SAUK CENTRE CITY COUNCIL WEDNESDAY, FEBRUARY 7, :30 P.M.

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1 SAUK CENTRE CITY COUNCIL WEDNESDAY, FEBRUARY 7, 218 6:3 P.M.

2 SAUK CENTRE CITY COUNCIL REGULAR MEETING WEDNESDAY, FEBRUARY 7, 218 6:3 P.M. AGENDA 1. Call to Order/Roll Call/Pledge of Allegiance 2. Approval of Agenda 3. Approval of Minutes P. 1 a. January 17, 218 Regular Meeting b. January 17, 218 Special Meeting 4. Public Open Forum (Comments Limited to 3 Minutes) 5. Public Hearings 6. Reports/Presentations P.8 a. CVB Report, Pam Borgmann, CVB Director b. Ambulance Year End Report, Ambulance Director c. Fire Department Annual Report, Fire Chief d. Park Board Report, City Administrator e. EDA Report, City Administrator 7. Action Items P.24 a. Ambulance Department Annual Medicare Adjustment b. Approve Ordinance 777 Amending Membership on CVB c. Approve Board Appointments d. Approve Step Increase Public Works Supervisor e. Approve Appointments Probationary EMTs f. Approve Resolution Authorizing Grant Application 8. Unfinished Business P.36 a. 218 CIP Project 9. New Business P. 41 a. 218 Ambulance Purchase 1. Consent Agenda P.42 a. Schedule of Claims b. Resolution No Accepting Contribution 11. Informational Items P.45 a. Board Opening - HRA b. Safety Committee Meeting Minutes. Adjournment

3 SAUK CENTRE CITY COUNCIL REGULAR MEETING WEDNESDAY, JANUARY 17, CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE The Sauk Centre City Council met in a Regular Meeting on Wednesday, January 17, 218 at 6:3 p.m. in the City Hall Council Chambers pursuant to due notice being given thereof. Present were Council Members Diane Kelly, Keith Johnson, Dave Thomas, Heidi Leach and Mayor Warren Stone. Also present was City Administrator Vicki Willer, Police Chief Bryon Friedrichs, Public Works Director Matt Zinniel, City Engineer Chuck Boser, Administrative Assistant Nicki Vogt and City Planner Sarah Morton. Mayor Stone presided thereat. 2. APPROVAL OF AGENDA A motion was made by Council Member Leach and was seconded by Council Member Thomas to approve the agenda as presented. A vote being recorded as follows: For: Council Members Leach, Thomas, Johnson, Kelly and Mayor Stone. Against: None. The motion passed. 3. APPROVAL OF MINUTES A motion was made by Council Member Kelly and was seconded by Council Member Thomas to approve the January 3, 218 Regular Meeting Minutes as presented. A vote being recorded as follows: For: Council Members Kelly, Thomas, Johnson, Leach and Mayor Stone. Against: None. The motion passed. 4. PUBLIC OPEN FORUM (Comments Limited to 3 Minutes) None. 5. PUBLIC HEARINGS None. 6. REPORTS/PRESENTATIONS a. Police Chief Friedrichs presented the December 217 Police Report stating that there were 195 Verbal Warnings and 422 ICRs for a monthly total of 617. b. City Planner Sarah Morton stated that the Planning Commission met on Tuesday, February 9 th and discussed the following: Elected Heidi Leach as Chairperson Building Permit Total Report. 132 permits were issued totaling 6.32 million in Monthly Building Permit Report 217 Monthly Zoning Permit Report totaling $1, New Home Report with a total building value of $1,6,. c. The Airport Board met in regular session on Wednesday, January 1, 218 and discussed the following: 1

4 Elected Tom Wenker as Chairman and Mike Bouchard as Vice Chair Discussed repairs to various hangar doors Reviewed Construction Progress for 217 Runway Rehab Project A few punch list items to be completed in Spring of 218 Received Update on Application for 218 Project (Pave Entrance Road) Discussed Process for Updating Airport Zoning Ordinance Grant App has been submitted. Reviewed Progress of Relocation of Farm Road at 32 end of Runway Reviewed 51 Report. 2 obstructions (tree and grading) Will be relocating turf taxiway Seeking member for Board Vacancy 7. ACTION ITEMS a. Interviews for the Full-Time Police Officer took place on Friday, January th. The Interview Committee is recommending the Council hire Dean Jungles at Step II. A motion was made by Council Member Johnson and was seconded by Council Member Kelly to approve the hiring of Officer Dean Jungles as a Full-Time Police Officer for the City of Sauk Centre at Step II. A vote being recorded as follows: For: Council Members Johnson, Kelly, Thomas, Leach and Mayor Stone. Against: None. The motion passed. When Officer Jungles completes 2,8 hours, he will be moved to Step III. It was the general consent of the Council to refer back to the Part-Time Hiring list to fill the vacant position. 8. UNFINISHED BUSINESS a. The Policy Committee met and reviewed the proposed Small Cell Wireless Lease Agreement with Verizon Wireless and made recommended changes. The amended Lease Agreement has been sent to City Attorney Mayer for his review/recommendation. b. Information has been gathered for review by the Policy Committee regarding a proposed change to the membership requirements for the CVB Board. Staff suggested opening membership to a wider base and eliminating term limits. The Policy Committee will meet and make a recommendation for a future Council meeting. c. Received update of 218 Capital Improvement Project. Potential bidding will take place in March. d. The Comprehensive Plan Task Force Meeting is scheduled for Tuesday, February 6 th. At that time, the Committee will review the draft plan and begin work on the formation of goals and objectives. 2

5 9. NEW BUSINESS a. A request has been received for a Storm Water Utility Credit. At the time of adoption of the City Storm Water Utility, language was included that the City could adopt provisions for allowing for credits when a user provided for his/her own treatment or control of storm water CREDITS. The City Council may upon proper notice and action implement a process to grant Stormwater credits though the installation of Best Management Practices (BMPs). (Ord. 717, passed 4-4-2) The Policy Committee should meet to discuss how that should be implemented. 1. CONSENT AGENDA The Council considered the following Consent Agenda Items: a. Schedule of Claims Unpaid Claims $5,158.3 Paid Claims $378. Total $5,536.3 It was noted that the Stearns County Municipal League has increased their dues from $2 to $4, making unpaid claims $5,178.3 and the total Schedule of Claims $5,556.3 b. List of Checks December 217 Checks $582,23.23 c. Gambling Application for Exempt Permit request from Holy Family School for a raffle on March 4, 218 at Holy Family School. d. Gambling Application for Exempt Permit request from the Stearns County Pheasants Forever for a raffle on March 3, 218 at Elmerz Restaurant, Bar & Event Center. e. 217 Contribution List. These organizations, individuals have contributed money or inkind services to the City in 217. The list was published in the Sauk Centre Herald on January 18, 218. f. Resolution No , Resolution Accepting Contributions. The contribution is as follows: Community Connection of Sauk Centre $2, Ambulance Dept. A motion was made by Council Member Thomas and was seconded by Council Member Leach to approve the Consent Agenda, with changes. A vote being recorded as follows: For: Council Members Thomas, Leach, Johnson, Kelly and Mayor Stone. Against: None. The motion passed. 3

6 11. INFORMATIONAL ITEMS None.. ADJOURNMENT A motion was made by Council Member Thomas and was seconded by Council Member Johnson to adjourn the meeting. A vote being recorded as follows: For: Council Members Thomas, Johnson, Leach, Kelly and Mayor Stone. Against: None. The motion passed. With no further business to come before the Council, Mayor Stone adjourned the meeting at 6:5 p.m. Respectfully submitted, Mayor Warren Stone City Administrator Vicki Willer 4

7 1. CALL TO ORDER SAUK CENTRE CITY COUNCIL SAUK CENTRE PUBLIC UTILITIES COMMISSION JOINT MEETING WEDNESDAY, JANUARY 17, 218 The Joint Meeting of the Sauk Centre Public Utilities Commission and the Sauk Centre City Council was called to order on Wednesday, January 17, 218 at 5:15 P.M. by Mayor Stone. Present were Mayor Warren Stone, Council Members; David Thomas, Keith Johnson, Diane Kelly, and Heidi Leach. Members of the Public Utilities Commission David Thomas, President and Commissioners; Mark Roberg and Ted Spanier. Also present were City Administrator Vicki Willer, Superintendent Paul Hoeschen, Water/Wastewater Supervisor Bauer, Matt Zinniel, Public Works Supervisor, and Chuck Boser, City Engineer from Stantec. Absent was Commissioner Walz. 2. APPROVAL OF AGENDA The Agenda was approved by General Consent with one addition submitted by Ted Spanier to add discussion on Railroad Property Potential Rezoning HOSPITAL AREA CIP PROJECT Administrator Willer explained that the CIP Project for 218 is still proceeding. The trunk line loop up Main Street is included as part of the project as well as extending municipal sewer up from Country Club to the Flowers/Hartmann parcel just north of Fairway Pines. Willer went on to explain that there have been conversations with representatives of the golf course regarding the proposed assessments and also looking at ways to utilize an easement on the golf course for storm water to save costs and which could be exchanged for some assessments costs. These discussions are ongoing. The project is expected to be split into two years as long as the part of Main St. north of Country Club stays in the project. If the project reverts to the original Base project, it could be accommodated in one year. Decisions on the final scope of the project is expected to occur at the first Council meeting in February. 4. METERING UPDATES Superintendent Hoeschen updated the group on the metering project for both electric and water. This is a two to three year project. The electric meter updates will be accomplished sooner because the meters are on the outside of the buildings. Bauer explained that the water meters are generally located in basements so access needs to be arranged with the homeowner. The water meters will be updated by target area by meter reading route books. The newer area east of town is mostly completed. The next target area is likely the Getty Street area. With the new system, meters will be read remotely and problems can be identified almost immediately. 5

8 5. SALES TAX Administrator Willer stated that she would propose that the Sales Tax Referendum be placed on the ballot for November of 218. Updated information is being gathered on the potential funds that can be raised by the imposition of the tax. The use of the Sales Tax revenue would be for infrastructure replacement with the first project being the T.H. 71 reconstruct in 224. It will be important for all representatives of the City and Public Utility champion the cause or a substantial property tax increases and/or utility increases will be needed to fund the project. 6. LED STREET LIGHTS Public Works Supervisor informed the Boards that he and Electric Supervisor Egan have been working on a plan for LED Street Lights. All the decorative lights on Main and Sinclair Lewis have been converted to LED. (From 15 watts to 54 watts). New lights for all the remaining street lights (Cobra Head Style) on Main have been ordered and will be installed in the coming months. Following that, new retrofits for the residential lights are being reviewed. Willer explained that a spreadsheet is being compiled outlining all the lights replaced and the savings and will be provided at a later date. The savings to be realized are both from a electrical usage standpoint and also from a maintenance standpoint due to increased longevity of the lights. 7. PAVEMENT RATINGS AND WATER/SEWER INFRASTRUCTURE MAPPING Willer provided draft maps with the City s Pavement Ratings and the Water/Sewer installation maps by decade. After review and tweaking of the Pavement Rating Maps, they will be merged with the water/sewer and will be a planning tool for future Boards to make decisions on project priorities. 8. SPUC PAY EQUITY IMPLEMENTATION REPORT The Sauk Centre Public Utility Commission members reviewed the Pay Equity Report previously prepared for year end 217 for submittal to MN Pay Equity. A motion was made by Commissioner Spanier and was seconded by Commissioner Roberg to approve the Pay Equity Report. A vote being recorded as follows: For: Commissioners Spanier, Roberg and Thomas. Against: None. Absent: Walz. The motion passed. 8.5 RAILROAD PROPERTY Commissioner Spanier updated the Council on the need for a potential rezoning to Industrial of the parcel they recently purchased directly behind their office on 1 st St. S. They plan for a warehouse with a potential future switching station. The immediate need is for the warehouse; however, current zoning requires a larger setback than they anticipated since they would like to line up the building with the existing building across Pine St. and also, they have a powerline and sanitary sewer easement that limits the buildable area. Administrator Willer stated that the current zoning allows for the warehouse with a potential future switching station by Conditional Use Permit. Changing the zoning to Industrial would not change the setback requirements and 6

9 would be looked at as potential spot zoning. Also, the Comprehensive Plan and the Utility s Plan are conflicting for the purposes of a switching station which should be addressed at a future date. In the meantime, it was suggested that the Utility have the proposed warehouse building placed on the Survey and bring that in for review so a plan forward of a potential variance can be made. 9. ADJOURN With no further business, Mayor Stone adjourned the meeting at 6:5 p.m. Respectfully submitted, Mayor Warren Stone City Administrator Vicki Willer 7

10 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Convention and Visitor s Bureau Annual Report 6a Description/Summary Pam Borgmann, CVB Director, to present the annual CVB Report. Action Requested: Information Only Action Taken: Motion: Second: 8

11 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Ambulance Dept. Year End Report 6b Description/Summary Kathy Struffert, Ambulance Director, to present the Year End Ambulance Activity and Billing Reports. Action Requested: Information Only. Action Taken: Motion: Second: 9

12 217 January 1 - December 31st no loads cancelled special detail ALS Transfers BLS Transfers Billed Calls 217 Total calls/runs 216 Total calls/runs 215 Total calls/runs 27 Total calls/runs January February March April May June July August September October November December Totals: Cancel / No Load Receiving Facility Billed: assault CENTRA-CARE SAUK CENTRE January: breathing ST. CLOUD HOSPITAL $61,63.5 cardiac/chest pai 6 5 ST. CLOUD VA February: cancelled transfe 6 3 GRAND FORKS, ND, RED RIVER RTC $46,75.5 car/pedestrian 1 7 ST. CLOUD DETOX March: choking 1 1 AUSTIN, MAYO HEALTH $77,172.1 crash 5 3 HENNEPIN COUNTY MEDICAL CENTER April: diabetic 2 11 NURSING HOME/PRIVATE RESIDENCE $52,41.4 DOA 3 5 DOUGLAS CO HOSP May: drill 1 4 MELROSE HOSP $43,275. fainting/unconsc. 8 HOSPICE June: fire standby 14 2 GRANITE FALLS, PROJECT TURNAROUND $58,327.1 headache 1 6 FARGO, ND., PRAIRIE ST JOHNS July: heat exhaustion 2 1 WILLMAR RICE MEMORIAL $47,386.9 lift assist/fall 17 1 FUNERAL HOME August: Medical alarm 9 FERGUS FALLS $54,52.6 1

13 mutual aid/assist 3 3 STAPLES September: overdose 1 5 MINNEAPOLIS CHILDRENS HOSP $5,273.9 psych/behavior 2 1 HUTCHINSON October: return trip/schedu 3 2 ABBOTT NORTHWEST $55,87.7 seizure 4 1 ST MARY'S, ROCHESTER November: sick/weakness 5 2 GLENWOOD GLACIAL RIDGE HOSP $48,81. Special Detail 18 1 UNITED December: stroke 2 1 NORTH MEMORIAL $42,.5 suicidal 2 total: tazer 1 $637,654.2 trauma 2 unknown 2 Special detail events: 5K run standby (1), Parades (3), Fairbooth (5), Demo Derby (3), Freedom Rider escort (1), Night to Unite (1), Football standby (2), Drill with Black Oak Wind Turnbine Farm (1). 3rd quarter: Footbal (4), Demo (1) 1st & 2nd quarter: Mutual aid for Melrose PSA: 4, receiving hospitals: Melrose (3), St Cloud (1). 3rd quarter: Melrose PSA: 2 (1 medical, 1 mutual aid crash). Receiving hositpals: Melrose (1), Sauk Centre (3) 4th quarter: Mutual aid for North (Alexandria): 1, receiving hospital Douglas County LUCAS USED: 3 11

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22 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Fire Dept. Year End Report 6c Description/Summary Steve Moritz, Fire Chief, to present the year end Fire Dept. Activity Report. Action Requested: Information Only Action Taken: Motion: Second: 2

23 217 Annual Report SAUK CENTRE FIRE DEPARTMENT Response Calls Structure Fires 1 11 Grass Fires 5 Rescue & Medical 7 Vehicle Accidents & Fires Gas, Smoke, Alarm Calls False/Cancelled Calls 21 1 Service Calls 4 3 Total 9 88 Response Calls Billed $14,85.88 Response Calls Received (216) $1,47. Response Calls Received (217) $9,145. Unpaid $3,39.88 Collections/Write-Offs $1,85. GRANTS, REIMBURSEMENTS AND DONATIONS Birchwood Resort, LLC $25. MN Dark House & Angling Assoc. $5. Sauk Centre Fire Relief $51,. DNR Grant $1,7. Total $53,45. FIREFIGHTERS 2 Firefighters retired in Firefighters hired in 217 Steve Moritz Fire Chief 21

24 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Park Board Report 6d Description/Summary Vicki Willer, City Administrator, to report on the February 6 monthly meeting of the Park Board. Action Requested: Information Only Action Taken: Motion: Second: 22

25 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: EDA Report 6e Description/Summary Vicki Willer, City Administrator, to report on the February 7 monthly EDA meeting. Action Requested: Information Only. Action Taken: Motion: Second: 23

26 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Ambulance Dept. Billing Adjustments 7a Description/Summary This action is subsequent to the information received during the Annual Report for the Ambulance Dept. The amounts to be adjusted from billing include: $222, Federal Mandated Adjustments ( Medicare etc.) $ 11,582.4 Uncollectible Action Requested: Approve Annual Adjustments from Billing of $234, Action Taken: Motion: Second: 24

27 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Amendment to City Code CVB Membership 7b Description/Summary At the January 3 meeting the Policy Committee was tasked with reviewing the City s Code regarding membership on the Convention and Visitor s Bureau Board. The Committee met, and after reviewing the existing code, recommend two changes. 1. Amend eligibility requirements by removing representatives of the lodging/hospitality industry and inserting representative businesses and/or individuals within the community. This would expand the number of persons eligible to serve on the Board. 2. Remove term limits. The City Council has exclusive authority to appoint whomever it deems would serve the Board to the best of his/her ability. If the Council does not feel a member is contributing to the Board, a re-appointment can be denied CONVENTION AND VISITORS BUREAU (CVB). (A) Appointment of members. (1) The Mayor, with approval of the City Council, shall appoint 8 members to serve on the Convention and Visitors Bureau, 5 of whom shall be representatives of the lodging and/or hospitality industry in the city one (1) of whom shall be a representative of the Chamber of Commerce, one (1) from the City who will represent the City Council and 1 member at large and the remaining six (6) from representative businesses and/or individuals within the community. In the event the city enters into any joint powers agreements with any other political subdivisions for the collection, administration and disposition of a lodging tax imposed by such entities pursuant to M.S , as it may be amended from time to time, the political subdivisions party to joint powers agreements with the city, may recommend a ninth individual as their representative. Convention and Visitors Bureau members shall be appointed for 3-year terms. A member of the Convention and Visitors Bureau shall not be eligible for reappointment after having served 3 consecutive 3-year terms until after a lapse of 1 term except that the Council, at its discretion, may appoint 1 of its Alderpersons to the Bureau and the Alderperson shall be eligible for reappointment as long as he or she remains on the Council. All present members of the Convention and Visitors Bureau shall continue to serve until their current term or reappointment expires. First term appointments for 25

28 members shall be as follows: 3 members shall be appointed for a 1-year term; 3 members shall be appointed for a 2-year term and 2 members shall be appointed for a 3-year term. They shall elect their own Chairperson and serve without compensation. Action Requested: Approve Ordinance 777 Amending Membership Qualifications for Convention and Visitors Bureau. Action Taken: Motion: Second: 26

29 ORDINANCE 777 AN ORDINANCE AMENDING SECTION 1.15 OF THE CITY CODE DEFINING APPOINTMENTS TO THE CONVENTION AND VISITORS BUREAU WHEREAS, the City of Sauk Centre has established an Ordinance Establishing a Convention and Visitor s Bureau (CVB) which is incorporated into Section 1 of the City Code, and WHEREAS, the City of Sauk Centre, desires to amend the City Code to reflect a change in qualifications for membership and term limits. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAUK CENTRE, STEARNS COUNTY, MINNESOTA DOES ORDAIN: SECTION ONE: Section 1.15(A)1 Convention and Visitors Bureau Appointment of Members is amended by striking it in its entirety and replacing it with a new Section 1.15(A)1 as follows: 1.15 CONVENTION AND VISITORS BUREAU (A) Appointment of members. (1) The Mayor, with approval of the City Council, shall appoint 8 members to serve on the Convention and Visitors Bureau, one (1) of whom shall be a representative of the Chamber of Commerce, one (1) from the City who will represent the City Council and the remaining six (6) from representative businesses and/or individuals within the community. In the event the city enters into any joint powers agreements with any other political subdivisions for the collection, administration and disposition of a lodging tax imposed by such entities pursuant to M.S , as it may be amended from time to time, the political subdivisions party to joint powers agreements with the city, may recommend a ninth individual as their representative. Convention and Visitors Bureau members shall be appointed for 3-year terms. All present members of the Convention and Visitors Bureau shall continue to serve until their current term or reappointment expires. First term appointments for members shall be as follows: 3 members shall be appointed for a 1-year term; 3 members shall be appointed for a 2-year term and 2 members shall be appointed for a 3-year term. They shall elect their own Chairperson and serve without compensation. SECTION TWO: This ordinance shall take effect after its adoption and publication. Passed and adopted by the Sauk Centre City Council this 7 th day of February, 218. By Warren Stone Its Mayor By Vicki M. Willer Its City Administrator POSTED: January 26,

30 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Board Appointments 7c Description/Summary Convention & Visitor s Bureau 2 positions to be appointed for a 3 year term. According to Ord. No. 777, the Mayor with approval of the City Council shall appoint 8 members to the Board: one (1) of whom shall be a representative of the Chamber of Commerce, one (1) from the City who will represent the City Council and the remaining six (6) from representative businesses and/or individuals within the community. The terms of Dick Polipnick and Pam Durbin have expired December 31, 217. Pam Durbin The Council to appoint Durbin to the Convention & Visitor s Bureau for a three year term effective February 7, 218 and expiring December 31, 22. Airport Commission 1 position to be appointed for a 3 year term. According to City Code Section 32.5., the Airport Commission shall consist of five (5) members all of which shall be appointed by the City Council. One (1) member of the Commission shall be a member of the Sauk Centre City Council three (3) members may be residents of the City of Sauk Centre, eligible to vote in its General and Special Elections and one (1) member shall be a staff person of Sauk Centre Public Works Department. The term of Scott Arvig expired on December 31, 217. The Council to appoint Joe DeVietro to the Airport Commission for a three-year term, effective February 7, 218 and expiring December 31, 22. Action Requested: Appointments be Approved as Presented. Action Taken: Motion: Second: 28

31 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Step Increase Public Works Supervisor 7d Description/Summary Matt Zinniel has completed his third year with the City of Sauk Centre Public Works Department. As such, he is scheduled to advance to Step 5 of the Non-Union Pay Scale effective on his anniversary date of February 7, 218. Action Requested: Approve Advancement of Matt Zinniel to Step 5 of Non-Union Pay Scale Effective February 7, 218. Action Taken: Motion: Second: 29

32 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Probationary EMT Appointments 7e Description/Summary Three prospective EMTs that were previously approved to attend EMT classes on behalf of the City of Sauk Centre have completed their coursework and passed their exams. The candidates are Ben Clink, Kris Devens, and Shannon Olson. Attached are letters of recommendation from Ambulance Director Kathy Struffert. Action Requested: Approve Appointments of Ben Clink, Kris Devens, and Shannon Olson as Probationary EMT s with the Sauk Centre Ambulance Dept. Action Taken: Motion: Second: 3

33 AMBULANCE SERVICE 32 Oak Street South Sauk Centre, MN Phone: February 2, 218 Reference: Ben Clink Ben Clink has completed and passed his EMT training which was taken on line through Allied Medical Services. He has completed and passed the required practical hands on skills training and testing stations. Ben has also completed and passed the written National Registry of Emergency Medical Technicians (NREMT) Examination. Ben is currently on our roster as a driver and has been taking calls with us during his EMT training. I am recommending and requesting that Ben Clink be promoted to probationary EMT with the City of Sauk Centre Ambulance Service effective immediately. Thank you. Kathy Struffert, Director Sauk Centre Ambulance Service 31

34 AMBULANCE SERVICE 32 Oak Street South Sauk Centre, MN Phone: February 2, 218 Reference: Kristine Devens Kristine Devens has completed and passed her EMT training which was taken on line through Allied Medical Services. She has completed and passed the required practical hands on skill station testing. Kristine has also completed and passed the written National Registry of Emergency Medical Technicians (NREMT) Examination. Kristine has been doing ride alongs with our service during her EMT training. I am recommending and requesting that Kristine Devens be hired as a probationary EMT with the City of Sauk Centre Ambulance Service effective immediately. Thank you. Kathy Struffert, Director Sauk Centre Ambulance Service 32

35 AMBULANCE SERVICE 32 Oak Street South Sauk Centre, MN Phone: February 2, 218 Reference: Shannon Olson-Anderson Shannon Olson-Anderson has completed and passed her EMT training which was taken through the St. Cloud Vocational College. She has passed the required practical hands on skills testing stations. Shannon has also completed and passed the written National Registry of Emergency Medical Technicians (NREMT) Examination. Shannon has also been doing ride alongs with our service during her EMT training. I am recommending and requesting that Shannon Olson-Anderson be hired as a probationary EMT with the City of Sauk Centre Ambulance Service effective immediately. Thank you. Kathy Struffert, Director Sauk Centre Ambulance Service 33

36 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Resolution Supporting Grant Application 7f Description/Summary After preliminary screening for eligibility of the Mn DNR Trail Grant for the construction of the Old Main Street Connecting Trail, the City has been invited to submit formal application. The application is being completed including Letters of Support. The application also requires a Resolution of Support from the City Council which is attached. The estimated costs which include the trail, trail bump-outs with benches, a split rail fence near the Indian Burial Grounds and an information Kiosk is $8,. The City is required to match 25% with non-state funds. The commitments by the City include: The City will contribute it s match of $2, to the project. The City will construct the project prior to 22. The City will comply with laws, environmental regulation and requirements. The City will maintain the trail for a minimum of twenty years. The City officials have no Conflict of Interest related to the project. Action Requested: Approve Resolution Supporting the Grant Application for DNR Local Trail Connection Program. Action Taken: Motion: Second: 34

37 RESOLUTION SUPPORTING THE GRANT APPLICATION FOR DNR LOCAL TRAIL CONNECTIONS PROGRAM WHEREAS, the City of Sauk Centre supports the grant application made to the Minnesota Department of Natural Resources for the Local Trail Connections Program. The application is to construct.54 miles of paved trail for the Old Main Street Connecting Trail System. The trail system is located adjacent to the northerly extension of Main Street, and WHEREAS, the City of Sauk Centre recognizes that it has secured $2, in non-state cash matching funds for this project. NOW, THEREFORE, BE IT RESOLVED, if the City of Sauk Centre is awarded a grant by the Minnesota Department of Natural resources, the City of Sauk Centre agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The City of Sauk Centre will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Local Trail Connections Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award. BE IT FURTHER RESOLVED, the City Council of the City of Sauk Centre names the fiscal agent for the City of Sauk Centre for this project as: Vicki Willer City Administrator City of Sauk Centre 32 Oak St. S Sauk Centre, MN BE IT FURTHER RESOLVED, the City of Sauk Centre hereby assures the Old Main Street Connecting Trail will be maintained for a period of no less than 2 years. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SAUK CENTRE THIS 7 TH DAY OF FEBRUARY, 218. ATTEST: WARREN STONE, MAYOR VICKI WILLER, CITY ADMINISTRATOR 35

38 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: 218 CIP Project 8a Description/Summary The design for the 218 CIP Project is nearing completion. A few design elements need to be finalized. These mostly are storm water related. 1. Use two storm structures and discharge to lake. 2. Use one storm structure to lake and utilize ponds along Country Club Rd. 3. Use one storm structure to lake and discharge to golf course. Options 2 & 3 would require easements from the golf course. Staff will be meeting with representatives from the golf course regarding those. Chuck Boser from Stantec will also review any other design elements that would require Council direction. Action Requested: Council Direction on Various Design Items Action Taken: Motion: Second: 36

39 ST 5 STA OS -1.5 RIM INV " E INV 5. 18" S INV " W ST 6 STA OS -1.5 RIM INV " E INV " W " '-24" PROJ. NO. STORM SEWER IMPROVEMENTS - COUNTRY CLUB ROAD 218 CAPITAL IMPROVEMENTS CITY OF SAUK CENTRE, MINNESOTA l ST 7 STA OS -17. RIM 5.28 INV " E INV " S NO REVISION APPROVED C5.9 SHEET NUMBER DATE: SIGNATURE: **DATE* PRINT NAME: KEITH R. YAPP LIC. NO l rd Street S St. Cloud, MN l 236+ l l 72+ l 235+ THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THE DRAWING - ANY ERRORS OR OMI SSIONS SHALL BE REPORTED TO STANTEC WI THOUT DELAY. THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTION OR USE F OR ANY PURPOS E OT HER T HA N T HA T AUT HOR IZ ED BY S T ANT EC I S FO RBID DEN. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA '-24" '-27" l l E-B l 8" PVC l l l 17 l 4+ E-B 13 C 8 " PV 34+ l " PVC " PVC " PVC COUNTRY CLUB ROAD E-B PVC 33+ 8" 32+ 4" C PV 22 FT DEDICATED R/W 32+ PER PLAT OF COUNTRY CLUB 8" " PVC 31+ E-B CLUB ROAD COUNTRY OHP VC E-B Plot Date: 1/1/218 - :7pm Drawing name: V:\1938\active\ \CAD\Dwg\ C51.dwg Xrefs:, XSRD, XSXI, XSXT, XSXV, XSXV-Owners, XSNO, XBDR, XSSS, XSST PROPOSED STORM EASEMENT EXISTING STORM EASEMENT OHP 29 FT R/W PURCHASE PER ORDINANCE NO l E-B 31+ PROPOSED STORM POND Horizontal Scale In Feet OHP 3+ OHP 6 7 l VC l 8" P l PVC 3+ OHP 8" 5 "P E DRIV RE " "B SHO l LAKE N DATE SURVEY MRM/TNA DRAWN MMK DESIGNED MMK CHECKED CJB KRY

40 ST-6 STA OS. RIM INV " N PER29 FT OR R/W DIN ANCPURCH E N ASE O SUMP (.') 64'-36" SUMP (.') COU NTR PROJ. NO. **DATE* LIC. NO rd Street S St. Cloud, MN NO REVISION APPROVED C5.1 SHEET NUMBER DATE: SIGNATURE: PRINT NAME: KEITH R. YAPP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. 54 Y C LUB ROA D N 2+ THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THE DRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY. THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTION O R US E FOR ANY PUR PO S E OT H ER T HAN T H AT AUT H ORIZ ED BY S T ANT EC IS FOR BIDD EN. 16 STORM SEWER IMPROVEMENTS - GOLF COURSE OPTION 54 ST-6 CITY OF SAUK CENTRE, MINNESOTA CAPITAL IMPROVEMENTS ST-1 STA OS. RIM 5.85 INV " S INV " E INV " NW FES-1 36" FES STA OS. INV " SE Plot Date: 1/3/218-1:27am Drawing name: V:\1938\active\ \CAD\Dwg\ XSST-1.dwg Xrefs:, XSNO, XSXT, XSXV, XSST, XSXI, XBDR '-3 " 9% ST FES '-3" 4 DATE SURVEY MRM/TNA DRAWN MMK DESIGNED MMK CHECKED CJB KRY

41 ST-2 STA OS RIM INV " W N SUMP 51.8 (.') 6 SUMP (.') PROJ. NO. NO REVISION APPROVED C5.11 SHEET NUMBER DATE: SIGNATURE: **DATE* PRINT NAME: KEITH R. YAPP LIC. NO rd Street S St. Cloud, MN MAIN STREET N 52 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. 6 ST-2 STORM SEWER IMPROVEMENTS - GOLF COURSE OPTION CAPITAL IMPROVEMENTS THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THE DRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY. THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTION O R US E FOR ANY PUR PO S E OT H ER T HAN T H AT AUT H ORIZ ED BY S T ANT EC IS FOR BIDD EN. 6 CITY OF SAUK CENTRE, MINNESOTA ST-1 STA OS. RIM 5.85 INV " S INV " E INV " NW % 933'-24" ST Plot Date: 1/3/218-1:27am Drawing name: V:\1938\active\ \CAD\Dwg\ XSST-1.dwg Xrefs:, XSNO, XSXT, XSXV, XSST, XSXI, XBDR '-24" DATE SURVEY MRM/TNA DRAWN MMK DESIGNED MMK CHECKED CJB KRY

42 ST FES PROJ. NO. 4 **DATE* LIC. NO rd Street S St. Cloud, MN NO REVISION APPROVED C5. SHEET NUMBER DATE: SIGNATURE: 54 PRINT NAME: KEITH R. YAPP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA STORM SEWER IMPROVEMENTS - GOLF COURSE OPTION CAPITAL IMPROVEMENTS CITY OF SAUK CENTRE, MINNESOTA N ' THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THE DRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY. THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTION O R US E FOR ANY PUR PO S E OT H ER T HAN T H AT AUT H ORIZ ED BY S T ANT EC IS FOR BIDD EN Plot Date: 1/3/218-1:27am Drawing name: V:\1938\active\ \CAD\Dwg\ XSST-1.dwg Xrefs:, XSNO, XSXT, XSXV, XSST, XSXI, XBDR " DATE 4 2 SURVEY MRM/TNA DRAWN MMK DESIGNED MMK CHECKED CJB KRY

43 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: 218 Ambulance Rig 9a Description/Summary The 29 Ambulance Rig is up for replacement. The Ambulances are on a nine-year rotation basis. Action Requested: Send to Operations Committee for Review. Action Taken: Motion: Second: 41

44 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Consent Agenda 1a-b Description/Summary The Council to consider the following Consent Agenda Items: a. Schedule of Claims - Unpaid Claims $23, Paid Claims $ 8. Total $23, b. See attachment 1b - Resolution No , Resolution Accepting Contributions. Men s Card Playing Group $ Senior Center Innocent Roelike Family $5. Ambulance It is recommended that the City acknowledge the contributions received and thank the Men s Card Playing Group and the Innocent Roelike Family. Action Requested: Approve Consent Calendar as Presented. Action Taken: Motion: Second: 42

45 Schedule of Claims City of Sauk Centre 1st Meeting February 218 Date of Meeting: Vendor Dept. Purpose Amount AirNav.com Airport Annual Web Listing $ 2. American Welding & Gas Ambulance Oxygen $ Arvig (IT Support) Various Monthly IT support $ Arvig (Monthly service) Various Monthly phone and internet service ( ) $ 1, Auto Value Sauk Centre Street operating supplies $ 7.98 Batteries Plus Ambulance battery $ Centerpoint Various Monthly gas heating - ( ) $ 1, CentraCare Health Ambulance Training, Nov & Dec 217 Laundry, Nov & Dec 217 ALS Wages $ 2,7.92 Chase Card Services Various operating supplies $ 2, Clink, Ben Ambulance reimburse for EMT written test $ 8. Collection Resources Ambulance Fees $ 21.8 Culligan Various Softener and drinking water equipment rental $ 7.6 F & W Exhaust Ambulance Oil changes and regular maintenance on Rig 563 & 561 $ Flowers Towing LLC Police Forfeit Towing $ 117. Gardonville Campground High Speed Wireless Internet $ Granite Electronics Fire clip and battery $ Granite Electronics Ambulance batteries $ H & L Mesabi Street JCB Loader Blade, bolt-on blade, curb runner $ 1, Infinisource Finance December 217 Monthly Time Keeping Software Charge $ Infinisource Finance January 218 Monthly Time Keeping Software Charge $ Jim's Wholesale, Inc. Various operating supplies $ 22.5 Keeprs, Inc. Police Uniforms $ 7.99 Kleinschmidt Plumbing Heating A/C Fire replaced broken valve $ Konica Minolta Various Monthly Copier maintenance ~ $ 485. League of Minnesota Cities Police Patrol Subscription $ 72. Mid-Minnesota EMS Education Ambulance Training $ 1,995. Midstate Electric Motor Service Park bearings for the Merry-Go-Round $ Minnesota Chiefs of Police Assn Police Training $ 455. Minnesota Chiefs of Police Assn Police Permits to Acquire $ 59.9 Minnesota Dept of Administration Police Monthly Squad lease - December 217 $ 1, MN Elevator, Inc. Library Elevator maint - service call $ 268. Northland Trust Services, Inc. Debt Service Bond 215C interest payment $ 98, Olson Anderson, Shannon Ambulance reimburse for EMT written test $ 8. Open Campground Campground Reservation software - February April 218 $ 45. Pacific Interpreters Police Over the Phone Interpreting $ 46.4 Perham Area EMS Ambulance CPR cards $ 148. Rahn's Oil & Propane Arena Forklift cylinders and O-rings $ 217. RedWing Software Finance January 218 Publish Pay transactions $ 45. Sauk Centre CVB GnGvt December 217 Lodging Tax $ 3, Sauk Centre Public Utilities Various Safety Management Program - 1st qtr $ 1,85. Sauk Centre PUC Various Utility charges: December 1, 217 to December 31, 217 $ 19,63.43 SRF Consulting Group, Inc. Comp Plan Comprehensive Plan Update $ 4, St. Cloud Cartridges Ambulance office supplies $ Stantec 216 CIP Street Oak Street Reconstruction $ Stantec Getty Street 217 Getty Street Reconstruct $ 1,911. Stantec 218 Cap Projects 218 Capital Improvements $ 52,275. Stantec P & Z Land surveyor $ 375. Star Publications Various Ads and Legal Notices $ 1,44.8 Summit Companies Police Fire Extinguisher Maintenance $ 73.5 Tri-County Action Program Transit Bus Tokens $ 72. Verizon Various Data cards ( ) $ 21.6 Verizon Various Cellphone Charges $ Viking Office Supply Admin office supplies $ 189. Vogt, Sally Various Cleaning Services January 16-31, 218 $ 42. Zarnoth Brush Works, Inc. Park Brushes for Tool Cat and Kubota $ Total $ 23, Paid Prior to Meeting Allied Medical Training Ambulance Training $ 8. Claims Appr by Council $23, Additions 8. Totals Claims This Batch $23, X Date: CtyAdmr/Clk X:\Finance\Claims\218\218 claims listing.xlsx 43 2/2/218 :49 PM

46 RESOLUTION NO RESOLUTION ACCEPTING CONTRIBUTION WHEREAS, a contribution of $ was received by the City from the Men s Card Playing Group, and WHEREAS, the Men s Card Playing Group has requested that the City allocate the contribution to the Sauk Centre Senior Center. WHEREAS, a contribution of $5. was received by the City from the Innocent Roelike Family, and WHEREAS, the Innocent Roelike Family has requested that the City allocate the contribution to the Ambulance Department. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE, MINNESOTA that the City accept the contribution received and commend the Men s Card Playing Group and the Innocent Roelike Family for their generosity. Adopted by the Sauk Centre City Council this 7 th day of February, 218. Mayor Warren Stone ATTEST: City Administrator Vicki M. Willer 44

47 City of Sauk Centre Staff Report Meeting Date: February 7, 218 Subject: Agenda Item: Informational Items 11a-b Description/Summary a. The term of Don Leonard will expire on March 31, 218. A notice will be placed in the Sauk Centre Herald regarding the vacant seat. The length of the term is 5-years. b. See attachment 11b Safety Committee Minutes. Action Requested: Action Taken: Motion: Second: 45

48 TO BE POSTED AT ALL WORK SITES /6/17 Sauk Centre Safety Committee Meeting was called to order on Wednesday, December 6, 9:3 a.m. by Matt Zinniel. Members present: Wendy Drobny, John Egan, Dewey Sunderman, Justin Hinnenkamp Paul Froseth, Matt Zinniel, Quint Swedenberg and Paul Hoeschen. Guest Present: Robin Klug & Glenn Bauer Members absent: Andrew Rousslange. The December 6, 217 Agenda was approved with a motion by Justin Hinnenkamp and seconded by Paul Froseth. All were in favor. The September 13, 217 minutes were approved with a motion by Justin Hinnenkamp and seconded by Dewey Sunderman. All were in favor. ACCIDENTS: None was reported. OLD BUSINESS: None NEW BUSINESS: None. Coordinators Report: December 6 Safety Committee Meeting, Year End Review (11: a.m. Review and food at Noon) Robin was able to keep the 218 Safety Training for Sauk Centre on the 2 nd Wednesday of the month. There was 2 months that were open for ideas for training. Chainsaw training was decided to be done in May and September is still open for ideas. Meeting adjourned at 9:54 a.m. with a motion by Justin Hinnenkamp and seconded by Paul Froseth. All were in favor. Respectfully, WENDY DROBNY SECRETARY 46