Cllr Mrs S. Wintle in the Chair, Cllrs Mrs N Stockham, Mrs J.Dobbs, Mr. R J Williams, Mrs S. Jones, Mrs G. Parsons. Mrs J.Charlton, Mr. N.

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1 Llangattock Community Council Minutes of the Council Meeting held at the Community Hall on Tuesday 19th June 2012 at 7.00 pm Public Participation. Nil. Present In Attendance Cllr Mrs S. Wintle in the Chair, Cllrs Mrs N Stockham, Mrs J.Dobbs, Mr. R J Williams, Mrs S. Jones, Mrs G. Parsons. Mrs J.Charlton, Mr. N.Shugar (8) County Cllr J Holmes A. Morgan (Clerk) Three members of the public Apologies for absence. Nil 70/12 Declaration of Acceptance of Office The Clerk confirmed that all members had now signed their Declaration of Acceptance of Office and Cllr Wintle had signed the Declaration of Acceptance of Office of Chair of the Council.In her capacity as the new Chair to Llangattock Community Council for 2012/13, Cllr Wiintle welcomed new members Mrs Gill.Parsons, Mrs Sue Jones and Mr Nic Shugar to the Council. 71/12 Retiring Chair Cllr Wintle thanked Cllr Charlton on behalf of all members for her year of office as Chair of Llangattock Community Council. Her retiring Chair s report presented at the May AGM had been well received and acknowledged for all her efforts and hard work. 72/12 Members declarations of interest Cllr Charlton declared an interest in item 78/12 a (ii) 59/12 Election of Vice-Chair of the Council for 2012/2013 Cllr Charlton proposed Cllr Shugar for the Office of Vice Chair and the proposal was seconded by Cllr Dobbs. Member voting on the proposal was tied and Cllr Wintle as Chair gave a casting vote against the proposal with the suggestion that the election of Vice-Chair is carried to the next meeting by which time it was expected that two new members would be co-opted to the existing council vacancies and attend the meeting. Cllr Shugar commented that he was happy to accept this approach RESOLVED: The Office of Vice-Chair remains open to the following meeting

2 73/12 Minutes RESOLVED: that the Minutes of the Council Meeting and Finance Meeting held on 22 nd May 2012, as circulated, be confirmed as a true record and signed by the Chair. 74/12 Matters arising from the Minutes (a) 18/12 (c) Local Flood Plan County Cllr Holmes provided an explanation that a Flood Plan was in place with resources organised through two designated flood managers and triggered through a helpline. In addition residents of The Legar also had a nominated local lead who worked with the Emergency Services. Members noted that the need to ensure the Emergency Services was coordinated was important to the success of the plan. It was also noted that the Environmental Agency plan does not include potential flooding of the Onneu RESOLVED: Flood plan in place and noted (b) 18/12 (d) Recreation Ground Cllr Charlton gave an update that both the Jubilee oak trees and wild flower seeds had been planted in the Recreation Ground, but that regrettably the need to move quickly on the planting had made it difficult to include schoolchildren and the wider community in the process. The Clerk reported that the maintenance improvement actions to remove stones from the football playing surface, and the painting of the goalposts/football wall remained outstanding to be completed. Members agreed that careful thought needed to be put into the final design of the football wall, perhaps to include multiple sporting application, before proceeding.. Action plan, including resources and design for outstanding work items to be finalised (c) 18/12 (e) B4558 road County Cllr Holmes provided his understanding that the current status remained that there were still two scheme options open to widening the road, with one of the determining differences between them being cost. This remained a private venture by Glanusk who would need to obtain or demonstrate a funding source and that it was currently for Glanusk to return to Powys CC with funding details and scheme option, at which point Powys CC could then review the position again re providing their support or involvement. and continue to monitor (d) 18/12 (j) Canal towpath near bridge 114 The Clerk reported that the position whereby the possibility of a volunteering project carrying out the work to improve the pathway from bridge 114 (200 metre stretch), with British Waterways providing the materials remained but had not been followed up by the volunteering group with BW. The difference in the recent repairs to the canal carried out alongside the Rectory, where a stone path had been laid, and the work from Bridge 114, where no stone path had been replaced, reflected the fact that the work was designated under different repair schemes and therefore each had been funded differently within BW. Cllr Charlton informed the members that her understanding was that BW was to seek charitable status and, if this was so, then there may be potential future options for the Community Council to work with BW to seek funding solutions. 2

3 County Cllr Holmes informed members that the Monmouth & Brecon Canal would be reviewing footpath usage and the potential impact of damage caused by some types of useage. He also informed members that recent work carried out along the Dardy stretch of the canal had also not had the path replaced correctly and that this was being addressed. (e) 18/12 (k) Ash tree (Church-Onneu footbridge path). (f) The Clerk reported that Powys CC have confirmed that they have initiated the process through which a solution to correcting the problem will be determined, and if necessary, the appropriate permissions sought to fell the tree should this be required. and continue to monitor 18/12 (l) Hafod road No date for work scheduling has yet been provided by Monmouthshire CC. and continue to monitor (g) 18/12 (o) Camping site The Clerk confirmed that BBPNA had informed him that they will be initiating an investigation into any potential breaches of planning control. and continue to monitor (h) 19/12 (c) BBNPA Community Council Liaison meeting and Charter update RESOLVED: Output of the July Community Council Liaison meeting to be reviewed at the next Community Council meeting. No members will be attending the BBNPA meeting. (i) 43/12 (a) A 4077 Lay-by Entrance The Clerk reported that on following up a request with Powys CC to restore the access at both ends of the lay-by following one of the entrances having been left closed off after debris removal work was carried out, he had been informed by Powys CC that the lay-by was not detailed on their highway network plan, and if this was the correct then PCC would not be required to maintain access at both ends of the lay-by. However, they are investigating their highway network plan further to determine the correct designation of the lay-by given they had been informed by the Community Council that there had been a recognised lay-by there for many years. Cllr Stockham assured members that she had long memory of this being a designated lay-by and that it had always served a valuable need for passing traffic and should continue to do so. and continue to progress with Powys CC to restore the lay by access. (j) 63/12 (d) LACAS Out Door Event Licence The Clerk informed members that LACAS would be holding an outdoor play at the Allotments, promoted by the Arts Council of Wales on the 22 nd June 2012 but understood that they had decided not to include any arrangements that would require a temporary event licence. 3

4 (k) 63/12 (f) Sustainable Development Consultation Document Cllr Charlton informed members that she had reviewed the Welsh Government s Sustainable Development Consultation document and drafted response on behalf of the council. Members agreed that these should reflect to the Council s input to the consultation process. The Clerk to submit the responses on behalf of the Community Council. Copies of the consultation document to be provided to Cllrs Parsons, Shugar and Wintle. (l) 64/12 (b) Risk Assessment Members agreed that the Risk Assessment exercise should be carried out by a full council following the two current member vacancies being filled. and a future date to be set to complete a Risk Assessment exercise (m) Model Concerns and Complaints Policy and Guidance The Clerk provided a summary of the Model Concerns and Complaints Policy and Guidance document for Public Service providers. Members agreed that the model should be adapted to reflect the Community Council s needs and documented as a Community Council local policy. Cllr Charlton commented that in addition to this policy the Council also needed to develop a range of policies that properly reflected its position as an employer. and local Concerns and Complaints policy to be developed based upon the Model framework. In addition a list of employer policies to be identified and agreed for policy development. (n) 67/12 (a) LACAS Committee Representative The Clerk confirmed that he had written to LACAS proposing that Cllr Parsons replace Mr Wally Elliot as the Community Council s representative on the LACAS committee. LACAS had contacted the Clerk and invited council members to visit the Allotments to meet the LACAS committee, and view the work LACAS was doing, and understand its plans for the future. They suggested this would be a good opportunity to meet Cllr Parsons to discuss her joining the LACAS committee as the Council s representative. Members agreed that they should accept the invitation from LACAS to visit the Allotments. and Allotment visit date to be agreed with LACAS. (o) 69/12 (a) Street Light at Tan-Dderwen County Cllr Holmes informed members that all street lighting in Llangattock would be fully working the end of June following the fitting of energy efficient bulbs to all lights, and that there would not be any lights switched off. Cllr Charlton asked a question of how the impact on reducing the County Council s carbon footprint was measured. County Cllr Holmes suggested this question could best be answered by contacting PCC s Lighting Department.. Powys CC to be contacted re carbon footprint reduction. 4

5 69/12 (b) Hedging at Clos Ciliau Cllr Parsons informed members that a solution had now been identified and the hedging would be removed by volunteers. County Cllr Holmes added that this was being done with the agreement of the Housing Officer. 69/12 (c) Hedging at Glanonney, Hillside Cllr Jones asked whether any further progress had been made to carry out work on trimming this hedge since it represented a traffic hazard, particularly for large or high sided vehicles. Cllr Williams replied that it was his understanding that a contractor had been identified and the work would be carried out. and continue to monitor 69/12 (c) Trees at Canal Bridge 117 The Clerk informed members he had visited the site referred to by Cllr Dobbs but could not identify any potentially dangerous trees and requested if more specific details could be provided. Cllr Dobbs agreed to obtain more specific information of this situation for the matter to be progressed. and further details to be obtained 75/12 Correspondence a) Llangattock School Change of Status Notice Cllr Wintle observed that the proposal document stated the school had exclusive use of the community hall until 4.30 pm on weekdays and this implied that the community hall could not be used by anyone else during these hours which she did not believe to be the correct situation.. A copy of the lease agreement to be obtained to provide full understanding for the members. b) LGV June Newsletter c) BBNPA Town and Community Council Workshop re Planning and member attendance at the September workshop to be finalised d) Local Democracy White Paper Welsh Government. e) Brecon and Radnor Area C tee Meeting 22 June. f) Consultation Response from One Voice Wales re Shared Purpose/Shared Delivery, g) Powys County Council Local Growth Zones Task & Finish Group. h) Powys County Council Subcommittee vacancies Standards Committee RESOLVED: Noted and interested members to inform Clerk by Thursday 21 st June i) One Voice Wales AGM. j) BBNPA Pre hearing/hearing meetings re Local Development Examination. RESOLVED: Noted k) Five Councils Area Liaison Meeting Agenda 21 June 2012 and Cllrs Williams, Parsons, Stockham and Charlton to attend. l) PCSO Simon Beaton had requested to attend a Community Council meeting as the new PCSO to introduce himself to members and to listen to or discuss any issues members would want to bring to his attention. and invited to the July meeting. m) CRIC Events week to be held w/c 25 June 5

6 76/12 Vacancies on the Community Council co-option of two Members The Clerk reported that three nominations had been received to fill the two existing vacancies on the Community Council. They were; Mrs Angela Waring Mrs Jennine Morgan Ms Kelly Holmes RESOLVED: that following an absolute majority of member s votes being reached by two of the candidates, Mrs Angela Waring and Mrs Jennine Morgan be co-opted to fill the two vacancies following the election in May /12 Clerk s report. The Clerk reported on the following issues and items a. The Llangattock sign at the top end of the village had become detached from the wall. Work to restore the sign had been initiated and approved b. CRIC Website - there were still access issues to some of the content on the Llangattock web page and these were being chased with the CRIC webmaster. However, councillor details had been updated following the May election and minutes were being posted RESOLVED: Noted c. Glebe Field A number of complaints had been received on the state of the pathway through Glebe Field and the mess created by the livestock grazing the field. The pathway had been cleaned on several occasions but the results were short lived partly due to the ongoing bad weather and the livestock sheltering under the hedging alongside the Cemetery. The livestock would normally have been expected to have been taken away by June but the farmer leasing the field had decided to continue to keep the livestock on the field for the present. and continue to monitor. d. Notices on B4558 Llangattock/Crickhowell Bridge Two signs had recently been erected for the Llangattock School Fete and Llangynydir Open Gardens. and continue to monitor. e. Training New Councillor Induction Training Venues/dates f. Crickhowell Town Council Public Meeting re the Church Lychgate 78/12 Planning applications. (a) New Applications i. 06/00709/FUL vary conditions relating to planning approval 06/00709/FUL to extend the timing of development/amend design change to roof/remove toilets and foul water drainage at Timbercraft Park, Gilwern Road, Llangattock for Mr. Adrian Stahl. RESOLVED: No further comments ii. 12/08057/FUL Insulated render system to external face of Farmhouse gables at Wern Watkin Farm, Hillside, Llangattock,NP8,1LG for Mr. Andrew Fryer RESOLVED: No further comments 6

7 (b) Application Approvals Notified by BBPNA i. 12/07611/FUL Demolish external balcony and staircase and construct extension at Ysgubor Ty Defaid, Ffawyddog, Llangattock for Mr & Mrs H Margetson (21/12(d)) ii. 12/07801/FUL - rear single story extension on existing lounge/dining room to bungalow at 20 Beaufort Avenue, Llangattock for Mr G. Thomas. (50/12(a)) iii. 12/07839/FUL Erection of single storey apex-roofed timber shed for the carrying out of hobby woodworking activities at Upper Park Lodge, Hillside Road, Llangattock for Mr. E. Gower (50/12(b)) 79/12 Planning permission refused by BBNP Nil 80/12 Reports from Members on Outside Bodies NIL 81/12 Report from County Cllr J Holmes. As detailed through responses to items provided and noted during the meeting. 82/12 Complaints (a) Canal Bridge 114 Weight Restriction Cllr Shugar raised a concern about tonnage limits for traffic passing over bridge 114 and asked whether the limit was known. Cllr Jones recalled previous questions on this issue had shown that there were not any restrictions in place. and clarification to be sought from Powys CC on whether any weight restrictions apply (b) Public Vehicle Speeding Beaufort Road Cllr Shugar raised an issue of some vehicles of the village bus service regularly appear to travel at excessive speed along Beaufort Road at the lower end of the village and asked how this could best be addressed. Members agreed that since the new PSCO is invited to the July meeting this would be an opportunity to raise this issue with the PSCO. Resolved: Noted and issue to be discussed with PSCO Beaton at July meeting. The Chair closed the meeting at 9.20 pm. Chair: Date: 7

8 Llangattock Community Council Minutes of the Finance Meeting held at the Community Hall on Tuesday 19 th June 2012 following the Council meeting. Present In Attendance Cllr Mrs S. Wintle in the Chair, Cllrs Mrs N Stockham, Mrs J.Dobbs, Mr. R J Williams, Mrs S. Jones, Mrs G. Parsons. Mrs J.Charlton, Mr. N.Shugar (8) B. Morgan (Clerk) Three members of the public Apologies for absence. Nil 60/12 Members declarations of interest. Nil 61/12 Matters arising from the Minutes (a) 56/12(a) Annual Return for the Year Ended 31 st March 2012 The Clerk confirmed that the external auditor had confirmed they would be issuing an unqualified audit certificate and report and there were no matters to be drawn to the attention of the Council. Members confirmed their approval of the annual return and agreement for the Chair and Responsible Financial Officer to sign and submit section 3 of the return. and approved. RFO/Chair to sign accounts (section 3) and submit the annual return (b) 57/12 Annual Reviews - Allotment Lease Renewal 1 st June 2012 The Clerk confirmed a written proposal for the 1 st June 2012 rent review to increase the annual rent to 400 p.a. through incremental staged increases over the next three years had been submitted to the LACAS committee. A response had been received inviting the Council to meet with the LACAS committee and visit the work carried out at the Allotment, but no specific response to the rent review proposal had been received. Members agreed they would accept the invitation to meet with LACAS at the Allotments but that the members also remained of the view that the rent review proposal submitted to LACAS had been a fair one and would be requesting an urgent response to this proposal from LACAS after the visit. and Allotment site visit date to meet with LACAS committee to be arranged (c) 58/12 (a) Routine Maintenance The Clerk had to instructed Robin s Garden Services cut the Cemetery hedge together with general grass strimming (bench areas etc). This had been completed during the early part of June. Further work would be arranged on an ad-hoc basis when required. 62/12 Contract Renewal Toilet Cleaning Recreation Ground RESOLVED that the contract with Mr A.Braithwaite for cleaning services of the Recreation Ground Toilets be extended for a further 12 months from 1 st July /12 Applications for Grant Aid No applications had been received for the quarterly June review 8

9 64/12 Clerk s report (a) Monthly Accounts 2012/13 The Clerk provided Members with an updated income and expenditure statement to date for 2012/13 and a reconciliation of the statement with the current and reserve account credit balances as at 19 th June 2012 which stood at 18, (b) Receipts Nil (c) Request to View Annual Accounts The Clerk informed Members that he had received one request from a member of the public to inspect the Annual Accounts and inspection to be arranged (d) Recreation Ground Toilets The Clerk informed members that burnt toilet rolls had been found in the hand wash basin of the ladies toilet and the fire had taken place sometime during the W/E of the 16 th /17 th June. No permanent damage had resulted and the police had not been called on this occasion but the toilets were being kept under close observation and event to be raised with PCSO Simon Beaton at the July meeting 65/12 Accounts for Payment RESOLVED that the following accounts be paid: Insurance Policy Renewal AON 1, Water Supply Recreation Ground Toilets (27/10/11-14/5/12) - DCWW Electricity Supply Recreation Ground Toilets (30/1/12-24/4/12) - Scot Power A.Braithwaite Toilet Cleaning (May) 240 Flower Seeds Recreation Ground 72 Stationery Clerk s Office Viking Hand Drier rental 2012/13 Recreation Ground Toilets - PHS Cemetery Hedge cutting/grass strimming Robin s Garden Services 140 A.Morgan Printing ink cartridges (6) Clerks Office The Chair closed the meeting at p.m. Chair: Date: 9