MINUTES of the ORDINARY MEETING of the St. Enoder Parish Council held on Tuesday 10 th December 2013 in the Summercourt Memorial Hall at 7pm

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1 MINUTES of the ORDINARY MEETING of the St. Enoder Parish Council held on Tuesday 10 th December 2013 in the Summercourt Memorial Hall at 7pm PRESENT: Cllr. M Hopkins (Chairman) Cllrs M Bunyan, P Cocks, R Brawn, M Morcom, M Kessell, J Pickles, D Cole, J Baker & D Cole. APOLOGIES: Cllrs C Dixon, C Watts, D Bennett & D Hearl. 13/220 Declaration of Interest in Agenda items Cllr Austin declared a non-pecuniary interest in agenda item 10, Community Wind Turbine (Charity work with land owner) 13/221 Public Session No issues to raise that are not agenda items. Proposal by Cllr Bunyan to invoke Standing Order 6a to alter the order of agenda item, and elevated agenda item 10, seconded Cllr Pickles, resolved. 13/222 Glebe Farm Community Wind Turbine- Public Exhibition. A Public Exhibition is planned for 12 th December 4-6pm in the Summercourt Memorial Hall. A resident is concerned that not everyone is aware of the event as there are no posters and letters have not been sent to all neighbours. Query raised regarding the Community benefit to the Community Wind Turbine. This will be addressed at the Exhibition. No correspondence has been received by the Parish Council so they were also unaware of the event until the Chairman received a letter as a neighbouring property. Resident requested that any correspondence that is received is forwarded to St Newlyn East PC as a neighbouring Parish. Land owner stated notices should have been placed around the Parish and he was disappointed this was not the case. He confirmed there is a share offer the Community can invest in. Cllr Cocks felt the word Community should be dropped as this turbine is not Community led, and it would appear by the amount of representations received tonight, not required by the Community. Proposal by Cllr Cocks to correspond with Neil Farringdon from Community Power Cornwall expressing our concern regarding the poor communication with the Parish Council and Parishioners in general and query the use of the word Community seconded Cllr Baker, unanimous. Proposal by Cllr Baker to invoke Standing Order 6a to alter the order of agenda item, and elevated agenda item 13aii, and Cllr Hopkins to stay in the Chair, seconded Cllr Cocks, resolved. 1

2 13/223 Planning Matters (part one) Planning Applications i. PA13/10066 Penhale Farm, Penhale, Fraddon. Retention of alterations & extension to existing workshop for motorcycle workshop & MOT bay. Site visit taken place. Applicant present and explained this is a retrospective application as he was given independent planning advice that this would fall under Permitted Development, although subsequently Cornwall Council has informed him the alterations need planning permission. Proposal by Cllr Bunyan to support this application as it improves the site, seconded Cllr Morcom, carried. Cllr Cole, as Cornwall Cllr did not vote on the above application. Proposal by Cllr Pickles to invoke Standing Order 6a to alter the order of agenda item, and elevated agenda item 11, seconded Cllr Kessell, resolved. 13/224 Report from Inquiry-Stopping up of New Road, Penhale. Cllrs Bunyan & Cole attended the Inquiry, which finished on the Thursday. Cllr Bunyan stated the Parish Council did not get the opportunity to speak, but he felt the Kingsley Solicitor was very aggressive. Cllr Bunyan confirmed he offered to speak and answer questions on the Parish Council statement. No indication of time line, the Inspector will write up his report and it will then go to the Secretary of State for him to make a final decision. Cllr Cole reported he was there for the day and it was not pleasant. Everyone was crammed into a very small room. 13/225 Minutes of the Meeting of 26 th November 2013 It was proposed by Cllr Morcom, seconded by Cllr Baker that the Minutes of the meeting of 26 th November 2013 be, approved and signed as a true and correct record by the Chairman, carried. 13/226 Matters Arising a. 13/208 Well- Indian Queens Rec. Cllr Morcom passed a quote to the Clerk for a cover over the chamber, awaiting a second quote. Mr Cowburn has covered the chamber with a large concrete slab for safety, Cllr Morcom volunteered to inspect to see if it was suitable. b. 13/209 Website Cllr Kessell informed members an had been received from the current providers, who are unhappy as they did not realise the estimate they provided was a formal bid. 2

3 The Chairman asked Cllrs if they were confident that this was made clear, the 3 Cllrs confirmed they were confident the process had been carried out correctly. The current website is due for renewal on 22 nd January 2014 and concerns raised regarding loss of Parish Council service. Cllrs previously delegated to continue with the project to ensure a smooth transition. 13/227 Report of Chairman Written report circulated with the agenda. Cllr Hopkins reported that although he attends various Community Events he will only report those he attends to represent the Parish Council. 13/228 Report of Cornwall Councillor Cllr Cole reported a 2 month report will be produced for January. 13/229 Handyperson vacancy- update from Staffing Committee and approve recommendation. Interviews have taken place with the 4 short-listed applicants. Recommendation from the Staffing Committee that Nigel Trebell is employed as the Handyperson to commence on 6 th January Proposal to approve the recommendation by Cllr Cocks, seconded Cllr Morcom, carried. Proposal by Cllr Hopkins to cut an additional key for the Cemetery Shed and purchase litter-picking hoop, seconded Cllr Morcom, carried. 13/230. Indian Queens Cemetery- to delegate authority to the Clerk to begin process of extending the Cemetery. Proposal by Cllr Morcom the Clerk starts the process of extending Indian Queens Cemetery and establishes who are the adjoining landowners, seconded Cllr Brawn, carried. 13/231. Bin report. Written report circulated to all members. Cllr Cole explained the report and requested authority to take the report to Cornwall Council to enhance coverage. Proposal by Cllr Pickles to empower Cllr Cole to take the report to Cornwall Council to enhance coverage at the minimum cost, seconded Cllr Baker, carried. 3

4 13/232 Planning Matters (part two) Proposal by Cllr Brawn Cllr Hopkins stay in the Chair, seconded Cllr Baker, carried and duly resolved. a. Planning Applications i PA13/10107 Convert existing 4 bedroom dwelling & self-contained annex into one 2 bedroom dwelling & one 3 bedroom dwelling with self-contained annex. Site visit taken place. Proposal by Cllr Morcom to support the application due to no material external changes, and not to reconsult with neighbouring as internal amendments only seconded Cllr Brawn, carried. b. Decisions & Appeals i. Nancolleth Wind Turbine- this application is due to be heard by the Planning Committee on 18 th December. Proposal by Cllr Pickles, Cllr Cole to read a statement from the Parish Council, seconded Cllr Hopkins, carried. Cllrs Cole and Pickles to prepare the statement on behalf of the Parish Council. ii. PA13/ Sycamore Gardens, Summercourt. Conversion of integral garage to form a ground floor bedroom with en-suite level access shower- approved. iii. PA13/09015 Ouistreham, Indain Queens. Construction of a new 3 bedroom dwelling at the side of Ouistreham with 2 detached garages- the revised plan with wider splay and turning circle was approved. iv. APP/D0840/A/13/ Travellers site at Toldish. This appeal is now an Informal Hearing, although the date is to be arranged. Cllr Cole conformed he will write the Parish Council s statement over the Christmas holiday. c. Enforcement report i. EN13/ Greenmoor, New Road, Summercourt. Three skips on land which are not being used in connection to storage of hay/straw. The skips are taken away and brought back in connection to the Julian s skip hire business. ii. EN13/ Greenmoor, New Road, Summercourt. Caravan brought onto land. d. To resolve site protocol. Clarification of the resolution passed at the previous meeting requested. It was agreed only applications which had warranted a 1 st site visit will be reconsulted if a plan is either amended or withdrawn and resubmitted. 13/233 CORRESPONDENCE - Cornwall Council a. Weed Spraying. Clerk advised members Cornwall council will no longer be spraying the weeds throughout the Parish. A map of areas currently sprayed has been received along with a quote from CORMAC. Clerk to obtain additional 2 quotes and to defer to a future meeting. 4

5 13/234 CORRESPONDENCE General a. Concerns regarding traffic re supply to incinerator- Proposal by Cllr Cole to note and pass to SITA reps seconded Cllr Pickles, carried. The above was duly resolved, 13/235 AGENDA ITEMS FOR THE NEXT MEETING None requested. 13/236 FINANCE a. Accounts: as presented to be approved for payment. ACCOUNTS December 2013 Chq No Payee VAT Amount 3431 Duchy Cemeteries- Cemetery maintenance Indian Queens Methodist Church- Youth Club Indian Queens Pit- Room Hire EDF- IQ rec Outdoor Play People - See-saw Cornwall Council- refund of money paid in error 1, Mr C Johns- net salary 397 mileage A Kendall- net salary , mileage , HMRC- Qtr 3 1, Postage Total 4, Proposal to approve payments by Cllr Cole, seconded Cllr Morcom, carried. Budget statement also circulated. b. Cemetery Fees- to review charges Proposal by Cllr Cole to defer to the Finance Committee, seconded Cllr Cocks, carried. c. Precept- to approve the precept. Proposal by Cllr Cole to approve budget and set the precept at 69,685.31, seconded Cllr Morcom, carried. This equates to an annual precept for a Band D house of d. Burial Plot A resident from Kestle Mill has requested a plot at St Enoder Cemetery. He considers himself a St Enoder resident although officially he is in Colan Parish. Members requested he puts his claim in writing for them to consider. 5

6 e. Allotments Groundwork started at the allotments today but some of the plots are very hard and would need a rotovator for them to make any impact. Cost is 72 inc VAT. Proposal by Cllr Baker to authorise, seconded Cllr Brawn, carried. There being no further business the meeting was closed at 8.45pm. Chairman. Date. 6