Committee Meeting Minutes

Transcription

1 Committee Meeting Minutes Meeting date: 22 March 2017 Meeting number: 3/2017 Commencement time: Location: 7:30pm Wedderburn Community Centre 24 Wilson St, Wedderburn 1. Welcome Attendees: G Deimos, L Habner, P Lee, A Hargreaves, F Peiffer, J Benaim, D Jackson, T Martin, T Jackson 2. Apologies G Holt That the apologies be accepted. Moved: Frank Peiffer Seconded: Dale Jackson Carried 3. Minutes of the previous Committee Meeting 22 February, 2017 That the minutes of the meeting of 22 February 2017 be accepted. Moved: Dale Jackson Seconded: Pat Lee Carried Chair Chair Secretary 4. Actions arising from the previous minutes (Appendix A, to be discussed at Item 10) Secretary 5. Councillor s Report Cr Holt had ed the acting Secretary with the following issues: Request for feedback from members who attended LSC Council Plan Community Forum Members provided the following comments in response: DJ: Why Bendigo? Costs of travel and taking leave for people attending from Loddon Shire. Some table members had a lot to say, but were shut down and were not heard. TJ: More youth could have been involved in the Forum only one person under 21 attended. FP: Venue too small for crowd of that size, noisy and difficult to hear, tables too big for meaningful discussion, disappointed in the facilitator, felt manipulated into our responses. It was a day for the Council to get the community s input into future planning, we were presented with a spreadsheet with 35 ideas, other sheets were semi-populated. Table had a Council representative who was given papers to guide discussions, our table s representative did not share the papers. The scribe and Council rep did not write anything down unless approved by the Council rep. Councillors comments were being written down waste of a day personally. GD and PL agreed with FP s comments. PL: Facilitator was not well-presented. Council rep did not write down what was being said. Action: Frank to provide responses to Cr Holt. Councillor

2 Population Attraction for rural towns report and matters for consideration by the WDA Cr Holt provided statistics and predictions around population and demographics, and suggested that the WDA should consider how its activities will contribute to population growth. He expressed concerns about the long-term future of the football club, and his election promise to pursue the construction of a new facility at Donaldson Park. LSC - Loss of experienced senior officers Cr Holt advised that Ian McLauchlan, Director Operations, has recently resigned from Council. 6. Correspondence in: a. Australia Post Account Post Office Box Rental ($124.00). 7. Correspondence out: a. Lisa Neville MLA Minister for Police Police station and residence in Wedderburn That the Australia Post account of $124 be paid, and that the correspondence in and correspondence out be adopted. Moved: Alison Hargreaves Seconded: Tammy Martin Carried 8. Finance Report Finance report as submitted by Frank Peiffer attached at Appendix B Secretary Secretary Treasurer A report on receipts and expenses relating to the Wedd rwinefest was provided. It was noted that tickets sold before the event were low in numbers. 77 tickets were sold in total. The evening resulted in a net profit for community planning of $ It was noted that hall hire has not been paid for 2016 and It was agreed that when the invoices are received for hall hire, the committee will write to the hall committee requesting that the fee be waived for the community function. That Greg Deimos be reimbursed for $ Moved: Frank Peiffer Seconded: Pat Lee Carried Frank will check committee members financial status and follow up with any members who have not paid their membership. It was agreed that when the Randall s invoice is received, it be paid immediately and ratified at the following meeting. That the finance report be accepted. Moved: Pat Lee Seconded: Tammy Martin Carried 9. Public Relations Report - NIL PR Officer 10. Action sheet (see Appendix A) Chair 11. Wine Tasting (see Appendix C) General update Frank advised that all reports from the event have been positive. Stallholders were happy with the evening and most were keen to return the following year. Chair

3 Members noted that the purpose for the festival was to address the community plan objective of providing events for the community and to bring visitors to the community. Concerns were expressed about the amount of effort the Wedd rwinefest takes to arrange for individuals on the committee, particularly the Chair. The majority of the work was in contacting the stallholders and ensuring they participate. Tammy indicated that the butcher will not have a stall, but will be happy to supply produce for platters and assist with food preparation next year. That the Wedd rwinefest be held in 2018, and the working group to determine details of the event. Moved: Julie Benaim Seconded: Lynne Habner Carried 12. Other Business a. Town Entrances Dale Jackson 13. Next Meeting 26 April 2017 Chair 14. Meeting closed at 9.11pm Chair

4 APPENDIX A Action Sheet (Agenda Item 10) Meeting # Action By Due date Comment 01/ Long Term Goals All 27/07/2016 WIP For discussion - On 27/1/16 Resolved to hold over to 24/02/16 Only CoM supplied goals. To be further discussed at the next meeting 01/ /2016/11d Exercise Equipment President 27/07/2016 WIP For discussion 02/2016 Concrete imprints of the hands of Hamish & Andy to be considered for inclusion in the streetscape project Working Group Two to One Community Grant available. Need to work out which equipment we want and get new quotes To be looked at the next working group meeting Permission to go ahead Grant applied for. May have to revert to completed status. LSC refused grant. To be discussed on 24 August. Letter to LSC seeking partnership re installation. LSC declined partnership and indicated it would not give permission to erect said equipment until the national standard has been completed. This action is placed on hold until progress has been made 27/07/2016 WIP - Discussion on where to put same Plan A Near the shops Plan B Hall or a wall Currently awaiting movement of Streetscape Project by LSC

5 11a Town entrances Deimos Immediate Contact one of the VicRoads Contractors for a costing on the proposed town entrance signs. - Several contacted but they do not do structures. Contacted Central Goldfields Council and obtained name of builder of the Maryborough signs. Contacted David Hartnell (see response). - Committee decided to go with new sign and Julie was to make contact with Buninyong re costs and permission to use its sign. - Julie advised contact person is unavailable until end of November. - Julie spoke to Barry from the Buninyong development committee, which received a grant of $20K from RDV, and produced four signs costing $28K. He discussed the process for approval and construction of the structure, and provided contact details for the designer and stonemason to Julie. - Julie proposed to contact FRRR to find out if there is any funding available for this project. Dale Jackson will contact David Turley and Billy Elliott (stonemason) to discuss the specifics of the Wedderburn project. 22/2/17 update: Dale provided drawings for options for the town entrance signs on the basis of comments from members. Moved: Pat Lee Seconded: Geoff Maxwell That the motion to use the Buninyong sign design be rescinded. CARRIED Moved: Dale Jackson Seconded: Geoff Maxwell CARRIED That the design provided by Dale be the final agreed design (Option A with suggested modifications). The next step is for Dale to obtain a proper design and costing. 22/3/17 update: Dale reported that the sketches prepared would be used to progress the project. An estimate was sought from the designer, who quoted $3120 $4160 to produce all documentation needed to forward to Council and Vicroads. Members noted that the Council requires a concept design, cost and location of the structure in order to approve the community planning project.

6 An appointment will be made with Allan Stobaus to seek to proceed with the project and determine the next steps. Dale will make an appointment with Allan Stobaus for him and Greg Deimos to meet about the project. That the invoice for the cost of the drawings be paid to the designer. Moved: Dale Jackson seconded: Frank Peiffer Carried 01/2017 Write a letter of thanks and appreciation be sent to the newsagency for allowing the TV to be displayed in the shop window 01/2017 The committee agreed to write to Council expressing its frustration about the delays in progressing the redevelopment of the caravan park. Secretary Immediate Completed 26 January 2017 Secretary Immediate Completed 26 January /2017 Obtain conditions of sale for the housing estate and distribute to committee. Chair Immediate 01/2017 Prepare and publish an ad for members in the Scoop and Scuttlebutt 01/2017 Update wine tasting blurb as discussed at the meeting and distribute to committee with the flyer. Chair Immediate Completed 26 January 2016 Chair Immediate Completed 26 Jan /2017 Write a letter of congratulations and support to the Minister for Police and Emergency Services in relation to the A/Secretary Immediate Completed February 2017

7 supporting the construction of a new police house and station for Wedderburn. 03/2017 Provide feedback to Cr Holt from members who attended the Loddon Shire Council Council Plan Community Forum A/Secretary Immediate

8 APPENDIX B Finance report (Agenda Item 8)