Brampford Speke Parish Council
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- Kimberly Holmes
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1 Brampford Speke Parish Council PARISH COUNCIL MINUTES - CAUTION Approved and signed minutes form the definitive legal record of council business. In the interest of early publication for residents, this webpage carries the text of draft minutes approved by the chair and awaiting approval by the Parish Council. The draft minutes may also be made available directly to individual enquirers without access to the internet, on request. Draft minutes may be amended at the next council meeting before being signed. The approved minutes will then replace the draft minutes. If amendments are made, this will be noted in the minutes of the next meeting. Minutes of the of the Parish Council Meeting held on Wednesday 4 th January 2017 at 7.30pm at the Village Hall. Present: Cllr A Wiles (Chair), Cllr S Luxton, Cllr E Hollingsworth, Cllr A Birmingham, Cllr M Merrett, Cllr R Tillett Apologies: Cllr G Carden (away) In Attendance: Carole Oliphant (Clerk), Cllr S Grundy (EDDC), and one member of the public No 1/17 Apologies Cllr G Carden (Away). Resolved to accept this apology Responsible 2/17 Declarations of interest No declarations were made 3/17 Minutes of meeting held on 5 th October 2016 The minutes of the Parish Council Meeting of 2 nd November 2016 were adopted as a true record and duly signed by the Chair 4/17 Democratic period No issues were raised 5/17 Ongoing topics 1: Village Hall No update 2: Footpaths The Footpath Wardens, Bea Fenn and Pam Newby, provided a written report in which they detailed a productive meeting with Ros Davies on 13 th December. They were expecting details of the strimming programme but it had yet to be received. The damage caused by SWWA vehicles at Furze Park had been discussed and Ros had agreed that this should be pursued through SWWA or Lord Iddesleigh. Bea and Pam have offered to do this. Cllr E Hollingsworth updated the PC on damage to the footpath from the kennels to Upton Pyne is uneven and the possibility of using the left over sleepers to stabilise the path was discussed. Cllr S Luxton would go and take a look at the damage and see what work is required and would report back to the council, including a price for him carrying out the work himself. Cllr E Hollingsworth advised the PC that the Woodland Trust were willing to replace the damaged trees at Station Marsh. She requested the PC fund grass cutting of the woodlands twice a year for two years in order that the newly planted trees would have time to establish. The Clerk had previously SL
2 sent details of a contractor who would be able to carry out this work. The Council resolved in principle that they would fund the grass cutting and would also request that quotations for strimming and clearing of verges be included in any quotations. Cllr E Hollingsworth would liaise with Cllr A Birmingham to contact local contractors to quote for the grass cutting and verge works and would report back to the Council. The wardens also reported that a tree had come down on the old railway line between the village and Stoke Cannon. As it was in Stoke Cannon s area of responsibility the Clerk was requested to contact the Clerk of Stoke Cannon to resolve. Jilly Greed gave the PC an overview of the progress of the works proposed at Hulk Lane. Meetings had been held with Tom Horne (DCC officer) and Margaret Squires (MDDC & DCC councillor) and a partnership approach had been agreed being led by Roger Cashmore of Thorverton. An A taskand-finish independent body The Thorverton & Brampford Speke Access Group was to be established to raise the funds for the work and would have its own bank account and trustees. A French Drain was going into the slippage and the funding for the investigatory work had come from the Locality Fund led by Margaret Squires. The Access Group would be going out to tender for the works for French Drain and the surface of the bridleway and then would begin fundraising to cover the costs of the works. The PC discussed a contribution towards the costs and the Clerk explained that because it was outside of the Parish the current arrangements would prohibit the PC from doing so although if the PC obtained the Power of Competence it could contribute. (see 99/17) Mrs Greed suggested a representative from Brampford Speke PC join the Access group. Cllr E Hollingsworth was nominated by Cllr M Merrett and seconded by Cllr R Tillett and the PC unanimously agreed to appoint Cllr E Hollingsworth to the Access Group. Mrs Greed explained that the road either end of the new bridleway would be continue to be maintained by DCC as a public highway. 3: Protection for the tree in Chapel Road Cllr A Wiles advised that P Hill (Agricultural Contractor) would be completing the works by the end of January and that he would meet with the contractor to oversee the works. 5: Highways Cllr S Luxton advised that he had carried out four salting runs successfully and would continue to salt when the need arises. The Clerk advised that there she had been unable to successfully place an order from SWH for a road closure sign for Burridge Hill. She requested that the sign could be secured through an on-line retailer. The PC resolved that 100 could be spent and Cllr Tillett agreed to source the road closure sign and claim back the amount from Council funds. The Clerk would provide Cllr Tillett with details of a suitable supplier. 6: Superfast Broadband No official update but Cllr M Merrett advised that the new box should be installed by the end of January. 7: Website and Facebook No update Item to be removed from future agendas 8: Traffic Management Cllr R Tillett said that he had received information from DCC that 20MPH repeater signs could not be located on telegraph poles but there was only one possible exiting road sign in the village that could accommodate the signs. The PC discussed installing repeater signs on the telegraph poles anyways but the Clerk advised against this course of action and recommended an agreement on the EH & AB CO EH AW RT & CO RT
3 location of the signs to be sought with DCC. Cllr Tillett would revisit with DCC to try and secure a solution. 9: Verges Cllr A Birmingham would liaise with Cllr E Hollingsworth to obtain quotations from the same contractors who were being approached to carry out the grass cutting around the WW1 trees. 6/17 DCC Matters No report received 7/17 EDDC The Council gave a vote of thanks to Cllr S Grundy for resolving the issue with the dog bins and reported that the process was working well. Cllr Grundy gave the PC an overview of the new waste disposal and recycling arrangements being introduced in Brampford Speke s arrangements would change after July /17 Planning No new applications 9/17 Housekeeping matters The Clerk s financial reports were all noted with thanks (appendix 1) AB SG Two cheques were approved in respect of the Clerk s remuneration for December: to the Clerk and to HMRC. A replacement cheque for BSPCC for 100 was approved The Budget proposal had been circulated to Councillors. The Clerk gave an overview of a proposed Community Grant Policy which could be introduced to invested PC monies back into Villages Groups and Projects. The PC agreed that a Community Grant Fund was a good idea but they would like to see a draft of the Policy before the February meeting. Cllr A Wiles requested that the Policy include was not restricted to groups and charities but also included individuals who wanted to out on community events in the village. The Clerk agreed to draft a policy and circulate. The Clerk explained PC were eligible to obtain the Power of Competence which would enable the PC to use it s finances to support local initiatives. The Clerk would send a detailed overview of the process to Councillors. CO CO The proposed budget and precept for 2017/18 was agreed, subject to some minor amendments (including consolidating the SWWA 500 within the Community Grant Fund. 10/17 Other matters The PC agreed to work towards electing a new Chair at the 2017 AGM. Cllr S Luxton stated that he would be willing to stand for Chairman but was reluctant to do so if he had to Chair planning meetings or site meetings. The Clerk explained that the PC could introduce a separate Planning Committee which could have a different Chair and that the decisions of this committee could be reported and noted at the Full PC meetings. The PC resolved that it would continue to work towards replacing Cllr A Wiles when he stepped down as Chairman. Cllr A Wiles gave his apologies in advance for the February meeting and Cllr S Luxton agreed to Chair the meeting. 11/17 Next meeting ALL
4 Wednesday 1 st February pm, Village Hall BRAMPFORD SPEKE PARISH COUNCIL ACCOUNTS Summary Out-turn Budget Actual to 04/12/2016 Forecast RECEIPTS PRECEPT CTDG Defibrillator P3 Footpaths Bank Interest TAP fund Grant EDDC Tax Return Gritter Ex-Gratia VAT REFUND TOTAL RECEIPTS PAYMENTS (inc of VAT) PC Housekeeping 0.00 Cllrs expenses Cllrs training Fees (Audit etc) Insurance DALC sub Sub-total Clerk Salary C Oliphant (inc tax/mileage/wfh & expenses) Salary D Trelawny Sub-total Village projects and PC s assets Footpaths Notice board Highways, Verges Defibrillator Clerks Computer N bourhood Watch Sub-total
5 Village Hall Annual grant Sub-total Other Welcome Pack Sub-total TOTAL PAYMENTS SUMMARY Actual BALANCE BROUGHT FORWARD ADD RECEIPTS TOTAL LESS PAYMENTS BANK RECONCILLIATION 24/08/2016 COOP DEPOSIT /11/2016 Santander CURRENT /09/2015 Santander DEPOSIT TOTAL CARRY FORWARD RESERVES AT YEAR END Current Reserves Reserves (i) Earmarked P3 Footpaths Election Clerks computer Highways projects (gritter refund inc) V.H improvements Defibrillator General 6 month reserve SWWA Project Neighbourhood Watch (ii) Not earmarked Total reserves
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Cllr. Mr M. Stevenson (Chairman) Cllr. Mrs A. Sharman Cllr. Mrs A. Nunan Cllr. Mr S. Blackwell Cllr. Mr R. Davis Dr. D. Campbell (Parish Clerk)
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