940 W. MAIN STREET, SUITE 204 EL CENTRO, CA PHONE: (760) FAX: (760) TRANSPORTATION COMMISSION MEETING

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1 940 W. MAIN STREET, SUITE 204 EL CENTRO, CA PHONE: (760) FAX: (760) TRANSPORTATION COMMISSION MEETING WEDNESDAY, DECEMBER 8, :00 p.m. County of Imperial Administration Center Board of Supervisors Chambers 940 W. Main Street, Second Floor El Centro, CA CHAIR: RYAN KELLEY VICE CHAIR: BRIAN SMITH Individuals wishing accessibility accommodations at this meeting, under the Americans with Disabilities Act (ADA), may request such accommodations to aid hearing, visual, or mobility impairment by contacting ICTC offices at (760) Please note that 48 hours advance notice will be necessary to honor your request. I. CALL TO ORDER AND ROLL CALL II. III. EMERGENCY ITEMS A. Discussion/Action of emergency items, if necessary. PUBLIC COMMENTS Any member of the public may address the Commission for a period not to exceed three minutes on any item of interest not on the agenda within the jurisdiction of the Commission. The Commission will listen to all communication, but in compliance with the Brown Act, will not take any action on items that are not on the agenda. IV. APPROVAL OF CONSENT CALENDAR (Executive Director recommends approval of consent calendar items) A. Approval of ICTC Board Draft Minutes: October 27, 2010 B. Receive and File: 1. Management Committee Draft Minutes: No Meeting in November 2. ICTC SSTAC of Imperial Valley Draft Minutes: November 3, ICTC TAC Subcommittee Draft Minutes: October 28, 2010 C. Regional Transportation Improvement Program (RTIP) FY to FY Amendment #3 The ICTC Management Committee will meet on December 8 th recommend that the ICTC Commission take the following actions: and it is anticipated that it will CITIES OF BRAWLEY, CALEXICO, CALIPATRIA, EL CENTRO, HOLTVILLE, IMPERIAL, WESTMORLAND, IMPERIAL IRRIGATION DISTRICT AND COUNTY OF IMPERIAL S: KSW\Projects\ICTC Commission\2011\December\A

2 ICTC Commission Page 2 December 8, 2010 V. REPORTS 1. Adopt the recommended 2011 RTIP AMENDMENT #3 2. Authorize staff to submit the documentation to SCAG for inclusion into the 2011 RTIP A. ICTC Executive Director B. Southern California Association of Governments C. California Department of Transportation District 11 D. Commission Member Reports VI. DISCUSSION CALENDAR A Unmet Transit Needs Public Hearing, Finding # VIII VII. ACTION CALENDAR A. IMPERIAL VALLEY TRANSIT (IVT) Fixed Route Transit Services Operating Agreement, Fiscal Year , Modification #7 The ICTC Management Committee will meet on December 8 th recommend that the ICTC Commission take the following actions: and it is anticipated that it will 1. Authorize the Chairman to sign the modification #7 to the Fixed Route Transit Services Operating Agreement with First Transit Inc. for the continued operation of the IVT Blue and Green Lines for the period effective July 1, 2010 through June 30, 2011, with an annual not to exceed annual operating subsidy of $447,224.00, with marketing funding of $11,787 and fuel escalator. B. ICTC Disadvantaged Business Enterprise Goal for FY for FTA funds The ICTC Management Committee will meet on December 8 th recommend that the ICTC Commission take the following actions: and it is anticipated that it will 1. Approve the proposed FY DBE goal of two percent (2%) for distribution for public comment. 2. Direct staff to return with this item in January 2011 for review and adoption of the proposed DBE goal after the public review process has been completed. C. Tri-ennial Performance Audit of the Administration/Management of the Imperial County Transportation Commission FY , , The ICTC Management Committee will meet on December 8 th and it is anticipated that it will recommend that the ICTC Commission take the following actions: 1. Approve the award of the Consultant Agreement for the FY , , , Triennial Performance Audit of the Imperial County Transportation Commission, to Pacific Municipal Consultants (PMC) for the fee of $71,458. D. Unmet Transit Needs Public Hearing for Fiscal Year The ICTC Management Committee will meet on December 8 th recommend that the ICTC Commission take the following actions: and it is anticipated that it will S: KSW\Projects\ICTC Commission\2011\December\A

3 ICTC Commission Page 3 December 8, Appoint the Unmet Transit Needs Hearing Panel: two members from the County, three City representatives with two City alternates. 2. Select a hearing date of March 10 th or 17 th at 6:00 p.m. A. LTF (SB821), Article 3, Bicycle and Pedestrian Project Distribution List, Fiscal Year The ICTC Management Committee will meet on December 8 th recommend that the ICTC Commission take the following actions: and it is anticipated that it will 1. Adopt the attached LTF (SB821) Bicycle and Pedestrian Project Distribution List for Fiscal Year Authorize the claimant agencies to file Article 3 Claims for the approved amount. II. NEXT MEETING DATE AND PLACE The next meeting of the Imperial County Transportation Commission will be held on Wednesday, January 26, 2011 at 6:00 p.m., at the County of Imperial Board Chambers, at 940 W. Main Street, El Centro, CA. III. ADJOURNMENT S: KSW\Projects\ICTC Commission\2011\December\A

4 CONSENT CALENDAR A. APPROVAL OF ICTC MINUTES OCTOBER 27,

5 ICTC MEETING MINUTES OCTOBER 27, 2010 IMPERIAL COUNTY TRANSPORTATION COMMISSION DRAFT MINUTES FOR OCTOBER 27, :00 p.m. VOTING MEMBERS PRESENT: City of Brawley City of Calipatria City of El Centro City of Holtville City of Imperial City of Westmorland County of Imperial Imperial Irrigation District Ryan Kelley (Chairperson) Brian Smith (Vice-Chair) Sedalia Sanders David Bradshaw Mark Gran Stanley Brummet Jack Terrazas John Pierre Menvielle NON-VOTING MEMBERS PRESENT: Caltrans District 11 Bill Figge (Alt.) VOTING MEMBERS NOT PRESENT: City of Calexico County of Imperial John Moreno Michael W. Kelley STAFF PRESENT: Mark Baza, Kathi Williams, Cristi Lerma, Adam Ekins OTHERS PRESENT: David Jones, IV Transit; Rosanna Bayon Moore, SCAG; Sam Amen, Caltrans; Ross Cather, Caltrans; Jerry Brittan, City of Holtville; Ruben Duran; City of El Centro; Bill Brunet, County Public Works; Codie Rowin, County Public Works. The following action minutes are listed as they were acted upon by the Imperial County Transportation Commission and as listed on the agenda for the meeting held Wednesday October 27, 2010 together with staff reports and related documents attached thereto and incorporated therein by reference. I. CALL TO ORDER AND ROLL CALL Chair Kelley called the Commission meeting to order at 6:10 p.m. Roll call was taken. II. EMERGENCY ITEMS There were none. III. PUBLIC COMMENTS There were none. IV. APPROVAL OF CONSENT CALENDAR A motion was made by Sanders and seconded by Menvielle to approve consent calendar; Motion carried unanimously. S: KSW\Projects\ICTC\2011\October\A

6 ICTC MEETING MINUTES OCTOBER 27, A. Approved ICTC Board Minutes for September 22, B. Received and filed Management Committee Draft minutes for October 13, Received and filed ICTC SSTAC Draft minutes for October 6, Received and filed ICTC TAC Subcommittee Draft minutes for September 23, C. Appointed the Social Services Transportation Advisory Council (SSTAC) for FY for positions and terms per enclosure. 4D. Authorized the Chairman to sign modification #1 to the audit agreement, Hutchinson and Bloodgood AIM Transit, Medexpress, West Shores Dial-A-Ride FY , for the not to exceed fee of $11, V. REPORTS A. ICTC Executive Director Ms. Williams suggested that customer service visits be coordinated between ICTC staff and each of the member agencies as a way to improve coordination and communication. These meetings would not be limited to transit issues. Mr. Baza added that the goal of the ICTC is to address issues as they come up that can be worked through and resolved. Ms. Williams said that the outcome she is hoping for is to serve each agency by doing some outreach and close any gaps in communication. Ideally, a member of the TAC, Management Committee and a Commissioner would participate in this meeting. Chairman Kelley inquired if staff would be coming out to each of the cities. The answer was that a meeting place and time would be coordinated with each agency. Ms. Williams announced that the RFP for the State Triennial Performance Audit scoring committee met yesterday and staff anticipates wrapping that up soon with a recommendation to the Commission at the next meeting. In regards to the Short Range Transit Plan RFP, staff anticipates to come to the Commission with a recommendation at the January meeting. Mr. Baza reported that he has been working closely with SCAG on a number of projects, in particularly; he has been participating in the consultant selection process for a Goods Movement Border Crossing Study and Analysis for Imperial County. A policy component of this project will address the economic impacts of delay and the benefits for jobs. Also, Mr. Baza has been working with SCAG on updating the multi-county Regional Transportation Plan (RTP). Finally, Mr. Baza has also been working with SCAG on the development of the Congestion Management Plan (CMP) as part of ICTC s Long Range Transportation Plan. Mr. Baza stated that he has been working with the Southern California CEO s to promote the development and passage of a federal Freight Act. For Imperial County, this may provide funding emphasis for freight or goods movement projects. Mr. Baza reported that Tiger II grant applications were not successful in this region. The two projects were from the Cities of Calexico and El Centro. He said there were only 4 projects from California that were successful. They were projects for LAX, Port of Los Angeles, East Bay San Francisco and San Bernardino Airport. Ms. Sanders stated that she would like to review these regions packages to see how we could make our submittals more attractive and be successful in the future. Mr. Baza will look into the submittals and gather feedback. B. Southern California Association of Governments Ms. Bayon Moore thanked Chairman Kelley for attending the SCAG Regional Council meeting in October. S: KSW\Projects\ICTC\2011\October\A

7 ICTC MEETING MINUTES OCTOBER 27, 2010 The October 7th, 2010 SCAG Joint Meeting of the Community, Economic & Human Development (CEHD) Committee, Energy and Environment Committee (EEC), and Transportation Committee (TC) focused on the Clean Cities Program. There will be Cal EPA opportunities on the horizon sometime in November Last week the SCAG Executive Director, Hasan Ikhrata and the Planning & Programs Transportation Planning Director, Doug Williford came to Imperial County for their quarterly meeting with local City Managers and the ICTC Executive Director. Ms. Bayon Moore stated that they plan on coming down each quarter to meet with member agencies. There are four active applications (Calipatria, El Centro, Brawley, and Imperial) for the Compass Blueprint Grant. These grant applications will be the backbone for the Greenhouse Gas Reductions. Southern California s Road to Economic Recovery Summit will take place on December 2, 2010 at the Wilshire Grand Hotel (SCAG vicinity). SCAG will be hosting the event where the Governor-elect may attend. The goal is to present and discuss the region s priorities for business friendly principles. On November 10, 2010 the SCAG local office will be hosting a luncheon where economist Michael Bracken, who was hired by SCAG for Imperial County, will give a presentation and be available to answer any questions local managers may have. C. California Department of Transportation District 11 Mr. Figge reposted that there were many Tiger II applications. He also announced that CARB will hold a workshop for truck drivers in January Information will be disseminated once it is solidified. Mr. Amen reported that stage II of the Brawley Bypass has not been completed. A strike with labor unions continues in California. Mr. Amen stated that he spoke with Shawn Rizzutto, local engineer, and he stated that the pavement is the only thing missing and is hopeful that it will be completed by the original completion date of February Stage III has a couple of minor issues with the contract however he was hopeful that it will be awarded in 2 weeks. D. Commission Member Reports There were none. VI. ACTION CALENDAR A. WEST SHORES DIAL-A-RIDE (WSDAR) Paratransit Service Operating Agreement, Fiscal Year Ms. Williams stated that the County of Imperial is requesting that ICTC take over the administration of the contract. Currently, ICTC has an oversight role of all the Dial-A- Rides, including the West Shores DAR. At the moment the WS DAR is struggling with meeting the farebox revenue required by the Transportation Development Act or TDA. Currently, we have another 2 years to meet the 10% farebox revenue. ICTC Management Committee and ICTC staff recommend that the ICTC Commission take the following action after the consideration of any public comment: 1. Authorize the Chairman to sign the modification # 3 to the agreement for the continued operation of the West Shores Dial-A-Ride with the ARC- Imperial Valley for the period S: KSW\Projects\ICTC\2011\October\A

8 ICTC MEETING MINUTES OCTOBER 27, 2010 effective July 1, 2010 through June 30, 2011, with an annual not to exceed operating subsidy ($83,127) with 3% marketing funding ($2,770) and maintenance and fuel escalators. A motion was made by Menvielle and seconded by Smith; Motion carried unanimously. B. Professional Financial Auditing Services Consultant Agreement, Hutchinson and Bloodgood Imperial Valley Transit - FY This is an audit that has been conducted by the County s Auditor-Controller s department in the past. This year with the development of the ICTC, staff is requesting that the audit be conducted by Hutchinson & Bloodgood. This would be a one year contract. Beginning with Fiscal Year , ICTC staffs desire is to acquire a 5 year contract. ICTC Management Committee and ICTC staff recommend that the ICTC Commission take the following action after the consideration of any public comment: 1. Authorize the Chairman to sign the agreement for the FY financial audit of Imperial Valley Transit, with the firm of Hutchinson and Bloodgood, for the not to exceed fee of $17, A motion was made by Smith and seconded by Menvielle; Motion carried unanimously. C. Regional Transportation Improvement Program (RTIP) FY to FY Amendment #1 Mr. Ekins stated that this is the first Amendment to the 2011 RTIP. He stated that most of the changes are carryovers from the 2008 RTIP to the 2011 RTIP. ICTC Management Committee and ICTC staff recommend that the ICTC Commission take the following action after the consideration of any public comment: 1. Adopt the recommended 2011 RTIP Amendment #1. 2. Authorize staff to submit the documentation to SCAG for inclusion into the 2011 RTIP. A motion was made by Smith and seconded by Menvielle; Motion carried unanimously. VII. NEXT MEETING DATE AND PLACE There was a consensus to forego the meeting in November due to the holiday, since staff didn t have any pressing items. The next meeting of the Imperial County Transportation Commission will be held on Wednesday, December 8, 2010 at 6:00 p.m., at the County of Imperial Board Chambers, at 940 W. Main Street, El Centro, CA. VIII. ADJOURNMENT A motion was made to adjourn by Smith and seconded by Menvielle, Motion carried. Meeting adjourned at 7:10 p.m. S: KSW\Projects\ICTC\2011\October\A

9 CONSENT CALENDAR B. RECEIVE AND FILE: ICTC TAC SUBCOMMITTEE DRAFT MINUTES: OCTOBER 28, 2010 ICTC SSTAC SUBCOMMITTEE DRAFT MINUTES: NOVEMBER 3,

10 SSTAC Minutes 11/3/ MAIN STREET, SUITE 204 EL CENTRO, CA PHONE: (760) FAX: (760) SOCIAL SERVICES TRANSPORTATION ADVISORY COUNCIL DRAFT MINUTES Present Voting Attendees: Mike Hack Cristi Lerma Adam Ekins KC Kennedy Carlos Gonzalez Heddy McNeer Pablo Cerda Ted Ceasar Non-Voting Attendees: David A. Jones Jerry Arguelles November 3, 2010 Consumer (Chair) CTSA ICTC CTSA ICTC ARC Imperial Valley Imperial County Behavioral Health Consumer Imperial County DSS - Calworks Imperial Valley College IVT First Transit City of Calexico 1. Chair Hack called the meeting to order at 10:04 AM. A quorum was present. Introductions were made. 2. Minutes adopted for October 6, (Ceasar/Ekins) Motion carried. 3. CTSA Reports - Mr. Ekins stated that he will be working on providing some information on the posting of bus schedules at the bus stop locations, which is an unmet need from last year. He is hoping to have some examples at the next SSTAC meeting to share. He said any feedback is appreciated. Mr. Ceasar suggested that a map showing all the bus lines would be helpful for many bus riders. Mr. Ekins stated that he will be providing some examples that will range from most cost effective to less cost effective plans to take something to the Commission in December. Mr. Cerda inquired about a possible website or link for questions bus riders may have while utilizing the system. Mr. Ekins stated that a mobile application does not exist like in the larger cities. It was stated that about 65% of the callers to the IVT dispatch were bus riders asking questions about the bus routes. KSW\Projects\SSTAC\October\

11 SSTAC Minutes 11/3/10 - Mr. Ekins announced that a Short Range Transit Plan Request for Proposal is currently under way and a consultant will be chosen in the near future. 4. Operator Reports - Mr. Jones stated that IVT sponsored the Veteran s Job Fair and it turned out to be a very good event. Mr. Jones said that IVT is very excited about the groundbreaking around the March/April timeframe for the new transfer terminal in El Centro on 7 th and State Streets. - Mr. Jones stated that the Calexico Dial-A-Ride will be doing a Nutrition Thanksgiving program thanks to Jerry Arguelles. 5. General Discussion - Mr. Hack needed clarification on whether or not El Centro Dial-a-ride was available on Saturdays. The answer was no. However, AIM transit is available. Mr. Hack stated that he has been impacted by the service cuts on the Dial-A-Ride. Ms. Kennedy stated that AIM transit currently is contracted for 2 buses on Saturday s and wait times may be longer than usual. Mr. Hack said he is concerned that he will be late to his meetings. - Mr. Ceasar said that the IVC transfer terminal looks amazing. He stated there is space for a possible schedule to be posted. Another positive is the additional loop for passenger drop off is open and cars are not using the bus loop. A stop for AIM Transit will be on the other side of the campus making it more convenient for AIM transit riders to access either stop. - Mr. Ceasar announced that Measure J, which extends Measure L, passed in the general election. He said it provides IVC with $80 million extended over a 3 year period. There is a priority list already created on how those funds will be used. The 1 st priority, Mr. Ceasar stated, will be used for a new building that will look similar to the science building and will house a police program, fire science, EMT Paramedics programs, and welding and auto shop programs. The 2 nd priority is to improve existing buildings, especially the counseling building. The 3 rd priority is to improve the cafeteria. The 4 th priority is to improve the plumbing and wiring within the existing campus. The 5 th priority is to build a new library and technology building. And, the 6 th priority is to build a new college center. - Mr. Jones asked Mr. Ceasar what the IVC schedule is for last day of fall session and for winter session. Mr. Ceasar stated that there will be no winter session this year. Fall classes end on December 11 th, 2010 and spring classes begin February 14 th, Summer session for 2011 will be from June 20 th to July 28 th. For the veteran s holiday, IVC will be closed on Friday, November 12 th, Mr. Ceasar stated that the IVC Citizen s Oversight Committee has two new Board members. 6. Meeting adjourned at 10:40 a.m. KSW\Projects\SSTAC\October\

12 ICTC TAC minutes 10/28/ MAIN STREET, SUITE 204 EL CENTRO, CA PHONE: (760) FAX: (760) TECHNICAL ADVISORY COMMITTEE DRAFT MINUTES October 28, 2010 Present: Steven Sullivan Guillermo Sillas Mindy Hernandez Nick Fenley Joel Hamby Bill Brunet Wayne Walker Virginia Mendoza Ismael Gomez City of Brawley City of Brawley City of Calipatria City of Calexico City of Imperial County of Imperial City of Westmorland The Holt Group IID Others: Adam Ekins Cristi Lerma Luis Medina Rosanna Bayon Moore ICTC ICTC CALTRANS SCAG 1. Call to order by Chairperson Nick Fenley (Alternate) at 10:08 a.m. A quorum was present and introductions were made. 2. A motion was made to adopt the July 22, 2010 minutes. (Hamby/Brunet) Motion Carried. 3. TDA Article 3 project submittals - Mr. Ekins thanked everyone that submitted TDA Article 3 projects. ICTC staff requested that the ICTC Technical Advisory Committee recommend to the ICTC Management Committee to take the following actions: 1. Recommend that the ICTC adopt the attached LTF (SB821) Bicycle and Pedestrian Project Distribution List for Fiscal Year Recommend that the ICTC authorize the claimant agencies to file Article 3 claims for the KSW\Projects\ICTC TAC\2011\October\M

13 ICTC TAC minutes 10/28/10 approved amount. A motion was made by Hamby and seconded by Brunet; Motion Carried unanimously. 4. ICTC Staff Updates / Announcements (By Adam Ekins) - A request for proposal for the State Tri-ennial Audit has been submitted. This project will be forthcoming very soon. - A request for proposal for ICTC s Short Range Transit Plan was recently posted on the ICTC website. This project will involve a public participation task. - ICTC staff is hoping to get a Dial-a-ride RFP out soon. Will try to convene a workgroup meeting by the end of this year/ beginning of next year. - The 1 st Amendment to the 2011 FTIP was approved at the last ICTC Commission meeting. Anyone interested in seeing the list please let staff know. 5. Caltrans Staff Updates / Announcements Mr. Medina s updates and announcements included: - New apportionments for CMAQ and RSTP are waiting for SAFETEA-LU to be extended. - There was discussion regarding using toll credits in place of local match on local projects, with the exception of safety projects. Mr. Medina said that the MPO s will have a formula that will establish how much each region gets. For clarification, it was noted that projects using these funds should be new projects not in construction and must be programmed in the RTIP. Not eligible are HSIP, SR2S (no safety grants). Caltrans will meet with each agency soon to discuss this further. Mr. Ekins stated he would like to be included in these meetings. - Mr. Medina stated that ARRA 2 funds are obsolete. - County of Imperial received a Safe Routes to School grant award for sidewalks in Seeley. - The Highways Safety Improvement Program (HSIP) call-for-projects deadline is Thursday, December 09, HSIP training was requested. Mr. Medina said he will take the feedback to the Local Assistance Director. - The Bicycle transportation Account (BTA) call-for-projects is tentatively scheduled this November with a February 2011 deadline. - The next Federal Aid series classes are tentatively scheduled to begin February Mr. Medina updated committee members with some of the highlights of the South Tehachapi meeting that took place on September 29, Inactive projects and lapsing funds: There is one project at risk of losing $67K from the County of Imperial due to inactivity, but Caltrans is working diligently to process the invoice and avoid deobligation. There are two projects from the city of El Centro that are on the lapsing list. The agency needs to complete the work by middle of March 2011 or request a CWA by no later than 11/23/10. - For any questions regarding any of these updates you can contact Luis Medina at luis_z_medina@dot.ca.gov. 6. SCAG Updates / Announcements Ms. Bayon Moore s updates and announcements included: - The October 7th, 2010 SCAG Joint Meeting of the Community, Economic & Human Development (CEHD) Committee, Energy and Environment Committee (EEC), and KSW\Projects\ICTC TAC\2011\October\M

14 ICTC TAC minutes 10/28/10 Transportation Committee (TC) focused on the Clean Cities Program. - Cal EPA will have a Call for Projects in November For any questions on any of these announcements you can contact Ms. Bayon Moore at moorer@scag.ca.gov. 7. General Discussion - There was none. 8. The next meeting for the ICTC TAC was tentatively set for December 2, 2010 or December 8, 2010 at the IID Water Control Conference Room at 10:00 a.m. Meeting adjourned at 11:15 p.m. KSW\Projects\ICTC TAC\2011\October\M

15 CONSENT CALENDAR C. REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM (RTIP) FY TO FY , AMENDMENT #3 15

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18 DISCUSSION CALENDAR A UNMET TRANSIT NEEDS FINDING VIII 18

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20 ACTION CALENDAR A. IMPERIAL VALLEY TRANSIT (IVT) FIXED ROUTE TRANSIT SERVICES OPERATING AGREEMENT, FISCAL YEAR , MODIFICATION #7 20

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30 ACTION CALENDAR B. ICTC DISADVANTAGED BUSINESS ENTERPRISE GOAL FOR FY FOR FTA FUNDS 30

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39 ACTION CALENDAR C. TRI-ENNIAL PERFORMANCE AUDIT OF THE ADMINISTRATION/MANAGEMENT OF THE IMPERIAL COUNTY TRANSPORATION COMMISSION FY , ,

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49 ACTION CALENDAR D. UNMET TRANSIT NEEDS PUBLIC HEARING FOR FISCAL YEAR

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52 ACTION CALENDAR E. LTF (SB821), ARTICLE 3, BICYCLE AND PEDESTRIAN PROJECT DISTRIBUTION LIST, FISCAL YEAR

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