WISCONSIN CHAPTER APWA EXECUTIVE COMMITTEE & TECHNICAL COMMITTEE CHAIR MEETING AGENDA

Transcription

1 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard WISCONSIN CHAPTER APWA EXECUTIVE COMMITTEE & TECHNICAL COMMITTEE CHAIR MEETING AGENDA Meeting Date: Tuesday, September 6, 2016 Meeting Time : 4:00pm Meeting Location: Tundra Lodge: Lower Level-Superior Room 865 Lombardi Ave Green Bay, WI Teleconference Information: Call In: +1 (408) Access Code: Call to Order /Introductions 2. Presidents Report (Amtmann) 3. Approval of Minutes: August 12, 2016 (attached) 4. Treasurer s Report (Brandmeier) pending i. Current Account Balances (through 9/1/2016) i. Associated Checking $ ii. Associated Money Market $ iii. North Shore Bank (Scholarship fund) $ ii. Total Investments $ iii. Revenue YTD $ iv. Expenses YTD $ v. Revenue YTD 2015 $ vi. Expenses YTD 2015 $ 5. Approval of Treasurer s Report

2 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard 6. Committee Reports i. Technical Committees ii. i. Emergency Management (Dan Jensen) - attached ii. Engineering & Technology (Jim Mantes) - attached iii. Facilities & Grounds (Leeann Butschlick) iv. Fleet Services (Nathan Wachtendonk) - attached v. Leadership & Management (Cathy Austin) - attached vi. Solid Waste Management (Rick Eilertson) vii. Transportation (John Burgan) viii. Utilities and Right of Way (Dave Simpson) no report ix. Water Resources (Bill Frisbee) no report Standing Committees i. Awards (Sean Gehin) ii. Conference Program (Jim Hessling) iii. Diversity (Bill Dunlop) iv. Education & Scholarship (Holly Powell) attached v. Historical & Archives (Jim Hessling) no report vi. Council of Chapters (Mike Dailey) vii. Membership Services (Tyler Smith) viii. Newsletter (Carl Weber) no report ix. Past Presidents (Dale Hexom) - attached x. Public Relations (Matt Bednarski) xi. Website Administration /Communications (Jeff Mazanec) attached xii. Vendor Committee (Andrew Lang) no report xiii. Young Professional Chapter Liaison need new liaison 7. Old Business i. Snowplow Rodeo/Equipment Show/Winter Maintenance ii. Finalize 2016 spring conference accounting iii. APWA Chapter Handbook Update iv Awards Committee Top Ten Nominees

3 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard v. TIME Coalition Update (Jensen) 8. New Business i Fall Conference - Janesville 9. Upcoming Event Dates i. Fall Conference - November 2-4, 2016 Janesville ii. Spring Conference, May 10-12, Madison iii. Fall Conference, Wausau iv. Spring Conference, 2018 Oshkosh 10. Future Agenda Items i. Diversity Committee discussion for improving conferences (October meeting) 11. Future meeting dates i. Friday, October 14 Janesville (EC Only) ii. Wednesday, November 2 Janesville-Fall Conf (EC and Committee chairs) iii. Friday, December 9 Teleconference (EC only) 12. Future newsletter deadlines- September for October newsletter Newsletters are published quarterly: January, April, July and October. 13. Adjourn

4 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard WISCONSIN CHAPTER APWA EXECUTIVE COMMITTEE & TECHNICAL COMMITTEE CHAIR MEETING AGENDA Meeting Date: Friday, August 12, 2016 Meeting Time : 10:00am Teleconference Information: United States: +1 (872) , Access Code: Call to Order /Introductions (10:04 call to order) Attendees: Amtmann, Hessling, Dundee, Woodward, Solverson, Brandmeier, Dunlop 2. Presidents Report (Amtmann) 3. Approval of Minutes: July 21, 2016 (attached) - motion Woodard, 2 nd Hessling, motion passed 4. Treasurer s Report (Brandmeier) i. Current Account Balances (through 7/31/2016) i. Associated Checking $ 33,510 ii. Associated Money Market $ 35,552 iii. North Shore Bank (Scholarship fund) $146,578 ii. Total Investments $215,641 iii. Revenue YTD $ 6,137 iv. Expenses YTD $ 18,851 v. Revenue YTD 2016 $ - vi. Expenses YTD 2016 $ - 5. Approval of Treasurer s Report motion Woodard, 2 nd Solverson, motion passed spring conference reimbursements. Motion to reimburse Jim Lisak $60 per chapter policy. -Lee Igl, City of Sun Prairie, is ready to transition into position for next term. Discussion on transition and term length should be a future agenda item. 6. Old Business i. Finalize 2016 spring conference accounting need final for Sept. meeting ii Summer Outing Update Final accounting shown

5 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard iii. PWX Chapter Dinner Update 22 attendees signed up, need an to attendees. iv. APWA Chapter Handbook Update tabled to future meeting v. Chapter Award Presentation Update need updated list to track if presentation are being completed 7. New Business i. Diversity Committee discussion for improving conferences Two issues: Making safer for all attendees and prayer at conference banquet. -Diversity recommendations for speaker, award winners (attached to minutes) motion Woodard, 2 nd Solverson, motion passed. -Three recommendations for prayer at conference banquet: Keep prayer as offered, moment of silence or drop it from program. Motion Hessling (prayer then moment of silence, Brandmeier, motion 3 approve, 2 opposed, 1abstantion motion withdrawn by Hessling). Future agenda item (October) ii Awards Committee Top Ten Nominees reviewed eligibility requirements iii. Chapter Best Practice Review reviewed updates 8. Upcoming Event Dates i. PWX (formerly known as Congress), August Minneapolis ii. Winter Maintenance Certification with Snow Plow Rodeo and Equipment Show, September 6-7 Green Bay iii. iv. Fall Conference - November 2-4, 2016 Janesville Spring Conference, May 10-12, Madison v. Fall Conference, Wausau vi. Spring Conference, 2018 Oshkosh 9. Future Agenda Items 10. Future meeting dates i. Tuesday, September 6 Green Bay Snowplow Roadeo ii. iii. iv. Friday, October 14 Teleconference (EC Only) Wednesday, November 2 Janesville-Fall Conf (EC and Committee chairs) Friday, December 9 Teleconference (EC only)

6 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard 11. Future newsletter deadlines- September for October newsletter Newsletters are published quarterly: January, April, July and October. 12. Adjourn (motion Woodard, 2 nd Hessling, pass) 11:49am

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12 APWA Wisconsin Chapter COMMITTEE REPORT Committee Name: Engineering & Technology Chair: Jim Mantes Executive & Technical Committee Meeting Date: 9/6/2016 Committee Emphasis: Education of membership on a wide range of topics via presentations and newsletter articles. Notes from Most Recent Meeting: Attached Notes: The Committee met at the spring conference. The main topic was potential topics for upcoming conferences. Plan to meet September 21 st for a committee meeting/social event. See attached for Fall 2016 conference speaker info. Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. See Attached

13 APWA Wisconsin Engineering Technology Committee Fall 2016 Conference Possible Presentations Topic Description Possible Speaker Value engineering is a concept that can be applied to projects of any size to help a project owner make informed decisions on 1 complex projects. Several case studies will be presented of projects were value engineering was able to create an effective Terry Beuthling, Value Engineering solution. HNTB 2 Contracts Presentation on contract vulnerabilities and the need for contract updates for entities without in house legal staff. How to spot Roy Wagner, von bad contract language. Brisen & Roper s.c. 3 Ethics - Risk Management Presentation containing information about ethics in engineering, indemnification, and insurance needs for professionals. Covers Roy Wagner, von topics in risk management for construction projects. Brisen & Roper s.c. 4 SL-RAT 5 Underground Utility Technology and Assessments 6 Connected Vehicles 7 Moble Apps / Using Social Media SL-Rat (Sewer Line- Rapid Assessment Tool) transmits sound waves from the upstream manhole to a receiver at the downstream manhole to determine the degree of blockage. The receiver assigns a 1-10 ranking to highlight the degree of blockage based on how much of the sound waves are absorbed or blocked in the pipe. This technology received the 2012 WEF innovative technology award. Trenchless install methods of utilities and methods of using technology to conduct utility condition assessments. Overview of the current technology in connected/autonomous vehicles and what the future is with this technology. What studies have been conducted and how with this technology impact facility owners. Overview of types of mobile apps are in use for municipalities and other facilities. How these apps are used for information, efficiency, or other purposes. How to effectively use social media to engage the public. 8 Milwaukee Bucks Arena Project Overview of the Milwaukee Bucks arena and public plaza project in Milwaukee, WI. Jeff Tinlin, Infosense Paul Pasko, SEH Jim Barbaresso, HNTB Laura Goranson, G.Moxie Ghassan Korban City of MKE / Ashley Booth HNTB 9 Telecom Lease Agreements What to look for in telecom and other utility lease agreements. How can these facilities impact municipalities. Dave Romsos, SEH Milwaukee City Hall Foundation Rehabilitation UAV and Other Geospatial Data Collection Techniques 12 Bicycle Programs for Municipalities Presentation discussing the City of Milwaukee City Hall Foundation Restoration project. The project was designed to address the differential settlement of the Milwaukee City Hall Building. Designed solution will include supplemental micro-piles and CIP caps tied to existing pile caps using post-tensioning methods. Presentation discussing emerging technology with survey data collection by UAV and other automated techniques such as LiDAR and 3D Laser Scanning. Presentation would also discuss when these options can be considered and possible limitations. Presentation discussing funding for bike facilities and public outreach. Could also cover Bublr Bike (Milwaukee) program or Madison s B-Cycle program. This presentation could also include discussion of best practices, including winter maintenance of bike paths and bike center designs. City of Milwaukee / Gilbane RA Smith National, Jonathan Chapman or Shane Zodrow Kevin Hardman - Bublr Bikes 13 Parking Technology for Communities Presentation discussing use of parking technology to aid in enforcement of parking restrictions such as parking kiosks, parking meter phone apps, and other technology Parkmobile or Mad rep or Milw rep 9/2/ of 1

14 Committee Name: Fleet Services Chair: Nathan Wachtendonk APWA Wisconsin Chapter COMMITTEE REPORT Executive & Technical Committee Meeting Date: September 6, 2016 Committee Emphasis: Fleet maintenance and planning the Snow Plow Roadeo and Equipment Show. Notes from Most Recent Meeting: Attached Notes: Meeting minutes from the June 29 th meeting attached. Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. GPS/AVL for salt/sand/brine usage. Jack Fieweger Force America. 2. DOT Regulations and the Public Sector-Wiscsonsin DOT 3.

15 Wisconsin Chapter American Public Works Association Fleet Services Committee Chair: Nathan Wachtendonk 1. Introductions. The fourth meeting had 13 attendees. Fleet Services Committee Meeting Thursday August 18th th, :30am Location: Faros Family Restaurant Fond Du Lac WI 2. Budget The current budget was reviews, the event will produce a profit. 3. Lunch Tickets. Wristbands were purchased, lunch bands can be purchased the day of the event. Judges, vendors, volunteers, and participates do not need to purchase the wristband. 4. T-Shirts/Polo s. Purchased and delivered, 2XL not available. 5. Driver order selection? The driver selection will be the last who registered will be the first to drive. This is done to keep drivers registering last minute. 6. Course layout for Will the course be adjusted with renting the TTZ? 7. Vendor/driver/judges. Currently there are 86 drivers, 28 vendors, and 15 mechanics registered. Discussion on how to attract attendees for next years event, and how to increase participation from AWPA took place. Depending on the Packer s schedule and Labor day in 2017, the event may take place a week later. 8. Mechanic/driver training day before Roadeo in 2017? Training for the day before the Roadeo in 2017 was discussed. Having a vendor provide a 6-8 hour in-depth training session on a particular piece of equipment was brought up along with driver training. More details to follow as ideas are submitted. 9. Upcoming meetings/locations. September 22 nd -Roadeo Recap.

16 Wisconsin Chapter American Public Works Association Fleet Services Committee Chair: Nathan Wachtendonk 10. Attendees Nathan Wachtendonk-City of Green Bay Jake Reis-Capsers Truck Equipment Dan Shoemaker-JX Peterbilt Green Bay & Appleton Ray Dilts-City of Fond Du Lac Bruce Brazee-City of Appleton Jack Fieweger-Force America Rick Heisler-Heavy Equipment Specialist Steve Schmeling-City of West Bend Al Luberta-City of De Pere Rick Heisler-Heavy Equipment Specialists T.J. Soresnson-Retired Chris Vitek-Winter Equipment Mark Yanke-Retired Holly Powell-City of Fitchburg

17 APWA Wisconsin Chapter COMMITTEE REPORT Committee Name: Leadership and Management Committee Chair: Cathy Austin Executive & Technical Committee Meeting Date: 9/6/2016 Committee Emphasis: - Emerging Leaders Program - Conference Speakers Notes from Most Recent Meeting: Attached Notes: Would like to discuss how to proceed with one of the selected applicants Daniel Helm (Village of Saukville). It came to my attention days before PWX that he was uninformed that he was selected. Numerous s were sent to all applicants and he indicated that he received none of them. Daniel was unable to attend PWX so some guidance would be great on whether or not we should keep his application for the following Emerging Leaders group or inform him to select a committee to serve on and he can attend PWX next year? Thoughts? Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. Leadership Challenges - McGrath Consulting Group (have discussed with them as a possible Fall Conference Keynote Speaker) 2. Human Asset Management 2. Ethical Leadership - Potenial Dale Carnegie topic 3. Mentoring

18 Committee Name: Education & Scholarship Chair: Holly Powell APWA Wisconsin Chapter COMMITTEE REPORT Executive & Technical Committee Meeting Date: September 6, 2016 Committee Emphasis: Scholarships, tuition reimbursements, educational opportunities, speaker evaluations/ceus, Winter Maintenance Superivsor Certificate Notes from Most Recent Meeting: Attached Notes: The Winter Maintenance Supervisor Certificate will be on Tuesday, Sept. 6 at the Tundra Lodge. NEWSC is providing a $30 voucher for up to 50 individuals. Seven speakers are confirmed to present on Planning & Policy, weather, materials, equipment, snow and ice and extreme events. The event has 113 participants and registration has been closed due room capacity. The committee will begin working on CEU's for the Fall conference once a speaker list is provided. The scholarship applications were due on August 31. A review will take place with Cathy Austin, Leadership & Education this month to determine recipients. Suggested Conference Session Topics: (rank by priority. Include speaker name if available)

19 Wisconsin Chapter American Public Works Association August 2016 Past Presidents Report APWA Past Presidents Dave Botts, Mike Lemens, John Edlebeck, Jeff Mazanec, Paul Woodard, Mike Dailey, Maurie Rott and Dale Hexom last met at the 2016 Spring Conference. A number of items and issues were discussed. Spring Conference Vendor Exhibits Have a vendor show case or spotlight similar to what is done at national. Vendors would have the opportunity on the floor to do a short presentation. Color code the attendee name badges so vendors can easily identify where people are from. One color for municipal, another for consultant, another for county, etc Conferences with 3 Educational Tracks This has been discussed and presented in the past. While it could be good to offer more session options, some conference venues may not be able to provide enough meeting rooms. 3 tracks would also place some additional pressure on the committees to propose sessions and speakers to fill the sessions Conference Planners Guidebook The Past Presidents discussed the conference guidebook that Paul Woodard has been revising and updating. There have been two conference guidebooks, one for fall and one for spring. Paul had originally put the revision together as a spring conference guide. He will revise it so it will apply for both spring and fall conferences. He hopes to have an updated version by the fall conference. Future Conferences 2016 Fall Janesville 2017 Spring Madison 2017 Fall Wausau 2018 Spring Oshkosh Past Presidents discussed the feasibility of offering a pre-conference workshop on the Wednesday of the fall conference. The workshop would focus on a specific topic with all of the sessions tied to that topic. Report submitted by Dale Hexom I am retiring from the City of La Crosse on December 31, I will be moving out of state and would request that another Past President be appointed or volunteer to chair the Past Presidents Committee. H:\APWA2016\APWAPastPresAug2016.doc Page 1 of 1