Minutes of the Meeting EXECUTIVE COMMITTEE March 11, 2009

Transcription

1 Minutes of the Meeting EXECUTIVE COMMITTEE APPROVED 1. Chair Marks called the meeting to order at 4:32 p.m. The following members were present: Executive Committee: Mr. James Koch Ms. Susan Rohrman Dr. Cathlene Crawford Ms. Madeleine Fern Dr. Ed Tivador Dr. George Fornero Mr. Jerrold Marks Also Present: Tim Thomas Carol Steffens Bill Charis Karen Noonan Alice Koshaba Marilee Ciello Doug Bolton Nancy Kind Jennifer Pearson Eric Martin Adam Berkson Kim Kuhn Mary Beth DeFauw Carrie De La Cruz Vicki Klein New Trier H.S. Board Member New Trier Area Board Member New Trier Area Superintendent Glenbrook Area Board Member Glenbrook H.S. Superintendent Northern Area H.S. Superintendent Northern Area Board Member NSSED Superintendent NSSED Executive Assistant Director of Personnel and Compliance Director of Programs and Support Services Director of Business Services and Facilities Director of Professional Development and District Services Administrator of North Shore Academy Administrator of Early Childhood Program Administrator of Educational & Life Skills Program Administrator for Technology Program Supervisor, NSA Program Supervisor, ELS Transition Coordinator District Services Coordinator Transition Consultant 2. COMMUNICATIONS The Superintendent referred to several articles that appeared in Education Week, which reported on the Stimulus Package and the disparities in funding as well as several options for new aid in the area of school technology. Another article highlighted RtI and how schools are beginning to implement the process for students. Also included in the packet were the North Shore Academy Elementary Newsletter and the Staff Bulletin MINUTES OF THE 2/4/09 MEETING Ms. Fern moved to approve the minutes of the February 4, 2009 Executive Committee meeting. Mr. Koch seconded the motion and the minutes were unanimously approved. DESTRUCTION OF THE CLOSED SESSION AUDIOTAPE Ms. Fern moved that the Closed Session audiotape of 10/10/07 be destroyed. Dr. Tivador seconded the motion and it was unanimously approved. NSSED DISBURSEMENT REPORTS FOR THE PERIOD ENDING 1/31/09 and 2/28/09 AND FINANCIAL REPORTS FOR THE PERIOD ENDING 12/31/08 Ms. Koshaba, Director of Business Services and Facilities, reviewed the NSSED bills for the period ending January 31, 2009 and February 28, 2009 and Financials for period ending December 31, Dr. Tivador made the following motion:

2 Executive Committee Meeting Page 2 Be It Resolved that the attached list of bills be approved for payment and the Chair and Secretary are hereby directed to certify the same to the Treasurer for payment in accordance with the provisions of Section 5/ of the School Code. Disbursements to be approved for the month of January totaled $2,964, and for February totaled $3,256, Financials to be approved for the month of December 2008, showed investments totaled $3,183, Dr. Tivador seconded the motion and, on a roll call, the vote was: AYE: Ms. Fern, Dr. Crawford, Dr. Fornero, Mr. Koch, Dr. Tivador, Ms. Rohrman, Mr. Marks LICA DISBURSEMENT REPORTS FOR THE PERIOD ENDING 1/31/09 and 2/28/09 AND FINANCIAL REPORTS FOR PERIOD ENDING 12/31/08 Ms. Koshaba, Director of Business Services and Facilities, reviewed the LICA bills for the period ending January 31, 2009 and February 28, 2009 and Financials for December 31, Mr. Koch made the following motion: Be It Resolved that the attached list of bills be approved for payment and the Chair and Secretary are hereby directed to certify the same to the Treasurer for payment in accordance with the provisions of Section 5/ of the School Code. Disbursements to be approved for the month of January totaled $367, and for February totaled $899, Financials to be approved for the month of December 2008 showed investments totaled $604, Ms. Fern seconded the motion and, on a roll call, the vote was: AYE: Ms. Fern, Dr. Crawford, Mr. Koch, Dr. Tivador, Ms. Rohrman, Mr. Marks. POST SCHOOL OUTCOMES Adam Berkson and Kim Kuhn each presented on student outcomes data for North Shore Academy and Educational and Life Skills program. Mary Beth DeFauw summarized and took questions. BUILDING ADVISORY COMMITTEE REPORT The Superintendent reported on the work of the Building Advisory Committee and drew attention to the possibility of a single focus meeting to be called on April 27 and another on June 1 to approve bids. FY2009 BUDGET TO ACTUAL MID-YEAR REPORT Alice Koshaba reported on the FY2009 Budget to Actual and noted a decline in enrollment which affected the 2008 projections. NSSED also anticipates a reduced revenue due to current economic state, lower interest income and reduced enrollment. FY2010 BUDGET DEVELOPMENT GUIDELINES Alice Koshaba reported on the various factors that will affect the FY2010 Budget and the collaborative effort on the part of staff to bring resolution to these challenging factors. BUDGET DIRECTION The Superintendent summarized what had been discussed in regard to the FY2010 Budget suggesting a 2.5% overall budget increase, asking for direction or comments from the Committee. The Committee agreed with the strategy. PERSONNEL The request for the month of January to approve one resignation, to employ fifteen

3 Executive Committee Meeting Page 3 non-certificated personnel, and to end employment of nine non-certificated personnel was brought before the Committee. The request for the month of February included one resignation, six retirements, to employ seven non-certified personnel and to end employment for ten non-certified personnel. Mr. Koch made a motion to approve the above actions and Ms. Rohrman seconded the motion. On a roll call, the vote was: NON-RENEWAL OF PERSONNEL Mr. Koch moved for the Committee to recommend the Governing Board approve the dismissal of 13 first year non-tenured certified personnel; three second year nontenured certified personnel; six non-certified educational support personnel; 13 parttime certified personnel; three first year non-tenured certified LICA personnel; five second year non-tenured certified LICA personnel; one third year non-tenured certified LICA personnel; and two part-time certified LICA personnel. Ms. Rohrman seconded the motion and on a roll call, the vote was: AMENDMENT TO ARTICLES OF AGREEMENT Bill Charis reported on the work of the Policy Committee and the Governing Board to refine and clarify the language of the reworded amendment to the Articles of Agreement regarding budget adoption by the districts. Mr. Koch moved that the Committee recommend the Board approve the amendment as presented. Ms. Rohrman seconded the motion and on a roll call, the vote was: FY2010 BUDGET CALENDAR Alice Koshaba presented the latest version of the FY2010 Budget Calendar including additional language to reflect the reduction in force slated for March and a possible reduction in force reduction slated for the April meeting as well as any additional reductions needed to meet guidelines and directives established by the Committee and Board. Dr. Crawford moved that the Committee recommend the Board approve the FY2010 Budget Calendar as presented. Ms. Rohrman seconded the motion and on a roll call, the vote was: TRANSPORTATION UPDATE/SEPTRAN RENEWAL Alice Koshaba updated the Committee on the thorough evaluation of transportation services and the recommendation that the Board approve an extension of the Septran contract for the FY2010 school year. This item will be brought back to the April meeting for approval. APPOINT REPRESENTATIVE TO REVIEW CLOSED SESSION MINUTES Mr. Marks appointed Madeleine Fern to review Closed Session minutes and report back to the Committee and Board at April s meeting NSSED SCHOOL CALENDAR ADJUSTMENT The Superintendent pointed to an adjustment that needed to be made to the NSSED School Calendar to reflect the mandatory 183 attendance days for certified staff. Mr. Koch moved that the Committee approve the adjustment as presented. Ms. Rohrman seconded the motion and on a roll call, the vote was:

4 Executive Committee Meeting Page ECCIL USE OF SPACE The Superintendent presented options regarding the continuation of services at the Early Childhood Center for Innovative Learning (ECCIL). After discussion, Option A was identified as the preferred option dependent upon UCP s acceptance of terms. Mr. Koch moved that the Committee recommend the Board approve Option A as presented. Dr. Crawford seconded the motion and on a roll call, the vote was: TO CLOSED SESSION At 7:08 p.m., Dr. Crawford moved that the Committee move into closed session to discuss personnel matters. Mr. Koch seconded the motion, and on a roll call, the vote was: OPEN SESSION Dr. Crawford moved that the Committee return to open session. Mr. Koch seconded the motion, and it was unanimously approved. ADJOURNMENT At 7:25 p.m., Mr. Koch moved that the meeting be adjourned. Dr. Crawford seconded the motion, and it was approved unanimously. Chairman Secretary Northern Suburban Special Education District 760 Red Oak Lane Highland Park, IL Fax:

5 Minutes of the Meeting GOVERNING BOARD APPROVED 1. President Marks called the meeting to order at 7:35 p.m. The following members were present: Governing Board: Dr. Jennifer Warner Ms. Barbara Goldstein Ms. Crowe-Richards Mr. Robert Bailey Ms. Susan Rohrman Ms. Mary Jane Brady Ms. Christine Rossman Ms. Stephanie Gordon Ms. Ellen London Mr. Jerrold Marks Ms. Marilyn Harlow Mr. Steve Hammer Also Present: Tim Thomas Carol Steffens Bill Charis Karen Noonan Alice Koshaba Marilee Ciello Doug Bolton Nancy Kind Jennifer Pearson Eric Martin Adam Berkson Kim Kuhn Mary Beth DeFauw Carrie De La Cruz Vicki Klein Mydee Encarnacion Rob Fleming District 27 District 30 District 31 District 35 District 38 District 65 District 67 District 106 District 109 District 112 District 115 District 225 NSSED Superintendent NSSED Executive Assistant Director of Personnel and Compliance Director of Programs and Support Services Director of Business Services and Facilities Director of Professional Development and District Services Administrator of North Shore Academy Administrator of Early Childhood Program Administrator of Educational & Life Skills Program Administrator for Technology Program Supervisor, NSA Program Supervisor, ELS Transition Coordinator District Services Coordinator Transition Consultant Student Honoree w/family and Friends Staff Honoree w/family and Friends 2. RECOGNITION Mydee Encarnacion, ELS Transition Student, was honored for her tremendous accomplishments in the ELS Transition Program resulting in a half-day volunteer job with Natural Supports, enrollment in the REACH program, and connection with friends through the Center for Enriched Living s Friday night programming. Rob Fleming, ELS Vocational Coordinator, was also honored for his extraordinary vision and amazing talent and dedication in the area of job development. The Superintendent congratulated them and presented a plaque to each of them in recognition of their accomplishments. 3. COMMUNICATIONS The Superintendent referred to several articles that appeared in Education Week, which reported on the Stimulus Package and the disparities in funding as well as several options for new aid in the area of school technology. Another article

6 Governing Board Meeting Page 2 highlighted RtI and how schools are beginning to implement the process for students. Also included in the packet were the North Shore Academy Elementary Newsletter and the Staff Bulletin MINUTES OF THE 1/14/09 MEETING Dr. Warner moved to approve the minutes of the January 14, 2009 Governing Board meeting and Closed Session. Ms. London seconded the motion and the minutes were approved with one abstention. DESTRUCTION OF THE CLOSED SESSION AUDIOTAPE Ms. Goldstein moved that the Closed Session audiotape of 10/10/07 be destroyed. Dr. Warner seconded the motion and it was unanimously approved. POST SCHOOL OUTCOMES Adam Berkson and Kim Kuhn each presented on student outcomes data for North Shore Academy and Educational and Life Skills program. Mary Beth DeFauw summarized and took questions. BUILDING ADVISORY COMMITTEE REPORT The Superintendent reported on the work of the Building Advisory Committee and drew attention to the possibility of a single focus meeting to be called on April 27 and another on June 1 to approve bids. FY2009 BUDGET TO ACTUAL MID-YEAR REPORT Alice Koshaba reported on the FY2009 Budget to Actual and noted a decline in enrollment which affected the 2008 projections. NSSED also anticipates reduced revenue due to current economic state, lower interest income and reduced enrollment. FY2010 BUDGET DEVELOPMENT GUIDELINES Alice Koshaba reported on the various factors that will affect the FY2010 Budget and the collaborative effort on the part of staff to bring resolution to these challenging factors. BUDGET DIRECTION The Superintendent summarized what had been discussed in regard to the FY2010 Budget suggesting a 2.5% overall budget increase, asking for direction or comments from the Board. The Board agreed with the Committee s recommendation to pursue this strategy NSSED SCHOOL CALENDAR ADJUSTMENT The Superintendent pointed to an adjustment that needed to be made to the NSSED School Calendar to reflect the mandatory 183 attendance days for certified staff. The Committee approved the recommended adjustment. NON-RENEWAL OF PERSONNEL Ms. Crowe-Richards moved the Board approve the dismissal of 13 first year nontenured certified personnel; three second year non-tenured certified personnel; six non-certified educational support personnel; 13 part-time certified personnel; three first year non-tenured certified LICA personnel; five second year non-tenured certified LICA personnel; one third year non-tenured certified LICA personnel; and two part-time certified LICA personnel. Mr. Hammer seconded the motion and on a roll call, the vote was:

7 Governing Board Meeting Page AMENDMENT TO ARTICLES OF AGREEMENT Bill Charis reported on the work of the Policy Committee and the Governing Board to refine and clarify the language of the reworded amendment to the Articles of Agreement regarding budget adoption by the districts. Ms. Brady moved that the Board approve the amendment as presented. Ms. Goldstein seconded the motion and on a roll call, the vote was: FY2010 BUDGET CALENDAR Alice Koshaba presented the latest version of the FY2010 Budget Calendar including additional language to reflect the reduction in force slated for March and a possible reduction in force reduction slated for the April meeting as well as any additional reductions needed to meet guidelines and directives established by the Committee and Board. Ms. Harlow moved that the Board approve the FY2010 Budget Calendar as presented. Dr. Warner seconded the motion and on a roll call, the vote was: TRANSPORTATION UPDATE/SEPTRAN RENEWAL Alice Koshaba updated the Board on the thorough evaluation of transportation services and the recommendation that the Board approve an extension of the Septran contract for the FY2010 school year. This item will be brought back to the April meeting for approval. APPOINT REPRESENTATIVE TO REVIEW CLOSED SESSION MINUTES Mr. Marks noted to the Board that Madeleine Fern had been appointed to review Closed Session minutes and will report back to the Committee and Board at April s meeting. ECCIL USE OF SPACE The Superintendent presented options regarding the continuation of services at the Early Childhood Center for Innovative Learning (ECCIL). After discussion, Option A was identified as the preferred option dependent upon UCP s acceptance of terms. Ms. London moved that the Board approve Option A as presented. Mr. Hammer seconded the motion and on a roll call, the vote was: TO CLOSED SESSION At 10:18 p.m., Ms. Crowe-Richards moved that the Board adjourn into closed session to discuss personnel matters. Dr. Warner seconded the motion, and on a roll call, the vote was:

8 Governing Board Meeting Page OPEN SESSION Dr. Warner moved that the Board return to open session. Ms. London seconded the motion, and it was unanimously approved. ADJOURNMENT At 10:52 p.m., Ms. London moved that the meeting be adjourned. Dr. Warner seconded the motion, and it was approved unanimously. Chairman Secretary Northern Suburban Special Education District 760 Red Oak Lane Highland Park, IL Fax: