THE COUNTY OF CHESTER

Transcription

1 THE COUNTY OF CHESTER COMMISSIONERS Ryan Costello Kathi Cozzone Terence Farrell OFFICE OF THE COMMISSIONERS 313 W. Market Street, Suite 6202 P.O. Box 2748 West Chester, PA (610) AGENDA COMMISSIONERS MEETING 1. CALL MEETING TO ORDER September 17, PLEDGE OF ALLEGIANCE 3. ANNOUNCEMENTS Citation Jim Ford, Good Works Agricultural Development Council Awards Executive Session The Board of Commissioners met in Executive Session on September 17, 2014 to discuss personnel matters. 4. MINUTES OF PREVIOUS MEETING 5. PUBLIC COMMENT ON AGENDA 6. OLD BUSINESS a. Bid Awards 7. NEW BUSINESS The Department of Procurement and General Services recommends that the Board of Commissioners award the attached bids. a. Resolution It is recommended that the Board of Commissioners adopt the attached Resolution # authorizing a financing by the Chester County Industrial Development Authority (CCIDA) of certain projects for University Student Housing, LLC. b. Resolution It is recommended that the Board of Commissioners adopt the attached Resolution # authorizing a financing by the Chester County Industrial Development Authority (CCIDA) of certain projects for Renaissance Academy Charter School. c. Resolution It is recommended that the Board of Commissioners adopt the attached Resolution # authorizing a financing by the Central and Western Chester County Industrial Development Authority of certain projects for Devon Preparatory School.

2 Page Two Commissioners Agenda September 17, 2014 d. Authorities, Boards and Commissions It is recommended that the Board of Commissioners approve the attached appointment and reappointments. e. Memorandum of Understanding with the American Red Cross It is recommended that the Board of Commissioners approve the revised Memorandum of Understanding between the Chester County and the Southeastern Pennsylvania Chapter of the American Red Cross. f. Authorization to Bid The Department of Procurement and General Services is requesting Authorization to Bid the following: Floor Replacement at Pocopson Home Replace Roof and Interior Roof Drains at Government Services Center Window Replacement at Pocopson Home g. Bid Rejection The Department of Procurement and General Services recommends to the Board of Commissioners the attached bid rejections. h. Contracts i. Grants 8. PERSONNEL MATTERS a. Human Resources Agenda 9. FINANCIAL MATTERS a. Finance Agenda 10. PUBLIC COMMENT 11. ADJOURNMENT

3 THE COUNTY OF CHESTER COMMISSIONERS Ryan Costello Kathi Cozzone Terence Farrell OFFICE OF THE COMMISSIONERS 313 W. Market Street, Suite 6202 P.O. Box 2748 West Chester, PA (610) COMMISSIONERS MEETING MINUTES August 20, CALL MEETING TO ORDER CALL TO The public meeting of the Chester County Board of Commissioners was called to ORDER order at 10:30 a.m. on Wednesday, August 20, 2014 in the Commissioners Boardroom by Chairman of the Board of Commissioners Ryan Costello. Commissioner Kathi Cozzone and Commissioner Terence Farrell were also present. 2. PLEDGE OF ALLEGIANCE PLEDGE OF Commissioner Costello asked Tom Abrahamsen, Assistant Solicitor, to lead the Pledge. ALLEGIANCE 3. ANNOUNCEMENTS ANNOUNCEMENTS Commissioner Cozzone read a Citation recognizing and congratulating Danielle Stelzer for 13 years of perfect attendance as a student in the Coatesville Area School District. Chairman Costello announced that the Board of Commissioners met in Executive Session on August 19, 2014 to discuss personnel matters. 4. MINUTES OF PREVIOUS MEETING MINUTES Following a Motion made by Commissioner Farrell, which was Seconded by Commissioner APPROVED Cozzone, the Board voted unanimously to accept the Minutes from the July 8, 2014 Commissioners Meeting. 5. PUBLIC COMMENT ON AGENDA PUBLIC There were no comments from the Public. COMMENT 6. OLD BUSINESS. OLD BUSINESS a. Bid Awards Bid Awards Following a Motion made by Commissioner Cozzone, which was Seconded by Commissioner Farrell, the Board of Commissioners unanimously awarded the following bids: In-Home Medical Supplies, Bid # A (Re-Bid): Delcrest Medical Products $ 62, HVAC System at Hibernia Mansion, Bid # E - General Contractor: Donald E. Reisinger, Inc. $ 38, HVAC System at Hibernia Mansion, Bid # E - Mechanical (HVAC): Cook s Service Co., Inc. $ 127, Replace Roof Over B Block, Control Room and Laundry at Chester County Prison, Bid # E: Pro Com Roofing Corporation $ 697, Processing and Marketing Service for Recyclable Material, Bid # : BFI Waste Services of PA, LLC $ per ton Commissioners Meeting Minutes August 20, 2014 Page 1 of 3

4 6. OLD BUSINESS (continued). Coffee Products for the Pocopson Home, Bid # A: Interstate Gourmet Coffee Roaster Inc. $ 29, Ice Cream Products for the Pocopson Home, Bid # A: Jack & Jill Ice Cream $ 45, NEW BUSINESS a. Resolution Resolution Following a Motion made by Commissioner Cozzone, which was Seconded by Commissioner Costello, the Board of Commissioners unanimously adopted Resolution # authorizing the exoneration of accrued county taxes in Kennett Township. b. Resolution Resolution Following a Motion made by Commissioner Farrell, which was Seconded by Commissioner Costello, the Board of Commissioners unanimously adopted Resolution #39-14 authorizing the exoneration of accrued county taxes in Upper Uwchlan Township. c. Resolution Resolution Following a Motion made by Commissioner Cozzone, which was Seconded by Commissioner Costello, the Board of Commissioners unanimously adopted Resolution #40-14 authorizing the exoneration of accrued county taxes in West Bradford Township. d. Resolution Resolution Following a Motion made by Commissioner Farrell, which was Seconded by Commissioner Costello, the Board of Commissioners unanimously adopted Resolution #41-14 authorizing the exoneration of accrued county taxes in the City of Coatesville. e. Resolution Resolution Following a Motion made by Commissioner Cozzone, which was Seconded by Commissioner Farrell, the Board of Commissioners unanimously adopted Resolution # which is embedded in a District Attorney Grant Resolution # IDP-2015-CHESTER for Chester County Sobriety Checkpoint and Expanded DUI/Underage Drinking. f. Resolution Resolution Following a Motion made by Commissioner Cozzone, which was Seconded by Commissioner Farrell, the Board of Commissioners unanimously adopted Resolution # which is embedded in a District Attorney Grant Resolution # CTSP-2015-CHESTER for Chester County Highway Safety Project. g. Authorities, Boards and Commissions Authorities, Boards Following a Motion made by Commissioner Cozzone, which was Seconded by and Commissions Commissioner Costello, the Board of Commissioners unanimously approved the following appointments and reappointments: Office of Aging Citizens Advisory Board Reappoint Michelle Berquist for a term ending 9/30/17 Reappoint Linda DiMaggio for a term ending 9/30/17 Reappoint Dale Gravett for a term ending 9/30/17 Library Board Appoint William Connor for a term ending 12/31/17 Commissioners Meeting Minutes August 20, 2014 Page 2 of 3

5 7. NEW BUSINESS (continued) Authorities, Boards and Commissions (continued) Women s Commission Appoint Gloria Gae Gellman for a term ending 6/30/17 Appoint Fredda Lewis Maddox for a term ending 6/30/17 Appoint Janice Kelsey for a term ending 6/30/17 Appoint Anna Rivera for a term ending 6/30/17 Appoint Denise Bailey for a term ending 6/30/17 Appoint Nicole Barrett-Strake for a term ending 6/30/17 h. Conservation District Memorandum of Understanding Memorandum of Following a Motion made by Commissioner Farrell, which was Seconded by Understanding Commissioner Cozzone, the Board of Commissioners unanimously approved the revised Memorandum of Understanding between the Chester County Conservation District and the Chester County Commissioners. i. Contracts Contracts Commissioner Farrell made a Motion, which was Seconded by Commissioner Costello, to approve the Contracts Agenda. The Board voted unanimously to approve the Contracts Agenda. j. Grants Grants Commissioner Cozzone made a Motion, which was Seconded by Commissioner Costello, to approve the Grants Agenda. The Board voted unanimously to approve the Grants Agenda. 8. PERSONNEL MATTERS PERSONNEL Human Resources Agenda Commissioner Costello made a Motion to approve the Human Resources Agenda. Following a Second of the Motion by Commissioner Farrell, the Board voted unanimously to approve the Human Resources Agenda. 9. FINANCIAL MATTERS FINANCE Finance Agenda Commissioner Farrell made a Motion to approve the Finance Agenda. Following a Second of the Motion by Commissioner Cozzone, the Board voted unanimously to approve the following: Budget Change Vouchers as submitted by the Controller 10. PUBLIC COMMENT PUBLIC Citizen Alan Scott made comments. COMMENT 11. ADJOURNMENT ADJOURNMENT The Meeting was adjourned at 10:44 a.m. following a Motion made by Commissioner Cozzone and Seconded by Commissioner Farrell. The Motion passed unanimously. Chief Clerk Commissioners Meeting Minutes August 20, 2014 Page 3 of 3

6 Commissioners Agenda 09/17/2014 Bid Award: The Department of Procurement & General Services recommends to the Board of Commissioners the following bid awards as they are the lowest responsive and responsible bidders: Replace Roof Over Struble Room at Exton Library, Bid # E: D.A. Nolt, Inc. $ 175, Other Bids Submitted: Patriot Roofing, Inc. $ 183, Building Concepts of America, Inc. $ 198, Guide Rail Replacement For County Bridges, Bid # E: Wm. Orr and Sons, Inc. $ 88, Other Bids Submitted: Long Fence Co., Inc. $ 102, J. Fletcher Creamer & Son, Inc. $ 111, M.L. Ruberton Construction Co., Inc. $ 217, Department of Procurement Bid Award-Commissioners Agenda & General Services Page 1 of 1

7 COUNTY OF CHESTER, COMMONWEALTH OF PENNSYLVANIA RESOLUTION # APPROVING A FINANCING BY THE CHESTER COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY OF A PROJECT FOR UNIVERSITY STUDENT HOUSING, LLC WHEREAS, in accordance with the requirements of the Tax Equity and Fiscal Responsibility Act of 1982, as amended, the Chester County Industrial Development Authority (the Authority ), after publicizing notice thereof in a newspaper of general circulation, held a public hearing on August 20, 2014 regarding the application of University Student Housing (the Project Applicant ) for the financing of its capital project (as more fully described in the attached public notice announcement, the Project ); and WHEREAS, the Authority has determined that the Project conforms to the public purpose, eligibility and financial responsibility requirements of the Pennsylvania Economic Development Financing Law, and, at its August 20, 2014 meeting, approved the Project and the issuance by the Authority of its revenue bonds in the maximum amount of $96,100, (the Bonds ), the proceeds of which will be loaned by the Authority to the Project Applicant to fund a portion of the Project; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, 26 U.S.C. 147(f) (the Code ), requires that the applicable elected representatives of the governmental unit on behalf of which bonds are issued and of a governmental unit having jurisdiction over the area in which any financed facility is located approve private activity bonds after a public hearing in order for such bond to be a bond qualifying for tax-exemption under the Code; and WHEREAS, the Board of County Commissioners constitutes the appropriate elected representative for the purposes of giving approval under Section 147(f) of the Code; and WHEREAS, pursuant to Section 147(f), the Project Applicant and the Authority have requested the Board of County Commissioners to approve the issuance of the Bonds for the purposes of Section 147(f) of the Code. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Commissioners of Chester County, Commonwealth of Pennsylvania, as follows: SECTION 1. The Project, as defined in the preambles hereto, and the issuance of the Bonds by the Authority are hereby approved, it being understood that such approval shall not, directly or indirectly, obligate the taxing power of Chester County or otherwise obligate Chester County in any way whatsoever. SECTION 2. The foregoing determination, declaration and approval are for the purposes of the applicable provisions of the Code and do not constitute approval for any permit,

8 license or zoning required for the construction or occupancy of any facilities to be financed or refinanced as part of the Project. SECTION 3. All actions of this Board of Commissioners of Chester County taken in conformity with the intents and purposes of these Resolutions are ratified, confirmed and approved in all respects. SECTION 4. These Resolutions shall take effect immediately. All prior resolutions or portions thereof inconsistent herewith are hereby repealed. RESOLVED AND ADOPTED this 17th day of September, 2014 at a regular meeting of the Board of Commissioners of Chester County, Pennsylvania. Ryan Costello, Chairman Chester County Commissioner Kathi Cozzone Chester County Commissioner (SEAL) Attest: Terence Farrell Chester County Commissioner By: Janelle Swab, Chief Clerk This is to certify that the foregoing is a true and correct copy of the Resolution # adopted by the Board of Commissioners of the County of Chester at its meeting held the 17th day of September, Janelle Swab, Chief Clerk

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17 COUNTY OF CHESTER, COMMONWEALTH OF PENNSYLVANIA RESOLUTION # APPROVING A FINANCING BY THE CHESTER COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY OF A PROJECT FOR RENAISSANCE ACADEMY CHARTER SCHOOL WHEREAS, in accordance with the requirements of the Tax Equity and Fiscal Responsibility Act of 1982, as amended, the Chester County Industrial Development Authority (the Authority ), after publicizing notice thereof in a newspaper of general circulation, held a public hearing on August 20, 2014 regarding the application of Renaissance Academy Charter School (the Project Applicant ) for the financing of its capital project (as more fully described in the attached public notice announcement, the Project ); and WHEREAS, the Authority has determined that the Project conforms to the public purpose, eligibility and financial responsibility requirements of the Pennsylvania Economic Development Financing Law, and, at its August 20, 2014 meeting, approved the Project and the issuance by the Authority of its revenue bonds in the maximum amount of $31,500, (the Bonds ), the proceeds of which will be loaned by the Authority to the Project Applicant to fund a portion of the Project; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, 26 U.S.C. 147(f) (the Code ), requires that the applicable elected representatives of the governmental unit on behalf of which bonds are issued and of a governmental unit having jurisdiction over the area in which any financed facility is located approve private activity bonds after a public hearing in order for such bond to be a bond qualifying for tax-exemption under the Code; and WHEREAS, the Board of County Commissioners constitutes the appropriate elected representative for the purposes of giving approval under Section 147(f) of the Code; and WHEREAS, pursuant to Section 147(f), the Project Applicant and the Authority have requested the Board of County Commissioners to approve the issuance of the Bonds for the purposes of Section 147(f) of the Code. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Commissioners of Chester County, Commonwealth of Pennsylvania, as follows: SECTION 1. The Project, as defined in the preambles hereto, and the issuance of the Bonds by the Authority are hereby approved, it being understood that such approval shall not, directly or indirectly, obligate the taxing power of Chester County or otherwise obligate Chester County in any way whatsoever. SECTION 2. The foregoing determination, declaration and approval are for the purposes of the applicable provisions of the Code and do not constitute approval for any permit, # v. 1

18 license or zoning required for the construction or occupancy of any facilities to be financed or refinanced as part of the Project. SECTION 3. All actions of this Board of Commissioners of Chester County taken in conformity with the intents and purposes of these Resolutions are ratified, confirmed and approved in all respects. SECTION 4. These Resolutions shall take effect immediately. All prior resolutions or portions thereof inconsistent herewith are hereby repealed. RESOLVED AND ADOPTED this 17th day of September, 2014 at a regular meeting of the Board of Commissioners of Chester County, Pennsylvania. Ryan Costello, Chairman Chester County Commissioner Kathi Cozzone Chester County Commissioner (SEAL) Attest: Terence Farrell Chester County Commissioner By: Janelle Swab, Chief Clerk This is to certify that the foregoing is a true and correct copy of the Resolution # adopted by the Board of Commissioners of the County of Chester at its meeting held the 17th day of September, Janelle Swab, Chief Clerk # v. 1

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28 COUNTY OF CHESTER, COMMONWEALTH OF PENNSYLVANIA RESOLUTION # APPROVING A FINANCING BY THE CENTRAL AND WESTERN CHESTER COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY OF A PROJECT FOR DEVON PREPARATORY SCHOOL WHEREAS, in accordance with the requirements of the Tax Equity and Fiscal Responsibility Act of 1982, as amended, the Chester County Industrial Development Authority (the Authority ), after publicizing notice thereof in a newspaper of general circulation, held a public hearing on August 20, 2014 regarding the application of Devon Preparatory School (the Project Applicant ) for the financing of its capital project (as more fully described in the attached public notice announcement, the Project ); and WHEREAS, the Authority has determined that the Project conforms to the public purpose, eligibility and financial responsibility requirements of the Pennsylvania Economic Development Financing Law, and, at its August 20, 2014 meeting, approved the Project and the issuance by the Authority of its revenue bonds in the maximum amount of $4,750, (the Bonds ), the proceeds of which will be loaned by the Authority to the Project Applicant to fund a portion of the Project; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, 26 U.S.C. 147(f) (the Code ), requires that the applicable elected representatives of the governmental unit on behalf of which bonds are issued and of a governmental unit having jurisdiction over the area in which any financed facility is located approve private activity bonds after a public hearing in order for such bond to be a bond qualifying for tax-exemption under the Code; and WHEREAS, the Board of County Commissioners constitutes the appropriate elected representative for the purposes of giving approval under Section 147(f) of the Code; and WHEREAS, pursuant to Section 147(f), the Project Applicant and the Authority have requested the Board of County Commissioners to approve the issuance of the Bonds for the purposes of Section 147(f) of the Code. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Commissioners of Chester County, Commonwealth of Pennsylvania, as follows: SECTION 1. The Project, as defined in the preambles hereto, and the issuance of the Bonds by the Authority are hereby approved, it being understood that such approval shall not, directly or indirectly, obligate the taxing power of Chester County or otherwise obligate Chester County in any way whatsoever. SECTION 2. The foregoing determination, declaration and approval are for the purposes of the applicable provisions of the Code and do not constitute approval for any permit, # v. 1

29 license or zoning required for the construction or occupancy of any facilities to be financed or refinanced as part of the Project. SECTION 3. All actions of this Board of Commissioners of Chester County taken in conformity with the intents and purposes of these Resolutions are ratified, confirmed and approved in all respects. SECTION 4. These Resolutions shall take effect immediately. All prior resolutions or portions thereof inconsistent herewith are hereby repealed. RESOLVED AND ADOPTED this 17th day of September, 2014 at a regular meeting of the Board of Commissioners of Chester County, Pennsylvania. Ryan Costello, Chairman Chester County Commissioner Kathi Cozzone Chester County Commissioner (SEAL) Attest: Terence Farrell Chester County Commissioner By: Janelle Swab, Chief Clerk This is to certify that the foregoing is a true and correct copy of the Resolution # adopted by the Board of Commissioners of the County of Chester at its meeting held the 17th day of September, Janelle Swab, Chief Clerk # v. 1

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36 Authorities, Boards and Commissions Appointments and Reappointments September 17, 2014 Workforce Investment Board Reappoint Doug Doeffler for a term ending 6/30/17 Reappoint Karen Kozachyn for a term ending 6/30/17 Reappoint Marianne Martelli for a term ending 6/30/17 Reappoint Stephanie Sherwood for a term ending 6/30/17 Reappoint Walter Urban for a term ending 6/30/17 Appoint Meghan Klotzbach for a term ending 12/31/15

37 MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF CHESTER, PENNSYLVANIA AND THE SOUTHEASTERN PENNSYLVANIA CHAPTER OF THE AMERICAN RED CROSS AGREEMENT made as of the day of, 2014, by and between The County of Chester ( County ), with its principal offices located at 313 West Market Street, West Chester, PA and The Southeastern Pennsylvania Chapter of the American Red Cross, with its principal offices located at 2221 Chestnut Street, Philadelphia, Pennsylvania (hereinafter referred to as SEPA ARC ). I. PURPOSE OF THE AGREEMENT. The parties agree that the County will provide office space to a SEPA ARC employee who will provide mutually beneficial emergency preparedness, response, recovery, and mitigation activities within Chester County. The purpose of this MOU is to set forth the details of the office sharing arrangement and partnership. II. TERM. The term of this MOU shall be from October 27, 2014 through October 26, III. OFFICE SPACE/EQUIPMENT. The County shall provide sufficient office space in an amount no less than 100 square feet within the Chester County Department of Emergency Services ( CCDES ) assigned area located in the basement of the Chester County Government Services Center, 601 Westtown Road, Suite 012, West Chester, PA to SEPA ARC to house the designated employee. The County will provide a desk; chair; telephone; wireless internet access; and access to commonly used office supplies, including but not limited to paper, pens, staples and stapler, and paper and binder clips. SEPA ARC shall provide its employee with a computer. IV. ACKNOWLEDGMENTS. a. The County will keep the interior of the premises, including plumbing, closets, pipes, and fixtures belonging thereto in good repair, neat, clean, safe, and sanitary during the term of this MOU for the suitability of providing the designated office space. b. SEPA ARC shall not be liable to the County or to the County s employees, patrons, guests, or visitors in or upon the premises for any damage to person or property caused or claimed to have been caused by the negligence of the County, County s agents, employees, or invitees. c. The County shall not be liable for any injury or loss to any property, or person by theft, fire, act of God, public enemy, riot, strike, or other matters beyond its reasonable control, or for any damage or inconvenience which may arise through repair or alteration of any part of the premises, from any cause whatsoever. 1

38 d. SEPA ARC expressly recognizes that the premises are publicly owned and that the County desires that the premises be used in such a manner that gives the appearance of impartiality in political campaigns and on public issues; as such SEPA ARC will not use the premises for any partisan or political activity or for any overt public activities that take a position on policy issues before the County and its agencies review such position, provided that this provision shall not prevent SEPA ARC from taking positions in newsletters, correspondence, internal meetings, etc. that otherwise are in accordance with the purposes of the organization. e. SEPA ARC will conduct its business, and exercise control of its agents, employees, and invitees in such a manner as not to create any nuisance, or otherwise interfere with, annoy or disturb other occupants, guests, or the County in the management of the building. f. The SEPA ARC employee assigned to provide services described in Section I will undergo a background check performed by the CCDES and be fingerprinted at a location approved by CCDES. One Fingerprint Card will be provided to the CCDES Deputy Director for Administration. Any employee assigned to CCDES will not have been convicted or under indictment for any felony; convicted for any misdemeanor where the employee was incarcerated within the last ten years; or convicted for two or more misdemeanors within the last ten years. SEPA ARC agrees to immediately notify CCDES should the assigned employee be charged with and/or convicted of any felony; any misdemeanor where the employee is incarcerated, or convicted of two or more misdemeanors within the last ten years. V. RENT. There shall be no rent or other incurred cost to SEPA ARC for the office space provided by the County. Consideration for this MOU is the mutual benefit to SEPA ARC and the County of a partnership between the parties to advance the mutual goals and objectives of emergency preparedness, response, recovery, and mitigation activities in the county. VI. VII. INDEPENDENT CONTRACTOR. Both parties hereto, in the performance of this MOU, will be acting in their individual capacity and not as agents, employees, partners in a joint venture, or as associates of one another. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever. NOTICES. The County or SEPA ARC may terminate this MOU, whenever, for any reason, either party determines that the termination is in the best interest of the parties. In the event either of the parties elect to terminate this MOU pursuant to this provision, the terminating party shall provide the other party written notice at least sixty (60) days before the termination date. This termination shall be effective as of the date specified in the notice. 2

39 a. Notices to the County shall be addressed as follows: Chester County Department of Emergency Services Attn: Director 601 Westtown Road, Suite 012 West Chester, PA b. Notices to SEPA ARC shall be address as follows: American Red Cross Attn: Chief Operating Officer 2221 Chestnut Street Philadelphia, PA IN WITNESS WHEREOF, the parties have hereunto set their hand. SOUTHEASTERN PENNSYLVANIA AMERICAN RED CROSS COUNTY OF CHESTER Renée Cardwell Hughes, CEO Ryan Costello, Chairman Kathi Cozzone, Commissioner Terence Farrell, Commissioner 3

40 Commissioners Agenda 09/17/2014 Authorization to Bid: The Department of Procurement and General Services is requesting Authorization to Bid the following: Floor Replacement at Pocopson Home Replace Roof and Interior Roof Drains at Government Services Center Window Replacement at Pocopson Home Department of Procurement Bid Authorization-Commissioners Agenda 09/17/2014 & General Services Page 1 of 1

41 Commissioners Agenda 09/17/14 Bid Rejection: The Department of Procurement and General Services recommends to the Board of Commissioners the following Bid for New Restrooms at Hibernia Park, Bid # E be rejected: New Restrooms for Hibernia Park, Bid # E: Bids submitted: Lechmanik, Inc. $ 315, F. W. Houder, Inc. $ 333, BSS Contractors, LLC $ 398, Reason for rejection: Over Budget Budget amount: $ 200, Department of Procurement Bid Rejection-Commissioners Agenda & General Services Page 1 of 1

42 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 1 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Children Youth and Families Vendor: Glen Mills Schools Amendment Contract ID: Amendment #1: This amendment extends the contract term for an additional three (3) months for In-Home Community Management Services for male and female youth ages years currently involved with the Juvenile Probation Office. CO: 15% ST: 80% FED: 5% Vendor: thevillage Services Contract Contract ID: This contract provides Residential Placement Services at a rate of $3.00 per day for Clothing and Personal Care Items to $ per day for Residential Treatment Facility Services. CO: 20% ST: 75% FED: 5% Vendor: Cornell Abraxas Group, Inc. Contract Contract ID: This contract provides Residential Placement Services for Juvenile Probation Office males and females from $ per day for the Social Training and Education Program (STEP) to $ per day for the Abraxas Residential Mental Health Services Program (ARMHS). CO: 20% ST: 75% FED: 5%

43 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 2 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Children Youth and Families Vendor: National Mentor Healthcare, LLC Contract Contract ID: This contract provides Residential Placement Services from $14.69 per day for Room and Board to $99.47 per day for Transitional Step Down. CO: 20% ST: 75% FED: 5% Vendor: Edison Court, Inc. Contract Contract ID: This contract provides Residential Placement Services at a rate of $85.27 per day for Secure Residential (Mathom-Placement Maintenance Costs) to $ per day for Residential (Easton Manor-Full Cost). CO: 20% ST: 75% FED: 5%

44 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 3 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Children Youth and Families Vendor: Children's Choice, Inc. Contract Contract ID: This contract provides a Family Finding Program for children and their caretakers who need to increase their natural supports and/or reach permanency at a rate of $ for Step One Only and Family Finding Ended, $1, for Completion of Steps One, Two and Family Finding Ended, $3, for Completion of Steps One through Six, and Concrete Costs $300 per meeting. CO: 20% ST: 75% FED: 5% Vendor: Glen Mills Schools Contract Contract ID: This contract provides Residential Placement Services from $ per day for Residential Services to $ per day for Shelter Care. CO: 40% ST: 55% FED: 5% Vendor: Haven Home for Girls Contract Contract ID: This contract provides Residential Placement Services for Mothers and Babies at a rate of $39.63 per day for Child Only to $ per day for Mother with Two Children. CO: 20% ST: 75% FED: 5%

45 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 4 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Children Youth and Families Vendor: Chester Co. Council on Addictive Disease Contract Contract ID: This contract provides for the Strengthening Families for Parents and Youth Program which assists families with children in fifth, sixth or seventh grades in building the necessary skills to address challenging issues affecting middle school students. CO: 5% ST: 95% FED: 0% Vendor: Youth Educational Services of PA, LLC Contract Contract ID: This contract provides Residential Placement Services for troubled male youth ages years at a rate of $ per day. CO: 20% ST: 75% FED: 5% Vendor: Impact Project, Inc. Contract Contract ID: This contract provides Foster Care Services from $3.00 per day for the Psychiatric Services Fee to $ per day for the Sex Offenders Step-Down Program Level I. CO: 20% ST: 75% FED: 5%

46 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 5 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Community Development Vendor: Eagleview Senior Housing, L.P. Amendment 326, Contract ID: Amendment #4: This amendment provides additional funding for the construction of fifty (50) affordable housing apartment units for eligible Seniors in Uwchlan Township. The cost associated with this amendment is funded by the U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME). This supports Strategic Business Plan Home Construction and Community Revitalization activity. CO: 0% ST: 0% FED: 100% Vendor: Housing Partnership of Chester County Amendment 105, Contract ID: Amendment #1: This amendment provides additional funding for the 2014 Home Rehabilitation Program for eligible County residents. The cost associated with this amendment is funded by the Community Development Block Grant and Housing Trust Program. This supports Strategic Business Plan Construction and Community Revitalization activity. CO: 40% ST: 0% FED: 60%

47 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 6 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Community Development Vendor: Chester County Intermediate Unit Contract 29, Contract ID: This contract provides HVAC and Electronic Systems Technician Training Services for Workforce Investment Act (WIA) eligible Title I adults and dislocated workers through PA CareerLink - Chester County. The cost associated with this contract is funded by the Workforce Investment Act. This supports Strategic Business Plan Career and Workforce Development activity. CO: 0% ST: 0% FED: 100% Vendor: Chester County Economic Dev. Foundation Contract 90, Contract ID: This contract provides funding to manage the Chester County Dislocated Worker and Youth Industry Partnership Programs. The cost associated with this contract is funded by the Workforce Investment Act. This supports Strategic Business Plan Career and Workforce Development activity. CO: 0% ST: 0% FED: 100%

48 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 7 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Community Development Vendor: Housing Partnership of Chester County Contract 10, Contract ID: This contract provides funding for the Housing Counseling Program for eligible County residents. The cost associated with this contract is funded by the Community Development Block Grant. This supports Strategic Business Plan Community Services activity. CO: 0% ST: 0% FED: 100% Vendor: Pathstone Alliance For Better Housing Contract 12, Contract ID: This contract provides funding for the 2014 Community Housing Development Organization Program (CHDO) to create affordable housing for low income individuals. The cost associated with this contract is funded by the U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME). This supports Strategic Business Plan Housing and Community Support Services activity. CO: 0% ST: 0% FED: 100%

49 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 8 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Community Development Vendor: Petra Community Housing Contract 12, Contract ID: This contract provides funding for the 2014 Community Housing Development Organization Program (CHDO) to create affordable housing for low income individuals. The cost associated with this contract is funded by the U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME). This supports Strategic Business Plan Housing and Community Support Services activity. CO: 0% ST: 0% FED: 100% Vendor: Delaware County Community College Contract 24, Contract ID: This contract provides funding for Cohort Training CNC (Computerized Numeric Control) Operator Certification for Workforce Investment Act eligible adults and dislocated workers. The cost associated with this contract is funded by the Pennsylvania Department of Labor. This supports Strategic Business Plan Career and Workforce Development activity. CO: 0% ST: 0% FED: 100%

50 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 9 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Community Development Vendor: Chester County Intermediate Unit Contract 20, Contract ID: This contract provides Job Coaching Workshops and Assessment Services for Workforce Investment Act eligible Title 1 Adults. The cost associated with this contract is funded by the Workforce Investment Act. This supports Strategic Business Plan Career and Workforce Development activity. CO: 0% ST: 0% FED: 100% Vendor: Pathstone Alliance For Better Housing Contract 387, Contract ID: This contract provides funding to construct a total of ten (10) townhomes in the Borough of Oxford for first time homebuyers. The cost associated with this contract is funded by the U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME). This supports Strategic Business Plan Housing and Community Support Services activity. CO: 0% ST: 0% FED: 100%

51 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 10 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Community Development Vendor: Human Services, Inc. Contract 57, Contract ID: This contract renews the PATHH Program (Putting Agencies Together to Help the Homeless) which provides Rental Assistance and Support Services to homeless individuals and families. The cost associated with this contract is funded by the U.S. Department of Housing and Urban Development Continuum of Care funds. This supports Strategic Business Plan Housing and Community Support Services activity. CO: 0% ST: 0% FED: 100% Vendor: Community, Youth & Women's Alliance CYWA Contract 12, Contract ID: This contract provides funding for the 2014 Community Housing Development Organization Program (CHDO) to create affordable housing for low income individuals. The cost associated with this contract is funded by the U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME). This supports Strategic Business Plan Housing and Community Support Services activity. CO: 0% ST: 0% FED: 100%

52 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 11 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage DCIS Vendor: Evolve IP, LLC Amendment 17, Contract ID: Amendment #2: This amendment for Alternate Internet Service extends the contract term for an additional six (6) months at the current rate of $2, per month. CO: 100% ST: 0% FED: 0% Drug and Alcohol Services Vendor: The Council of Southeast PA, Inc. Amendment Contract ID: Amendment #1: This amendment increases funding to add a new Training Program and replaces Appendix B - Work Statement and Appendix D - Rates and Services. CO: 8% ST: 92% FED: 0% Vendor: Berks Counseling Center Contract 627, Contract ID: This contract provides Outpatient, Intensive Outpatient, Support and Case Management Screening and Assessment Services. CO: 6% ST: 59% FED: 35%

53 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 12 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Emergency Services Vendor: American Tower Management, LLC Amendment 14, Contract ID: Amendment #2 - This amendment allows the County to install a larger microwave dish at the Valley Hill tower site. The $ monthly increase will escalate 3% in line with the rest of the rent. CO: 100% ST: 0% FED: 0% Facilities Management Vendor: Devine Brothers, Inc. Amendment 9, Contract ID: COMPLETE Amendment #1: This amendment provides for changes and credits as defined in Change Orders #1 through #6 to the HVAC system at the Historic Courthouse. Bid # E. CO: 100% ST: 0% FED: 0% Vendor: Allstates Mechanical, LTD Amendment 1, Contract ID: COMPLETE Amendment #1: This amendment provides for additional work as defined in Change Order #1 to the Domestic Relations Training Room Fit-Out for the installation of two (2) fire dampers for return air as required by the Building Inspector. Bid # E. CO: 100% ST: 0% FED: 0%

54 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 13 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Facilities Management Vendor: Vitetta Group, Inc. Contract 9, Contract ID: COMPLETE This contract provides Professional Design and Construction Administration Services to create a new non-contact visitation area within the existing contact visitation room located at the Prison. Deliverables will include sealed drawings, bid specification package, responses to contractors' requests for information, submittal reviews and construction progress meetings. CO: 100% ST: 0% FED: 0% Vendor: Manns Woodward Studios, Inc. Contract 648, Contract ID: COMPLETE This contract provides Architectural and Engineering Design Services to construct the Indoor Firing Range located at the Public Safety Training Campus. Contractor will provide all design and related bid documents and Construction Administration necessary to assist the County from design through construction as per the Request for Proposal # CO: 0% ST: 0% FED: 100%

55 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 14 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Human Services Vendor: Chester County Food Bank Contract 225, Contract ID: This contract for Food Program Support provides funds for the purchase of food and distribution of government commodities to Chester County food cupboards and meal sites. CO: 0% ST: 80% FED: 20% MH/IDD Vendor: Human Services, Inc. Amendment Contract ID: Amendment #1: This amendment for Mental Health Residential Services provides additional funding for the purchase of a new vehicle and Price Street house repairs. Contract funding cap $26, CO: 0% ST: 100% FED: 0% Vendor: Clarke Pennsylvania, Inc Contract Contract ID: This contract renews Early Intervention Services to eligible children ages birth to three (3) years old in their natural environment and provides Interpreter Services to non-english speaking children and their families. Eight (8) Early Intervention base services with rates ranging from $12.00 per quarter hour unit to $ per day. CO: 10% ST: 79% FED: 11%

56 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 15 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage MH/IDD Vendor: Pamela J. Ralph, M D., P. C., Inc. Contract Contract ID: This contract provides Evaluation and Psychiatric Consultation Services to children at the Youth Center. The Psychiatric Consultation rate is $ per case and Psychiatric Clinic Medication Visits are $54.00 per quarter hour unit. CO: 0% ST: 100% FED: 0% Vendor: Devereux Foundation Contract Contract ID: This contract renews Residential Services to four (4) individuals with intellectual disabilities at a rate of $ to $ per day. CO: 0% ST: 100% FED: 0% Vendor: Devereux Foundation Contract Contract ID: This contract renews Community Services that will provide training for Behavioral Health Rehabilitation Services staff on Autism Spectrum Disorders. Other funding: 100% privately funded by Chester County Regional Education Services (CCRES Grant). Contract funding cap $29, CO: 0% ST: 0% FED: 0%

57 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 16 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage MH/IDD Vendor: NAMI Pennsylvania Contract Contract ID: This contract renews Consultation, Education and Advocacy Services for County residents involved in the Mental Health system. Contract cap $70, CO: 10% ST: 90% FED: 0% Vendor: Devereux Foundation Contract Contract ID: This contract provides one time only funding for 2014 winter storm expenses. These funds are associated with Contract # Contract funding cap $10, CO: 0% ST: 100% FED: 0% Vendor: Lynch Homes-Montgomery County, Inc. Contract Contract ID: This contract renews Residential Services to individuals with intellectual disabilities at a rate of $ per day. CO: 0% ST: 100% FED: 0%

58 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 17 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage MH/IDD Vendor: Horizon House, Inc. Contract Contract ID: This contract renews Maximum Care Residential Services to five (5) individuals with mental illness, provides support to individuals living independently - specifically individuals involved with the Mental Health Court Program and provides support through various programs including Mental Illness and Substance Abuse. Community Residential Rehabilitation rate is $ per day and Housing Support $ per hour. Peer Support Center Contract cap is $612, CO: 0% ST: 100% FED: 0% Managed Behavioral Healthcare Vendor: Voice and Vision, Inc. Amendment 11, Contract ID: Amendment #1: This amendment provides additional funding for Provider Network Development Focus Groups and Focus Group Training. CO: 0% ST: 100% FED: 0%

59 Managed by Dept of Procurement & General Services Report ID: CC_CMMSN Set-ID: CCGOV County of Chester COMMISSIONERS' CONTRACT AGENDA DATE: 17-Sep-2014 Page 18 of 26 Run Date: 09/17/2014 Run Time: 11:25:52AM Location Type Amount $ Term Description/Funding Percentage Office of Aging Services Vendor: Bayada Home Health Care, Inc. Amendment Contract ID: Amendment #1: This amendment for In-Home Services allows for a State increase of the unit rate from $19.12 to $19.52 per hour for Personal Care and Home Support. This increase is retroactive to July 1, CO: 0% ST: 100% FED: 0% Vendor: Bayada Home Health Care, Inc. Amendment Contract ID: Amendment #1: This amendment for In-Home Services allows for a State increase of the unit rate from $19.12 to $19.52 per hour for Personal Care and Home Support. This increase is retroactive to July 1, CO: 0% ST: 100% FED: 0% Vendor: Hand In Hand Group, Inc. Amendment Contract ID: Amendment #1: This amendment for In-Home Services allows for a State increase of the unit rate from $19.12 to $19.52 per hour for Personal Care and Home Support. This increase is retroactive to July 1, CO: 0% ST: 100% FED: 0%