The Columbus Serum Company Medical supplies-dog & Kennel PJ s Janitorial Supplies-Dog & Kennel 73.33

Transcription

1 St. Clairsville, Ohio July 25, 2001 The Board of Commissioners of Belmont County, Ohio, met this day in regular session. Present: Ryan E. Olexo, Charles R. Probst and Mark A. Thomas, Commissioners and Darlene Pempek, Clerk of the Board. Minutes of the meeting of July 20, 2001, were read, approved and signed. EVENING MEETING-HOLLOWAY IN THE MATTER OF THE ALLOWANCE OF BILLS "BILLS ALLOWED" AS CERTIFIED IN THE AUDITOR'S OFFICE. The following bills having been certified in the Auditor's office, on motion by, seconded by all members present voting YES, each bill was considered and it is hereby ordered that the County Auditor issue his warrant on the County Treasurer in payment of bills allowed. Claim of Purposes Amount Mae Whiteley Reimburse mileage-general Kristi Lipscomb Court reporter fees/common Pleas-Gen Ryan E. Olexo, Commissioner Reimburse mileage-general Mark A. Thomas, Commissioner Reimburse meals-general Office Time Savers Zip code books & CD/Western Ct-General Eastern OH Regional Wastewater Auth. Service/Martins Ferry-General Municipal Utilities Service/100 W Main/Makenzie Bldg-Gen South Central Power Co. June service/jail-general 3, Belmont County Human Service August mandated share-general 30, Kacsmar & Co. June rent/title Office-General 2, The Columbus Serum Company Medical supplies-dog & Kennel PJ s Janitorial Supplies-Dog & Kennel Belmont County Tourism Council July operating expenses-lodging Excise 15, Doan Ford Repairs to C Cap van-juvenile Court Treasurer, State of Ohio Application fee/plan Approval Barnesville Satellite Bldg Const William Hooker, AIA Fire alarm-bethesda Satellite Bldg 2, OME-RESA Service-Oakview Admin Bldg 1, Eastern Ohio Regional Wastewater Auth Service-Eastern Satellite Bldg American Electric Power Service/WW#1-Sanitary Sewer Dist Bd. Of Trustees of Public Affairs June service/ww #1-Sanitary Sewer 9, Belmont County Sanitary Sewer June service/ww #1-Sanitary Sewer 3, Belmont County Committee On Aging Mar/Apr/May expenses-in Home Care 46, Kristi Lee Lipscomb Transcripts/Western Spec Proj Doan Ford, Inc. Repairs, Ed Gorence-Corrections Grnt Ameritech Service/Clk of Courts-Cert of Title Purple Dingo, LLP Website design/probate & Juv-Probate 1, ComDoc Film-Probate Court Computer Contract Business Interiors Drawer unit & desk-sheriff s Reserve 1, Reliable Office Supplies Office supplies-victim Assistance Reliable Office Supplies Office supplies-victim Assistance IN THE MATTER OF APPROVING RECAPITULATION OF VOUCHERS FOR THE VARIOUS FUNDS Motion made by, seconded by to approve the Recapitulation of Vouchers for the various funds dated for July 25, 2001 as follows: FUND AMOUNT General $1,923.79, $4,931.53, $3,966.56, $12, General/Sheriff s $8, General/Disaster Services $ General/Martins Ferry Satellite $ General/Western Belmont Ct. Satellite $ Litter Control $ County Home (Park Health Center) $26, BCDJFS Public Assistance $3,772.86, $16,324.03, $60,000.00, $80, BCDJFS CSEA $6, Engineer s MVGT $5,475.36, $162.36

2 IN THE MATTER OF APPROVING RECAPITULATION OF VOUCHERS FOR THE VARIOUS FUNDS (cont d) FUND AMOUNT Eastern Satellite Building $ Sanitary Sewer District $106,563.65, $267.97, $57, Certificate of Title Administration $ IN THE MATTER OF TRANSFERS WITHIN FUND/DEPARTMENT OF HUMAN SERVICES-Public Assistance Fund Motion made by, seconded by to make the following transfer within the fund for Department of Human Services-Public Assistance Fund. H000-H05 Public Assistance H000-H04 Contracts $55, H000-H07 Purchase of Serv H000-H04 Contracts 50, IN THE MATTER OF TRANSFERS WITHIN FUND/DEPARTMENT OF JOB & FAMILY SERVICES-CSEA ADMN.FUND Motion made by, seconded by to make the following transfers within the fund for Department of Job & Family Services-C.S.E.A. Admn.Fund. H010-H01 Salaries H010-H09 Contracts $55, H010-H01 Salaries H010-H11 Other Exp 55, IN THE MATTER OF TRANSFERS WITHIN FUND/JUVENILE COURT'S CARE & CUSTODY FUND MO60 Motion made by, seconded by to make the following transfers within the fund for the Juvenile Court's Care & Custody Fund M060. M060-M29 Insurances M060-M14 Insurances $82.18 M060-M29 Insurances M060-M27 Medicare M060-M14 Insurances M069-M29 Insurances M060-M29 Insurances M069-M14 Insurances IN THE MATTER OF TRANSFERS WITHIN FUND/JUVENILE COURT'S CARE & CUSTODY FUND M060 Motion made by, seconded by to make the following transfers within the fund for the Juvenile Court's Care & Custody Fund M060. M060-M26 PERS M060-M50 Holding $ M060-M28 Workers Comp M060-M50 Holding 1, M060-M29 Insurances M060-M50 Holding M060-M30 Travel M060-M50 Holding 1, M060-M32 Supplies M060-M50 Holding

3 M060-M33 Contracts M060-M50 Holding 1, M060-M35 Motor Vehicle M060-M50 Holding M060-M36 Other M060-M50 Holding M060-M52 Transfers Out M060-M50 Holding M060-M61 Rest. PERS M060-M50 Holding 1, M060-M62 Rest Workers Comp M060-M50 Holding M060-M63 Rest Medicare M060-M50 Holding M060-M64 Rest Insurance M060-M50 Holding M060-M65 Victims of Crime M060-M50 Holding 3, M060-M71 Substance Salaries M060-M50 Holding M060-M72 Substance PERS M060-M50 Holding M060-M73 Substance Medicare M060-M50 Holding 5.40 M060-M65 Rest Victims of Crime M060-M25 Salaries $2, M060-M65 Rest Victims of Crime M060-M60 Rest Sal M060-M65 Rest Victims of Crime M060-M71 Substance Sal IN THE MATTER OF TRANSFER OF FUNDS WITHIN GENERAL FUND FOR THE PROSECUTOR S OFFICE Motion made by, seconded by to approve the following transfer of funds within the Belmont County General Fund for the Prosecutor s Office. A001-E05 Equipment A001-E04 Supplies $1, IN THE MATTER OF TRANSFER OF FUNDS WITHIN THE GENERAL FUND Motion made by, seconded by to make the following transfer of funds within the Belmont County General Fund. A206-A03 Housing of Prisoners A006-A02 Salaries $2, To correct additional appropriation made on June 22, 2001 money should have been appropriated to Salary Line Item (Village of Holloway reimbursement) IN THE MATTER OF TRANSFER OF FUNDS WITHIN THE GENERAL FUND Motion made by, seconded by to make the following transfer of funds within the Belmont County General Fund. A202-G09 Workers Comp A001-H01 Examinations $7, A203-A09 Workers Comp A001-H01 Examinations $3, Total transferred $10, to cover State Auditor s services (P.O.# )

4 IN THE MATTER OF ADDITIONAL APPROPRIATIONS FOR THE DOG AND KENNEL FUND Motion made by, seconded by to make the following additional appropriation in accordance with the Amended Official Certificate of Estimated Resources, as revised by the Budget Commission under the date of January 3, DOG AND KENNEL FUND B100-B07 Vets and Medical $3, B000-B11 Other Expenses $3, IN THE MATTER OF ADDITIONAL APPROPRIATIONS FOR THE ENGINEER S MVGT FUND Motion made by, seconded by to make the following additional appropriation, in accordance with the Amended Official Certificate of Estimated Resources as revised by the Budget Commission, under the date of July 18, ENGINEER S MVGT FUND K00 K000-K26 Materials (Bridge) $40, K000-K16 Contract-Projects (Road) 75, K000-K29 Contract-Projects(Bridge) 76, K000-K13 Equipment 50, K000-K38 Transfers Out 58, Total $300, IN THE MATTER OF GRANTING PERMISSION FOR BILL EDDY, BUILDING AND GROUNDS SUPERINTENDENT, TO TRAVEL Motion made by, seconded by granting permission for Bill Eddy, Building and Grounds Superintendent to travel to Columbus, Ohio on August 24, 2001 to attend the CORSA Membership meeting. Estimated expenses are $ IN THE MATTER OF GRANTING PERMISSION FOR DAVID SLOAN, BRIDGE SUPERINTENDENT, TO TRAVEL Motion made by, seconded by granting permission for David Sloan, Bridge Superintendent, to travel to Columbus, Ohio on August 21-22, 2001 for the 2001 Annual Ohio Bridge Conference. The cost to attend this conference is $ IN THE MATTER OF RESOLUTION TRANSFER OF PROPERTY TO THE STATE OF OHIO FOR SITE OF HALFWAY HOUSE The Board of County Commissioners of Belmont County, Ohio met in regular session on July 25, 2001, at the office of the Commissioners with the following members present: Ryan E. Olexo Mark A. Thomas Charles R. Probst, Jr moved the adoption of the following: R E S O L U T I O N WHEREAS, the State of Ohio has chosen Belmont County as a primary site for establishing and operating a fifty (50) bed Halfway House Facility in Zone 10 of Ohio s Halfway House Construction Projects, and; WHEREAS, by Resolution dated November 09, 1998, the Belmont County Commissioners authorized and made available to the State of Ohio a five acre tract of land near the Belmont County Jail as a proposed site, and;

5 IN THE MATTER OF RESOLUTION TRANSFER OF PROPERTY TO THE STATE OF OHIO FOR SITE OF HALFWAY HOUSE (cont d) WHEREAS, in the year 2001, a new site was chosen in Belmont County by the State of Ohio, such site situated in the State of Ohio, County of Belmont, Township of Richland, in the northwest quarter of Section 27, Township 7 North, Range 4 West, of the Seven Ranges Survey and being a portion of a acre tract of land conveyed as Parcel No. 1 to the Board of County Commissioners, Belmont County, Ohio be deed of record in Deed Book 548, page 767, Recorder s Office, Belmont County, Ohio and described in the attached Warranty Deed, and; NOW THEREFORE, BE IT RESOLVED, that the Board of Belmont County Commissioners do hereby transfer all right, title and interest of the aforementioned property to the State of Ohio and maintain that in the event the State of Ohio fails to commence construction of the proposed facility within a three (3) year time period, the State of Ohio will transfer said property, all right, title and interest to the County of Belmont. seconded the Resolution and the roll being called upon its adoption, the vote resulted as follows: IN THE MATTER OF CERTIFICATION OF EXEMPT PROJECT COMMUNITY DEVELOPMENT BLOCK GRANT B-C Motion made by, seconded by to sign and submit the following Certification of Exempt Project: The County of Belmont is requesting the State of Ohio to release Federal funds under Section 104 (g) of Title I of the Housing and Community Development Act of 1974, as amended; Section 288 of Title II of the Cranston Gonzales National Affordable Housing Act (NAHA), as amended; and/or Title IV of the Stewart B. McKinney Homeless Assistance Act, as amended; to be used for the following project(s): Project Name/ Exemption Activity Name Location Activity No. Activity Amt. Grant Agr. No. No. Planning County-wide 07 $3, B-C An environmental evaluation has been conducted for each of the Project(s) listed above by the Belmont County Commissioners. Pursuant to the review, it is the finding of the Belmont County Commissioners that the above listed projects comply with the requirements of 24 CFR 58.6, and the project consists solely of activities listed at 24 CFR (a) (1-11); - Exempt activities. Therefore, project does not have to be reviewed for compliance with provisions of laws and authorities listed at 24 CFR 58.5, does not required consultation or other action required by NEPA because the U.S. Department of Housing and Urban Development (HUD) has predetermined these types of projects are exempt from environmental review. The environmental review was conducted by: Scott Hicks Management Specialist Belomar Regional Council P.O. Box 2086 Wheeling, WV I, as certifying officer, certify the accuracy of these statements: Ryan E. Olexo, President, Belmont County Commissioners Belmont County Courthouse Main Street, St. Clairsville, Ohio Ryan E. Olexo /S/ Ryan E. Olexo 7/25/01 Date

6 IN THE MATTER OF LETTERS RE:ALLOCATION OF FUNDS FOR BELMONT COUNTY HEALTH DEPARTMENT S WIC PROGRAM AND BELMONT COUNTY FAMILY HEALTH SERVICES Ms. Kathy Yeater Director Belmont County Health Department, WIC Program National Road St. Clairsville, Ohio Dear Ms. Yeater: The Board of Commissioners is in receipt of the Belmont County Health Department WIC Program s request dated May 18, 2001, in regards to an allocation of funds to maintain the existing program at its current level. The Commission has concluded a review of the requests presented this year for consideration. We are pleased to inform you that your request for funding, in the amount of $24,000.00, has been approved. The Board recognizes the numerous and vital services provided by this agency that enable many of the children and women of Belmont County to live healthier lives. We encourage you to continue your efforts for financial assistance in providing these services to our community. If we can be of any further assistance, please do not hesitate to contact our office at Sincerely, BELMONT COUNTY COMMISSIONERS Ryan E. Olexo /S/ Ryan E. Olexo, President Mark A. Thomas /S/ Mark A. Thomas Charles R. Probst, Jr. /S/ Charles R. Probst, Jr. Ms. Emmy Lou Charlton Director Belmont County Family Health Services, Inc Bannock Road St. Clairsville, Ohio Dear Ms. Charlton: The Board of Commissioners is in receipt of the Belmont County Family Health Services, Inc. s request dated May 14, 2001, in regards to an allocation of funds to subsidize the existing program. The Commission has concluded a review of the requests presented this year for consideration. We are pleased to inform you that your request for funding, in the amount of $18,000.00, has been approved. The Board recognizes the numerous and worthy services provided by this organization and commend you and your staff. We encourage you to continue your efforts for financial assistance in providing these services to our community. If we can be of any further assistance, please do not hesitate to contact our office at Sincerely, BELMONT COUNTY COMMISSIONERS Ryan E. Olexo /S/ Ryan E. Olexo, President Mark A. Thomas /S/ Mark A. Thomas Charles R. Probst, Jr. /S/ Charles R. Probst, Jr.

7 IN THE MATTER OF APPROVING CHANGE ORDER #1 FOR THE FLUSHING CLEARANCE PROJECT/CDBG Motion made by, seconded by to approve Change Order No. 1 for the Flushing Clearance Project in the amount of $3, The contractor discovered 2 cisterns that needed to be filled in along with a hidden small basement. The total contract price was increased from $17, to $20, the there will be no claims for damages resulting from this change. IN THE MATTER OF APPROVING PAYMENT OF REQUISITON NO. 10 FOR THE FOX COMMERCE INDUSTRIAL PARK PROJECT Motion made by, seconded by to approve the payment of Requisition No. 10 for the Fox Commerce Industrial Park Project in the amount of $489, as follows: James White Construction Co. $484, Partial Payment Est Freedom Way No. 11 Weirton, WV Street Engineering & Surveying 4, Invoice # Stewart Drive Billing #7 St. Clairsville, OH Belomar Regional Council June 30 Invoice for Admin. 105 Bridge Street Plaza Wheeling, WV IN THE MATTER OF APPROVING QUARTERLY FINANCIAL REPORT FORM/ BELMONT COUNTY DRUG COURT GRANT Motion made by, seconded by authorizing Commission President Ryan E. Olexo to sign and submit the Quarterly Financial Report Form for the Belmont County Drug Court, Subgrant No JB-009-A004A, Report Period Ending: 6/30/01. IN THE MATTER OF BROKER AUTHORIZATION RE: HEALTH AMERICA/HEALTH ASSURANCE INSURANCE Motion made by, seconded by authorizing the renewal of Schwendeman Agency, Inc., 103 Putnam St., Marietta, Ohio as the broker for Belmont County s Health America/Health Assurance Insurance policy effective June 1, IN THE MATTER OF DISCUSSION HELD RE:OPEN FORUM FOR EVENING MEETING Commissioner Olexo explained the reason for the Commissioners holding their meetings out in the various communities once a month was to provide an opportunity to the citizens to express their concerns to the Board. Commissioner Thomas also thanked the village residents, and stated the Commissioners are in the community to listen to all items the residents want to share, the good, the bad, and the ugly. Commissioner Probst reiterated the Boards appreciation and stated, This is your village, your meeting, and we are here to work for you, any way we can. introduced Robyn Marshall, representing Belmont County 911 and asked if the residents had any questions in regards to the operation of the 911 system. Mr. Gordon Dunlap stated, the 911 dispatchers are not being heard and are cutting off too quickly. Ms. Marshall stated that she will address this with the dispatchers. A public citizen asked for clarification between Dick Quinlin s agency and 911 operations. Commissioner Olexo explained that Dick Quinlin is the Coordinator for the Emergency Management Agency for Belmont County and as such is in charge of handling disasters as they are declared within the county. 911 is the operation center for dispatching.

8 Mary Lee Furnich questioned if the Board foresees the hiring of a building inspector to handle building codes. She stated there are dilapidated houses in Holloway and they are an eyesore as well as a safety issue. Without building codes or an inspector to enforce them, the town s hands are tied. Ms. Furnich also gave the Commissioners information on an incident that occurred on the evening of both July 13 and July 14, 2001 when a sheriff s cruiser sped through their town. Commissioner Thomas addressed the Sheriff s issue by stating that the Commissioners are not the Sheriff s bosses, but that they would relay the message. During the boards seven months in office, they have heard both good and bad comments about the sheriff s department. As to the issue of dilapidated homes, Commissioner Thomas stated that most communities have codes that would cover such an issue. The village is it s own entity. The commissioners have looked at these issues but it is up to the residents and villages to monitor these issues. Commissioner Thomas stated that Bridgeport recently sent letters to homeowners stating either you tear it down or we will do it for you. He continued by saying you could do it but it is difficult to enforce and the funds to tear it down are hard to come by. Also, there must be laws in place. He suggested someone from the village contact Bridgeport, Bellaire, St. Clairsville, or Martins Ferry and ask for a copy of their code. Commissioner Probst stated that the fire prevention officer can do inspections and has a right to order a homeowner to fix, repair, or tear down any house presenting a problem. Commissioner Olexo added that sometimes just the show of authority could work. Commissioner Probst suggested the Village apply through the Community Development Block Grant process and explained that the grants are awarded annually and the monies are limited. The Board has utilized this source in the past as an avenue to help communities with this problem. Commissioner Thomas encouraged the village to contact the Commissioners for assistance in preparing a CDBG grant filing. Commissioner Olexo stated that the Board does indeed encourage the residents to call them. We don t know everything that goes on and all the residents concerns - that is why we like to come into the communities. IN THE MATTER OF DISCUSSION HELD RE: STANDING WATER IN HOLLOWAY Mr. Gordon Dunlap explained to the Board that on the east end of town there is definitely a water problem with standing - stagnant water. He stated Trail Run Creek Project occurred years ago and there was an agreement between the Engineers office and the village, however the county has never been back to clean and do follow up work. In addition to the standing water there is a health safety issue involving mosquito problems. The area in discussion is from Rock hill Road to below the Cravat Tipple. Mr. Dunlap stated that no one has maintained the area. Commissioner Thomas questioned who owns the property. Mayor Barger stated that this area has been declared natural wetlands and that there is a beaver problem permission may have to be granted to trap and remove the beaver. Commissioner Probst stated that Dave Scholtz, Soil and Water Conservation had trapped beaver successfully for Colerain area residents. He stated the Commissioners would contact him about this issue. A council member stated that the area used to be drenched on a regular basis and that kept the water flowing. Also, council members have researched spraying for the mosquitoes but found out that is not an option due to EPA regulations. Mr. Dunlap stated that traps had been set with an understanding if there were a hundred or more, there would be an understood problem with mosquitoes, however, when the traps were opened, there were thousands. Commissioner Olexo assured the public that the Commissioners would make the pertinent phone calls and see what they can accomplish. IN THE MATTER OF DISCUSSIONS HELD RE: WATERLINE ISSUE Mayor Barger stated the Holloway waterlines were installed in 1932 and have been giving them problems. Our mainline needs replaced. We have contacted BeloMar. Commissioner Thomas stated the mayor needs to bring the information relevant to the villages water to the board. Mayor Barger stated on Hammontree Associates is coming from Canton to evaluate their lines. Commissioner Thomas stated this is good timing, since Hammontree is the engineering firm for the county so they can advise the Board as to the issues in Holloway. John Drewitt of Shadyside asked for an update from last months evening meeting on proposed waterline projects. Commissioner Probst gave an overview of the status of the water expansion project. He stated the funds have been secured, and a review of the studies by Hammontree is being done. The Commissioners are hoping that within four to six weeks, the projects will be announced. The Board is currently determining what smaller projects can be coupled with bigger projects. Commissioner Thomas stated that water and sewage issues have been prevalent in the county, many people have been petitioning for years for the county to put in water lines in their

9 IN THE MATTER OF DISCUSSIONS HELD RE: WATERLINE ISSUE area. He stated, The final study is done, the Board is now at the stage that hopefully, this summer, we are prepared to announce the project. Commissioner Thomas continued, This Board is committed to starting and possibly completing some water projects, this is only the start, as the County continues its growth. We are committed not only to new growth areas but residents like yourself, who have never had water. Commissioner Probst stated that general funds have been committed and the Board is trying to obtain federal funds. John Drewitt asked if state funding had been procured. Commissioner Thomas stated that the Board is tapping every source to bring money back into Belmont County. He continued, You need to understand, as long as we are making some progress, there is light at the end of the tunnel. Commissioner Olexo stated the Commissioners have done everything they possibly can and the main objective is to put water in the ground by the end of this summer. Commissioner Probst stated that the board is pleased to be able to do this for the residents of the county. IN THE MATTER OF ADJOURNING COMMISSIONERS MEETING AT 7:31 P.M. Motion made by, seconded by to adjourn the meeting at 7:31 P.M.