MINUTES - SHOREWOOD BOARD OF TRUSTEES Village Board Meeting May 1, 2017

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1 MINUTES - SHOREWOOD BOARD OF TRUSTEES Village Board Meeting May 1, Call to Order President Johnson called the meeting of the Village Board to order at 7:44 p.m. in Village Hall. 2. Roll Call President Johnson called the roll. Present: Trustees Davida Amenta, Tammy Bockhorst, Michael Maher, Allison Rozek, Paul Zovic. Absent: Trustee Ann McKaig Others Present: Village Attorney Nathan Bayer, Assistant Village Manager Tyler Burkart, Village Clerk-Treasurer Tanya O Malley, Public Works Director Leeann Butschlick, Assistant Public Works Director Joel Kolste, Planning and Development Director Ericka Lang 3. Statement of Public Notice Clerk-Treasurer O Malley stated that the meeting had been posted and noticed according to law. 4. Consent Agenda Items a. Presentation of Accounts May 1, 2017 d. Consideration of appointment of William Perez as Agent for MOD Super Fast Pizza LLC d/b/a MOD Super Fast Pizza, 4151 N Oakland Ave Tr. Zovic requested the removal of 4.b. (Draft & Vessel Special Privilege) and 4.c. (Ruckus Special Privilege). Tr. Bockhorst moved, seconded by Tr. Maher to approve the amended consent agenda. Motion carried Items removed from the Consent Agenda 4.b. Consideration of special privilege application for a parklet and bike corral on the street at Draft & Vessel business 4417 N. Oakland Avenue The Board discussed that staff would be looking into the legality of the fire pit. If a fire pit is not allowed, it will be changed to a table. The DPW stormwater concerns had all been addressed. Tr. Zovic moved, seconded by Tr. Rozek to approve the special privilege application for a parklet and bike corral on the street at Draft & Vessel business 4417 N. Oakland Avenue. Richard Kuehn, property owner in the 4400 block of N Oakland Ave, stated that he and his business tenants had substantial losses since the bus stop was installed and reducing the parking even further would cause him to lose tenants and have to decrease rents. He likes the design of the parklet but it reduces the parking to five spaces to service five businesses and people have to walk two blocks just to be able to park. He suggested that the bike corral be moved to the sidewalk and that the parklet be portable to be rolled out in the evening and rolled back in at the close of business.

2 Jeff Skaros, 4409 N Oakland, Shorewood Coin Shop, stated that the parking situation is terrible during the day but the applicant s business doesn t open until 3:00 p.m. His customers do not want to walk too far with their valuables. The bike corral, planters, and parklet will take up two spaces because people will not pull too close. The Board discussed that the parking stops are in place to let people know how close they can park. Staff had looked into moving the bus stop to help provide space and learned that the Milwaukee County Transit System prefers stops to be on the far side of the intersection. The Village Manager could designate onstreet ADA parking spots. Ann Marie Tillman, 4405 N Oakland, Spa Solace, stated that business owners should be made aware of these meetings. Having this business take up these spaces was not equal or fair to the other business owners and was inappropriate. The Board discussed having the Business Improvement District hold a meeting with the businesses to look for creative solutions for parking issues. The Board discussed looking comprehensively at parklets and considering the effects on other businesses. Nat Davauer, 4417 N Oakland, Draft and Vessel, stated that two large business vans take up parking spaces most days that should be parked behind the businesses instead. He indicated that he had provided notice to the appropriate businesses. Rich Gembolis, 4411 N Oakland Ave, House of Engraving, stated that the notification process needs to be adjusted. He suggested that the Village reach out to North Shore Bank to see if customers can use the North Shore Bank parking lot if all the street parking is taken. Eric Tillman, 4405 N Oakland, Spa Solace, stated that no notice was provided. He indicated that the Village should solve the parking issue before removing parking spaces. The Board discussed the Vision 2025 Plan and how parklets fit with plan. Business owners should contact the Village if there are issues with parking. The motion was amended to add the condition that the wheel stops be moved within the same width as the façade to comply with the parklet policy. Mr. Davauer indicated that he would be happy to defer to next meeting to provide additional notice. Tr. Zovic withdrew the motion. Tr. Zovic moved, seconded by Tr. Amenta to defer the matter for consideration at the May 15th meeting. Motion carried c. Consideration of special privilege application for hardscape items within the public way at Ruckus business 4144 N. Oakland Avenue The Board discussed that the survey prepared upon completion of the building of The Ruckus varied from the building plans in that there were hardscape items

3 within the public way. This does not reduce the amount of right of way for the pedestrians using the area. Tr. Zovic moved, seconded by Tr. Rozek to approve the special privilege application for hardscape items within the public way at Ruckus business 4144 N. Oakland Avenue with the condition that the Village receive a certificate of insurance from the Benji s sign owner naming the village as an additional insured for the piece of the property that contains the Benji s sign and bollards. Motion carried 6 0. The Board suspended the rules to take up agenda items 8 (Precautionary Water Boil) and 9.a. (Village Manager Candidate Profile). 8. Update on April 25, 2017 Precautionary Water Boil Alert associated with the City of Milwaukee s water main maintenance Director of Public Works Butschlick provided an update on the April 25, 2017 Precautionary Water Boil Alert and discussed options for future resident notifications. The Board discussed that the City of Milwaukee would not have undertaken the work without more notification if they would have known the impact. Joel Kolste (Assistant Director of Public Works), Dave Kunze (Water Foreman), and Tom Netting (City Water) were also present to provide information and answer questions. The Board recessed at 9:00 p.m. The Board reconvened at 9:06 p.m. 9.a. Consideration of Village Manager Candidate Profile Consultant Lee Szymborski was available via teleconference and outlined the profile that he had prepared. The Board provided a few corrections, asked for a few clarifications and discussed additional things to be considered, including document management, maintaining residential housing stock, and ways to reduce expenditures, in addition to increasing revenues. The Board discussed the proposed salary range and other possible aspects of a compensation package. Ellen Eckman, 2500 E Beverly, stated that the Board should follow the advice of the consultant on the salary range and that it was important to get quality candidates. Tr. Bockhorst moved, seconded by Tr. Zovic to approve the Shorewood Village Manager candidate profile to utilize for the Village Manager recruitment and selection process with the changes provided to the consultant and with a salary range of $120,000 to $135,000. Motion carried April 17, 2017 Village Board Minutes Tr. Zovic requested that in item 11 (Future Consideration) Village Board team building be changed to Board Development. Tr. Maher moved, seconded by Tr. Bockhorst to approve the amended April 17, 2017 Village Board minutes. Motion carried Citizens to be heard - None 9. New Business The Board suspended the rules to take up items 9.c. (Public Works), 9.d. (North Shore

4 Health), and 9.e. (Parks Commission). c. Public Works 1. Consider MMSD funding agreement SHO6 Private Property Infiltration and Inflow Reduction Agreement (Shorewood PPII 2017 Lateral Rehabilitation Project) The Board discussed that the total project cost would be $201,000 with half reimbursed by MMSD. Tr. Zovic moved, seconded by Tr. Maher to approve the Funding Agreement SHO6 in the amount of $100,500 for the reimbursement of costs related to the Village s 2017 sewer lateral rehabilitation (lining) program. Motion carried 6 0. d. North Shore Health 1. Consideration of Ordinance Amending Chapter 299 Brad Simerly and Ann Christianson, North Shore Health, were present to provide information and answer questions. Similar ordinances have been passed by Whitefish Bay, Brown Deer, and Glendale and are in the works in the other North Shore Communities. The main purposes of the Ordinance were to update the Code for state and federal regulation changes and to provide more uniformity between the various North Shore Community Codes. The Board discussed that the Ordinance refers to the Shorewood Health Department in places. It was discussed that this was an error and all references should refer to the North Shore Health Department. Tr. Maher moved, seconded by Tr. Zovic to adopt Ordinance 2075 Repealing and Recreating Chapter 299 of the Village Code, titled Food, Lodging and Recreational Safety and Licensing, including changing all references to the Shorewood Health Department to the North Shore Health Department. Motion carried by roll call vote 6 0. e. Parks Commission 1. Consideration of Amendment to Dog and Park Ordinances Ellen Eckman, Parks Commission, and Elisabeth Witt, Conservation Committee, were both present to provide information and answer questions. The Board discussed that the current Code does not address River Park with regard to dogs. The proposed ordinance includes River Park and also provides clarification to allow dogs on paved parkways at the Parks. The Board discussed dog waste as a water pollutant and providing education for improving the problem, including possible funding and communication options. Tr. Maher moved, seconded by Tr. Zovic to adopt Ordinance 2076 Allowing Dogs to be Walked on Paved Surfaces of Village Parks with the amendment to Section 1C to read An individual with a disability who is utilizing a service dog that has been individually trained to do work or perform tasks for the individual with a disability. The task or tasks performed by the dog must be directly related to the person s disability. The service dog must be under the control of the handler at all times. Motion carried by roll call vote 6 0.

5 b. Judiciary, Personnel, and Licensing 1. Consideration of Resolution Creating a Fee for Permits for Atwater Park pursuant to Village Code 400-2B and Consideration of Ordinance 2074 Amending Village Code 400-2B, Permits for Atwater Park The Board discussed concerns about the amount of the proposed fees, more general concerns about the use of the beach, and the need to look at both of the issues before approving. A more comprehensive look should be undertaken to determine some regulations including what types of businesses/activities should be allowed, how many should be allowed, and liability insurance requirements. It was discussed that the Parks Commission should take a look at this well in advance of the summer of Tr. Amenta moved, seconded by Tr. Rozek to adopt Resolution Creating a Fee for Permits for Atwater Park pursuant to Village Code 400-2B, with an initial fee of $100 and a fee per day of $25. With Trustee Maher voting nay, motion carried by roll call vote 5 1. Tr. Zovic moved, seconded by Tr. Rozek to adopt Ordinance 2074 Amending Village Code 400-2B, Permits for Atwater Park. Motion carried by roll call vote 6 0. The Board discussed Section of the Village Code which concerns reconsideration of votes. Tr. Bockhorst moved, seconded by Tr. Zovic to reconsider Resolution Creating a Fee for Permits for Atwater Park pursuant to Village Code 400-2B. With Trustees Amenta and Rozek voting nay, motion carried 4-2. Tr. Bockhorst moved, seconded by Tr. Maher to adopt Resolution Creating a Fee for Permits for Atwater Park pursuant to Village Code 400-2B, with an initial fee of $50 and a fee per day of $10. With Trustees Amenta and Rozek voting nay, motion carried by roll call vote Consideration of Reappointment of Chris Gallagher to Plan Commission, term expiration 2018 (partial term) This matter was deferred to a future meeting. 10. Reports of Village Officials a. Village President - None b. Village Trustees Tr. Bockhorst: Kids surfing at Atwater Public Safety discussed a Resolution from the Shorewood Solidarity Network Public Safety discussed a Resolution or Ordinance to become a Sanctuary City May 10 League Lobby Day River Cleanup was a success

6 There was great feedback regarding the Conservation Committee s Film Series Tr. Amenta: Tr. Amenta and Tr. Zovic attended a meeting about bike lanes on Oakland Update on School Board meeting regarding Lake Bluff Tennis Courts Pedestrian and Bicycle Safety Week Week of May 6 Tr. Rozek: Had been contacted by residents asking how to form a neighborhood association Tr. Zovic: Will be providing an update on the River Trail Participation in the River Cleanup Event was 4,000 c. Village Manager Assessment calendar Recognized Ped and Bike Safety Chairs, Jerry Linn and Rachel Ellerman, for work on the Safe Kids Grant 11. Items for Future Consideration Tr. Bockhorst: Finding ways for people to opt in for notifications Public Sign for notifications Tr. Rozek: Update on public space in front of Metro Market 12. Adjournment Tr. Bockhorst moved, seconded by Tr. Amenta to adjourn at 11:49 p.m. Motion carried 6 0. Respectfully submitted, Tanya O Malley, WCPC Village Clerk