CYNGOR CYMUNED YNYSYBWL & COED-Y-CWM COMMUNITY COUNCIL Cefnodion Cyfarfod y Cyngor Minutes of the Council

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1 CYNGOR CYMUNED YNYSYBWL & COED-Y-CWM COMMUNITY COUNCIL Cefnodion Cyfarfod y Cyngor Minutes of the Council MINUTES of the MONTHLY meeting of the Ynysybwl & Coed-y-Cwm Community Council held at the Ynysybwl Community Centre on Monday 7th December 2015 which commenced at 6.45 pm PRESENT: Councillors: C.Banwell (Chair), E. Hicks, C Jones, A. Burnell, D. Baish, A. Ellis, M Jones. Also in Attendance: A Morris. (Clerk) 1. DISCLOSURES OF PERSONAL INTEREST Cllr Baish expressed an interest in item 9.5 of the Agenda. Cllr Jones expressed an interest in item 9.5 of the Agenda. 2. APOLOGIES FOR ABSENCE Councillors: Cllr D. Leeworthy Cllr H. Osbourne Cllr P. Galea Cllr B. Evans Cllr.C.Groves 3. PUBLIC BREAK STANDING ORDERS WERE SUSPENDED. Standing orders were suspended so that a representative of Communities First could address the members. Louisa Addiscott explained to the members present that there we going to be changes in the forthcoming New Year that would affect the ways in which Communities First would be able to help the area. Due to financial cuts the Youth Provision in the area would be greatly affected which would mean restrictions in Youth Clubs and other associated activities. Louisa proposed that the Community Council may be interested in securing a way forward with Communities First, Community Voice and the Regeneration Partnerships of Ynysybwl and Coed-Y-Cwm to ensure that facilities for young people were maintained. She suggested that the three groups join forces and provide training for the communities own youth worker and also assisting volunteers. Cllr. Ellis proposed that this be included as a full agenda item for the January meeting for further discussion and that a full breakdown of foreseeable costs be provided. STANDING ORDERS WERE RESUMED. Cllr. M. Jones offered an apology to members of the council for the disagreement that had occurred in the previous meeting.

2 4. POLICE There were no Police in attendance. Cllr. C. Jones informed the members that he has been in contact with a senior police officer regarding the continued lack of attendance but was still awaiting a reply. Nothing has been heard by Mr. R Grant following his contact with the police regarding the matter. 5. TO APPROVE MINUTES. It was RESOLVED that the minutes of the Monthly meeting held on Monday 2 nd November 2015 be approved as a correct record. of 6. MATTERS ARISING FROM THE MINUTES 6.1 ROLL OF HONOUR BOARD The Clerk reported that there has been no response regarding the quotes she had requested. Cllr Ellis suggested that we approach Pontypridd High School woodwork department and ask if they would be interested in taking the construction of the board on as a project, this would be beneficial to those studying GCSE and Welsh Baccalaureate. It was RESOLVED to put the suggestion forward to the school. Ongoing. It was RESOLVED C/F to January meeting. 6.2 NOTICE BOARD The Clerk reported that there has been no response regarding the quotes she had requested. Cllr C Jones requested that he be given the initial request and push the issue forward.ongoing. It was RESOLVED to C/F to January 6.3 WEBSITE The website is currently up to date. Photographs of the Christmas lights. Tree and Christmas Dinners will be added to the website. Ongoing. C/F to January meeting 6.4. Christmas Tree. The tree has now been sited but due to the late delivery of the lights by Festive Lighting the official Switch on ceremony could not take place. The Carol singing went ahead with the Youth at the Ynysybwl Community Project with both the Chair and Councillor M Jones participating. The lights would be fitted as soon as possible and Mr Clive Evans had agreed to let us have a date to arrange Carol Singing around the tree. Cllr. Ellis requested that a strong letter of complaint be sent to the light provider, Festive Lighting, Who admit to having missed the order on their delivery list. It was RESOLVED C/F to January meeting for Feedback. 6.5 FREEDOM OF INFORMATION Ongoing. C/F to January 6.6 Flower Baskets The clerk provided the members with the quote received from the current provider. Cllr. Ellis proposed that due to the financial cuts that will be made in the New Year no flower baskets be provided. Cllr. Baish proposed that the Umbrella baskets at the Cenotaph and at the village entrance be maintained, also the umbrella baskets in Coed-Y-Cwm. This was seconded and it was RESOLVED that the Clerk contact the provider with a renewed quote. C/F January meeting.

3 6.7 Footpath in Butchers Field. The chair has been in discussion with the landowners but cannot find a way forward at present as it will incur costs to the landowner. It was RESOLVED to C/F January meeting. 6.8 Christmas Lights. Christmas lights have now been received. See item Rubbish outside New Road Flats. Members noted that the largest proportion of rubbish has now been removed. There are still some household items but as they are on private land a chargeable collections will need to ordered by the Landlord or residents. It was agreed that the state of rubbish be monitored and that the item be kept on the agenda for further discussion. Cllr.Baish raised an issue regarding an increase in rubbish, particularly used nappies, in Buarth y Capel and it was RESOLVED that the clerk contact the local Environmental health officer to highlight the problem Chwarae Plant and Bomb playgroups Details were shared with the council regarding the difference in the two schemes following contact by the clerk. For INFORMATION only CIL report. Cllr C Jones informed the meeting that he had spoken to the relevant authorities. As no objection had been made at the time of the original discussion with the relevant council members no action can now be taken. He confirmed that the Community Council had not been consulted and that this be noted as a matter of record. 7. CHAIRMAN S REPORT 7.1 Meeting packs and printing costs. The Chair requested that in future all documentation be forwarded via wherever possible to reduce the amount of printing costs involved in creating the meeting packs. If a hard copy of an act is requested one should be made available and held on file in the clerk s office. 7.2 One Voice Wales. The membership of One Voice Wales is now due for renewal. The chair proposed that membership be renewed as their services may be needed for advice by the Council. It was RESOLVED that the membership be paid. Cllr Hicks agreed to attend the meetings to represent the council. 8. Report of the Clerk 8.1 The Clerk informed the council that a letter relating to the next years council tax had been received from RCT informing that further documentation would be sent out in December. It was RESOLVED to call a P&R meeting in January to establish the new budgets The clerk requested that approval be given for her enrolment in SLCC training courses. It was RESOLVED that this be done and that the relevant bursary forms be completed at the forthcoming P&R meeting.

4 9. CORRESPONDENCE 9.1 from Cllr.C.Jones re area funding. Cllr Jones raised the issue that there was no proposed funding to address the traffic problems in Ynysybwl. Roads are being repaired and traffic enforcement is being put in place across all areas of RCT bar our own. It was RESOLVED that the clerk write to RCT and ask why improvements in the Community Councils area were listed on the original plan and have now been removed from Councillor C. Jones relating to Community funding. Cllr Jones informed the members that yet again the Community Council area does not seem to be benefitting. It was RESOLVED that the clerk make enquiries as to why there has been no discussion in our area. 9.3 Letter from Travol A letter has been received from Travol explaining their reasons behind the curtailing of the service to Ynysybwl, The service has been extended into the New Year but currently the company is in a deficit while operating the service. ongoing from Councillor C. Jones relating to the local bus service. Cllr Jones voiced his concerns to the meeting about the prosed transport cuts to and from the village making it inaccessible during the evening hours. He informed the members that each bus carries a monitor making the company aware of the number of passengers that are using each service. A smaller bus would ensure that the service could continue. RESOLVED that the clerk contact the relevant parties requesting a response to the proposed cuts, the personal letters that have been sent by residents and how and what technology did they us in making their decision. 9.5 Letter from Ynysybwl Con Club. Cllrs Baish and C Jones left the meeting. The chair addressed the remaining committee members regarding the letter received from the club following the refusal of their S137 grant. She voiced concerns that there were many errors on the letter, and that she had been in consultation with One Voice Wales regarding the legalities of making such a grant. The clerk confirmed she had also taken advice from SLCC and Mazaars the auditors. It was RESOLVED to defer a final decision to the January meeting while awaiting responses from the external parties. 10. Planning Applications Ref 15/1279/13 Full planning permission for two houses in garden area of 98 Crawshay Street. The Council had no objections to the above proposal Ref 15/1286/10 Two story extension at Bryn Awel, Ynysybwl This matter had been discussed at an earlier meeting and there were no objections to the proposal Ref 15/1369/10 Two story extension at Llechwen Farm Ynysybwl There were no objections to the proposal Erection of statue at Brynffynon. Cllr Hicks informed the meeting the issue was still ongoing but that finds may not be required from the council when a final decision was made. C/F. Date

5 11. To Accept Accounts. Accounts for December were agreed as payable. 12. To receive report from Cllr S. Pickering. No report was present Traffic Survey The traffic survey is still not visible. C/F 13. Grant Aid (S137) S137 Grant application from the Ynysybwl Branch of the Pony Club. A number of examples of equipment needed with relevant quotes were forwarded by the D.C. of the Pony Club. It was RESOLVED that the Clerk contact the branch for confirmation of which quote is most applicable before a decision can be made. Cllr.Baish also noted that the wrong return address is presently on the forms. It was RESOLVED that Clerk update this with immediate effect 14. To Consider Items brought to the Agenda by Council Members South wakes Fire Service. The council members noted the contents of the Defibrillator. There is still a deficit of around before the defibrillator and its case can be purchased. It was RESOLVED that the Clerk contact Cllr.Galea and obtain an exact figure. C/F to January meeting 14.3 Places where we walk. Members were in possession of the latest guidance and the matter was noted Traffic congestion in Ynysybwl. Cllr Osbourne was not present, however the problem is well known to the council and is being addressed alongside other issues. The matter was noted Ladies Rugby. Nothing further has been received so the matter will be taken off the agenda until correspondence is received Allotments. The contents of the were noted and the item will be removed from the agenda Proposal for Youth Provision. Discussed during public break. 15.Access to Information on Community and Town Councils. Disclosures of interest were collected by the Clerk.

6 16. Budget A copy of the current budget was displayed. It was RESOLVED that the budget be reviewed in the next P&R meeting on Wednesday 6th January It was RESOLVED that as the P & R meeting will require a full review of the current budgets that the next Monthly meeting of the Council will take place on Monday 11 th of January The meeting closed at 8.40 p.m.