BUSINESS. 2. To receive apologies for absence - to note all apologies and reason must be given in writing to the Clerk prior to the meeting

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1 WALDRIDGE PARISH COUNCIL 1 Poplar Street Waldridge Village Co Durham DH2 3SE Tel parishclerk.waldridgeparish@gmail.com 07 February 2019 To: The Chairman and members of the WALDRIDGE PARISH COUNCIL (Councillors Bell, Corner, Davies, Foster, Harding, Hollingsworth, Howie, Moist, Sexton and Warren) Dear Sir / Madam, You are hereby summoned to attend a meeting of the WALDRIDGE PARISH COUNCIL which will be held at 1 Poplar Street, Waldridge Village, DH2 3SE on TUESDAY 12 FEBRUARY 2019 at 7.00pm to transact the following business:- BUSINESS 1. Welcome 2. To receive apologies for absence - to note all apologies and reason must be given in writing to the Clerk prior to the meeting 3. To receive and accept any Disclosable Pecuniary Interests from members in any item to be discussed. To remind members, if any changes in circumstances, that new forms need to be submitted 4. Questions and comments from members of the public maximum 5 minutes per item / per individual (15 minutes in total) 5. To receive Police report (for information only). 6. To receive and approve the minutes of the meeting held on 08 January 2019 (copy attached) 7. Parish matters and on-going items (attached) 8. To accept financial matters (attached) 9. To note date of next meeting Yours faithfully Sarah Wilson Clerk and Responsible Financial Officer 2018/

2 7. PARISH MATTERS AND ON-GOING ITEMS: a. County Councillors report for discussion only (decision / action to be placed on next agenda) To receive report from County Councillors. To note update, if any decision to be made, to be placed on next agenda. b. Armed Forces Day Event To consider a request from a member of the public who would like to hold a family oriented Armed Forces Day event on the Millennium Green to raise funds for veterans. To agree whether to allow an event for Armed Forces Day to be held on the Millennium Green. To agree the extent to which the Parish Council should be involved in the organising of the event, if it is agreed that the event should take place. c. Committees, Sub-committees and Working Groups To review the current Working Groups, and to decide whether any changes to these should be made, and whether any additional Committees, Sub-committees or Working Groups are required. To agree whether each of the existing Working Groups are still required, to set out the role of each of these Working Groups, and to decide whether they should continue as Working Groups or become Committees (Waldridge Parish in Bloom, Millennium Green, Working Group). To confirm the list of members of each Working Group. To decide whether Working Group should become an Events Working Group. To decide whether any new Committees or Working Groups should be formed. d. Waldridge Parish in Bloom Working Group To receive an update from the working group. To note update. Any matters arising requiring a decision to be placed on next agenda. 2018/

3 e. Events To discuss the updated events plan for To set a date for the Award Evening. To discuss a draft budget breakdown, which will set an amount for each event. To consider quotes for the cinema screen. To discuss the possible attendance of Nickynoo Mobile Bar at the cinema event. To select a new name for the Fun Day event. To note updated events plan. To agree a date for the Awards Evening. To approve a draft event budget breakdown. To agree which cinema screen supplier to use. To agree whether Nickynoo Mobile Bar should attend the cinema event, and if agreed, to agree to pay a 100 refundable damage deposit. To agree on a new name for the Fun Day event. f. Working Group To discuss any new activities / suggestions / update. To receive an update on the Ecobricks campaign and to discuss next steps. To note update. To agree to what the next steps should be for the Ecobricks campaign. g. Updates from Facebook To receive an update. To discuss any requests / suggestions received via Facebook. To note update. Any matters arising requiring further discussion to be placed on next agenda. h. Millennium Green Caretaker to update the council on monthly inspection of fitness equipment / goal posts / fun hoop. To discuss any new activities / suggestions / update. To discuss maintenance quotes received by Caretaker. To note that going forward, this item should be discussed in a monthly Millennium Green Trust meeting. To note any suggestions. Any matters arising requiring further discussion to be placed on next agenda. To agree whether to proceed with maintenance. To select a supplier if maintenance is to go ahead. To agree to holding a monthly Millennium Green Trust meeting, and to agree at what time this meeting should take place. i. Parish Council Surgeries To discuss the dates for upcoming surgeries, and to discuss a rota for the March and April surgeries. To agree which dates upcoming surgeries will be held on. To agree which Councillors will attend the March and April surgeries. 2018/

4 j. Quarterly Accounts To receive and accept quarterly accounts. Chairman to sign bank statements, bank reconciliation, budget and petty cash. k. Bank Mandate To confirm current signatories. To discuss which additional Councillors should be signatories. All signatories both new and current to complete the bank mandate form. To agree to the Clerk being a signatory. To agree which additional Councillors should be signatories. l. Parish Rooms Heating To discuss the heating of the Parish rooms for room hirers. To discuss whether a remotely controlled system such as Nest or Hive should be considered. To agree whether quotes should be sought for a remotely controlled heating system. m. Clothing collection for the homeless To discuss the possibility of organising a clothing collection for the homeless, Cllr Corner to facilitate. To agree to the organising of a clothing collection for the homeless. n. Printing monthly plan To discuss the possibility of continuing the HP Instant Ink monthly plan at the end of the free trial period. To agree to continuing the HP Instant Ink monthly plan at a cost of 7.99 per month. o. XLN Broadband To note that the cost of the Parish Rooms Broadband will increase from VAT to VAT per month when the first year s promotional discount ends at the end of March. To discuss whether the Wi-Fi should be upgraded to fibre. To agree to upgrade to fibre broadband and start a new 24 month contract, if the quoted cost of VAT for the first 12 months, then VAT for the following 12 months is correct. 2018/

5 p. Clerk s Holidays To discuss the Clerk s requested holiday dates. To agree to the Clerk s holiday dates of the 18 th 21 st of February, and the 11 th and 12 th of April. q. Policy Review To review policies on a regular basis. - Public Participation Policy - Community Engagement Strategy To agree to adopt the updated Public Participation Policy. To agree to adopt the updated Community Engagement Strategy. r. Timetable of training events: To note any forthcoming events:- - Audit update with Mazars and CDALC - Health and Safety in the Workplace Level 2 - Emergency First Aid at Work Level 3 - Fire Safety in the Workplace - SLCC Regional Training Seminar To note that the Clerk is attending the Audit update, Health and Safety, Emergency First Aid, and Fire Safety courses, all free of charge. To note that Cllrs Harding and Sexton are attending the Emergency First Aid Course. To agree whether any other Councillors should attend the Health and Safety, Emergency First Aid, or Fire Safety courses. To note that the Clerk has received a bursary to attend the SLCC Regional Training Seminar for free (usual cost 80+VAT). To agree to the Clerk attending the SLCC Regional Training Seminar. To agree to cover cost of travel via train instead of mileage allowance. To agree to purchase Local Councils Explained book from NALC at a cost of including postage. s. Grants / fundraising To discuss any new grants / fundraising opportunities. To discuss whether the Millennium Green could benefit from People s Postcode Lottery funding. To agree to apply (where applicable). To agree which specific project to seek funding for. 2018/

6 t. Planning Applications These have previously been sent via view online for location/details (if any) DM/18/03853/TPO 96 Warkworth Drive Chester-le-Street DH2 3TW Pruning of one Beech tree 4 metres clear of the house (T1) and removal of the first two lower lateral limbs to balance and lift crown over garden of one Beech tree (T2) protected by a tree preservation order. What recommendations to give u. To consider any planning applications received after the agenda was published, this information is available on Durham County Council website to give Clerk delegated powers to proceed, unless it is a major / controversial application, whereby a special meeting will be called: What recommendations to give. v. Correspondence received from a resident requesting information on litter picks and suggesting that Parish litter picks could form part of Keep Britain Tidy s Great British Spring Clean Campaign. Request from the North East War Memorials Project for the Parish to sponsor a page on the website. from CDALC asking whether the Parish Council would be interested in hosting one of the Local Councils Working Group meetings. Letter from resident suggesting that the Parish Council should consider being involved in the Highlights Rural Touring Scheme. To agree to registering the Parish litter picks with Keep Britain Tidy. To agree to sponsor a page on the North East War Memorial Project website, and to agree a donation amount. To agree to offer to host one of the Local Councils Working Group meetings. To agree to request further information on the Highlights Rural Touring Scheme. w. Correspondence received after agenda published (to note only) For information only: No decisions to make. Matters arising requiring further discussion to be placed on next agenda. 2018/

7 x. Clerks Report / Action Log Clerk to update the Parish Council on progress from previous meeting on any subject not already covered in agenda (attached) all items on action log to be discussed. To note update. Matters arising requiring further discussion to be placed on next agenda. y. Urgent issues for noting (Clerk to use delegated powers) and any items Councillors wish to agenda for next meeting 8. FINANCIAL MATTERS - To review and approve the listed payments, and sign any cheques included in the list below: (a) Payments Recommended that the following payments be agreed: 1. That the sum of be paid to Miss S Wilson (January 2019 wage) 2. That the sum of be paid to Mr B Laidler (January 2019 wage) 3. That the sum of be paid to Wave Water (Parish Rooms water) 4. That the sum of be paid to Mr P Sexton (NIB entry fee) 5. That the sum of be paid to XLN Telecom (broadband) 6. That the sum of be paid to E.ON (gas and electricity) 7. That the sum of 5, be paid to Kompan (play area equipment) 8. That the sum of be paid to DCC (street lighting SLA RA85) (b) Receipts Recommended that the following amounts be noted: 1. That the sum of was received from the Scouts (room hire). 2. That the sum of was received from DCC (room hire election). 3. That the sum of was received from Waldridge Fell Allotment Association (allotment rent and water). 4. That the sum of was received from Tranquil Treatments (room hire). 9. DATE AND TIME OF NEXT MEETING 12 March 2019 to commence at 7.00pm 2018/