthy,. and livable communities. It integrates detailed techniques to enhance the physical environment, all kinds of program elements, and strategic communications in ways that improve perceptions - anc;i realities related to safety. The plan is helping to accelerate reinvestment in Riviera Beach, and it has broad application wherever planners need to be intentional about safety-which should be everywhere. From Pop-Up to Permanency: Opa-locka Category: Grassroots Initiative The Pop Up Park initiatve was originally developed by the Gold Coast Section IGCS) of the APA Florida Chapter as a tool to help communities improve access to physical activity opportunities and improve community health. The community of Opa-locka in Miami-Dade County was the first to embrace the concept and take ownership of the execution of the project. Over a 2-year period, the community!working through OLCDC and the City of Opa-locka with technical support from GCS) identified and secured sites, raised awareness and built up sweeping public support, successfully engaged community partners, sponsors and volunteers, and obtained the necessary resources to take the project from concept to implementation, through the coordination of two pop up park events and eventual construction of a permanent playground in one of the City's most needful neighborhoods.

10 AWARDS OF MERIT Indiantown Carter Park Category: Neighborhood Planning In 2010, the CRA reached out the residents of Indiantown, a rural community near Lake Okeechobee, and asked them what the top priorities were for improving their community. Through this visioning process residents identified the need to improve the existing housing stock by providing new affordable housing options in the historically African-American Booker Park Neighborhood. By stepping back and utilizing urban design tools to look at the community as a whole rather than on a parcel by parcel basis, tangible results were achieved through partnerships with public and non-profit groups,that will benefit the area for years to come. Community Gardens Program Category: Grassroots Initiative The local economy of the City of Dade City is historically tied to agriculture. And, in 2013, an ad hoc group of city residents formed the 'Community Garden Working Group' to promote comm.unity agriculture. The group partnered with the City and convened four workshops during 2013; identifying 31 ways community gardens benefitthe City of Dade City. Recognizing the potential of community gardens to improve quality of life, the City of Dade City adopted, by ordinance, a program offering community groups the opportunity to use city properties for community gardens. The working group drafted the community garden regulations applicable to both public and private properties throughout the city, expanding opportunities to grow this initiative. The Dade City Community Gardens Program describes the process, roles, responsibilities, and requirements for starting and operating community gardens in the city. Affordable Housing Toolkit for the Heartland Category: Best Practices This is a three prong analytical tool, including an Affordable Parcel Inventory, for the six rural counties within the Florida Heartland (DeSoto, Glades, Hardee, Hendry, Highlands, and Okeechobee Counties). This project was created through the guidance of the Heartland 2060 Consortium, a partnership between universities, regional authorities and councils, and local governments. The toolkit seeks to estimate and examine the affordability of all residential parcels in the six rural counties of the Florida Heartland by estimating their combined housing- and transportation-related costs. This study is unique in that it investigates housing affordability for both rental and for-purchase residential parcels using estimated transportationrelated costs at a regional and localized level and th.e model is transferable for use in other rural and urban counties. Residential Parcel Affordability by Income Level ( Afford able parcels have Housing+ Transportation costs th at are less than 45% of House hold Income at each Income Level} 1 El An: " """"'"{ ::::::~n 8 Income (AMI) ~ low (80% AMI) Very Low (50% AMI) Extremely Low (30% AMI) 0 0% Parcels 100%

11 AWARDS OF MERIT Seven50: Southeast Florida Regional Partnership Plan Category: Best Practices Seven50 ("seven counties, 50 years") is a blueprint for growing a more prosperous and resilient Southeast Florida for the next 50 years and beyond. The blueprint is the result of unprecedented public involvement and innovative outreach techniques: mobile charrette teams, virtual meetings, social media communications reaching over 8,000 hands on contributors. Seven50 focuses on increased access to opportunity, a vibrant and robust economy and careful stewardship of a fragile ecosystem, while strengthening the region's role as a national gateway and an international center. Seven50 created a framework so local leaders can work together on issues that transcend boundaries and that are central to the region's future health, prosperity and global competitiveness. Greening Green Cove Springs Category: Student Project In October 2012, the UF Center for Building Better Communities was engaged by Green Cove Springs to develop a community redevelopment area plan. This opportunity was then brought to the Spring 2014 Urban Design and Planning Studio: a dualdiscipline studio with both Landscape Architecture and Urban and Regional Planning students. Recognizing that Green Cove Springs has its origins in the environment and natural resources, emphasis is being placed on redevelopment, infill, and new development wi.th green building and site development criteria. PHA SE I: MASTE R PLAN ANNUAL5PDN5DA ~ ~-~}~~~Q~ APA Florida 2014 PADaECT AWARDS Hyatt Regency, Jacksonville September 3-6, 2014

12 MINUTES OF THE JULY 15, 2014 REGULAR SESSION GREEN COVE SPRINGS CITY COUNCIL Call to Order The regular session of the Green Cove Springs City Council was called to order Tuesday, July 15, 2014, at 7:00 p.m. in the City Council Chambers, 321 Walnut Street, Green Cove Springs, Florida. Invocation and Pledge of Allegiance to the Flag The invocation was performed by Council Member Timberlake followed by the Pledge of Alleg iance to the Flag of the United States of America. Roll CaU COUNCIL MEMBERS PRESENT: D. Ray Braly Pamela J. Lewis Roy M. Timberlake, Jr. Van Royal, Vice Mayor C. Felecia Hampshire, Mayor STAFF MEMBERS PRESENT: L. J. Arnold, Ill, City Attorney Julie Clevinger, Sr. Secretary Janis Fleet, Development Services Director Marlena Guthrie, Finance Director Cynthia Hunter, Personnel Director Danielle J. Judd, City Manager Robert Musco, Chief of Police Mike Null, Asst. City Mgr./Public Works Director Mark Schultz, Electric Utility Director STAFF MEMBERS ABSENT: Lee Bentley, City Clerk Mayor Hampshire announced that items on the Agenda would be addressed in the following order: CONSENT AGENDA 1. City Council approval of the minutes of the Regular Sessions on June 3 and June 17, 2014 and Special Sessions on June 3 and June 17, City Council approval of the request from the Sandra Royal, CalaVida, to insert a flyer in the utility bills for the 2014 CalaVida Arts Festival to be held Labor Day weekend, August 29-31, City Council approval of Amendment No. 3 renewing the Professional Services Agreements for Drainage, Stormwater & Roadway Engineering Services for an additional and final one (1) year period from July 19, 2014 through July 18, 2015 with Causseaux, Hewett & Walpole, Inc., GAi Consultants, and Prosser Hallock, Inc. and authorization for the Mayor to execute the documents on behalf of the City. 4. City Council approval of Amendment No. 4 renewing the Professional Services Agreement for Underground Electrical Cable Installation, Bid No , for an additional and final one (1) year period from August 3, 2014 through August 2, 2015 with lnfratech Corporation and authorization for the Mayor to execute the documents on behalf of the City. 5. City Council approval of the purchase and installation of the Data Flow Systems SCADA monitoring system for Lift Stations #320 and #324 in the amount of $20, Council establishment of workshop dates for reviewing the City of Green Cove Springs Operating Budget and Capital Improvement Plan for FY 2014/ City Council establishment of the First and Final Public Hearing dates to adopt the City of Green Cove Springs Operating Budget and the Five Year Capital Improvement Plan for FY 2014/2015.

13 July 15, 2014 Regular Session Page 2 of 5 Item No. 6 was pulled for discussion. A MOTION WAS MADE BY COUNCIL MEMBER TIMBERLAKE TO APPROVE CONSENT AGENDA ITEMS 1, 2, 3, 4, 5, AND 7 AS LISTED ABOVE. THE MOTION WAS SECONDED BY VICE MAYOR ROYAL. THERE BEING NO FURTHER DISCUSSION, THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES - COUNCIL MEMBERS D. RAY BRALY, PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR., VAN ROYAL, AND MAYOR C. FELECIA HAMPSHIRE. NAYS - NONE. Item No. 6 - Clarification of the proposed budget workshop dates was made by Staff. Council Member Braly had a conflict with the 08/21/14 date scheduled for a budget workshop. Ms. Judd explained the need for the dates already scheduled with the Council. It was decided to cancel the 08/21/14 date and reschedule for 09/02/14 at 9:00 a.m. A MOTION WAS MADE BY COUNCIL MEMBER TIMBERLAKE TO PROCEED WITH THIS DISCUSSION AS OUTLINED; THE 21sT MEETING IS CONFIRMED TO BE ON THE 2No OF SEPTEMBER; WE'RE HOLDING TIME ON THE 21sT CALENDAR IN THE EVENT THE FMPA MEETING IS POSTPONED. THE MOTION WAS SECONDED BY VICE MAYOR LEWIS. THERE BEING NO FURTHER DISCUSSION, THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES - COUNCIL MEMBERS D. RAY BRALY, PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR., VAN ROYAL, AND MAYOR C. FELECIA HAMPSHIRE. NAYS- NONE. COUNCIL BUSINESS Mayor Hampshire addressed the Council Business Items in the following order to accommodate representatives in the audience. 4. Discussion of a request from VacCon to hold a Summer Employee Picnic in Spring Park and the City Pool on Saturday, August 9, Judd Discussion ensued with the City Council regarding approval of a request from VacCon to hold a Summer Employee Picnic in Spring Park and the City Pool on Saturday, August 9, 2014 as presented by Ms. Judd. Additional items noted in the request included: May also require a road closure of St. Johns Avenue in front the old Police Station to accommodate a trailer and caterer/food and ice cream trucks; Ms. York was also instructed to contact Mr. Null regarding the logistics for the erection of a 40 x 60 foot tent to determine if and where it would fit in the Park; No bouncy houses; Electric would only be needed for the D.J.; All generators would have to be self-contained - not electric; Payment for additional lifeguards and per head would be required; Trash - may need a roll-off container; Parking could not be blocked off to the public; and Insurance Certificates may be needed if they use other private properties for parking. According to Ms. Judd, a Minor Special Event Permit would not be required due to the number of people. Mayor Hampshire recognized Lisa York who explained the scope of items being requested for their employee picnic.

14 July 15, 2014 Regular Session Page 3 of 5 After further discussion, it was the City Council's suggestion that Vera Francis Hall Park might be a better venue for their planned event due to the vast expanse of space, water access to Governors Creek, and the softball field. Ms. York stated she would consider revamping their proposal, moving the date to Sunday, and/orvera Francis Hall Park. A MOTION WAS MADE BY COUNCIL MEMBER BRALY TO APPROVE ALL THE TIMES AND LOCATIONS CHOSEN AND FOR THE CITY MANAGER AND ASST. CITY MANAGER TO WORK WITH VAC-CON. THE MOTION WAS SECONDED BY COUNCIL MEMBER TIMBERLAKE. THERE BEING NO FURTHER DISCUSSION, THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES - COUNCIL MEMBERS D. RAY BRALY, PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR., VAN ROYAL, AND MAYOR C. FELECIA HAMPSHIRE. NAYS- NONE. Mayor to call on members of the audience wishing to address the Council on matters not on the Agenda. Mayor Hampshire recognized Joe Sobotta, 212 North Street, Green Cove Springs, who expressed his opposition to any outside venues operating out of the old Police Station. He would like to see a concession area like those installed at rest areas where the public could purchase drinks and snacks from various vending machines. In addition, he believed the City should be marketing the City-owned property (Ed Gustafson Regional Park) and request funding from the millions of dollars that Clay County now had due to the failure of the Big League Dreams project. Ms. Judd advised that this would be addressed during the City Manager's report. Mayor Hampshire recognized Josephine Hopkins, 1117 Buccaneer Street, and Georgia Manley, 727 Calico Jack Way, Green Cove Springs, advised the Council had approved a change of the speed limit in the Cove Subdivision approximately 1 O years ago from 25 to 15 miles per hour. Ms. Hopkins and Ms. Manley expressed their displeasure with the lack of speed limit enforcement by the Police Department in the Cove Subdivision. Chief Musco approached the dais and promised that he would address the problem immediately. In response to Ms. Hopkins question, Ms. Judd stated she would have Mr. Null look into the possibility of installing traffic calming devices. 1. Approval of Resolution No. R , a Resolution establishing a Deferred Compensation 457 Plan for fulltime Green Cove Springs Police Department employees through the Florida League of Cities. Hunter I Arnold Discussion ensued with the City Council regarding approval of Resolution No. R , a Resolution establishing a Deferred Compensation 457 Plan for fulltime Green Cove Springs Police Department employees through the Florida League of Cities as presented by Ms. Hunter. Ms. Judd added that this was a voluntary plan only. Mayor Hampshire recognized Luke Byrne, 3682 Baltusrol Court, who explained how the Pension Board came to the decision to recommend the 457 Plan. A MOTION WAS MADE BY COUNCIL MEMBER TIMBERLAKE TO APPROVE RESOLUTION NO. R , AND SUPPORTING DOCUMENTS ESTABLISHING A DEFERRED COMPENSATION 457 PLAN THROUGH THE FLORIDA LEAGUE OF CITIES FOR FULLTIME SWORN GREEN COVE SPRINGS POLICE DEPARTMENT PERSONNEL. THE MOTION WAS SECONDED BY COUNCIL MEMBER BRALY. THERE BEING NO FURTHER DISCUSSION, THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES - COUNCIL MEMBERS D. RAY BRALY, PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR., VAN ROYAL, AND MAYOR C. FELECIA HAMPSHIRE. NAYS- NONE.

15 July 15, 2014 Regular:Session Page 4 of 5 3. Termination ofthe Operating.Agreement with the ASA&CC, Inc. Judd Discussion ens\:jed.with the City Council regarding the termination of the Operating Agreement with the ASA&CC, Jnc.-as presented by Ms. Judd. The transition has begun including the hiring of the two (2) part-time employees, possible expansion of programs, and the involvement of the Police Officers. In addition, Connie Butler acknowledged that all assets would be turned over to the City prior to"september 30, She thanked the Council and Ms. Judd for everything they had done for the Augusta.Savage Center. Council Member Lewis thanked Ms. Butler for her dedication. :: A MOTION WAS MAD.EBY COUNCIL MEMBER BRALY TO ACCEPT THE ASA&CC LETTER OF DISSOLUTION FOR-TH FCORPORATION; AND DIRECT THE ADMINISTRATION TO FINALIZE ALL STEPS NECESSARY TO EFFECTUATE THIS DISSOLUTION EFFECTIVE JULY 15, THE MOTION =was "SECONDED BY COUNCIL MEMBER TIMBERLAKE. THERE BEING NO FURTHER DISCUSSION, ~ THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES --- COUNCIL MEMBERS D. RAY BRALY, PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR, VAN -ROYAL, AND MAYOR C. FELECIA HAMPSHIRE. NAYS - NONE. 2. Approval of Resolution No. R , a Resolution amending the Operating Budget for the General Fund for Fiscal Year ending September 30, Guthrie Discussion ensued with the City Council regarding approval of Resolution No. R , a Resolution ar:nendi_11g the Operating Budget for the General Fund for Fiscal Year ending September 30, 2014 as presented by Ms.. Guthrie. A MOTION WAS MADE BY COUNCIL MEMBER TIMBERLAKE TO APPROVE RESOLUTION NO. R , A RESOLUTION AMENDING THE 2014 OPERATING BUDGET FOR THE GENERAL FUND. THE MOTION WAS SECONDED BY COUNCIL MEMBER BRALY. THERE BEING NO FURTHER DISCUSSION, THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES - COUNCIL MEMBERS D. RAY BRALY, PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR., VAN ROYAL, AND MAYOR C. FELECIA HAMPSHIRE. NAYS - NONE. 5. City Council appointment of member{s) to the Florida League of Cities Legislative Policy Committees. Bentley Discussion ensued with the City Council regarding appointment of member(s) to the Florida League of Cities Legislative Policy Committees as presented by Ms. Judd. Council Member Lewis nominated Bob Page (former Council Member) to the Energy, Environment & Natural Resources Committee. Vice Mayor Royal seconded the nomination. The vote was unanimous. Council Member Timberlake nominated Vice Mayor Royal to the Transportation & lntergovernmeniafrelations eommittee. Council Member Lewis seconded the nomination. The vote was unanimous. Ms. Clevinger,,whocwas, fillin~rin Florida League:.ofGities. for Mr. Bentley, would file the official forms as required by the 6. Review and approval of-an lnterlocal Agreement with Clay County related to the timeframe for response for information requested for the proposed Community Redevelopment Area (CRA). Fleet I Arnold Discussion ensued with :the City Council regarding review and approval of an lnterlocal Agreement with Clay County.related to the timeframe for response for information requested for the proposed Community Redevelopment Area (CRA) as presented by Ms. Fleet.

16 July 15, 2014 Regular Session Page 5 of 5 A MOTION WAS MADE BY COUNCIL MEMBER TIMBERLAKE TO APPROVE THE INTERLOCAL AGREEMENT WITH THE COUNTY RELATED TO THE TIME FRAME FOR THE CITY TO RESPOND TO THEIR REQUEST FOR INFORMATION RELATED TO THE PROPOSED CRA TO OCTOBER 31,2014 AUTHORIZE THE MAYOR TO SIGN THE INTERLOCAL AGREEMENT, AND AUTHORIZE STAFF TO SET A DATE TO MAKE A PRESENTATION TO THE COUNTY COMMISSION ON THE CRA. THE MOTION WAS SECONDED BY COUNCIL MEMBER BRALY. THERE BEING NO FURTHER DISCUSSION, THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES - COUNCIL MEMBERS D. RAY BRALY, PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR., VAN ROYAL, AND MAYOR C. FELECIA HAMPSHIRE. NAYS - NONE. 7. City Manager and City Attorney Reports and/or Correspondence. a. Executive Summary - Development Services - June b. Executive Summary - Electric - June c. Executive Summary - Police - June d. Executive Summary - Public Works - June The City Manager acknowledged the above reports provided to the City Council for information. The City Manager and City Attorney made comments regarding various city activities, events, operations, and projects. 8. City Council Reports and/or Correspondence. The City Council made comments regarding various city activities, events, operations, and projects. 9. Adjournment. There being no further business-to come before the City Council, the meeting was adjourned at 8:35 p.m. CITY OF GREEN COVE SPRINGS, FLORIDA C. Felecia Hampshire, Mayor Attest: Julie Clevinger, Sr. Secretary

17 MINUTES OF THE JULY 29, 2014 SPECIAL SESSION GREEN COVE SPRINGS CITY COUNCIL Call to Order A duly called Special Session of the Green Cove Springs City Council was called to order Tuesday, July 29, 2014, at 7:00 p.m. in the City Council Chambers, 321 Walnut Street, Green Cove Springs, Florida. Invocation and Pledge of Allegiance to the Flag The invocation was performed by Council Member Lewis followed by the Pledge of Allegiance to the Flag of the United States of America. Roll Call COUNCIL MEMBERS PRESENT: D. Ray Braly Pamela J. Lewis Roy M. Timberlake, Jr. Van Royal, Vice Mayor C. Felecia Hampshire, Mayor STAFF MEMBERS PRESENT: L. J. Arnold, Ill, City Attorney Julie Clevinger, Interim City Clerk Janis Fleet, Development Services Director Marlena Guthrie, Finance Director Cynthia Hunter, Personnel Director Danielle J. Judd, City Manager Robert Musco, Chief of Police Mike Null, Asst. City Mgr./Public Works Director Mark Schultz, Electric Utility Director AWARDS & RECOGNITION Recognition - Business of the Month - Velcorp This item was not on the Agenda. Mayor Hampshire recognized Greg Step, President of Velcorp Gems, as Business of the Month. Mr. Step was presented with a Certificate of Appreciation and thanked the City Council and Staff for their assistance in the move and establishment of his business to Green Cove Springs. CONSENT AGENDA ALL MATTERS UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. BACKUP DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COUNCIL ON THESE ITEMS. 1. City Council approval of the Satisfaction of Final Judgments from Green Cove Springs Industrial Properties, LLC and William A. Gause and ratification of the Mayor's signature on both documents. A MOTION WAS MADE BY COUNCIL MEMBER TIMBERLAKE TO APPROVE CONSENT AGENDA ITEM 1 AS LISTED ABOVE. THE MOTION WAS SECONDED BY VICE MAYOR ROYAL. THERE BEING NO FURTHER DISCUSSION, THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES - COUNCIL MEMBERS D. RAY BRALY, PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR., VAN ROYAL, AND MAYOR C. FELECIA HAMPSHIRE. NAYS- NONE.

18 July 29, 2014 Special~o n - Page 2 of 4 _: COUNCIL BUSINESS 1. City Councifdiscussion regarding approval of a tentative millage rate for FY 2014/2015 and establishment of PubJic Hearing Dates for the millage rate and Budget. Guthrie I Judd Mayor Hampshire recognized Luke Byrne, 3682 Baltusrol Court, Green Cove Springs, who advised the Council that the P.olice Pension was well over-funded. However, he believed this was a tenuous position_andwould not last long. In addition, he asked the Council to be realistic when looking at t lie':b:udget~tlb~ i rt'n::rease of taxes and the possibility of cutting services or finding other sources of reven ue to pay for them. Discussion ensued With. -the Cjty Council regarding approval of a tentative millage rate for FY 2014/2015 and.establishment of Public Hearing Dates for the millage rate and budget as presented by Ms...Judd. Ms. Judd explained that the proposed budget was balanced and based on a proposed millage rate of mills, the adjusted current year roll back rate. City Staff had spent an in0rdinate'amount of time going over the numbers and making cuts. The trend in Red Light Camera Revenues did not appear to change and, as a result, there would be a shortfall of $330,000 imf.eve::iue,nvliich would hit the City over the next 12 months. The current:rate.wcii:>'-2.1j821 r the current year roll back rate mils and the adjusted roll back rate was 3.7?874: T he1ttaximum millage rate allowed, which included the prior year rate with an adjustment for_:per.c-apita income in Florida, or 3%, would produce a millage rate. All these rates would require a simple majority vote or 3-2. The next step up was the maximum millage rate which took the '.3~ 906J.. a nd..multiplying it by 10%, or This millage rate would require a majority vote,-of 4 ~ 1.. Anything above this rate would require a unanimous 5-0 vote. Although the proposed blldyet was not11redicated on any of these rates, nor did the City Manager recommend them, she stated t hat she felt obligated to share and explain these scenarios. A historical look at the millage rates and other.possible rates was also included for the Council's review. Ms. Judd continued noting that -although the millage rate scenarios were shown at 100% of proceeds; howbver, she cautioned the Council to remember that Staff always budgeted and calculated the expected revenues C!t 96%. In her Budget Message, she recalled that she was looking for approximately $168,000 in cuts. She understood that the Council had to be sensitive to the community and the percentage increases. She requested the Council be prepared to make those recommendations to Staff. In addition, she reminded the Council that it was ultimately their decision on what services were funded and at what Jevel they would be funded. She further.oexplained i he Department of Revenue Certification of Taxable Value forms which would drived he::calculations on the millage. This determined what was transmitted to the Tax Collector a nd1ben'-p~ rty. :Appraiser. -: : '. A Red Ligh1?-Earn era ' ~evenue Report was also included because this revenue was what was driving the revsrwes'nnitbe '.General Fund side. The Councihwould :aiso -<confirm September 1 oth at 7:00 p.m. as the First Public Hearing and September 22!ld,.'8t y ~ OO : p.-m. as the Second Public Hearing. These dates did not conflict with the the School District:of Clay.County or the Board of County Commissioners. Their dates were Jul~ 29th and Seplember :18 1 h and September 9th and September 23rd, respectively. The September 9 date for the :-County would-also: give the City Council the benefit of what an individual's county-wide tax bill will look-like.

19 July 29, 2014 Special Session Page 3 of 4 Ms. Judd further noted that she was very cognizant of the double taxation argument with regards to law enforcement and the MSTU. After researching this and the possible millage rates, she had determined and explained in her Budget Message that it would not negate what happens on the Law Enforcement MSTU side. The following points and discussion were made by the Council: Clarification was made that this Agenda item was strictly to establish a maximum millage rate only; the rate could always be lowered after the Budget workshop discussions; the rate set at this meeting would be used on the TRIM notices that would be mailed to the taxpayers in August; if, after the workshops, a rate was set greater than the vote at this meeting, then new TRIM notices would have to be mailed at the City's expense; It was the consensus of the majority of the Council to start at the adjusted roll back rate of and work to make cuts in an effort to lower the millage rate; The millage rate of 2.57 had set and held the City back for so many years; Although the Council may not agree with the roll back rate, it would lead to a good discussion; the Council also had to be realistic about the current economic situation; and The Council must look at all possible cuts and transfers. A MOTION WAS MADE BY COUNCIL MEMBER TIMBERLAKE TO: 1. APPROVE AS THE TENTATIVE MILLAGE RATE FOR FISCAL YEAR 2014/ SET SEPTEMBER 10, 2014 AT 7:00 P.M. AS THE FIRST PUBLIC HEARING ON THE MILLAGE, BUDGET, AND CIP. 3. SET SEPTEMBER 22, 2014 AT 7:00 P.M. AS THE SECOND AND FINAL PUBLIC HEARING ON THE MILLAGE, BUDGET, AND CIP. THE MOTION WAS SECONDED BY COUNCIL MEMBER LEWIS. Vice Mayor Royal expressed his displeasure regarding the previously proposed Red Light Camera revenues. He stated the Council should start at the 16% rate as he believed the proposed 30% increase in the millage rate was too high and would set a bad precedent. In addition, he did not like the fact that the City Manager was not making recommendations for cuts and relying on the Council to do so. Council Member Braly agreed with Mr. Byrne's previous comments regarding the economy being tenuous. He believed that the millage as proposed by the City Manager was way too high and not realistic. He felt that the Council needed to have a more realistic perception of what the City should be considering given the current economic situation. He also commented on the possible negative effects of the City's electric rates and CROD. Council Member Lewis did not disagree with any other comments made; however, she believed that the Council should start the discussion on the Budget and hoped that the Council would receive input from the public. Mayor Hampshire acknowledged that she was unsure where any additional cuts could be made. She felt that the Council needed to invest in the City in order to attract more business to the City. In response to Mayor Hampshire, Ms. Judd noted that the millage rates of the surrounding areas had been increased as noted in her budget message. Keystone Heights was about 3.4 or 3.5 mils, Orange Park was still looking 6.2. or 6.3, the Town Manager was planning on introducing a Utility Tax, the County had raised theirs by.6 of a mill, and Penney Farms did not levy anything.

20 July 29, 2014 Special Session Page 4 of 4 Vice Mayor Royal countered this information by pointing out that the City also took a Utility Tax and ran a higher electric rate. He equated this to another 3 mills, or an equivalent of 6.6 mils, which was more than all the others in Clay County. He also indicated no properties had been annexed into the City and that the citizens looked at tax rates when considering this possibility. In response, Ms. Judd recounted that when she started as City Manager, the City was pulling in $1.6 million out of the Electric Fund. She had strategically, over the past several of years, pulled back $500,000. She had also requested the Council to tell her what services they did not want. She emphasized that cuts had been made in the proposed budget. According to her estimations, at a 3.4 millage rate, she could pull back $168,000. Additional cuts would come from travel and training, rolling back a position, and other things. She was prepared to make those recommendations but questioned if the Council was prepared to make those votes. In the years since she had been here, that had not happened. In her opinion, the service levels were not high and there were departments of one (1 ). In addition, she had made changes for several positions, which she had been shifted and split-funded between departments. Ms. Judd continued that community and Council needed to understand that it was going to be services. This community had not lived on 2.57 mils for well over a decade and the City as fooling themselves if they believed that was what was going on. She had stated publicly that she vehemently disagreed with the transfers out of the electric, water, wastewater, and solid waste funds but that was how the budget had been balanced. This equated to well over 5 mils in transfers today. She felt that the Council needed to look at and redefine the services provided to the community. She reiterated that General Fund budget was not being driven by the Wage Study and she had given the Council several examples at which to look. The reason behind the $900,000 transfer (3 mils) to the General Fund was because that fund could not sustain those kinds of transfers. A loan for $2.4 million had been taken out before she started just to run regular infrastructure, which should have been a regular piece of doing business. She was prepared to cut another $168,000 but, in the past, the cuts in services had not been made by the Council. THERE BEING NO FURTHER DISCUSSION, THE MOTION WAS APPROVED BY THE FOLLOWING ROLL CALL VOTE: AYES - COUNCIL MEMBERS PAMELA J. LEWIS, ROY M. TIMBERLAKE, JR., AND MAYOR C. FELECIA HAMPSHIRE. NAYS - D. RAY BRALY AND VAN ROYAL. The City Manager made comments regarding various city activities, events, operations, and projects. 2. Adjournment. There being no further business to come before the City Council, the meeting was adjourned at 7:54 p.m. CITY OF GREEN COVE SPRINGS, FLORIDA C. Felecia Hampshire, Mayor Attest: Julie Clevinger, Interim City Clerk

21 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: Approval of a request from the Council on Aging to insert a flyer in the October utility bills for the "Old Karts & Arts" event to be held on October 25, BACKGROUND: Ms. Shereen Snare is requesting permission to insert a flyer in the October utility bills for the "Old Karts & Arts." event to be held on October 25, FISCAL IMPACT I FUNDING SOURCE: None - Public Service Information RECOMMENDATION: Staff recommends approval of the request from Shereen Snare, Council on Aging, to insert a flyer in the October utility bills for the "Old Kaiis & Arts" event to be held on October 25, MOTION: Approval for the request from Shereen Snare, Council on Aging, to insert a flyer in the October utility bills for the "Old Kaiis & Alis" event to be held on October 25, SUBMITTED BY: APPROVED BY:

22 August 25, Wa{nut Street {ireen Cove Syrings, :f L President Leslie Rickabaugh Vice-President John Bowles Secretary Holly Solsona Treasurer Ron Coleman Past President Joan Bazley Past President's Advisory Panel Jerry Williams Board Members David Broadus Theresa Crockett Elaine Farley Rob Gaddy Gayward Hendry Nancy Keating Nancy E. Kemner, LL.M. Sylvia Kinnear Elizabeth Peeples Clayton E. Revels Holly Solsona Delores Wilkes Ex-Officio Grady H. Williams, Jr., LL.M. Executive Director Andrew T. DeCandis Phone Fax Web Address City Council City Hall 321 Walnut Street Green Cove Springs, FL To the Honorable Mayor Felicia Hampshire and Council Members: I. Request to submit information regarding Council on Aging of Clay County's signature event (car show, arts and crafts, and street fair) to be included in city utility bills. II. Request to submit information regarding Council on Aging of Clay County's signature event via the Green Cove Springs "Events" section on the Home Page of the web site. The Council on Aging of Clay County respectfully requests that information for our signature event be available to Green Cove Springs residents and the surrounding community by way of utility bill inserts and your Green Cove Springs website. The Council on Aging has been an active part of Green Cove Springs and Clay County for the past 40 years. This year we have received permission through the City Council to close down streets surrounding our facility at 604 Walnut Street. We will be having a family friendly Old Karts & Arts Downtown Street Festival. This event will be our signature fund raiser for the year. Local agencies sponsoring the event will provide vital information to the community regarding elder friendly services that are available. In addition, we will have a Car and Motorcycle Show, as well as arts & crafts vendors, artists, food... Smoked Pork Sandwich plates and pre order smoked pork butts, a children's area with lots of fun activities, and local entertainers. The value of this event is to support the Adult Day Health Care Program, and work towards a full kitchen at our Walnut St. site. In addition, it is the desire to increase visibility of the historic district in Downtown Green Cove Springs, and to increase foot traffic to local businesses in our area. Respectfully, ~~ Shereen Snare M.A. Marketing, Development and Community Relations Manager ELDER AFFALRS TAT Ofl f l.otll DA _., eld~ rsource scan h ere f or h elp A COPY OF THE OFFICIAL REG!STRA TION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES BY CALLING I (800) WITHIN THE STATE. REGISTRA T!ON DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE.

23 DOWNJT IVAl MO ART & BBQ DOWNTOWN GREEN COVE SPRINGS OCTOBER 25 TH 2014, 9 AM to 5 PM Trophies will be given at 3:30 PM ON WALNUT STREET IN HISTORIC DOWNTOWN GREEN COVE SPRINGS AND AT THE CLAYTON & MILDRED REVELS SENIOR CENTER ~ )- Enter your antique car or classic car or motorcycle (18 Classes plus Best in Class, Best in Show, Chairman's and Sponsor's Awards) Entry Fee $ )- Rent a Booth to display and sell your arts and crafts. )- Bar-B-Q Dinners to take home or buy a whole Pork Butt for your next party. )- Children's entertainment to include Face Painting, Petting Zoo and other Fun Activities. )- Free Door Prizes, raffles and 50/50. )- Be a Sponsor and volunteer to keep services to seniors. Registration on Reverse Side or on the internet at click on "Events Page" Become an event sponsor contact: shereens@clayccoa.org or call: W/----- HAVEN HOSPICE Platinum Sponsors: Proceeds will Fund a New Alzheimer's /Dementia Adult Day Care Center in Orange Park and a Community Kitchen Project in Green Cove Springs

24 DO 0 NJ s REET FESTI Al CAR SHOW REGISTRATION: $25 If Pre Registered by October 1st $30 Day of the show 1st Car/Bike YEAR MAKE Model 2st Car/Bike YEAR MAKE Model CI asses (Circle one): ~ CARS: Pre 1949, , , , 1985 and later, Ratrods, VW &VW Powered, Military, Imports/Exotics, Race Cars ~ Motorcycle Classes: Chopper, Custom, Trike, Stock, Sport (Prizes will be given in each Class plus Best in Show, Chairman's Choice, Sponsor's Choice, Seniors Choice, Ladies Choice and People's Choice (Classes subject to Change Depending on Attendance) ART AND CRAFTS SHOW RESISTRATION: (Preregistration/Prepayment required) Check the following that Apply (Registration limited to so Booths) CIRCLE ONE: SPACE AND TABLE $35, SPACE ONLY $25, CHAIRS $5 EACH (Number_) *Set up the night before event. Secure Facility. Vendors in at 8am day of event to complete table set up. What will you Be Selling? Participant Information Name: Address: Phone Number: Address: MAKE CHECK PAYABLE TO: CLAY COUNTY COUNCIL ON AGING 604 Walnut Street, Green Cove Springs, FL , ATTN: Big Event Phone or shereens@clayccoa.org Or Register on-line at: click on "Events Page" CAR SHOW FEES $ CRAFT SHOW FEES $ TOTAL$ I hereby agree and hold harmless Clay County Council on Aging, event sponsors and all other participants and other event sponsors and participants harmless from any liability, claims, demands, cause of action losses arising directly or indirectly or by reason of said event and I state that I am the owner of the vehicle entered in the car show and that said vehicle carries at least the state minimum liability insurance on said vehicles(s) and that said insurance is currently in effect. Signature: Date:

25 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: 13th Annual Soul Food Festival Co-Sponsorship Request BACKGROUND: During the Fiscal Year 2011/2012 budget workshops, the Council adopted this policy statement, exemplified in a September 6, 2011 agenda item, of which excerpts follow below: "The City will co-sponsor and provide in-kind services for special events for Memorial Day RiverFest, Christmas on Walnut Street and Christmas Parade, The Soul Food Festival, MLK, Jr., Day Celebration, Railroad and History Festival and Summer events in the Park and that the City shall be in a direction position and seek sponsors to help offset the cost of the events." Following past guidelines, we have presented herewith the request from the Festival Committee. They have requested $1,200 in direct cost along with various in-kind services that are comparable to the level of service provided by the City in the past. A copy of last year's request is also provided for comparison. RECOMMENDATION: Approve the 13th Annual Soul Food Festival Co-Sponsorship Request as outlined in the attached letter. MOTION: Approve Co-Sponsorship requests for the 13th Annual Soul Food Festival for Direct Services totaling $1,200 and In-Kind Services support as outlined in the attached letter. SUBMITTED BY: APPROVED BY: as, Executive Assistant

26 508 Franklin Street Green Cove Springs, FL ~ Annual Soul Food Festival Saturday, October 4, 2014 Vera Francis Hall Park, Green Cove Springs, FL City of Green Cove Springs 321 WalnutStreet Green Cove Springs, FL September 8, 2014 Dear Mayor Hampshire, Vice Mayor Royal, City Council Members Braly, Lewis, Timberlake and City Manager Danielle Judd; The Soul Food Festival Committee would like to take this opportunity to thank you all for your continued support for the Annual Soul food Festival, which is a Co-Sponsored event with the City of Green Cove Springs. As we continue to work together to provide yet another outstanding community event in our city, your support is vital to the success of this festival. With your assistance, we will offer a variety of activities for all ages, keeping in mind that we will always continue to provide a family oriented environment that celebrates the pride of "families" and our wonderful Green Cove Springs community! As like last year, we will be celebrating Breast Cancer Awareness Month, and are encouraging those who have been affected by the disease, to participate in the "Breast cancer walk" which has been planned during the parade. We will also have our 2nd Annual pageant where we will crown Mr. and Ms. Soul Food Festival in five different age categories. The pageant will be held at the Thomas Hogans Gymnasium on Saturday, September 27, 2014 at 5:00 p.m. The Grand Marshall will be Mr. Ted McGowan of Clay Port, and the Soul food Festival Community Citizen of the Year is Mr. Charles Battle, a long time community activist. We will also honor ALL Council members during the opening ceremonies. This year's festival will be held on Saturday, October 4, 2014 from 12:00 noon until the end of the Special Featured Movie, "Charlie Wonka, Chocolate Factory" is over. "Weather Permitting". The Soul Food Festival would respectfully like to request your assistance with the following services:

27 In Kind Services: Preparation of Park and MLK Corridor Go- Carts/Walkie Talkies Preparation of Softball Field/basketball Courts/Horseshoe pits Portales (3) Attachment of Tarp behind Amphitheater Safety Tape for Parking Water /Electricity - Re Check hookups on poles and inside of Amphitheater Placement of Banners at Park and on Hwy 17 /Orange Avenue Program/Flyers Delivery of Sound Equipment to VFH Park Amphitheater Delivery of tables and chairs/benches to VFH Park Tent Direct Services: Police Services/Parade $ Sound Equipment Operator- $100 T-Shirts - $ Total for Direct Services - $1200 Thank you in advance for your help and consideration regarding this request. Sincerely, :fece.da Jfamysfiire, Festival Coordinator Kevin Spencer, Festival Spokesperson Dora Pollard and Hope Jones - Secretary /Treasurer David Coffey - Entertainment Director Brian Green - Entertainment Co-Coordinator Bruce Butler - Website Coordinator Terri Salter - Support Kim Thomas -Tawana Tuggles Parade/ Support Shelly Harrell- City Support Janis Fleet - Support John Sanders -Breast Cancer Awareness Walk Wanda Cobbert - Sweet Potato Pie Contest Calvin Williams, Lori Shine - Softball Tournament Lashonda Baskin - BBQ Rib Contest Terrence Washington - Dunking Contest (Basketball) Clarence Hampshire - Set Up Connie Wainwright - Cart Supervisor Jackie Ruise - Pageant Coordinator Kelly Bivins - Children Activities Parade - City of GCS Police Department (Designee) Lori Sarver - Connie Butler -Health Booth Coordinator Ivan Williams - Set-up Steve Thomas - City Support Mike Null - City Support Kimberly Robinson - Police Janis Fleet - City Support Sam Weaver - Music/CD's Connie Wainwright- City Support GCSPD - Parade Support

28 CJ I Cowie Join Us For "Motown Revue" Sponsored By Sou l Food Festival, Inc. Vera Francis Hall Park on MLK Blvd in Green Cove Springs From Noon to 7 p.m. PARADE STARTS AT NOON LINE UP AT 11 A.M. WITH YOUR INVOLVEMENT, YOU CAN HELP US MAKE THIS THE BEST PARADE EVER! For mo re information on how to participate in the parad e and parade application visit Come join us in a fun f illed, family envi ronment, w ith great food and great music! Stay tuned for featured artist to be announced. ~ EYN O LD S PARK ~ CLAY COUNTY PORT STATE -FARM ~ I N SURANCE ~'\ l 'S't-:M ~ v1.wr X:rtdir Unfon Van Royal Mitch Timberlake Diddy Productions Haught Financial Group John Buchanan All American Properties Magnolia Point Travel Logo Express Pam Lewis UK.EUSON ij <lj )>s:::::: Cl.. End your day with our free grand finale 0 3 "Movie Under The Stars" ~ ;:::;.: facebook. Like us on Facebook to see when we E 0 ""O reveal the movie name! :::s <( <D

29 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: Approval for City Staff to Organize a City Employee Softball Game to Raise Funds for a "Trunk or Treat" Community Outreach Event. BACKGROUND: The softball game will be held at Vera Francis Hall Park on Saturday, October 18, 2014 at 10 a.m., and will consist of a team from the City Police Department and City Public Works Department. All employees will be playing on a volunteer basis. The funds raised from the softball game will be used to purchase supplies such as candy, food items, etc. for the Trunk or Treat Event to be held on Friday, October 31, 2014, Halloween Night, at the New Police Department from 6 p.m. to 10 p.m. FISCAL IMPACT I FUNDING SOURCE: Minimal City resources and staff time to support a Public Purpose. RECOMMENDATION: Staff recommends approval of the request to organize a City Employee Softball Game on October 18, 2014 at Vera Francis Hall Park at 10 a.m. to raise funds for a "Trunk or Treat" Community Outreach Event. MOTION: Staff recommends approval of the request to organize a City Employee Softball Game on October 18, 2014 at Vera Francis Hall Park at 10 a.m. to raise funds for a "Trunk or Treat" Community Outreach Event. SUBMITTED BY: APPROVED BY:

30 .' ~~- :-..\ ;/~.:.. CITY SOFTBALL GAME Come out and cheer your fellow employees on as the City Police Department and City Public Works Department play each other in a softball game to raise money for a Night of Fun on Halloween for the kids in our community! Be sure to bring your appetite for the concession stand, a chair or blanket, and your competitive spirit! Saturday, October 1gth at 10 a.m. Vera Francis Hall Park 1400 Martin Luther King Jr Blvd, GCS Contact Kimberly Thomas for more information at or kthomas@greencovesprings.com

31 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: Approval of the REVISED Amendment No. 1 to the FDOT Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75 BACKGROUND: FDOT pays the City a yearly maintenance fee to maintain the traffic light signals in the Green Cove Springs area. The City, through the Interlocal Agreement with Clay County, provides for the Clay County Signal Maintenance Depaiiment to maintain the traffic light signals. The City issues purchase orders as necessary as per the Clay County Signal Maintenance Department. Attached is the Staff Report from September 2, 2014 and the from FDOT requesting approval of the REVISED Amendment No. 1, Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75. FISCAL IMP ACT: None. STAFF RECOMMENDATION: Staff recommends approval of the REVISED Amendment No. 1, Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75. MOTION: Approve the REVISED Amendment No. 1, Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75. SUBM~ APPROVED BY: Mike Null, Asst. City Mgr.,/Public Works Director

32 Julie Clevinger - From: Sent: To: Subject: Attachments: Danielle Judd <djudd@greencovesprings.com> Tuesday, September 09, :04 AM Julie Clevinger Fwd: AMENDMENT Traffic Operations Signal Maintenance and Compensation Agreement CITY OF GREEN COVE SPRINGS 9-14 Amendment.pdf For 9116 agenda. Thx Forwarded message From: "Farnell, Amanda" <Amanda.Farnell(a),dot.state.fl.us> Date: Sep 9, :53 AM Subject: AMENDMENT Traffic Operations Signal Maintenance and Compensation Agreement To: "d j udd@greencovesprings.com" <d judd@greencovesprings.com> Cc: Dear Danielle Judd, Attached is the REVISED Amendment to the Traffic Signal Maintenance and Compensation Agreement, dated 9-14, for July 1, June 30, Please rememberthe Amendment should be executed by a duly authorized representative of the maintaining agency. In order to finish executing your amendment in a timely manner, I ask that you return it to me as soon as possible. If you have any questions about the language of this amendment, please contact Mark Wilson directly at mark.wilson@dot.state.fl.us or Raj Ponnaluri at (850) or raj.ponnaluri@dot.state.fl.us. Sincerely, Amanda Farnell, CPM 1109 S. Marion Ave, MS 2023 Lake City, FL (386) Fax (386) amanda.farnell@dot.state.fl.us CITY OF GREEN COVE SPRINGS 9-14 Amendment.pdf 1

33 A TRAFFIC OPERATIONS 9/14 Amendment 1 CONTRACT NO_ ARE75 FINANCIAL PROJECT NO_ -'-41"'"""'3_53'-0_1_88_0_6 FELD_ NO_ F Purpose: Amend the Phase 'IA TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT previously entered into by both parties_ Amendment # 1 deletes the language contained in Paragraph 6 of the Phase 1A Agreement for the period beginning with the Depariment's fiscal year _ The Phase 'IA Agreement includecl language on t11e preventative ancl periodic maintenance of mast arms_ Paragraph 5 of t11e new Agreement provides language on the basic maintenance required for effective functioning of the traffic signals on the State Highway System. Excepting t11e changes shown below, all other provisions of Phase 1A rernain_ Page 1of1 ~ ~ The wording "traffic signal structures (including signal mast arm structure or strain pole)" was struck from Paragraph 1. Paragraph 5 shall be removed and replaced in its entirety by the text provided below: 5. The Maintaining Agency shall be responsible for basic maintenance functions suct1 as replacing missing cap covers or equivalent; cleaning; replacement of missing or deficient access hole cover plates; all wiring issues, including improper grounding; graffiti removal; and all signal related issues (ligl1ting, signs and connections)_ Paragraph 6 shall be removed in its entirety without any replacement text. The remaining paragraphs are renumbered sequentially. The renumbered Paragraph 18 shall be removed in its entirety and replaced with the text provided below: 1 a_ The Department shall monitor tile perfommnce of the Maintaining Agency in the fulfillment of tile agreement The Maintaining Agency shall submit an annual Report on April 1 of each year detailing the follovving: a_ Detection device malfunctions. Repairs shall be made witl1in sixty (GO) days of discovery and sucl1 events shall be logged into the annual report If repairs cannot be performed within GO days, the agency shall document the reasons vihy _ Discovery of such events shall be logged into t11e annual report. b. Preventative maintenance inspections_ All traffic signals shall receive at least one (1} minor preventative maintenance inspection, preferably two inspections, within a twelve ("12) rnontt1 period_ Preventative maintenance inspection shall include vetification tlmt all detection is working, the signal is cycling properly, the ventilation system is functioning and filters are clean. Tile inspection report should note tile location, date of inspection ancl any items notecl_ IN WITNESS WHEREOF, the parties have caused these presents to be executed, the day and year first above written. _c_ity o _F_G_R_E_E_N_c_o_v_E_S_P_R_l_NG_ s, Florida (Maintaining Agency) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: Print/Type Name: Title: Attest: Reviewed: Attorney (Authorized Signature) (Seal if Applicable) Date By: (Authorized Signature) Print/Type Name: Jerry Ausher, P.E. Title: District Traffic Operations Engineer Attest: Legal Review: -----~-~~---~~-~

34 Julie Clevinger From: Sent: To: Subject: Danielle Judd Wednesday, September 10, :21 PM Julie Clevinger; Mike Null Fwd: Traffic Signal Maintenance and Compensation Agreement -Amendment Is this in our agenda item backup, if so, no matter, if not, perhaps it should be added for Let me know, thanks d ~--- Forwarded message From: Farnell, Amanda <Amanda.Farnell@dot.state.fl.us> Date: Wed, Sep 10, 2014 at 9:46 AM Subject: Traffic Signal Maintenance and Compensation Agreement - Amendment To: "rfindley@alachuacounty.us" <rfindley@alachuacounty.us>, "bsingleton@alachuacounty.us" <bsingleton@alachuacounty.us>, "robe1i.fletcher@bakercountyfl.org" <robert.fletcher@bakercountyfl.org>, "j anet.raulerson@bakercountyfl.org'' <j anet.raulerson@bakercountyfl.org>, "rachel rhoden@bradfordcountyfl.gov" <rachel rhoden@bradfordcountyfl.gov>, "brad ca1ter@bradfordcountyfl.gov" <brad caiter@bradfordcountyfl.gov>, "mbrown@cityofalachua.com" <mbrown@cityofalachua.com>, "tcain@cityofalachua.org" <tcain@cityofalachua.org>, "agrieshaber@cityofarcher.com" <agrieshaber@cityofarcher.com>, "jmayberry@cityofarcher.com'' <jmayberry@cityofarcher.com>, "mary@chieflandfla.com" <mai y@chieflandfla.com>, "ci tymanager@crescentcity-fl.com" <citymanager@crescentcity-fl.com>, "adminassistant@crescentci tyfl. com" <adminassistant@crescentcity-fl.com>, "pmack@fbfl.org" <pmack@fbfl.org>, "jgerrity@fbfl.org" <jgerrity@fbfl.org>, "rlester@fbfl.org" <rlester@fbfl.org>, "djudd@greencovesprings.com" <d j udd@greencovesprings.com>, "evause@cityofhawthorne.net" <evause@cityofhawthorne.net>, "ebooth@highsprings.us" <ebooth@highsprings.us>, "aro be1tson@highsprings.us" <aro bertson@highsprings.us>, "astone@highsprings.us" <astone@highsprings.us>, "AliceC@coj.net" <AliceC@coj.net>, "jasper 16@windstream.net" <jasper 16@windstream.net>, "jasper 12@windstream.net" <jasper 12@windstream.net>, "citymanager@keystoneheights.us" <citymanager@keystoneheights.us>, "fiscal@keystoneheights.us" <fiscal@keystoneheights.us>, "dmecusker@windstream.net" <dmecusker@windstream.net>, "kpaige l@windstream.net" <kpaige l@windstream.net>, "hollingswo1thr@lcfla.com" <hollingsworthr@lcfla.com>, "hemyt@lcfla.com" <henryt@lcfla.com>, "bwhitman@cityofliveoak.org" <bwhitman@cityofliveoak.org>, "todd.hunt@ch2m.com" <todd.hunt@ch2m.com>, "citymanager@cityofmacclenny.com" <citymanager@cityofmacclenny.com>, "melissa@cityofmacclenny.com" <melissa@cityofmacclenny.com>, "tim. bennett@ci tyofmadisonfl. com" <tim.bennett@cityofmadisonfl.com>, "Lee.Anne.Hall@ci tyofmadisonfl. com" <Lee.Anne.Hall@cityofmadisonfl.com>, "connie. goode@ci.newberry.fl. us" <connie. goode@ci.newberry. fl. us>, "donna. pons@ci.newberry. fl. us" <donna. pons@ci.newberry. fl. us>, "mreynolds@palatka-fl.gov" <mreynolds@palatka-fl.gov>, "mczymbor@palatka-fl.gov" <mczymbor@palatkafl.gov>, "jcgriffith@palatka-fl.gov" <jcgriffith@palatka-fl.gov>, "mgraham@citystaug.com" <mgraham@citystaug.com>, "rnrowe@citystaug.com" <mrowe@citystaug.com>, "jhowell@cityofsab.org" <jhowell@cityofsab.org>, "kgatchell@cityofsab.org" <kgatchell@cityofsab.org>, "1thompson@CITYOFSTARKE.ORG" <rthompson@cityofstarke.org>, "tbrown@trentonflorida.org" <tbrown@trentonflorida.org>, "vgriffis@trentonflorida.org'' <vgriffis@trentonflorida.org>, "kim@waldofl.com" <kim@waldo-fl.com>, "scott.lippmann@ci. williston.fl. us" <scott.lippmann@ci.williston.fl.us>, "adam.hall@ci.williston.fl.us" <adam.hall@ci.williston.fl.us>, "mike.jammes@co.clay.fl.us" <mike. j ammes@co.clay. fl. us>, "lisa ro berts@columbiacountyfla.com" 1

35 <lisa 11 kevin 11 <kevin 11 dixiecm5 11 <dixiecm allenr <allenr cfl. us f schuler@bellsouth.net 11 <f schuler@bellsouth.net>, 11 bronsonclerk@bellsouth.net 11 <bronsonclerk@bellsouth.net>, 11 xcity@bellsouth.net 11 <xcity@bellsouth.net>, ''townofftwhite@windstream.net 11 <townofftwhite@windstream.net>, 11 j anicerevels@windstream.net'' <j anicerevels@windstream.net>, 11 kreams@embarqmail.com 11 <kreams@embarqmail.com>, ''lpurvis@townofhilliard.com 11 <lpurvis@townofhilliard.com>, 11 dthompson@townofhilliard.com" <dthompson@townofhilliard.com>, 11 smccranieinglistownclerk@gmail.com 11 <smccranieinglistownclerk@gmail.com>, 11 samccranie@bellsouth.net 11 <samccranie@bellsouth.net>, 11mayorkirkland@gmail.com 11 <mayorkirkland@gmail.com>, 11 p. wilburn@interlachen-fl.gov 11 <p.wilbum@interlachen-fl.gov>, 11 larsen@interlachen-fl.gov 11 <larsen@interlachen-fl.gov>, 11 leemanager@leeflorida.org 11 <leemanager@leeflorida.org>, 11 townmayo@windstream.net'' <townmayo@windstream.net>, 11 townmayoinfo@windstream.net 11 <townmayoinfo@windstream.net>, 11townhall@micanopytown.com 11 <townhall@micanopytown.com>, 11 jhanson@townop.com 11 <jhanson@townop.com>, 11 scampbell@townop.com 11 <scampbell@townop.com>, 11 penneyfarms@bellsouth.net 11 <penneyfa1ms@bellsouth.net>, 11 dcooperpenneyfa1ms@bellsouth.net 11 <dcooperpenneyfarms@bellsouth.net>, 11 townclerk@pomonapark.com 11 <townclerk@pomonapark.com>, ''townofraiford@yahoo.com'' <townofraiford@yahoo.com>, ''patriciaharrell@windstream.net'' <patriciahan-ell@windstream.net>, "justins@unionclerk.com 11 <justins@unionclerk.com>, ''ucbocc@windstream.net 11 <ucbocc@windstream.net>, 11 connie brecheen@columbiacountyfla.com 11 <connie brecheen@columbiacountyfla.com>, Daniel Littles <Daniel.Littles@claycountygov.com> Agencies, Please see the below explanation of the Amendment as to what has changed and what to do about signing it or not signing it. From Raj Ponnaluri: 2

36 Good questions Amanda. We thank Levy County for the efforts in having the Amendment signed. In simple terms, the County need not proceed with the second Amendment if they are satisfied with the one they already signed. The changes mainly are as follows: Paragraph 5: 5. The Maintaining Agency shall be responsible for basic maintenance functions such as the tightening sf nuts an9 rejllaoing missing sr Elelioient belts (net inslueling anshsr belts); replacing missing cap covers or equivalent; cleaning; replacement of missing or deficient access hole cover plates; all wiring issues, including improper grounding; graffiti removal; and all signal related issues (lighting, signs and connections); anel F95Jlense ts trams ifajlast insllj9ing rejlair anel rejllasement sf all ssmjlsnents damageel by the trams impagi. Paragraph 18: 18. The Department shall monitor the performance of the Maintaining Agency in the fulfillment of the agreement The Maintaining Agency shall submit an annual Report on April 1 of each year detailing the following: a. Detection device malfunctions. Repairs shall be made within sixty (60) days of discovery and such events shall be logged into the annual report. If repairs cannot be performed within 60 days, the agency shall document the reasons why. Discovery of such events shall be logged into the annual report. If the db!estien devios ma!tunoti0ns are net repairei:l er resterei:l w~hin six1)' (6Q) i:lays sf disoevery, there shall tie a 1Q% i:lea ietien ef tl=le anr1jal oompensatien ameunl lenhe affected s igna~. b. Preventative maintenance inspections. All traffic signals shall receive at least one (1) minor preventative maintenance inspection, preferably two inspections, within a twelve (12) month period. Preventative maintenance inspection shall include verification that all detection is working, the signal is cycling properly, the ventilation system is functioning and filters are clean. The inspection report should note the location, date of inspection and any items noted If Uie trahic siftaals as net reoeive a\lea:1 one (1) ffiinsr prevent alive mainteaanoe in>peotien during a twell'e (12) montl=l peried. tl=lere sl=lall!:le. a 2Q% eeetistisn ef ll'le anntial oempen::atien afasijri fer the affeote9 si nal lesatiens. A clean version of the above is what the new Amendment language shows. As you may see, the deductions are removed and a few preventative maintenance aspects are deleted. And no, there will be no changes anymore. Both the Agreement and the Amendment are finalized. If you have any fmiher questions, please let me know! Amanda Farnell, CPM Lake City Traffic Operations 1109 S. Marion Ave, MS

37 Lake City, FL (386) Fax (386) state. fl. us Danielle J. Judd, City Manager City of Green Cove Springs 321 Walnut Street Green Cove Springs, FL Phone: Ext 3312 Fax:

38 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 2, 2014 SUBJECT: Approval of Amendment No. 1 to the FDOT Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75 BACKGROUND: FDOT pays the City a yearly maintenance fee to maintain the traffic light signals in the Green Cove Springs area. The City, through the lnterlocal Agreement with Clay County, provides for the Clay County Signal Maintenance Department to maintain the traffic light signals. The City issues purchase orders as necessary as per the Clay County Signal Maintenance Department. FDOT has been revising the Traffic Signal Maintenance and Compensation Agreement to include payment of Traffic Warning Beacons (flashing stop signs, flashing intersection ahead signs, etc.), Pedestrian Warning Beacons (School Zones, Flashing Pedestrian Crossings, RRFBs, etc.), Emergency/Fire Department Signals, and Speed Activated Warning Displays. Along with the inclusion of the above devices, the language of the Agreement has changed to include clarifying language on mast aim preventative and periodic maintenance and the addition of perfo1mance measures. Attached is the from FDOT requesting approval of Amendment No. 1, Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75, which removes language relating to Mast Alms. FISCALIMPACT: None. STAFF RECOMMENDATION: Staff recommends approval of Amendment No. 1, Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75, which removes language relating to Mast Alms. MOTION: Approve Amendment No. 1, Traffic Signal Maintenance and Compensation Agreement, Contract No. ARE75, which removes language relating to Mast Arms. SUBMITTED BY: APPROVED BY: f'q,h Ou~ t ~ Mike Null, Asst. City Mgr.)Ublic Works Director

39 Julie Clevinger From: Sent: To: Subject: Attachments: Flag Status: GCS Admin Monday, August 18, :41 PM Julie Clevinger Fwd: AMENDMENT - Traffic Operations Signal Maintenance and Compensation Agreement CITY OF GREEN COVE SPRINGS Amendment.pdf Flagged Forwarded message From: Danielle Judd <djudd@greencovesprings.com> Date: Fri, Aug 15, 2014 at 9:11 AM Subject: Fwd: AMENDMENT - Traffic Operations Signal Maintenance and Compensation Agreement To: juk@greencovesprings.com, Mike Null <mnull@greencovesprings.com> Julie For 9/2 meeting Mike Review amendment. Advise if concerns Forwarded message From: "Farnell, Amanda" <Amanda.Farnell@dot.state.fl.us> Date: Aug 15, :07 AM Subject: AMENDMENT-Traffic Operations Signal Maintenance and Compensation Agreement To: "d j udd@greencovesprings.com" <d judd(@,greencovesprings.com> Cc: Dear Danielle Judd, Attached is the Amendment to the Traffic Signal Maintenance and Compensation Agreement for July 1, June 30, The Mast Arm language has been removed from this agreement. Please remember the Amendment should be executed by a duly authorized representative of the maintaining agency. In order to finish executing your amend_ment in a timely manner, I ask that you return it to me by September 15, If you feel you cannot reasonably make this due date, please let me know as soon as possible. If you have any questions about this amendment, please feel free to contact Glenn English (Duval, Clay, Putnam, St. Johns and Nassau Counties) at or Sam Middleton (Alachua, Baker, Bradford, Columbia, Dixie, Gilchrist, Hamilton, Lafayette, Levy, Madison, Suwannee, Taylor, and Union Counties) at or myself. Sincerely, 1

40 Amanda Farnell, CPM 1109 S. Marion Ave, MS 2023 Lake City, FL (386) Fax (386) CITY OF GREEN COVE SPRINGS Amendment.pdf 2

41 CONTRACT NO. ARE75 FIN AN CI AL PROJECT NO F.E. I. D. NO. F A TRAFFIC OPERATIONS 08/14 Amendment 1 Page 1of Purpose: Amend the Phase 1A TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT previously entered into by both parties. Amendment #1 deletes the language contained in Paragraph 6 of the Phase 1A Agreement for the period beginning with the Department's fiscal year The Phase 1A Agreement included language on the preventative and periodic maintenance of mast arms. Paragraph 5 of the new Agreement provides language on the basic maintenance required for effective functioning of the traffic signals on the State Highway System. Excepting the changes shown below, all other provisions of Phase 1A remain. The wording "traffic signal structures (including signal mast arm structure or strain pole)" was struck from Paragraph 1. Paragraph 5 shall be removed and replaced in its entirety by the text provided below: 5. The Maintaining Agency shall be responsible for basic maintenance functions such as the tightening of nuts and replacing missing or deficient bolts (not including anchor bolts); replacing missing cap covers or equivalent; cleaning; replacement of missing or deficient access hole cover plates; all wiring issues, including improper grounding; graffiti removal; all signal related issues (lighting,. signs and connections); and response to traffic impact including repair and replacement of all components damaged by the traffic impact. Paragraph 6 shall be removed in its entirety without any replacement text. The remaining paragraphs are renumbered sequentially. The renumbered Paragraph 18 shall be removed in its entirety and replaced with the text provided below: 18. The Department shall monitor the performance of the Maintaining Agency in the fulfillment of the agreement. The Maintaining Agency shall submit an annual Report on April 1 of each year detailing the following: a. Detection device malfunctions. Repairs shall be made within sixty (60) days of discovery and such events shall be logged into the annual report. If repairs cannot be performed within 60 days, the agency shall document the reasons why. Discovery of such events shall be logged into the annual report. If the detection device malfunctions are not repaired or restored within sixty (60) days of discovery, there shall be a 10% deduction of the annual compensation amount for the affected signal locations. b. Preventative maintenance inspections. All traffic signals shall receive at least one (1) minor preventative maintenance inspection, preferably two inspections, within a twelve (12) month period. Preventative maintenance inspection shall include verification that all detection is working, the signal is cycling properly, the ventilation system is functioning and filters are clean. The inspection report should note the location, date of inspection and any items noted. If the traffic signals do not receive at least one (1) minor preventative maintenance inspection during a twelve (12) month period, there shall be a 20% deduction of the annual compensation amount for the affected signal locations. IN WITNESS WHEREOF, the parties have caused these presents to be executed, the day and year first above written. City of Green Cove Springs, Florida STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (Maintaining Agency) By: Print/Type Name: Title: Mayor Attest: F. Lee Bentley, City Clerk Reviewed: (Authorized Signature) C. Felecia Hampshire (Seal if Applicable) By: Legal Review (Authorized Signature) Print/Type Name: _Je_r_,,_ry_A_u_s_h_er_,_, _P_.E_. _ Title: Attest: District Traffic Operations Engineer L. J. Arnold, Ill, City Attorney Date

42 RICKSCOTI GOVERNOR FOO~...-;.. Florida Department of Transportation 1109 South Marion Ave, MS-2023 Lake City, FL May 22, 2014 ANANTH PRASAD, P.E. SECRETARY BY: Julie Clevinger City of Green Cove Springs 321 Walnut Street Green Cove Springs, FL MAY 2 ' :C.l GREEN COVE SPRING. I MA1 AGE.ITT! omc. Dear Ms. Clevinger, Please find enclosed, one executed copy of the Traffic Signal Maintenance and Compensation Agreement, which will begin July 1, 2014, for your records. If you have any questions, please call me at (386) Sincerely, Amanda Farnell, CPM

43 RESOLUTION NO. R-io A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA AUTHORIZING A TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT, CONTRACT NO. TBD, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION. WHEREAS, the City Council and the Florida Depmtment of Transpmtation desires to enter into a Traffic Signal Maintenance and Compensation Agreement setting fo1th the variou.s rights, duties and responsibilities for the City maintenance and operation of traffic signals or signal systems on the State Highway System. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS AS FOLLOWS: Section 1. That the City Council of the City of Green Cove Springs hereby authorizes the Traffic. Signal Maintenance and Compensation Agreement, Contract No. TBD, between the City and the Florida Department of Transportation dated Jl1ly 1, 2014 through June 30, 2015; and Section 2. That the City Manager, City Attorney, and City Clerk are hereby authorized to execute said Traffic Signal Maintenance and Compensation Agreement, Contract TBD, attached hereto and marked Exhibit "A". DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, IN DUPLICATE, IN REGULAR SESSION THIS 6TH DAY OF MAY, ATTEST: C. Felecia Hampshire, Mayor

44 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4114 Page 1 of6 CONTRACT NO. ARE75 FINANCIAL PROJECT NO....,4"'"13' '5"". 3~0...,.18"'6'"'0_, ~--- F.E.l.D. NO. F THIS AGREEMENT, made and Mtered into this ()OtJ::! day of Mfl lv,;2014, by and between the Florida. Department of Transportation, an agency of the State of Florida, here~he "Department", and )ITY OF GREEN COVE SPRING~ Florida, herein called the "Maintaining Agency". WITNESSED: WHEREAS, the Maintaining Agency has the authority to enter Into this Agreement and to undertake the maintenance and operation of traffic signais or signal systems on the State Highway System, and the Department is authorized under Sections and , Florida Statutes, to enter into this Agreement, and; WHEREAS, the.maintaining Agency has authorized its undersigned representailve to enter into and execute this Agreement; NOW, THEF,lE FORE, in consideration of the premises arid the mutual covenants contained herein to be undertaken by the respective parties her.eta, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties mutually agree and covenant as follows: 1. The Maintaining Agency shall be responsible for the maintenance and continuous operation of the traffic signals, traffic signal structures (including signal mast arm structure or strain pole), traffic signal systems (central computer, cameras, message signs, commuhicatlons devices, interconnect I network, vehicle, bicycle & pedestrian detection devices, traffic signal hardware and software), and control devices (intersection control beacons, traffic warning beacons, illuminated street name signs, pedestrian flashing beacons (school zone flashing beacons, pedestrian crossing beacons, Rectangular Rapid Flashing Beacons), emergency/fire department Signals and speed activated warning displays). The Maintaining Agency shall be responsible for the payment of electricity and electrical charges incurred in connection with operation of such traffic signals and signal systems and devices upon completion of their installation. All traffic signals and control devices mentioned in this paragraph shall hereafter be referred to 'Traffic Signals and Devices'. 2. The Department agrees Id pay to the Maintaining Agency, an annual compensation based on Department's fiscal year for the cost of the maintenance and continuous operation of the Traffic Signals and Devices as identified in Exhibit A. Payments will be made in accordance wi.th Exhibit B. Should the Maintaining Agency withdraw from the compensation portion of this Agreement, the Maintaining Agency will still be responsible for the maintenance and continuous operation of the above items. In the case of construction contracts, the Maintaining Agency shall be respon~ible for the payment of electricity and electrical charges incurred in connection with the operation of the Traffic Signals and Devices, and shall undertake the maintenance and continuous operation of said Traffic Signals and Devices upon final acceptance of the installation by the Department. Prior to any acceptance by the Department, the Maintaining Agency shall have the opportunity to inspect and request modifications/corrections to the installation(s) and Department agrees to undertake those prior to acceptance so long as the modifications/corrections comply with the contract and specifications previously approved by both the Department and Maintaining Agency. Repair or replacement and other responsibilities of the installation contractor and the ()epartment, during construction, are contained in the Department's Standard Specifications for Road and Bridge Construction. 3. The Maintaining Agency shall maintain and operate the Tr_affic Signals and Devices in a manner that will ensure safe and efficient movement of highway traffic and that is consistent with maintenance practices prescribed by the International Municipal Signal Association (IMSA) and operational requirements of the Manual on Uniform Traffic Control Devices (MUTCD), as amended. 4. The Maintaining Agency's maintenance responsibilities shall include, but not be limited to, preventive maintenance (periodic inspection, service and routine repairs) and emergency maintenance (trouble shooting in the event of equipment malfunction, failure, or damage). Restoration of services may include temporary poles, stop signs or other methods to maintain traffic. The Maintaining Agency shall record its maintenance activities in a traffic signal maintenance log. 5. The Department intends to conduct an inspection of the mast arm structures and strain poles every 60 months. The inspection repcht will document deficiencies that necessitate preventative maintenance and periodic maintenance. Preventative maintenance includes but is not limited to: spot painting o.r repainting; tightening of nuts and replacing missing or deficient bolts (not including anchor bolts); replacing missing cap covers or equivalent; cleaning; replacement of missing or deficient access hole cover plates; all wiring issues, including improper grounding; graffiti removal; all signal related issues (lighting, signs and connections); and response to traffic impact including repair and replacement of all components damaged by the traffic impact. Damaged mast arm replacement shall be repaired or replaced by the Maintaining Agency and the Maintaining Agency Is authorized to seek reimbursement from the responsible 3rd party. If the Maintaining Agency is unable to recover the costs from a 3rd party, then the Department intends to reimburse the Maintaining Agency for repair or replacement of the mast arm. The Maintaining Agency shall be responsible for preventative maintenance of the mast arm structures. Failure to perform preventative maintenance after notification of inspection deficiency may result in the Maintaining Agency being responsible for the corrective actions. 6. Periodic maintenance includes but is. not limited to : repair of cracks in the mast arm structure; removal imd/or repair of grout pads; resetting of anchor bolts; repair or replacement of deteriorated anchor bolts and nuts; and replacement of the mast arm when it is

45 .STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4114 Page 2 of6 determined through the inspection process that the mast arm has reached the end of its service life unless this is due to lack of prevei1tative maintenance by the Maintaining Agency. For any new mast arm installations after the date of this Agreement, if a Maintaining Agency requests a painted mast arm, the Maintaining Agency agrees to perform all required periodic and preventative maintenance. Any periodic maintenance performed on the mast arm structure by the Maintaining Agency needs Department approval prior to commencement of work unless under an emergency situation. Any and all work performed by the Maintaining Agency shall conform to the current Department Standard SpeCifications for Road and Bridge Construction. The Table below summarizes the roles of the Maintaining Agency and the Department with regard to preventative and periodic maintenance: Maintainlntt Attencv Preventative maintenance of all mast arm structures Periodic maintenance of structures (for any new painted and existirn:i painted structures with sioned separate Aoreement) Damage repair or replacement of structures with recoverable costs Florida DOT Periodic maintenance of all mast arm structures (except for any new painted and existing painted structures with signed separate Agreement) fvlay compensate Maintaining Agency for damage repair or replacement of structures when costs are non-recoverable < Replacement at end of life cycle of the structure 7. The Maintaining Agency may remove any component of the installed equipment for repair; however, it shall not make any permanent modifications and/or equipment replacements unless the equipment provided is capable of performing at minimum the same functions. The Department shall not make any modifications andlor equipment replacements without prior written notice to and consultation with the Maintaining Agency. 8. The Maintaining Agenq1 shall implement and maintain the timing and phasing of the traffic signals in accordance with the Department's timing and phasing plans, specifications, special provisions, and the Department's Traffic Engineering Manual. The Maintaining Agency shall obtain prior written approval from the Department for any modification in phasing of signals and flash times (where applicable). Signal Systems timings (cycle length, split, offsets, sequence) are considered operational changes and may be changed by the Maintaining Agency to accommodate changing needs of traffic. The Maintaining Agency may make changes in the signal timing provided t_hese changes are made under the direction of a qualified Professional Engineer registered in the State of Florida. The Maintaining Agency shall make available a copy of the timings to the Department upon request. The Department reserves the right to examine equipment, timing and phasing at any time and, after consultation with the Maintaining Agency, may specify modifications. If the Department specifies modification in timing and/or phasing, implementation of such modifications shall be coordinated with, or made by, the Maintaining Agepcy. 9. The Maintaining Agency shall note iii the maintenance log any time/phasing changes and keep a copy of the timings and any approval documentation in a file. A copy of the log shall be provided to the Department upon request. Maintaining Agencies may provide this information electronically. 10. The Maintaining Agency and the Department will develop annually the Exhibit A which by this reference is made a part of this Agreement as though fully set forth herein. Exhibit A shall contain all Traffic Signals and Devices on the State Highway System, applicable to the jurisdiction of the rviaintaining Entity, those that are maintained by the Maintaining Agency and those that are maintained but not included for compensation. No changes or modifications will be made to Exhibit A during the year for con1pensatioh. New Traffic Signals and Devices added by the Department during the fiscal year shall be maintained and operated by the Maintaining Agency upon Department final acceptance as stated in paragraph 1. The Maintaining Agency and the Department, preceding each fiscal year, shall develop and execute a new Exhibit A, which shalt include all new DepC\rtment Traffic Signals and Devices added dµring the previous fiscal year and delete those removed. The Maintaining Agency shall begin receiving compensation for new Department's Traffic Signals and Devices in the next fiscal year. In the event that no change has been made to the previous year's Exhibit A, a statement to this effect should be included. The annual compensation will be a lump sum payment detailed in Exhibit 8. Future payments will be based on the information provided in Exhibit A, in accordance with the provisions as detailed in Exhibit B, attached and made a part hereof. a) Payment shall be made only after receipt and approval of service. b) Payment shall be made in accordance with Section , Florida Statutes. c) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. d) Record of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the Department upon request. Record of costs incurred include the Maintaining Agency's general accounting records, together with supporting documents and records of the Maintaining Agency and all subcontractors perfom1ing work, and all other records of the lv1aintaining Agency and subcontractors considered necessary by the Department for proper audit of costs.

46 STATE OF FLO~(DA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4/14 Paga 3 of6 11. Maintaining Agency providing goods and services to the Oepart(nent should be aware of the following time frames. Upon receipt, the Department has five (5) worl<ing days to inspect and approve the goods and services, unless the Agreement specifies otherwise. The Departmei1t has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. 12. If a payment is not available within forty ( 40) days, a separate interest penally at a rate as established pursuant to Section , Flo.rida Statutes, shall be due and payable, in additional to the invoice amount, to the Maintaining Agency. Interest penalties of less than one (1) dollar shall not be enforced unless the Maintaining Agency requests payment. Invoices returned to a Maintaining Agency because of Maintaining Agency preparation errors shall result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. 13. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid o.n a contract to provide any goods or services to a public.entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perfom1 work as a contractor, supplier, contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 15. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section , Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. 16. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nalionaltty Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 17. The Sta.le of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature.!n the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section (6)(a), Florida Statutes, are hereby incorporated: (a) The Department, during any fiscal year, shall not expend money, incur <lny liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection shall be null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment offunds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the DepartmentWhich are for an amount in excess of $25, 000 and which have a term for a period of more than one year. 18. The Maintaining Agency may be subject to inspections of Traffic Signals and Devices by the Department. Such findings will be shared with the Maintaining Agency and s.hall be the basis of all decisions regarding payment reduction, re\i1brking, Agreement termination, or renewal. If at any time the Maintaining Agency has not performed the maintenance responsibility on the locations specified in the Exhibit A, the Department shall have the option of (a) notifying the Maintaining Agency of the deficiency with a requirement that it be corrected within a specified time, otherwise the Department shall deduct payment for any deficient Traffic Signal(s) and Device(s) maintenance not corrected at the end of such time, or (b) take whatever action is deemed appropriate by the Department. Any suspension or termination of funds does not relieve any obligation of the Maintaining Agency under the terms and conditions of this Agreement. 19. The Department intends to monitor the performance of the Maintaining Agency in the fulfillment of the agreement. The Maintaining Agency is required to submit an annual Report on April 1 of each year detailing the following: a. Detection device malfunctions shall be repaired or restored within sixty (60) days of discovery and such events shall be logged into the annual report. If repairs cannot be performed within 60 days, the agency shall document the reasons why. Discovery of such events shall be logged into the annual report. b. All traffic signals shall receive at least one (1) minor preventative maintenance inspection, preferably two inspections, within a twelve (12) month period. At a minimum, minor preventative maintenance inspection includes verification that all detection is working, the signal is cycling properly, the ventilation system is functioning and filters are clean. The inspection report should note the location, date of inspection and any items noted.

47 STATE.OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4/14 Page 4 of6 20. The Maintaining Agency rnay enter into agreements with other parties pertaining to Traffic Signals and Devices including, but not limited to, agreements relating to costs and expenses incurred in connect[qn v.iith the operation oftraffic signals and signal systems on the State Highway System, provided that such Agreements.are consistent v~ith 'the mutual covenants contained in this Agreement. The Maintaining Agency shall furnish a copy of such aweements to the Department. 21. This Agreement may not be assigned or transferred by the Maintaining Agency in whole or in part without consent of the Department. 22. The Maintaining Agency shall allow public access to all documents, papers, letters, or other material subject to provisions of Chapter 119, Florida Statutes, and made or received by the Maintaining Agei1cy in conjunction with this Agreement. Failure by the Maintaining Agency fo grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by ihe Department. 23. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. The i11validity or unenforceability of any portion of this Agreement shall not affect the remaining provisions and portions hereof. Any failure to enforce or election on the part of the Depa1iment to not enforce any provision of this Agreement shall not constitute a waiver of any rights of the Department to enforce its remedies hereunder or at law or in equity. 24. This Agreement shall remain in force during the life of the original installec;i equipment and/or the life of any replacement equipment installed with the mutual consent of the parties hereto. 25. Upon execution, this Agreement cancels and supersedes any and all prior Traffic Signal Maintenance Agreement(s) between the parties, except specific separate AgreenJents covering painted mast arm maintenance. 26. This Agreement contains all the terms and conditions agreed upon by the parties. IN WITNESS WHEREOF, the parties have caused these presents to be executed, the day and year first above written. STATE OF FLORIDA DEPARTMENT OF CITY OF GREEN COVE SPRINGS I Florida TRANSPORTATION (Maintaining Agency) By: Print/Type Name: Title: C. Felecia Hampshire Mayor Atte~- F ~~ City Cl Reviewed: eal if Applicable) (Authorized Signature) Pnntrrype Name: JM1 d Ausbec J Title: Atteot D) s+o t-t fm {hg cp.s Eo<j ~:sf~ 05/06/14 Date, ~-

48 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENA_NCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4114 pag~ 5 or.a EXHIBIT A TRAFFIC SIGNAL INTERSECTIONS AND INTERSECTION CONTROL BEACONS MAINTAINED AND OPERATED FOR FY 14/15 Effective Date: 07/01/2014 To: 06/30/2015 Maintaining Agency: CITY OF GREEN COVE SPRINGS Agency Responsible % of for Periodic State Maintenance FDOTFY (Ex. 25, (FDOTor Unit Rate 33, 50, Total Amount Maintaining Compensation Device (refer to 75 or (Unit RateX Intersection Locations Agency) (Yes or No) Type Exhibit B) 100) Percent) SR15, (US17) at SR16 EAST Yes TS $2, % $2, SR15, (US17) at SR16 WEST (FERRIS ST.) Yes TS $2, % $2, SR15, (US17) at WALNUT ST. Yes TS $2, % $1, SR15, (US17) at CENTER ST. Yes TS $2, % $1, SR15, (US17) at MID BLOCK PED BETWEEN CENTER Yes TWB $ $ SR15, (US17) at GUM ST. Yes TS $2, % $1, SR15, (US17) ORANGE AVE. at HOUSTON ST. Yes TS $2, % $1, SR15, (US17) at LAMONT ST. Yes TWB $ $ SR15, (US17) ORANGE AVE. at HARBOR RD. Yes TS $2, % $1, SR16 at OAKRIDGE AVE. Yes PFB $ $ SR16 WEST at OAKRIDGE AVE. Yes TS $2, % $1, SR16 WEST afwest ST. Yes TS $2, % $1, SR16 at WEST ST. Yes PFB $ $ SR16 at REYNOLDS ST. Yes ICB $ % $ Total Lump Sum I $16, I certify that the above traffic signals will be maintained and operated in accordance with the requirements of the Traffic Signal Maintenance and Compensation Agreement. For satisfactory completion of all services detailed in this agreement for this time period, the Department will pay the Maintaining Agency a Total Lump Sum of $16,

49 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANC ~ AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4114 Pa9a6of6 EXHIBlTB TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT 1.0 PURPOSE This exhibit defines tt1emethod and limits of compensation to be made to the Maintaining Agency for the services described in this Agreement and in Exhibit A and Method by which payments will be made. 2.0 COMPENSATION For the satisfactory completion of all services detailed in this Agreement and Exhibit A of this Agreement, the Department will pay the Maintaining Agency the Total Lump Sum in Exhibit A. The Maintaining Agency will receive one lump sum payment at the end of each fiscal year for satisfactory completion of service. Total Lump Sum Amount for each fiscal year is calculated by adding all of the individual intersection amounts. The individual intersection amounts are calculated by taking the FY Unit Rate times t11e percent of State Road Approaches to Total Approaches. Intersection Control Beacons are paid at 25% of the Unit Rate for full traffic signal. Pedestrian Flashing Beacon: includes school zone beacons, pedestrian crossing beacons and rectangular rapid flashing beacons (RRFB). School zones, crosswalks and warning sign locations shall be paid at a unit rate regardless of the number of individual beacons. Example 1: For a traffic signal intersection with 4 approaches with 2 approaches (50%) being state roads, the intersection amount for FY will be: $2,622 x (2/4) = $1,311 Example 2: For an intersection control beacon with 3 approaches, with 2 approaches being state roads, the intersection amount for FY will be $675 x (2/3) = $450 Example 3: For a location with a school zone flashing beacon and two speed activated warning displays, the intersection amount for FY will be {($295"1) + ($148~2)} = $591 Unit Rates per 100% State Intersections FY Intersection Traffic Control Signals Beacon (TS) (ICB) (0.25*TS) $2,701 $675 $2,782 $696 $2,866 $716 $2,951 $738 $3,040 $760 $3,131 $783 Pedestrian Flashing Beacon (PFB) (0.10*TS) $295 $304 $313 Speed Emergency Activated Traffic Fire/Dept. Warning Warning Signal Displays Beacon (FDS) (SAWD) (TWB) (0.25"'TS) (0.05*TS) (0.05"TS) $738 $148 $148 $760 $152 $152 $783 $157 $ PAYMENT PROCESSING The Unit Rate for each fiscal year is 3% more than the Unit Rate for the previous fiscal year, unless otherwise specified in an amendment to this Agreement. The Maintaining Agency shall invoice the Department yearly in a format acceptable to the Department.

50 TO: SUBJECT: FUNDS APPROVAL/REVIEWED FOR CONTRACT ARE75 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #ARE75 Contract Type: AK Method of Procurement: G Vendor Name: GREE~ COVE SPGS Vendor ID: VF Beginning date of this Agmt: 07/01/14 Ending date of this Agmt: 06/30/55 Contract Total/Budgetary Ceiling: ct = $16, ************************************************************************ De scription: Traffic Signal Maintenance and Compensation Agreement ************************************************************************ ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA (FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS ************************************************************************ Action: Funds have been: REVIEWED* *TO * * AOOl *00 * * *342 * * /04 *Funds Approval and encwnbrance processing is contingent upon Annual Legislative appropriation. TOTAL AMOUNT: 16, * FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 05/16/2014

51 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: Task Force Agreement: United States Department of Justice, Drug Enforcement Agency BACKGROUND: This is a renewal of the agreement affording the City of Green Cove Springs the opportunity to continue participating in the Northeast Florida Federal Narcotics Task Force that serves Clay, Duval, Nassau and St. Johns Counties. The officer assigned to this Task Force will work in partnership with the Officer assigned to the Clay County Narcotics Task Force and Patrol Officers, in securing Federal assistance in the prosecution of narcotics dealers arrested within the City of Green Cove Springs. MOTION: To approve Standard State and Local Task Force Agreement between the United States Department of Justice; Drug Enforcement Agency and the City of Green Cove Springs Police Department. SUBMITTED BY: APPROVED BY:

52 U.S. Department of Justice Drug Enforcement Administration Jacksonville District Office 4077 Woodcock Drive, Suite 210 Jacksonville, Florida AUG Robert A. Musco Chief of Police Green Cove Springs Police Department 205 Spring Street Green Cove Springs, Florida Dear Chief Musco: Enclosed you will find the new Standard State and Local Task Force Agreement for FY This new agreement reflects one change in paragraph number seven. Other than that, no additional changes from the previous 2014 Task Force Agreement are reflected. Once this agreement and form OJP 4061 are signed please return to the Jacksonville District Office as soon as possible. If you have any questions concerning this matter you can contact me at (904) Please be assured of our continued commitment to work with your agency on future cooperative ventures. Enclosures Chad W. Cook Assistant Special Agent in Charge

53 STATE AND LOCAL TASK FORCE AGREEMENT This agreement is made this 30th day of September, 2014, between the United States Department of Justice, Drug Enforcement Administration (hereinafter 11 DEA 11 ), and Green Cove Springs Police Department (hereinafter 11 GCPD 11 ). The DEA is authorized to enter into this cooperative agreement concerning the use and abuse of controlled substances under the provisions of 21 U.S.C WHEREAS there is evidence that trafficking in narcotics and dangerous drugs exists in the Middle District of Florida area and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of Middle District of Florida, the parties hereto agree to the following: 1. The Jacksonville District Office (hereafter Jacksonville DO) Task Force will perf01m the activities and duties described below: a. disrupt the illicit drug traffic in the Middle District of Florida area by immobilizing targeted violators and trafficking organizations; b. gather and report intelligence data relating to trafficking in narcotics and dangerous drngs; and c. conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the Task Force's activities will result in effective prosecution before the courts of the United States and the State of Florida. 2. To accomplish the objectives of the Jacksonville DO Task Force, the GCPD agrees to detail one (1) experienced officer to the Jacksonville DO Task Force for a period of not less than two years. During this period of assignment, the GCPD officers will be under the direct supervision and control of DEA :supervisory personnel assigned to the Task Force. 3. The GCPD officers assigned to the Task Force shall adhere to DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the Task Force. 4. The GCPD officers assigned to the Task Force shall be deputized as Task Force Officers of DEA pursuant to 21 U.S.C. Section DEA Deputized Task Force Officers (TFOs) acting within the scope of their Federal employment possess the same Federal law enforcement powers, immunities from suit, and ability to request that the U. S. Department of Justice (DOJ) provide representation and indemnification as DEA Special Agents. TFOs Federal authority and ability to request DOJ representation, however, is in effect only when engaged in DEA activity at the specific direction of a DEA supervisor.

54 6. To accomplish the objectives of the Jacksonville DO Task Force, DEA will assign one (1) Special Agents to the Task Force. DEA will also, subject to the availability of annually appropriated funds or any continuing resolution thereof, provide necessary funds and equipment to support the activities of the DEA Special Agents and GCPD officers assigned to the Task Force. This support will include: office space, office supplies, travel funds, funds for the purchase of evidence and information, investigative equipment, training, and other support items. 7. During the period of assignment to the Jacksonville DO Task Force, the GCPD will be responsible for establishing the salary and benefits, including ove1time, of the GCPD officers assigned to the Task Force, and for making all payments due them. DEA will, subject to availability of funds, reimburse the GCPD for ove1time payments made by it to GCPD officers assigned to the Jacksonville DO Task Force for ove1time, up to a sum equivalent to 25 percent of the salary of a GS-12, step 1, (RUS) Federal employee (currently $17,374.25), per officer. Note: Task Force Officers overtime "shall not include any costs for benefits, such as retirement, FICA, and other expenses. " 8. In no event will the GCPD charge any indirect cost rate to DEA for the administration: or implementation of this agreement. 9. The GCPD shall maintain on a cmtent basis complete and accurate records and accounts of all obligations and expenditures of funds under this agreement in accordance with generally accepted accounting principles and instructions provided by DEA to facilitate on-site inspection and auditing of such records and accounts. 10. The GCPD shall permit and have readily available for examination and auditing by DEA, the United States Depaitment of Justice, the Comptroller General of the United States, and any of their duly authorized agents and representatives, any and all records, documents, accounts, invoices, receipts or expenditures relating to this agreement. The GCPD shall maintain all such reports and records until all litigation, claims, audits and examinations are completed and resolved, or for a period of three (3) years after termination of this agreement, whichever is later. 11. The GCPD shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all requirements imposed by or pursuant to the regulations of the United States Depaitment of Justice implementing those laws, 28 C.F.R. Pait 42, Subpaits C, F, G, Hand I. 12. The GCPD agrees that an authorized officer or employee will execute and retmn to DEA the attached OJP Fmm 4061/6, Ce1tification Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. The GCPD acknowledges that this agreement will not take effect and no Federal funds will be awarded to the GCPD by DEA until the completed ce1tification is received. 13. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, the ~ GCPD shall clearly state: (1) the percentage of the total cost of the program or project which will

55 be financed with Federal money and (2). the dollar amount of Federal funds for the project or program. 14. The term of this agreement shall be effective from the date specified in the opening paragraph until September 29, This agreement may be terminated by either party on thirty days' advance written notice. Billing for all outstanding obligations must be received by DEA within 90 days of the date of te1mination of this agreement. DEA will be responsible only for obligations incurred by GCPD during the te1m of this agreement. For the Drug Enforcement Administration: Mark R. Trouville Special Agent in Charge Miami Field Division Date: For the Green Cove Springs Police Department Robert A. Musco Chief of Police Green Cove Springs Police Depaiiment Green Cove Springs, Florida

56 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER.,. CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND :. OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS '... :. 'Applicants should refer to the regulations cited below to determine the certification to which they are required to.... attest. Applicants should also review the instructions for certification included in the regulations before completing this... from. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New. : :Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Department and Suspension (Nonprocurement) and. Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material. representation of fact upon reliance will be placed when the Department of Justice determines to award the.. covered transaction, grant, or cooperative agreement ' 1. LOBBYING As reauireddbv Sec.lion P T1 11e 31 of the tu.. s.. Code, affi 1mRlemente at 28 GFR art 6', or.oei:s.ons en enna. into a QI or co.o.oetrauve ameetmentfioverh$t1uo,uuu, as det1neli at 21:n; 1-'art 69, he app1rcan cert1 1es t a : (a) No Federal am~ropriate funds have been paid or will be paid, b'f or on behalf of the undersigned, to any P,erson for influencing or attempting to influence an officer or employee of any agency, a Member or Congress, an officer or emp,loyee of Congress, or an employee of a Member of Conqress in connection with the. making Of any Federal qrant file entering into of any, cooperative agreement, ana extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; ~ffi. Lf anv.funds other than Federalfa[oro8riated funds have.been d or Wiii be rm1d to any person o lntl enema or attemmtina to Iuence an o cer or emj1lo~ee ocaor a~en"c~1.. a Me ber of ress a 1cer or ernp!o ee ot on re o a e o e of a ~~moter o? ~onaress mhco ne~t10n W ~ls 11 eger~p ar~nr or COR~ra l)(e aoreelne.nt t e unc ers1o.oeu sna comp ei:e and su. lt \:j>tanaardd t-orm 'th-.tl.l. "t "Ut1sclosure ot obbymg Ac 1v1 1es, 1n accor ance w1 1 s 1n:> rue ions; Tbe unders.ialffned.shgll reauidredthat the tlanauaoe f~?i 1 gt thisdcer~- 1 ca ion b~ 1nc11Ji ed 1n t e awar acumen s tor alrsu awar s a a tiers. mclu m s rants on tract und1 r r nt a cooperattlv haore~~en~s.llgandl sugcontracfsi ana t~af aff surgrec1p1en s s a1rcerhly anu d1sc ose according y. As reauired by. Executive Order j2549, Debarment and S~~r,ens1~r1 Bl=~cWJ1~'6'.and implemented att2~ CFRt Prt 67,_ toar orosoect11te 7 ~rsj>6lill~%~s>?cr!ed ransac ions, a:> e11ned at 2~ A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment declared ineligible, sentenced to a denial of Federal benents by a State or-federal court, or voluntarily excluded from covered transactions by any Federal department or agency; ~ b) een Have convicted n.ot within otor a 11ad!hree-year~e.riod a c1v1. uoawcre ~ecedina rendered this aaa1nst application them ort c.omm1ss1on otf. tratud or a en 1rm o ense m conrrecllon with ob ammg, at emp mg o ob 1 am, or pe ormmg a ~ u~jic (Federal State, or local) tra~action or c~tract under a u 1c transaction;. violat1onf of ederal o~,.at~ anfitrust t<filutes or. corom1ss1on o em ez.z1emen 11e. rornerv, r erv j. {a1s1ficat1on. or destruction rtot recor s, ma mg Tals-e st en"h:::n s, or receiving stolen prope y; le\ Aredn.ot Rresenllv indicted fortor(otherw\ se~tcrtiminaljv or 1 icivu~v. cliar~e PY a!lovemmenta1.ent1.v t-edera :a e, or oca w1 l'1 ~om 1Jss1011 o.t'.:'fi an.v ot the 0 ottenses enumepa ed m paragra fl 1) \D) o this cert11cation; an n d\ acf Have :one not orf more within public a thre~vear arisact1ons period \i-edera Qrecedin 1, g s ihtis ate, application or 1oca11 ermmated or cause or de au1t; and B. Where the applicant is. unable to certify to anv. of the statements m this certmcat1on, lle or she snail attach an explanation to this app11cat1on. t}.. The applicant certifies that it will or will continue to provide a urug-tree workp1ace oy: {a\ Pub/ishina a stat~ment. notifvin~ e'loyees th.at the unlawru marrufacture, 1s,nbullon, dis ~ns1,. p~~sess1on, 9r use ot a controlled. su s ance 1s pror 1 1te m 11e arantee s workplace and soecifv1no he actions.tha w1 be akelt against employees tor v101at1ofl ot such proh1b1t1on; lbl Establishina anbont-going drug-free awareness program to rnrorm emp1oyees a ou - (1) The dangers of drugs abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; 13\ Anv available drua counseling, rehabilitation, and employee assistance programs; -ana 14\ The nenalties that mc!.y. be. impos.ed uoon employees for drug ab'use vro1at1ons occurring 1n me workplace; le\ Makino it a reauir~ment that each employee tofb~ enoaaed in me oerdtobnnance 01 ~ grant ue given a copy 0 t11e sr.:itement require y paragrap \aj; m H Notifvi]a the emplovee. in the statement reauired by araara"n ~n that, as a com1llon of employment under'the granr, e einp1oy e w111- OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4062/3 AND 4061/4 WHICH ARE OBSOLETE.

57 . (1) Abide by the terms of the statement; and. (2~ ~otify ihe emolover in wrrnl inq of his.or l:ler conviction for a... YI la en o a cnm 1 1na1 dd1rug st ure occurnna 1n the workplace no... la er 11an 1ve ca endar ays a er sucn con-v1ct1on; le\ NQt~ f inqtthe aoencv, in writin~, wjth~ n)1~ calendar davs after 1 tete1vm no ice L111oer suofcara ar1 ' d ( trom an ernr ole r om 1s rece~1 a tua not1c o. uch conv1 t1 n. gg1ji't\iierfitfef c n,v1c g~an.:w.i.0~1eir~s~pibov1~fflo~ce6 1n9?u \n~ ro am A : ror sk, ~ )'n ra a ~ve u ~a~~mgf6n~ ~~h.'ff. 2 g t\.d ~o11ce s~a~i in~uh1e!lie 1il1en11f1cat1oii numoer(s) 01 eac a ec e grant; Check r if the State has elected to. complete OJP Form. 4061/7... > : ~. (gl Making a qood faith effort to continue to maintain a drug- free w6rkplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). s ~~. f:rhet.orantee or tre oertorma:nce mav insert of in work the done space.orovided 1h connection below with the the site ec1t1c grant: b'b~ of Performance (Street address, city, country, state, zip A. As a cordition.of~he grant. I certify that I will not enqaqe in tile unlawtu manut.ac ure, bd1str1but1on, d1so.ensinq,_ postse:ssjonh or use ot a controlle su stance 1n condition a-11y ac 1v1ty wit the grant; and.. B. If convinced of a criminal druq offense resultin_g from a violation occurrinq during the conduct of any Qrant activity, I will report the conviciion, in writing, within 10 carendar days of the conviction, to: D artment of Justice, Office of Justice Frograms, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: Robert A. Musco 205 Spring Street Green Cove Springs, FL Application Number and/or Project Name 3. Grantee IRSNendor Number 4. Typed Name and Title of Authorized Representative Robert A. Musco, Chief of Police 5. Signature 6. Date

58 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: Parking Space Located at the Southeast Comer of Palmetto Ave. and Walnut St. BACKGROUND: At the request of Vice Mayor Van Royal, this item has been placed on the agenda for discussion to consider the placement of a parking space located at the southeast comer of Palmetto Ave and Walnut St. This space was officially marked for parking after the removal of the traffic signals at this intersection in early In 2012, this space was marked despite the fact that it did not meet the required setbacks from the intersection. The FDOT Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways, aka "Florida GreenBook," requires that parallel parking spaces be located a minimum of 20 feet back from the intersection and a minimum of 20 feet back from driveways. Parallel spaces are 20 feet in length, which means the minimum distance required for one (1) parking space is 60 feet. As shown in the attached photographs, the distance available is only 55 feet. The space was removed on May 1, 2014 after a safety audit of the intersection conducted by the Police Chief and the Assistant City Manager. The safety audit was conducted as a result of numerous requests related to visibility from the School Board, Council on Aging and numerous other citizens. Then in June 2014, at the direction of the City Council in their June 3, 2014 meeting, a four-way stop was installed at the intersection of Palmetto Ave and Walnut St. Photos of the area as it cun-ently exists are attached as well as a Google Earth photo of the parking space as it existed prior to removal in May of MOTION: Direct the Administration as to the manner in which the Council desires to proceed on this matter.

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65 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: Council approval of Resolution R amending the City of Green Cove Springs Fiscal Policy, Section XVIII. Interfund Transfers. BACKGROUND: During the Fiscal Year 2015 Budget Hearings, the Council proposed an additional three percent (3%) increase in the transfer formula to the General Fund as a Payment in Lieu of Taxes. The cmtent transfer formula to the General Fund was established at ten percent (10%) of the prior fiscal year's combined electric, water, wastewater and solid waste revenues as stated in the City's annual audited financial report. The City adopted a policy (Resolution R-17-95) on September 5, 1995 establishing the cunent ten percent (10%) transfer rate. The tentative budget for Fiscal Year 2015 now includes transfers to the General Fund from the Utilities Funds that exceeds the ten percent (10%) transfer rate. The cmtent Fiscal Policy, Section XVIII. Interfund Transfers needs to be amended to thirteen percent (13%) to reflect the increase in transfers. The additional three percent (3%) increase proposed in the transfer formula would establish a rate of thirteen percent (13%) of the prior fiscal year's combined electric, water, wastewater and solid waste revenues. With regards to water, wastewater and solid waste revenues, the additional three percent (3%) would generate approximately $90,000 Payment in Lieu of Taxes that may be transferred to the General Fund. However, the electric fund is also transferring an additional $53,000 to the General Fund as Payment in Lieu of Taxes per the Council's direction during the Budget Hearings. The accompanying document, "Green Cove Springs Fiscal Policy" has been revised to reflect the change from 10% to 13% effective with the adoption of Resolution R All changes have been made in red. MOTION: To approve Resolution R , amending the City of Green Cove Springs Fiscal Policy, Section XVIII. Interfund Transfers.

66 SUBMITTED BY: ~ Marlena Guthrie, CPA Finance Director APPROVED BY: City Manager

67 RESOLUTION NO. R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA AMENDING THE CITY OF GREEN COVE SPRINGS FISCAL POLICY, SECTION XVIII. INTERFUND TRANSFERS AND SETTING AN EFFECTIVE DATE. WHEREAS, the City adopted a policy (Resolution No. R-17-95) on September 5, 1995 regarding interfund transfers because historically the General Fund depended, in part, on transfers from its Utility Fund (or Utilities Fund) to support current service levels; and WHEREAS, the City desires to amend its Fiscal Policy, Section XVIII. Interfund Transfers, to increase the transfer formula from ten percent (10%) to thirteen percent (13%); and WHEREAS, the City desires to designate funds created from the additional three percent (3%) as Payment in Lieu of Taxes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS AS FOLLOWS: Section 1. That the amended Fiscal Policies of the City is hereby adopted, a copy of which is attached as Exhibit "A" and made a part hereof. Section 2. This Resolution shall take effect immediately upon adoption. DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, IN DUPLICATE, IN REGULAR SESSION THIS 16TH DAY OF SEPTEMBER, FLORIDA CITY OF GREEN COVE SPRINGS, C. Felecia Hampshire, Mayor ATTEST: F. Lee Bentley, City Clerk APPROVED AS TO FORM AND LEGALITY: L. J. Arnold, III, City Attorney

68 CITY OF GREEN COVE SPRINGS FISCAL POLICIES Capital Management Policies are intended to provide parameters and guidance for the management, monitoring, assessment and evaluation of the Capital Improvement Program. The Capital Improvement Program (CIP) shall consist of projects/equipment with a cost estimate of at least $25,000 and an asset life of at least five (5) years. A CIP project, under this definition, is intended to include those projects that involve a new purchase of capital outlay, infrastructure, any new construction or renovation of City infrastructure, or equipment. 1. Annually, a five-year Capital Improvement Program (CIP) will be developed. The CIP will be consistent with and implement the Capital Improvement Element (CIE) of the City's Comprehensive Plan. The CIE established Level of Service Standards for facilities required by law to address the impacts of development, level of service guidelines for other public facilities, and priorities for capital improvement projects. 2. Annual updates of the CIP shall be coordinated through Finance. 3. The Capital Improvement Plan will include, in addition to current maintenance expenditures, adequate funding to support repair and replacement of deteriorating infrastructure and to avoid any significant unfunded liability. 4. Ensure that debt financings are planned and the details are incorporated in the Capital Improvement Program. Proposed capital projects will be reviewed by a cross-departmental team regarding accurate costing (design, capital, and operating) estimates. 5. The City will make all capital improvement expenditures in accordance with the Capital Improvement Program (CIP). 6. The first year of the 5-Year Capital Improvement Program will be used as a basis for formal fiscal year appropriations during the annual budget process. Appropriations approved in prior years for which expenditures have not been incurred nor projects completed, will be reevaluated and incorporated into appropriations for the new fiscal year. XVII. INVESTMENT POLICY The City has adopted a separate Investment Policy in accordance with State Law and was approved by Council in April XVIII. INTERFUND TRANSFERS The City adopted a policy (Resolution R-17-95) on September 5, 1995 regarding interfund transfers because historically the General Fund depended, in pmt, on transfers from its Utility Fund (or Utilities Funds) to supp01t current service levels. Furthermore, the City was advised that its credit standing may be enhanced by establishing a fonnula for h ansferring funds from the Utility Fund to the General Fund. A formula was established upon recommendation from various auditing firms, Florida Municipal Electric Association, Florida Municipal Power Agency, and other highly regarded organizations with which the City was familiar. The transfer formula to the General Fund was established at ten percent (10%) of the prior fiscal year's combined electric, water, and wastewater revenues as stated in the City's annual audited financial report. E fective JVith the adoption of Resolution R on September 16, 2014 the change in the transf er formula to the General F1111d1Vil! take effect on October I, The tmnsf erfom111la to the General Fund is established at thirteen percent (13 %) oft he prior fiscal year 's combined electric, water and waste JVater revenues as stated in the City's annual audited financial rep ort. This amount shall be 13

69 CITY OF GREEN COVE SPRINGS FISCAL POLICIES transferred from the Utility Fund to the General Fund. However, in any fiscal year where such amount is not required to supp01t the cuuent service levels in the General Fund, a lesser amount may be transferred. The City shall also transfer from the Solid Waste Fund to the General Fund using the same formula as used for the Utilities Funds. XIX. PENSION MANAGEMENT The City has a Police Pension Board comprised of five members (2 residents, 2 police officers and 1 member elected by the other 4) that make decisions about the activities of the Pension Fund. The Florida Municipal Pension Trust Fund at the Florida League of Cities administers funds in the "Green Cove Springs Police Pension Plan" and rep01ts directly to the Pension Board. The Board has outside legal counsel that advises the Board on legal issues. XX. ANNUAL REVIEW Compliance with the provisions of this policy shall be reviewed as part of the annual budget process. 14

70 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: Corridor Request to Reschedule Council Meeting on Permissible Uses for Gateway BACKGROUND: On August 19tl1, a group of local prope1iyowners represented by Rick Beseler, our Sheriff, requested the Council review permissible uses in our Gateway Corridor. To that end, staff proposed a date at the August 2?1 11 Council meeting for such a meeting. The date agreed to was October However, during the September 2nd Council meeting, several Council members indicated they had a conflict. This item has therefore been presented to the Council at this time for selection of a date and time upon which to hold this meeting. RECOMMENDATION: Select a date/time upon which to hold a meeting with prope1iyowners along the Gateway Corridor to discuss permissible uses within that zoning category. I MOTION: Subject to Council direction. SUBMITTED BY: Page 1of1

71 CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF SEPTEMBER 16, 2014 SUBJECT: 2015 Legislative Delegation Priorities BACKGROUND: The Northeast Florida Regional Council (NFRC) is soliciting infmmation. from each of the Counties and Municipalities for the 2015 Legislative Session. The NFRC is requesting that the City Council determine their top three (3) priorities that most significantly represent the critical needs and concerns of our community and constituents for the 2015 Legislative Session. A blank form has been created and is attached for you to use in the establishment of these priorities which are due back to the NFRC by Friday, September 19, Due to the shmi turnaround time, Staff respectfully requests that the City Council bring their completed forms to the meeting. Once the City Council dete1mines the top three (3) priorities, Staff will type them up and forward them on to the NFRC. FISCAL IMPACT I FUNDING SOURCE: NIA RECOMMENDATION: Staff requests direction from the City Council in dete1mining their top three (3) Legislative Delegation Priorities that most significantly represent the critical needs and concerns of our community and constituents for the 2015 Legislative Session. I MOTION: Subject to Council Direction. APPROVED BY:

72 Reelonal council ~~ Baker Clay MEMORANDUM Bringing Communities Together Date: July 15, 2014 To:.JUL16 Y.:34-PM From: Re: 2015 Legislative Priorities for Northeast Florida We are once again soliciting information from each of our Counties and Municipalities for the 2015 Legislative Session. This year, we are also coordinating our efforts with our County Chambers. To facilitate this effort, we are asking that you coordinate with your Chamber in the development of your priorities. Please review the enclosed copy of the 2014 Legislative Priorities of the Northeast Florida Regional Council as a guide to the pressing issues that were of concern within our Region for the 2014 Legislative Session. Please determine your top three priorities that most significantly represent the critical needs and concerns of your communities and constituents for the 2015 Legislative Session. We request that you submit these issues to us by Friday, September 19, 2014 using the legislative format provided in the enclosed 2014 publication. Each listing should include the issue's background, requested action and effect. The NEFRC Legislative Committee, which is comprised of delegates from each of our seven Member Counties, addresses critical concerns within our Region. This Committee is guided by the Home Rule Philosophy to develop and implement community-based solutions. So many issues-ofthe-day call for a collective regional approach as the most effective way to address, respond and resolve the issues that are most imp01iant to our Region. The NEFRC Legislative Committee will determine the top "regional priorities" that represent the most critical concerns of the Northeast Florida Region. Each County's and the Region's top priorities will be presented to the Regional Legislative Delegation for their consideration and actions. It is only through your input and participation that we can truly know what matters most to the citizens and constituents of our Region. If you have any questions, concerns or comments, please feel free to direct them to Mario Taylor, Deputy CEO, at mtaylor@nefrc.org or (904) , extension 106. Thank you for your participation and for assisting us in our mission of "Bringing Communities Together to Advance the Regional Agenda." Enclosures: cc w/o Enclosure: 2014 Legislative Priorities booklet NEFRC Legislative Committee and Board of Directors 6850 Belfort Oaks Place Jacksonville, FL (904) Fax (904) SUncom Suncom Fax WEB SITE: nefrpc@nefrc.org EQUAL OPPORTUNITY EMPLOYER

73 BAKER

74 2014 Northeast Florida Regional Council Legislative Priorities Darryl Register Chair - NEFRC Legislative Committee Gubernatorial Appointee Baker County (904) dregister@bakerchamberfl.com Commissioner Wendell Davis NEFRC - President Clay County (904) wendell.davis@claycountygov.com *Commissioner Adam Giddens Baker Countx (904) adam@adamgiddens.com Mayor Stan Totman Duval County (904) baldwinmayor@comcast.net ~-~ Commissioner Frank Meeker Flagler County (386) fmeeker@flaglercounty.org *Mayor Jon Netts City of Palm Coast (386) jnetts@palmcoastgov.com Kenny Eubanks Putnam County (386) Eubanks@KennyEubanks.com *Larry Williams Nassau County (904) Larrywms3@earthlink.net Commissioner Cyndi Stevenson St. Johns County (904) Bccd1@sjcfl.us Committee Purpose: "Work collectively and promote regionally. " Committee Philosophy: This committee is guided by the Home Rule Philosophy to develop and implement community-based solutions. *Florida Regional Councils Association Representative * Committee Responsibilities: To serve as the forum for the Northeast Florida Regional Council Board of Directors to collect its local governments' legislative priorities to promote a regional agenda. 2 *

75 * Support Water 2014 Northeast Florida Regional Council Legislative Priorities The following Regional Legislative priorities were determined by consensus of the Legislative Policy Committee and are listed below: legislation that addresses water quality, the need for water conservation, water reuse, and an adequate and reliable water supply for Florida and the Northeast Florida Region to meet the future needs of the state's growing population and the needs of the environment, agriculture, industry, and mining. * Protect Local Revenue Oppose legislation and initiatives that require cost shifting which negatively impact local governments' budgets or restrict local governments' ability to collect sufficient revenue to provide needed facilities, and services. * Transportation Funding Support transportation funding legislation that provides a dedicated and recurring source of revenue, including local option fuel taxes, rental car surcharges, or other taxes or fees, to fund local government essential transportation projects and programs and improves economic development, quality of life, the Small County Road Assistance Program (SCRAP), the Small County Outreach Program (SCOP), Transportation Regional Incentive Program (TRIP), and the Transportation Disadvantaged Program (TD). Support legislation that ensures adequate funding for maintenance and improvement of evacuation routes. Reeional Council

76 SMALL COUNTY ROAD PROGRAMS Background: The Small County Road Programs are critical to meeting Baker County's transportation needs. The Small County Road Assistance Program (SCRAP) and the Small County Outreach Program (SCOP) provide necessary transportation funding for road improvements. Requested Action: Support continuation and increase monies generated by statewide gas tax collections to the State Transportation Trust Fund to provide essential transportation programs such as the Small County Road Assistance Program (SCRAP) and the Small County Outreach Program (SCOP). Effect: Continuation of these vital programs will enable counties to make much needed road improvements, create jobs, correct environmental problems created by runoff, and stimulate the local economy. HURRICANE PREPAREDNESS/SENIOR CITIZENS CENTER Background: Baker County has two hurricane shelters and a population of 27,000. The County is a "recipient county" for urban Duval and other nearby coastal communities. The County has daily needs for facilities to serve senior citizens. Property has been acquired and plans prepared for a building that can meet both needs. Matching funds assistance from the State would allow the construction of a facility that will meet local and regional needs. Requested Action: Support funding for a dual purpose facility. Effect: Will provide a multi-purpose building for our senior citizens and also provide a shelter for evacuees and their pets for local and regional residents in the event of a major hurricane. AD VALOREM PROPERTY TAXES Background: Legislation requires local governments to roll back property millage rates regardless of public supported local needs and priorities. As a result, local governments must raise taxes in other areas to balance the budget. A "one size fits all" approach punishes conservative, fiscally responsible communities and causes public dissention. The State objective of fewer taxes at the local level is diminished. Requested Action: Review all sources of State Revenue and eliminate exemptions. Effect: Make available fair and equitable revenue sources for State and Local governments to meet needs. OPPOSE EFFORTS TO PRIVATIZE THE NORTHEAST FLORIDA STATE HOSPITAL (NEFSH) AND DEPARTMENT OF CORRECTIONS (DOC) FACILITIES Background: NEFSH and DOC are important employers in Baker County. Baker County's economy is heavily dependent on the jobs generated by these facilities. Requested Action: Oppose legislation mandating privatization and contracting procedures without giving the affected facilities an opportunity to achieve similar savings internally. Effect: A factually motivated decision should be made regarding the effectiveness of outsourcing NEFSH or DOC services. The current public provider of service should. have an equal opportunity to continue to providing the level of service. PUBLIC LIBRARIES: STATE AID TO LIBRARIES & MULTI-LIBRARY COOPERATIVES Background: The State Aid to Libraries grant program benefits all libraries in our state. Requested Action: Fund the State Aid to Libraries program at least at the minimum maintenance of effort level. Effect: State Aid pays for many activities in our public libraries; State Aid also brings $8 million in federal funds to Florida through the Library Services and Technology (LSTA) program. LSTA funds keep our State Library open, pays for the Florida Electronic Library (databases for all residents), and funds our Multi-Library Cooperatives (MLC's). The minimum maintenance of effort (MOE) level will ensure the funding for our local MLC's and ensure that Florida receives its full share of federal dollars through LSTA.

77 2014 Northeast Florida Regional Council Legislative Priorities UNFUNDED MANDATES/COST SHIFTING Background: Unfunded mandates/cost shifting are statutes or regulations that require a local government to perform certain actions, yet no money is provided for fulfilling the requirements. These requirements for counties include, but are not limited to, a legal aid subsidy, environmental protection, pensions, Medicaid Assistance, State Court Systems, juvenile detention, and other policy areas. When a federal or state government imposes a law or regulation without necessary funding, it becomes the responsibility of the state or local government to pay for the implementation of the law.. Requested Action: Reduce the annual cost shifting.from the federal and state governments to local governments. There have been recent discussions regarding the local governments providing all funding and responsibility for the Department of Health's County health department. Effect: A reduction in unfunded mandates will give local governments the control and ability to provide necessary programs and services to taxpayers and operate within their adopted yearly budgets without having the need to adjust for unexpected funding reductions. Most local governments do not have the vast resources that the state and federal governments have in expertise and in resources. TRANSPORTATION FUNDING Back9round: Rapid growth in the past has resulted in a continuing need for transportation network improvements that would have a positive impact on hampered economic development potential, ongoing traffic congestion, and needed quality of life projects. Requested Action: Replenish the Transportation Trust Fund and use the fund for transportation projects only. Do not use that revenue fund as a bill payer for unrelated budget line items. A fully funded FOOT allows local governments to effectively work with and leverage local and regional projects benefitting the citizens. Examples would include the allocation of funds in FOO T's five-year work program for: (1) (2) (3) Right-of-way acquisition for the First Coast Outer Beltway. Allocate funding for construction of final segments in FOO T's five-year work program. Design,.permitting, and capacity improvements to County Road 218 from Cosmos Avenue to Pine Tree Lane, a length of approximately 2.7 miles. Estimated engineering costs are approximately $1.5 million. Estimated construction costs are approximately $10 million. Design, permitting, and capacity improvements to County Road 220 from the end of the four-lane (near Knight Boxx Road) to County Road 209. Estimated engineering costs are approximately $800,000. Estimated construction costs are approximately $5.5 million. Effect: Increased traffic network demand with a reduced revenue stream has stressed state and local government's ability to meet regional/community needs and protect quality of life and economic development needs. MAINTAIN INTACT LOCAL GOVERNMENT'S REVENUE AND HOME RU LE Background: Recent legislative policies and constitutional amendments have created restrictions and exemptions to the overall tax base of local governments. This has the effect of reducing overall tax revenue and often results in the need for hi~her taxes or reduced services, or some combination of the two. This effect has been magnified in the face of the "Great Recession" which began in 2008 and has made it difficult for local governments to cope with rising costs and diminished property values. Requested Action: Oppose property tax legislation or other similar initiatives that serve to reduce the overall tax base or revenue streams of local government without providing some offset so local government can exercise "home rule" and determine what is best for its citizens. Effect: This will allow local government to best serve its citizens without undue regulations, unfunded mandates or legislative degradation of "home rule." It will also help local governments to cope with downturns in the local, state, and national economies, should such occur, taking pressure off of the state to assist those governments financially. WATER SUPPLY Background: As the Northeast Florida Region grows, further impacts to the already diminishing water supply of the aquifer and other key resources are anticipated. Options to conserve and find more water resources are increasingly becoming the necessity. Requested Action: Support development of a comprehensive state plan to address the need for water conservation, water reuse, and an adequate and reliable water supply for Florida and the Northeast Florida Region to meet the future needs of the state's growing population and the needs of the environment, agriculture and business community. Protection of 'home rule' shall be part of that discussion. Effect: Properly coordinating the supply of water at the state, regional, and county level will hopefully protect the Region's future water resources including our rivers, creeks, lakes, and streams.

78 2014 Northeast Florida Regional Council Legislative Priorities REDUCTION IN LOCAL GOVERNMENT REVENUES Background: Legislative policies and constitutional amendments over the past several years have a negative effect on local government tax revenues. These actions result in added financial challenges for local communities and a reduction in services to our citizens. Requested Actions: Oppose legislative actions that reduce local tax revenues and allow local government to exercise home rule and determine what is in the best interest of its citizens and their communities. Effect: Will allow local government to operate without interference from state government and provide its citizens with needed services as determined by the needs of the community. UNFUNDED MANDATES Background: Federal and State mandates that require local governments to perform actions but provide no funding for them to fulfill the requirements create an added burden on local taxpayers and may displace other essential local governmental priorities. This is especially true during an economic recovery with reduced ad valorem revenues available to finance local government. While unfunded mandates take control out of the hands of local government, local taxpayers end up paying the bill. A majority of unfunded mandates have originated in the State Legislature. ' Requested Action: Cooperate with local governments and collectively serve the citizens of Florida by providing adequate funding or stop passing unfunded mandates. Effect: A reduction in unfunded mandates would increase local government's ability to collect sufficient revenue to provide needed services and facilities. FILM AND ENTERTAINMENT INCENTIVES Background: The Entertainment Industry Economic Development Act allocated $242M over 5 Years (sunset June 30, 2015). Subsequently the legislature in May of 2012 provided an additional $42M and extended the sunset to June 30, 2016 (making it a six year program and providing a total of $296M in credits). As of June 2013, all tax credits allocated through 2016 for the General Production Queue and Independent and Emerging Media Queue have been allocated. This means that no additional funds are available. Requested Action: Support Legislation that provides a consistent, reliable, and predictable tax credit funding mechanism for the film and entertainment industry in the state of Florida. Effect: A positive economic impact on the state and the Northeast Florida Region by increasing film and entertainment productions throughout the state and the Region. JACKSONVILLE PORT MILE POINT AND CHANNEL DREDGING Background: The Mile Point navigational hazard severely affects Jacksonville's port facilities by limiting the hours ships are able to enter and leave the port. Because of the cross currents, ships can only navigate through Mile Point (where the lntracoastal Waterway and St. Johns River meet) during a four hour window, twice a day. This causes unacceptable delays to shippers and prevents Northeast Florida from utilizing the port, which generates about $19 billion annually, to its full potential. Once the Mile Point issue is resolved, the river channel must be dredged to a depth of 50 feet so the port will be able to accommodate larger freighters expected on the East Coast once the Panama Canal widening project is completed in Requested Action: The US House of Representatives passed the resolution to fund this project and both Florida Senators support this initiative. Collaborate with Duval County in support of this initiative to take the appropriate steps to finalize funding and completion of this project. Effect: This Mile Point initiative will add approximately 3,500 new jobs to Northeast Florida and will be the initial step in preparing for the post-panama ships, the arrival of which will create approximately 25,000 jobs.

79 2014 Northeast Florida Regional Council Legislative Priorities ENHANCE FUNDING FOR SMALL COUNTY ROAD PROGRAMS AND OTHER TRANSPORTATION INITIATIVES Background: Flagler County's rapid population growth since 2000 substantially increased demands on the County's local and regional road networks, fast outpacing the County's ability to fund needed roadway improvements, transportation alternatives, and public transit initiatives. When the Great Recession began the late 2000s, local funding virtually disappeared, leaving a backlog of needed transportation improvements with no identifiable source of funding. These improvements to roadway networks, pathways, and the County's paratransit system are needed in order to improve mobility throughout the Northeast Florida region, supplement the County's economic development efforts, and enhance our residents' quality of life. Requested Actions: Enhance funding to small county road programs (SCOP and SCRAP) Replenish the State Transportation Trust Fund and restrict the Legislature's ability to sweep the fund to supplement unrelated budget line items Enhance contributions to the Transportation Disadvantaged Trust Fund Effect: The requested action will support counties' ability to conduct needed roadway improvements, allowing local governments to leverage transportation projects for economic development, regional mobility, and quality of life. RESTORE FUNDING FOR FLORIDA FOREVER Background: Florida Forever, the nation's largest environmental land acquisition program, supports local acquisition and conservation projects. Flagler County's longstanding land acquisition program has been strongly supported by its citizens for over two decades and is supplanted by Florida Forever funding. While land conservation enhances quality of life, it also promotes sustainable development, protects natural resources, and provides park land and open space for use by both residents and tourists. Requested Action: Support the full funding of the Florida Forever program for the fiscal year, as the program helps further local land conservation dollars and preserves delicate ecological systems unique to Florida. Effect: Fully funding the Florida Forever program will enable Flagler County to complete its Bay Drive Park project, a critical component of a broader stormwater management project in the area. More broadly, restoration of Florida Forever Funding will facilitate local governments' ability to engage in important land conservation and preservation projects, which are a critical component of statewide environmental preservation efforts. PROTECT LOCAL GOVERNMENT REVENUE SOURCES Background: Over the past several years, legislation and various constitutional amendments have eroded local governments' ability to raise the revenues needed for operations, capital projects, and critical programs and services. After several years of economic recession, any further restrictions on local governments' authority will severely restrict our ability to provide services to our residents. Requested Action: Oppose any legislative actions that will reduce local governments' revenues or restrict local governments' authority to collect certain revenues. Effect: The requested action will maintain the home rule of local governments to administer local taxes in the way that best fits their community while preserving critical sources of revenue.

80 PUBLIC LIBRARY: STATE AID TO LIBRARIES Background: The State Aid to Libraries grant program benefits all libraries in our state including Nassau County. The grant consists of two parts: Operating and Equalization. Even though Nassau County will no longer receive the Equalization portion of the grant, we will still be eligible for the Operating portion. As the lower 34 economic counties drop from the Equalization program, Operating grant will increase for all public libraries. Requested Action: Nassau County supports funding the State Aid to Libraries program at the current year level of $22,298,834. Effect: State Aid pays for many activities in our public libraries; in Nassau County this includes: all library material, furniture and equipment, telecom and Internet access, maintenance contracts for software and equipment, supplies, etc. Please fund this program at the current level $22,298,834. State Aid also bring approx. $8 million in federal funds to Florida through the Library Service and Technology (LSTA). LSTA funds keep our State Library open, pays for the Florida Electronic Library (databases for all residents), and it funds our Multi Library Cooperative (MLC's). PUBLIC LIBRARY: CONTINUE FUNDING TO MULTI LIBRARY COOPERATIVE Background: Florida has been divided into 5 MLC's. Our local MLC is the, Northeast Florida Library Information Network (NEFLIN). The MLC's provide many unique services to Florida libraries, such as free professional training for all library staff, professionals and support staff. They encourage and establish cdoperation between libraries, (public, school, college and special libraries), and they provide the basic structure for our interlibrary loan system at a reduced rate. Requested Action: Nassau County supports funding the MLC's statewide, at the current level of $1.5 million. Effect: Funding for the 2013 fiscal year is $1.5 million. The MLC's are supported by membership dues, and receive state funding as match on its fees. The MLC's including NEFLIN, maintain minimal fees for their services so that all libraries may participate in this service. Continued funding for the MLC's ensures full federal funding for our state through LSTA. TRANSPORTATION Background: Past growth has resulted in continual needs for transportation network improvements that impact desired quality of life projects, increased traffic congestion, and hampered economic development potential. Increased traffic network demand with a reduced revenue stream has stressed state and local government's ability to meet regional/ community needs and protect quality of life and economic development needs. Requested Action: Replenish the Transportation Trust Fund and use the fund for transportation projects only. Don't use that revenue fund as a bill payer for unrelated budget line items. Initiatives such as TRIP and the Transportation Disadvantaged programs are beneficial to both the state and local government and need to be fully funded. Supports transportation funding legislation that provides a dedicated and recurring source of revenue, including local option fuel taxes, rental car surcharges, or other taxes or fees, to fund local government essential transportation projects and programs and the Transportation Regional Incentive Program (TRIP). Support transportation funding legislation that improves economic development, quality of life, the Small County Road Assistance Program (SCRAP), the Small County Outreach Program (SCOP) and Transportation Regional Incentive Program (TRIP). Support transportation funding legislation that improves economic development, quality of life, the Small County Road Assistance Program (SCRAP), the Small County Outreach Program (SCOP) and Transportation Regional Incentive Program (TRIP). Support legislation that ensures adequate funding for maintenance and improvement of evacuation routes. Effect: A fully funded FOOT allows local governments to effectively work with and leverage local and regional projects benefitting.the citizens.

81 2014 Northeast Florida Regional Council Legislative Priorities SMALL COUNTY ROAD PROGRAMS Background: The Small County Road Programs are critical to assisting Putnam County in addressing transportation issues. The Small County Road Assistance Program (SCRAP) and the Small County Outreach Program (SCOP) have provided necessary transportation funding for continued road improvements. Requested Action: Support continuation of monies generated by statewide gas tax collections to the State Transportation Trust Fund to ensure that essential transportation programs such as the Small County Road Assistance Program (SCRAP) and the Small County Outreach Program (SCOP) are fully funded. Effect: Continuation of these vital programs will enable small counties to carry out much needed road improvements. PROTECT OFFSET FUNDING FOR FISCALLY CONSTRAINED COUNTIES Background: The passage of Amendment 1 has caused dire consequences for Florida's small, fiscally constrained counties, where property tax revenues are already inadequate to pay for essential services. The doubling the homestead exemption to $50,000 has a negative fiscal impact in small counties, and it further exacerbates their financial situation. Requested Action Of Legislative Delegation: To provide a dedicated recurring Legislative appropriation that would continue the funding level in fiscally constrained counties to that which existed prior to the passage of Amendment 1. Effect: With a dedicated recurring resource appropriation to offset the loss of revenues for the fiscally constrained counties, Putnam County will be in a more tenable position to provide a moderate level of services to our citizens. POTABLE WATER SYSTEMS AND WASTEWATER FACILITIES FUNDING Background: Counties and other local governments have increasingly become involved in providing the public with potable water and effective wastewater treatment facilities through publicly owned and operated utility systems. Putnam County is currently operating a public water utility and is embarking on the construction of a regional wastewater utility. Requested Action: Increase the grant funding for wastewater and potable water supply utility systems. Effect: Enable counties to expand or establish systems that will result in improved drinking water and reduce environmental pollution from ineffective and inefficient wastewater systems. Establishment of wastewater systems will have a direct and positive impact on economic development along the business corridors, as well as, the reduction in effluent impacting the local waterways. RETURN FULL FUNDING OF THE STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM Background: There is a need in rural communities for housing assistance for rehabilitation and new construction for low and moderate income persons. Waiting lists continue to increase even though the Legislature has redirected funding previously established by the Sadowski Act under the State Housing Initiatives Partnership (SHIP). Requested Action Of Legislative Delegation: Restore full funding of each County's SHIP allowance as projected prior to the funding reduction by the Legislature. Effect: Restoration of maximum SHIP funding amounts will immediately increase the number of individuals receiving SHIP assistance and will positively affect the property tax roll.

82 ' 2014 Northeast Florida Regional Council Legislative Priorities TRANSPORTATION Background: St. Johns County's road network has not kept up with the County's rapid growth, resulting in severe congestion on several key roadways. Requested Actions: Include and adequately fund the following critical projects in the FOOT Work Program to advance construction to the."_.._,.._, earliest possible date. State Road 9B: From County Road 2209to1-95. Designate the critical State Road 9B roadway as a Strategic lntermodal System (SIS) Facility to make it eligible for the greatest possible range of funding. State Road 312 and the State Road 313 Bypass: Request $95M in State funds for the design, right-of-way acquisition, and construction of the State Road 313 Bypass from State Road 207 to State Road 16. Request $30M for the State Road 313 Bypass from State Road 16 North to Woodlawn Road Interchange with County Road 210: Request $45M in State funds for long-term improvements to this critical project as specified by the preliminary Interchange Modification Report. First Coast Outer Beltway: From 1-95 to US-17. Ensure the highest funding prioritization for this critical First Coast Outer Beltway segment eligible for the greatest possible range of funding resources. County Road 210 Overpass at U.S. 1: Request $23M in State funds for construction of a full interchange, including ramps, for phase two of this interchange project. Effect: Funding these roadway improvements will relieve traffic congestion and reduce the associated risks to the health, safety, and well-being of the users of those roadways. WATER QUALITY/UNFUNDED MANDATES Background: Many statutory and constitutional restrictions have been placed on local property taxes, while at the same time general purpose local governments have been assigned unfunded mandates, with the majority of these unfunded mandates originating in the Legislature. The costs associated with compliance with new regulations present a significant hardship for local governments when provisions for funding compliance is lacking. Requested Actions: Request the State cooperate with local governments to collectively serve the citizens of Florida in the best way and be considerate of local governments when passing unfunded mandates.. Total Maximum Daily Loads (TMDL) Regulations: Request $60M in State funds over the next 5 years to assist in complying with the existing unfunded mandates for TMDL's contained within the County's National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System (MS4) permit. Alternatively, this funding could come from a specific and dedicated revenue source, authorized by the Florida Legislature, which is not currently available to local government jurisdictions. New Environmental Protection Agency (EPA) Proposed Regulations (Numeric Nutrient Criteria): Request the Florida Legislature direct the Florida Department of Environmental Protection (FDEP) to initiate the collection and analysis of adequate, timely, and appropriate data upon which to base the establishment of Numeric Nutrient Criteria regulations specific to Florida. Also request, in the strongest manner, that the EPA delay further action until Florida has had sufficient time to study and understand the impact of these new regulations on our unique environment and fragile economy. Finally, request the Florida Legislature provide sufficient funds to allow timely compliance with the FDEP regulations when they are adopted. Ideally, this funding would come from a specific and dedicated revenue source that is not currently available to local government jurisdictions. Effect: These requested actions will ease the burden of these unfunded mandates on local government. AMEND SELECT FLORIDA STATUTES Background: Amend Florida Statutes protecting general public interest, safety, and welfare, and encouraging economic growth and commerce. Requested Actions: Amend the following Florida Statutes to preserve the purpose of the legislation. Public Record and Open Meeting Exemptions for Economic Development Agencies (EDA): and Enhance confidentiality by allowing private deliberations of and the receipt of confidential information from an EDA by the Board of County Commissioners without triggering disclosure. Offer of Judgment and Demand for Judgment: ( 1 ). Allow offers of judgment or of settlement pertaining to individual claims for damages. Rental of Property Without Loss of Homestead Exemption: Allow rental of the same homestead parcel annually so as not to cause loss of homestead exemption. Uniform Minimum Standards of County Roads: Expressly authorize Florida counties to plan to determine the reasonable level and frequency of road maintenance. Recognize Inherent Danger of Surf and Other Naturally Occurring Beach Conditions along Florida's Coast: (6). Include property and access to the present description of any injury or loss of life as matters that the Florida taxpayers, through governmental entities and their employees and agents, will not be held liable for damages or loss due to surf or other naturally occurring conditions. Reform Consultants Competitive Negotiation Act to Introduce and Optional "Best Value" Alternative: Establish an optional process for state and local entities to consider cost in the award of professional services agreements. Attorney's Fees for Raising Unsupported Claims: Section Amend to include any type of administrative proceeding. Florida False Claims Act: Apply the Act to a county or municipality. Tax Exempt Bond Status: Oppose legislation, as cited by both the Florida Association of Counties and the National Association of Counties, that would limit the tax exempt status of municipal bonds, as doing so could increase borrowing costs for local governments and significantly diminish demand for bonds making it more difficult to finance local infrastructure projects. Communication Services Tax: Recommend Communication Services Tax legislation reform supported by both the Florida Association of Counties and the Florida Government Finance Officers Association that would ensure the Communication Services Tax remains a locally controlled revenue and remove competitive advantages within the industry by providing similar tax treatment to similar services. Tourist Development Tax: Support Federal legislation, in conjunction with the Florida Association of Counties and the National Association of Counties, that would provide for comprehensive review of the current tourist development tax model and oppose legislation that would exempt a portion of online transient rental transactions that would ultimately result in reduced local bed tax revenues. Internet Sales Tax: Recommend changing the law governing the remittance of sales tax on Internet purchases, which currently requires consumers to self-enforce submitting the sales tax without placing an undue burden on internet-based businesses. Effect: Protect and promote public health, safety, and welfare, and support economic growth and commerce. * 10*

83 2014 Northeast Florida Regional Council Legislative Priorities The Legislative Policy Committee of the Northeast Florida Regional Council (NEFRC) was created to address critical concerns within the member counties which comprise the Region. It is composed of at least one delegate from each county (Baker, Clay, Duval, Flagler, Nassau, Putnam, and St. Johns), which includes the current President of the NEFRC. lhis Committee is guided by the Home Rule Philosophy to develop and implement community-based solutions. ihe legislative priorities of each county within the Northeast Florida Regional Council's membership and other egional stakeholders were collected. Each entity was requested to determine at least three priorities which most ;ignificantly represented the critical needs and concerns of their communities and constituents. The cumulative list otaled 44 priorities. "hrough the gathering and analysis of all priorities submitted by each county individually, the Legislative Policy ~ommittee collectively determined the top 3 "Regional priorities" which represented the most critical concerns of the fortheast Florida Region. U/ priorities were reviewed to include background, requested action, and effect. \dditional information regarding all legislative priorities for the counties is available upon request. "I believe in the power of cooperation and that we are never stronger than when we pool our resources for the betterment of our Regional community. Serving as Chairman for this committee has allowed me to see first hand that although we come from different counties with unique perspectives, we embrace many of the same critical issues that affect the quality of life in our communities and our Region. Darryl Register Baker County Gubernatorial Appointee Legislative Policy Committee Chair The resources and expertise of the Northeast Florida Regional Council affords us a greater opportunity to work collectively and promote Regionally." ~~ * 11 *

84 About the Northeast Florida Regional Council The Northeast Florida Regional Council (NEFRC) is a regional government agency serving seven counties-baker, Clay, Duval, Flagler, Nassau, Putnam, and St. Johns-and their 27 municipalities. Formed in 1977 by an interlocal agreement pursuant to Florida Statutes, Chapter 163, it is one of 11 regional planning councils statewide. The NEFRC is governed by a 35-member Board. Two-thirds are elected officials and one-third are gubernatorial appointees. The NEFRC provides a wide scope of services and programs including strategic planning, Development of Regional Impact reviews, economic development, regional transportation, natural resources, affordable housing, emergency preparedness, and technical assistance. The Northeast Florida Regional Council is committed to continuing its regional initiatives in support of shared visions, values and goals. Our Mission To be a dynamic network of local governance, providing visionary leadership, advocacy, and coordination between counties and local, state and federal governmental agencies to preserve and enhance the quality of Northeast Florida's economic, natural, built and social environment. For additional information: Brian D. Teeple Chief Executive Officer Mario L. Taylor Deputy Chief Executive Officer I Chief Operating Officer ReQional council 'Bringing Communities Together to Advance tl7e Regional Agenda. " 6850 Belfort Oaks Place Jacksonville, Florida (904) Fax {904) info@nefrc.org Baker Clay Duval Flagler Nassau Putnam St. Johns * 12*

85 2015 Northeast Florida Regional Council Legislative Priorities for the City of Green Cove Springs Subject: Background Requested Actions: Effect: All Legislative Priorities are due to the City Clerk's office no later than Wednesday, September 17, 2014.

86 AGENDA GREEN COVE SPRINGS CITY COUNCIL 321 WALNUT STREET, GREEN COVE SPRINGS, FLORIDA SPECIAL SESSION THURSDAY, OCTOBER 3, :00 A.M. ANYONE WISHING TO ADDRESS THE CITY COUNCIL REGARDING ANY TOPIC ON THIS AGENDA IS REQUESTED TO COMPLETE A CARD AVAILABLE AT THE CITY CLERK'S DESK. SPEAKERS ARE RESPECTFULLY REQUESTED TO LIMIT THEIR COMMENTS TO THREE (3) MINUTES. THE CITY COUNCIL PROHIBITS THE USE OF CELL PHONES AND PAGERS, WHICH EMIT AN AUDIBLE SOUND DURING ALL MEETINGS WITH THE EXCEPTION OF LAW ENFORCEMENT, FIRE AND RESCUE OR HEAL TH CARE PROVIDERS ON CALL. PERSONS IN VIOLATION WILL BE REQUESTED TO LEAVE THE MEETING. Invocation & Pledge of Allegiance to the Flag Roll Call COUNCIL BUSINESS 1. Welcome By Mayor Timberlake and Introductions of Vice Mayor, City Council Members, City Manager, City Attorney and City Clerk. Mayor Timberlake 2. Introductions of State Legislative Representatives. Senator, Robert Bradley Presentation and Discussion of Legislative Priorities For Consideration By Legislative Representatives: Mayor and City Council Members > First Coast Outer Beltway > Spring Park > Augusta Savage Arts & Community Center (ASACC) > Martin Luther King, Jr., Blvd. Corridor Improvements > Florida Department of Transportation > Mooring Fields > Reynolds Park > Florida Statutes Duplicative and Cumbersome Regulations > Total Maximum Daily Load Requirements 4. Other Priorities or Comments. 5. Adjournment. The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m. Meetings are held in City Hall at 321 Walnut Street and audio recordings of the meetings are posted in the City's website at The City may take action on any matter during this meeting, including items that are not set forth within this agenda. In accordance with Section , Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting. Public Participation: Pursuant to Section , Florida Statutes, effective October 1, 2013, the public is invited to speak on any "proposition" before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public participation does not affect the right of a person to be heard as otherwise provided by law.

87 Exparte Communications: Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasi-judicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such comments before a vote is taken. Minutes of the City Council meetings can be obtained from the City Clerk's office. The Minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party. Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.

88 CITY OF GREEN COVE SPRINGS, FLORIDA LEGISLATIVE PRIORITIES FY 2013/2014 (Major Items) 1. First Coast Outer Beltway Encourage Florida Department of Transpmiation to continue its efforts on this project. Continue progress and expedite our segment to the extent feasible, includes Shands Bridge. 2. Spring Park This is the focal point for our community. A Master Plan exists for the site and at this point critical needs are ~ stabilize the springhead area and swimming pool ~ conve1i the former police station into either a revenue-producing venture, resource based recreation hub, or interpretive historic site that emphasizes the importance of water as a resource in Florida. 3. Augusta Savage Arts & Community Center (ASACC) Suppmi public/private pminership to revitalize and conve1i this historically significant site that once served as the black high school campus in Clay County. It is named for the hall of fame sculptor from Green Cove Springs, Augusta Fells Savage. She had a studio in Harlem and has been inducted into Florida's Hall of Fame. Assets include gym for recreation, classrooms that could become incubators, industrial arts building that could become community grocer, library that could become museum, and cafeteria that could become community performing arts. The site has revenue potential. It was the former home of Challenge Enterprises, Inc. 4. Martin Luther King Jr., Blvd Corridor Improvements This road runs parallel to the ASACC and the vision is to have this road run through to US 17, which is several City blocks. It would be another commercial corridor for Green Cove. This plan requires stormwater and roadway improvements. 5. Florida Department of Transportation SR l 5A impact of proposed development from Asphalt Plant outside corporate limits. Roadway improvements along this parallel corridor, longterm planning needs to begin now.

89 Need to look at US 17 and its impact on downtown traffic flow, as well as SR 16. Consider a bypass development or other means for traffic control. Redevelop this gateway corridor in GCS. Designate portion of St. Johns River as a Marine Highway. 6. Mooring Fields We researched this subject in depth in 2009 and have found it to be cost prohibitive for small communities, such as Green Cove, to adequately address this item. We would ask that the Legislature consider drafting umbrella legislation that establishes statewide standards, thus paving the way for smaller riverfront communities to proceed establishing mooring fields at the local level without costly expenditures. Also associated with this is legislation to control abandoned boats in active waterways. 7. Reynolds Park Redevelopment and suppmi to address piers and runway by state and federal agencies. 8. Florida Statutes Duplicative and Cumbersome Regulations Review conditions under which annexation of enclaves may occur and reevaluate acreage cap. (See FSS ) 9. Total Maximum Daily Load (TMDL) Requirements Review the requirements to address the financial burden and impact they present for small cities like Green Cove Springs.

90 (904) P~; (904) ']tj)<j); (904) 'Wafnut Street MEMORANDUM qreen C<YVe Sprinos, Pforida TO: FROM: DANIELLE J. JUDD, CITY MANAGER JANIS K. FLEET, AICP, DEVELOPMENT SERVICES DIRECTOR DATE: SEPTEMBER 9, 2014 SUBJECT: MONTHLY REPORT FOR AUGUST, 2014 PLANNING Mike Null and I met and road around the CRA boundaries to identify potential projects. We also met with representatives of D. R. Horton on the Magnolia West PUD. D.R. Horton is considering purchasing the undeveloped portions of Magnolia West and developing the remaining 361 lots in the PUD. A pre-cons~ruction meeting was held for the construction of Griffis Gas on Energy Cove Court. This phase of the development is for site work and installation of a large storage gas tank. The tank will be used to refill trucks that serve their Clay, St. Johns, and Putnam County clients. Mr. Griffis is hoping to expand its operations in Clay County and construct an office on the Energy Cove Court site. Prior to issuance of the Certificate of Occupancy, Mr. Griffis will pay his portion of the Developer's Agreement for the construction of Energy Cove Court. I attended the ICSC (International Council of Shopping Centers) Florida Conference in Orlando. The conference had over 3, 700 registrants. The exhibition space had approximately 250 exhibitors. I introduced Green Cove Springs to the developers, franchisees, and site selectors at the conference. I will follow-up with additional information to the contacts I made at the Conference. The Local Business Tax License fees are being processed and licenses are being mailed out as payment is received from the business. As of August 31 5 \ 93 Local Business Tax licenses were issued, generating $9,615 in revenues. The renewal letters sent out requested additional information on the businesses, including website and addresses. Customer accounts in the ADG system are being updated with the information received Local Business Tax Licenses were issued for 2 new businesses, Divine Florist located at 322 Ferris Street, and Call James Bail Bonds located at 720 North Orange Avenue. Revenues for planning related fees for August were $1,615. The projected planning related fees for Fiscal Year 2014 are ahead of budget. Through August 31th, planning related fees were $16,657. The projected revenue for Fiscal Year 2014 was $10,000.

91 BUILDING Paul Felker and I met with David Conner to discuss the transferring of plan reviews and inspections from the County to the City. We reviewed the Interlocal Agreement with the County on Building Department functions and determined what changes would be required. All parties will work towards a seamless transition of all Building Department functions from the County to the City on October 1st. The total number of building permits issued in August dropped slightly from 25 permits issued in July to 22 permits in August, but the revenues increased slightly with the type of permits issued. Building permits were issued for 2 structures at Reynolds Park, for 2 new houses in Magnolia Point, and 1 new house on Roberts Street. A Certificate of Occupancy was issued for 3 dwelling units in Magnolia Point. Revenues for building related fees for August were $10,945. The building related fees for Fiscal Year 2014 are ahead of budget. Through August 31st, building related fees were $199,481. The projected revenue for Fiscal Year 2014 was $126, PERMIT SUMMARY NEW HOUSES AUGUST MAGNOLIA POINT: 2 MAGNOLIA WEST: 0 CORE CITY: 1 CONDOS: 0 COMMERCIAL ACTIVITY AUGUST BUILDING (NEW) 2 OTHER PERMIT ACTIVITY AUGUST ADDITION COMMERCIAL 0 ADDITION RESIDENTIAL 0 REMODEL COMMERCIAL 2 REMODEL RESIDENTIAL 0 SCREEN ROOMS: 1 SHIP PROGRAM: 0 SIGNS: 1 POOLS: 1 RE-ROOFING: 3 GARAGE/SHED: 1 OTHER PERMITS: 8 TOT AL PERMITS ISSUED 22

92 Perm it Activity Yearly Comparison Permits Permits - :2012 Permits ~~~~~~~~~~~~~~~~~~~~---=--~,------~~~~ 60 1 / '\:... E"t\ ; ~u ' A nu ~ s I.~. \ I /\ - ---!=\A Ar~fll \ \ ~~----'~:m--1~~==:.:~_j~~~~' _~~~~~~~~~~~ 30 I =:-a i!p \...,?I\ '-,.., ~~~~~~~~~~~~~~~~~~~~~~~~~~~ 10-1-~~~~~~~~~~~~~~~~~~~~~~~~~~ 0-1-~----,.--~-----,-~~,--~ ~-,-~--.~~,----~----,----~ ~ ~~---,----~~ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

93 ELECTRIC DIVISION CITY OF GREEN COVE SPRINGS Significant Activities for the month of August Locate tickets marked 4 Emergency locate ticket marked 29 Repair streetlights 3 Repair nightlight 5 New meters installed 2 Temporary meters installed 2 Surge suppressors installed at customers request 0 Set Pole 0 Pulled poles 0 Meter check for accuracy 0 Cut service at pole 0 Disconnect service 0 Booted meter 2 Reconnect meter/pole after non pay customer paid bill 0 Reconnect Service 4 Remove temporary meter 3 Changed out non-working meter 0 Voltage check 0 Alaim at Chapman Substation In addition to the activities listed above, the Electric Division also: Weekly substation inspections and maintenance. Monthly safety meeting at 1289 Harbor Rd. given by Training and Safety Specialist, Doug Fowler. Inspect applicant's home to verify customer applications for the energy efficiency rebates. Trim limbs and vines from power lines. Unload transformers and supplies when they come in. Verification of electric services at potential homes and businesses. Replaced blown fuse at the transformer at J Louis St. & W 011hington Ave. Removed vines off of pole and replaced blown fuse and bird wire at the transformer for 1438 Mahama Bluff Road. Replaced blown fuse at 3760 Randall Rd. and restored power. Checked over Spring Park outlets at the riverfront, around the Gazebo and the playground pavilion. Everything checked good for the Vac-Con gathering. Cut down tree off guy wire at Highland Ave. and Center St. Verified CT's for 825 N. Orange Ave., 1408 N. Orange Ave., and 1354 N. Orange Ave.

94 Set new transfo1mer, new service, and an electric meter at 1217 Clear Hall Ln. and made hot. Checked power to the sign off of Hwy. 17 S. for the Cove Plaza and found that power to the sign was indeed off. Reset the reclosure at the Hilltop Substation that had caused an area outage. The Police Department called in a house without power on the 15th. The breaker in the house had been blown. Refused 3 pot bank at 981 Martin Ave. Replaced lateral fuse at Hall Park Rd. Set handhole for Griffis Gas on Energy Cove. Set handhole for the new Habitat houses at Robe1ts St. and Forbes St. Cleaned paint off High Voltage sign on the retention pond fence at Melrose Ave. and Roberts St. Opened transformer at 3571 Crescent Point Ct. for an electrician to complete some work. Verified the count of all streetlights in the DOT right-of-ways. Police Department called in low wire that turned out to be a telephone wire at 418 Vermont St. Tightened lug in the meter can at 310 S. Robe11s St. to repair the customer's problem of half power. Checked the load of the feeder on Forbes St. Removed the service wire from the house at 1210 Martin Luther King, Jr. Blvd. so the customer could replace siding on the house safely. Picked up meter from City Hall that had been removed from 714 Fen-is St. by the Meter Reader after trying to boot it and did not think it was working con-ectly. Installed it back into the house and found that it was working con-ectly as a booted meter. Went to Spring Park and checked over the outlets for the Cala Vida Festival. During the Festival on the 30!11, was called in to remove a large limb that was hung up in the trees across the secondary power line. Cut up and stacked the limb along the right of way. During the month of August, the Electric Division responded to the following outages: 08/06/14-Between 3:59 p.m. - 5:30 p.m., replace blown fuse on Randall Rd. Power was restored to all of Randall Rd. 08/15/14-Between 2:30 p.m. - 7:30 p.m., replaced blown 25 KVA transformer with a 37.5 KV A transf01mer. Replaced a blown 40 amp fuse, a 10 amp fuse and a burnt up switch to restore power City Wide at Robe1ts St and Jeri Dr. 08/ Between 5:35 a.m. - 10:30 a.m., removed tree that took down the primary, the neutral secondary and 2 spans of wire on Houston St, between St Johns Ave. and Magnolia Ave. Replaced line and re-energized.

95 08/23/14- Between 3:20 p.m. - 5:00 p.m., removed tree from line at Magnolia Ave. and Bay St. and re-energized the South Substation #2 Feeder. About 100 customers were affected. 08/23/14 - Between 8:30 p.m :30 p.m., replaced 2 switches, 2 fuses and 2 attestors at Forbes St. and Olive St. after lightning struck the pole there. At least half the town was affected. 08/25/14-Between 12:45 p.m. - 5:15 p.m., removed tree that fell on line on Hwy. 16 W. near the cemetery and replaced the blown fuse at the South Substation to restore power to over half the City. Electric Utility Top Consumption Customers (kwh/meter) for August: NAME SERVICE ADDRESS KWH AMOUNT Clay County Jail St. Johns Landing Kindred Health Winn Dixie Store Inc. Board of County Commissioners Clay High School Tamko Roofing Products Board of County Commissioners Governors Creek #436 National Gypsum Company 901 N. Orange Ave N. Orange Ave. 801 Oak St Hwy N. Orange Ave S.R. 16 W. 914 Hall Park Rd. 825 N. Orange Ave. 803 Oak St Wildwood Rd. 360, , , , , , , , , ,880 $27, $28, $16, $15, $15, $13, $12, $10, $ 9, $ 8,900.68

96 EXECUTIVE SUMMARY GREEN COVE SPRINGS POLICE DEPARTMENT CHIEF ROBERT A. MUSCO During the month of August 2014, Officers of the Green Cove Springs Police Department handled 517 citizen's calls for police service. Overall, Officers responded to and handled 3,922 police related service or enforcement calls, including traffic and self-initiated activity. As a result of these activities, there were 22 arrests affected, 174 Uniform Traffic Citations, and 105 Traffic Warnings issued. Additionally, Officers responded to 110 back-up calls, conducted 467 building security checks, and provided 2,331 extra patrols throughout the City. Response times for calls for service were as follows: Priority 1 = 03:12, Priority 2 = 01:04, Priority J = 03:18. Additionally, the Communications Section received and answered 199 telephone calls to our 911 emergency lines and 1,353 telephone calls to our standard telephone lines. Officers continue to proactively address "Quality of Life" issues throughout the City by providing quality police services for our community. Over the past month, your police officers addressed the following issues in their continued efforts to provide security and safety for our community: Sergeant Buchanan: Traffic Selective: No specific location listed; resulting in 14 Uniform Traffic Citations and 6 Traffic Warnings being issued. Pop Project: (1) On several occasions throughout the month, I have operated Traffic Radar in various locations on Houston Street. There have been numerous complaints from the Cove Subdivision Neighborhood Watch Group concerning the speeders. While conducting traffic operations in the area, I had residents of the Cove Subdivision approach me and thank me and the Police Department for taking their concerns seriously and dealing with the problem. (2) With the start of the new school year and due to new traffic patterns at Charles E. Bennett Elementary School, we experienced significant traffic problems in and around the school during drop off and pick up hours. My squad conducted a traffic detail in the area for several days both in the morning and afternoon. After 2 days, the traffic significantly lightened up and parking violations on the side streets were minimal. Problem Solving: (1) In response to complaints received regarding commercial and construction vehicles running stop signs in Magnolia Point, my squad conducted a traffic detail on 08/21/14, resulting in several citations being issued. (2) I am beginning a project where people can register their bicycles with the Police Department. Due to a major increase in bicycle thefts in the area, I have discovered that bicycle owners do not record the serial number on their bicycles. In the event that the bicycle is stolen, we will be able to pull the needed information from the file to complete the article entry form for NCIC/FCIC. Community Involvement: (1) On 08/05/14, I attended the Neighborhood Watch Meeting for National Night Out. This was a successful event held at the Police Department and many areas of our City were represented. (2) 08/28/14, I represented our agency at the Hands Across the Border Campaign to fight drinking and driving in Waycross, Georgia. Other Significant Accomplishments: (1) I completed evaluations for Officer Robinson, Officer Crawford and Detective Acres. (2) I attended a regional instructors meeting at St. Johns River State College. One issue that has to be addressed is the different methods of training utilized by each individual agency. Serving with S.P.I.R.I.T. Safety, Professionalism, Integrity, Respect, Innovation, Training

97 Officer Robinson: Traffic Selective: Performed traffic selective 4 times at 2 locations: The 700 Block of Houston Street and Forbes Street at Oakridge Avenue; resulting in 11 Uniform Traffic Citations and 7 Traffic Warnings being issued. Pop Project: On several occasions throughout the month, I have operated Traffic Radar in various locations on Houston Street. Problem Solving: I conducted a traffic selective due to complaints of cars speeding on Houston Street. Numerous citations and written warnings were issued. Community Involvement: (1) On 08/11/14, I conducted a Camp Cadet monthly board meeting at the Orange Park Police Department. (2) I organized the 1st Annual National Night Out Event held at the Green Cove Springs Police Department on 08/05/14 with the help of fellow officers. Several local businesses set up booths and refreshments were provided. Other Significant Accomplishments: (1) I am currently working on the annual Northeast Florida Camp Cadet fundraiser scheduled for Saturday, 09/06/14 at the Elks Lodge in Green Cove Springs. (2) I am currently working on the After School Study Program which will be held at the Thomas Hogan Gym beginning 10/01/14. The program will coincide with the Clay County School Calendar. Officer Lazo: Traffic Selective: No specific location listed; resulting in 28 Uniform Traffic Citations and 27 Traffic Warnings being issued. Pop Project: (1) I advised Dispatch to contact Public Works in reference to the water drain caving in on the southwest corner of Idlewild Avenue at Melrose Street. (2) I located a broken tree branch resting on a power line at Spring Park. I worked a traffic detail for pedestrian safety while the Electric Department safely cut down the branch. Problem Solving: (1) During the month of August, I have stepped up property checks and traffic assignments in Magnolia Point Golf and Country Club in an effort to slow down speeding and show police presence. (2) During the month of August, I conducted traffic assignments at Charles E. Bennett and Green Cove Springs Junior High school zones to ensure student safety. Community Involvement: (1) During the month of August, I attended and had the opportunity to speak with many residents of our community during the Neighborhood Watch meeting held at the Police Department. (2) During the month of August, I conducted foot patrols at the "CalaVida" Festival to ensure public safety and police presence. Other Significant: (1) During the month of August, I resumed attending FSO to further my college education. Sergeant Hess: Traffic Selective: Performed traffic selective 1 time at 1 location: Orange Avenue at Grove Street; resulting in 1 Uniform Traffic Citation being issued. Pop Project: (1) I have been performing extra property checks at the City Pier in reference to large crowds shrimping off the Pier. (2) My team and I have been performing extra property checks at the City Parks in reference to several incidents where the restrooms were defaced. We have been securing the restrooms at 8:30 p.m. to combat the issue. Since we have been taking these actions, there have been no reports of criminal mischief. Problem Solving: (1) I installed acoustic panels in all the interview rooms at the Police Department. These panels were installed to enhance the audio clarity inside the rooms. (2) I was tasked with the job of making 2 custom bulletin boards for the briefing room at the Police Serving with S.P.l.R.l.T. Safety, Professionalism, Integrity, Respect, Innovation, Training 2

98 Department. I made custom wood frames and modified existing corkboards to fit the frames. They were both installed in the briefing room. Community Involvement: (1) I attended the National Night Out event held at the Police Department. (2) I attended the Business League meeting held at the Police Department in the Community Meeting Room. Other Significant Accomplishments: (1) I supervised Officer Padgett in his final phase of training in the Field Training Program. He successfully completed his training and I released him from training program. (2) I am currently enrolled in college and taking classes to finish my Associates Degree. Officer Meares: Traffic Selective: Performed traffic selective 2 times at 2 different locations: Orange Avenue at Grove Street and West Street at Lindenhurst Avenue; resulting in 11 Uniform Traffic Citations and 7 Traffic Warnings being issued. Pop Project: (1) I conducted inspections of unassigned police vehicles and status of essential police equipment in each vehicle. The findings report was submitted to Lieutenant Asdot. My goal is to maintain the equipment in the back up vehicles for immediate service when needed. Problem Solving: (1) I have increased patrol of tennis and pool areas of Magnolia Golf and Country Club, following recent events of criminal mischief and trespassing after normal business hours. (2) On 08/16/14, I made contact with Dyal Randall, an employee at Magnolia Golf and Country Club following locating 4 juveniles in the tennis court area after hours. I advised her of the situation as well as the issues with the unsecured pool area. Community Involvement: (1) On 08/05/14, I attended and participated in National Night Out which was held for merchants and interested citizens of Green Cove Springs area. This event was hosted by the Green Cove Springs Police Department. Other Significant Accomplishments: (1) On 08/28/14, I met with Juvenile Probation Officer Jeff Mullins to discuss recent contact with Spencer Correia, who is currently under supervision to Officer Mullins. I was able to provide Officer Mullins copies of recent field contacts documenting curfew violations as well as a citation for curfew written by Clay County Sheriff's Deputy W. Adams, #3313. Officer Mullins stated he will advise the Court of these curfew violations as he had no previous knowledge of them. Officer Mullins confirmed the subject has a Court ordered curfew condition of 1800 hours and he has a pending violation of probation before the Court. I subsequently updated Deputy Adams of this information. Officer Padgett: Traffic Selective: Performed traffic selective 2 times at 2 different locations: West Street at Walnut Street and Idlewild Avenue at Jack Street; resulting in 5 Uniform Traffic Citations and 17 Traffic Warnings being issued. Pop Project: During the month of August while on patrol, I located a downed tree on Houston Street which had taken down several power lines. I worked a traffic detail for vehicle and pedestrian safety until the Electric Department was able to respond to the scene and correct the problem. Problem Solving: (1) During the month of August, I have made contact with community members with complaints about illegal drug activity on Lemon Street. I have conducted extra patrols in the area in attempts to identify those involved. (2) During the month of August, I have made contact with multiple juveniles in the Park after hours in attempt to reduce the criminal mischief in the area. Serving with S.P.I.R.I.T. Safety, Professionalism, Integrity, Respect, Innovation, Training 3

99 Community Involvement: (1) During the month of August, I attended the Cove Life National Night Out program hosted by the Police Department. During the evening, I interacted with members of the community and hosted tours of the new Police Department. (2) During the month, I interacted with children and members of the community at the Thomas Hogan Gym. Other Significant Accomplishments: During the month August, I successfully completed the final phase of my Field Training Program and was released on my own as a Solo Patrol Officer. Sergeant Perry: Traffic Selective: Performed traffic selective 6 times at 5 different locations: 1212 Idlewild Avenue, Idlewild Avenue at Oakridge Avenue, South Orange Avenue at Cove Street, North Orange Avenue at Bayard Street and North Palmetto Avenue at Houston Street; resulting in 6 Uniform Traffic Citations being issued. Pop Project: (1) On 08/10/14, I had Public Works replace the high voltage sign on the electric transformer on Green Cove Avenue as the old was spray painted over. (2) On 08/10/14, I sent a report to Public Works in reference to the retention pond fence being damage at the corner of Melrose Avenue and Roberts Street. A dead tree caused the fence to become open to the public. Problem Solving: (1) Our squad has been conducting extra checks in the Pinewood Court in reference to illegal drug activity. We are also gathering intelligence on several other subjects selling illegal narcotics in the City. (2) I am currently in the process of trying to get the Juvenile Justice System more involved with the juveniles on probation within the City limits. We have encountered several of them out after hours and in the process of getting those reported to Juvenile Justice. Community Involvement: (1) On 08/09/14, I attended the dance at the Thomas Hogan Gym and made contact with Mr. Bruce Griner. No problems were reported during the event. (2) Officer Checo, Officer Wilson and I, assisted Officer Robinson on delivering flyers to all the residences and local businesses on the east side of Orange Avenue for the first Neighborhood/Business Watch Program. All three of us attended the first meeting, which encompassed National Night Out and I took photos of the event. Other Significant Accomplishments: (1) Detective Acres received the evidence kits for the spare vehicle. I am working with Officer Meares to get those placed into those vehicles and still waiting on answers for the medical kits. (2) I assisted Officer Padgett on helping to identify one of the female's involved with a shooting that occurred on Washington Avenue. I passed that information on to Officer Padgett and assisted him on how to research people in databases available to us. Officer Wilson: Traffic Selective: Performed traffic selective 9 times at 8 different locations: 1300 Block of North Orange Avenue, 800 Block Leonard C. Taylor Parkway, North Orange Avenue at Palmer Street, 15 South Oakridge Avenue, North Orange Avenue at Walburg Street, 400 Block of South Vermont Avenue, North Orange Avenue at Governor Street and North Highland Avenue at Palmer Street; resulting in 21 Uniform Traffic Citations and 7 Traffic Warnings being issued. Pop Project: I made contact with the store manager while conducting a business property check at 800 North Orange Avenue (CVS). The store manager informed me that she is the key holder in the event of an alarm being activated from the business after store hours. I forwarded the information to Communications to update our database. Serving with S.P.I.R.I.T. Safety, Professionalism, Integrity, Respect, Innovation, Training 4

100 Problem Solving: I was informed of motorist traveling northbound and southbound in the 400 block of South Vermont Avenue at a high rate of speed. I conducted a traffic assignment in the 400 Block of South Vermont Avenue in the month of August with these results: (2) Citations and (2) Warnings being issued. Community Involvement: (1) On 08/03/14, 08/07/14 & 08/12/14, I worked an off duty detail at the Thomas Hogan Gym. I was able to play basketball with some of the kids and disperse some stickers and mini-badges. (2) On 08/05/14, I attended and participated in the neighborhood watch meeting for National Night Out. Other Significant Accomplishments: (1) I assisted Officer Checo with the training of Officer Santiago in Phase 1 of his training. (2) Communication Officer Tiffany Bourgeoist and I redesigned the 10 codes, signal and disposition code test for all new employees. Officer Checo: Traffic Selective: Performed traffic selective 4 times at 4 locations: Governor Street at North Orange Avenue, Oak Street at South Orange Avenue, 923 Leonard C. Taylor Parkway and Palmetto Avenue at Houston Street; resulting in 3 Uniform Traffic Citations and 3 Traffic Warnings being issued. Pop Project: Conducted my monthly inspection of the generators. During this inspection, I noticed 2 of the generators were hard to start and did not have a normal idle. I will submit a request to the Lieutenant to give the generators in question a full tune-up. Problem Solving: For the majority of August, I have been assigned to train Officer Santiago for his first phase of training. Throughout this time, most of the proactive initiatives taken have been showing the trainee the different locations and trends around the City. Community Involvement: (1) I have been interacting with a lot of people including children throughout the City in order to introduce Officer Santiago to the community. (2) I attended the Neighborhood Watch Program "Cove Life" hosted by Officer Robinson. Other Significant Accomplishments: (1) I conducted Taser training with Officer Santiago and certified him. (2) I went over the in-car camera policy with Sergeant Perry, Officer Wilson, and Officer Santiago. We have also establisned a list of upcoming in-service training in order to review all Policies. Sergeant Whiddon: Traffic Selective: Performed traffic selective 4 times at 4 locations: Medinah Lane at Canyon Falls Drive, Idlewild Avenue at West Street, Oakridge Avenue at Thomas Street and Idlewild Avenue at Oakridge Avenue; resulting in 3 Uniform Traffic Citations and 3 Traffic Warnings being issued. Pop Project: There are still signs posted at Vera Francis Hall Park that prohibit pets in the park. I forwarded a request to Public Works requesting the signs be removed. Problem Solving: The Police Department received complaints of speeders on South Oakridge Avenue. Officer O'Daniel and I worked a traffic detail at Oakridge Avenue and Thomas Street. A total of 7 citations and 5 warnings were subsequently issued. Community Involvement: I participated in a charity golf tournament for Fleming Island High School Athletics. Other Significant Accomplishments: (1) I identified as possible suspect in an Identity Theft case wherein over $40, dollars was stolen. (2) I completed the patrol schedule. Serving with S.P.l.R.l.T. Safety, Professionalism, Integrity, Respect, Innovation, Training 5

101 Part time Officer O'Daniel: Traffic Selective: Performed traffic selective 2 times at 2 locations: Idlewild Avenue and Orange Avenue; resulting in 4 Traffic Warnings being issued. Community Involvement: (1) I attended a Clay County Traffic Meeting at City Hall. Other Significant Accomplishments: (1) Put 40 evidence packets together for Traffic Court. (2) Attended red light Traffic Court. (3) Showed Officer Thigpen with the Orange Park Police Department the Red Light Program. Part time Officer Faro: Traffic Selective: Traffic Selective: (1) I reviewed 549 Red Light violations. (2) I attended Red Light Traffic Court. (3) I attended Red Light Traffic Magistrate Hearing. Problem Solving: I am currently working with the Department of Transportation for a solution to the traffic dangers from the exit at Mc Donald's created by the traffic pattern. Other Significant Accomplishments: (1) I prepared the evidence package for County Traffic Court. (2) I prepared the evidence package for City Magistrate Traffic Court. (3) I assisted patrol to fill in for shortages and during busy call times. SIGNIFICANT OFFICER ACTIVITY D.E.A. TASK FORCE Officer Graham: (1) I have been assigned to Patrol, covering shift shortages this entire month. (1) Participated in a Search Warrant Operation in Green Cove Springs. (3) I am continuing my involvement in a multi-jurisdictional Drug Trafficking Organization which has ties to Green Cove Springs. SIGNIFICANT OFFICER ACTIVITY CLAY COUNTY DRUG TASK FORCE Officer Guzman: Pop Project: I documented inaccuracies in the Police Department Rolodex such as addresses, business names and intersections in CAD and submitted those inaccuracies to the Communications Supervisor for corrections in our database. Problem Solving: I assisted an older couple with unlocking their vehicle which was parked at City Hall. Other Significant Accomplishments: (1) While working in a narcotic Detective capacity, I conducted a controlled purchase of crack cocaine in the west side of the City. (2) Made preparations for drug warrant round-up. (3) Participated in a drug warrant sweep inside and outside of the City with the Clay County Drug Task Force. During the narcotics sweep, I was able to make 12 cases and later apprehended several of the suspects residing in Green Cove Springs, all for the sale of narcotics in the City. These were cases I previously made while working full-time with the task force. SIGNIFICANT DETECTIVE ACTIVITY Detective Acres: Significant Cases and Arrests: (1) Case # , suspect has not been located at this time. This case will most likely require a DNA sample from the suspect and until he is located, case cannot proceed. (2) Case # , this case appears to be a Duval County (JSO) case. I will be contacting DCF to determine history and advise them that the residence this originated from is in Duval County. Serving with S.P.l.R.I.T. Safety, Professionalism, Integrity, Respect, Innovation, Training 6