CONTRA COSTA CLEAN WATER PROGRAM Municipal Maintenance Workgroup January 17, 2008 Minutes. Contra Costa Watershed Program

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1 CONTRA COSTA CLEAN WATER PROGRAM Municipal Maintenance Workgroup January 17, 2008 Minutes Attendance: MUNICIPALITY City of Antioch City of Antioch City of Antioch City of Hercules City of Walnut Creek Contra Costa Watershed Program Town of Moraga Program Staff ATTENDED Tom Sains Roger Clarke Phil Hoffmeister Glenn Moniz Rich Payne Peter Inouye Celina Carolipio Elisa Wilfong I. Introductions: Elisa Wilfong began the meeting at 1:30 p.m. with selfintroductions and immediately proceeded to the agenda. II. Presentation Permeable Interlocking Concrete Pavements: Brian McThorn, a consultant with CalStone, gave a presentation on a product called permeable interlocking concrete pavement. McThorn s presentation focused on the value of permeable pavers and their benefit for preventing stormwater pollution. McThorn explained how the permeable paver system acts as a detention basin for stormwater, is filtered and then released to the storm drain system. The permeable pavers are designed so the space between the interlocking pavers is greater than the typical 1/8 th inch joints, which creates permeable space for rainwater to flow through. The permeability also provides filtration of the rainwater to remove pollutants which may be a viable best management practice (BMP). The permeable pavers come in a variety of colors and shapes and satisfy American Disabilities Act requirements as well. The pervious pavers do have limitations which include: Not suitable for high-traffic areas Not suitable for grading slopes greater than 15 degrees Not suitable to install around drinking water wells, high-water tables, industrial sites/fueling stations, and expansive and fill soils McThorn provided slides outlining the installation requirements and process. The cost of the materials and installation were also included. McThorn then

2 discussed the maintenance of the pavers and how the system could be altered to install the pavers over non-permeable base soils. II. III. Next Meeting Date and Topics: The next meeting date is April 17, Meeting topics will include updates on the draft IPM policy, trash abatement, and the MRP. Adjournment: Wilfong adjourned the meeting at 3:30 p.m. EW/TD:kh G:\NPDES\Muni Maint\07 08\Workgroup\Minutes\MM Min January 08.doc 2

3 CONTRA COSTA CLEAN WATER PROGRAM PEIO MEETING SUMMARY ATTENDEES Members: Absent: Staff: Consultants: Julie Haas-Wajdowicz, Chair, City of Antioch Laura Wright, City of Pittsburg Steven Spedowfski, City of San Ramon Ashvin Desai, City of Richmond Laurenteen Brazil, Vice Chair, City of El Cerrito Dan Jordan, Contra Costa Watershed Program Andrew Kennedy, City of Moraga Donald P. Freitas, Program Manager Michelle McCauley, Program Staff ASTONE Shelley McKenry and Amanda Gray MEETING DATE: January 23, 2008 NOTES BY: Amanda Gray SUBJECT: PEIO Meeting # 7 Materials provided: Fall Media Reconciliation Spring Media Proposal PR TV and Radio Update Focus Group Budget Public Opinion Survey Promo Ideas Car Washing Project Confirmation I. Introductions. Meeting began at 10:10. II. Fall Media Reconciliation. Shelley McKenry presented the Fall Media Reconciliation to the Committee. The following are highlights of the reconciliation: 22 million total impressions for the Fall media campaign There was a 33% reach to females Total media budget was $263,378 98% of the radio ran on target Viacom aired 33 spots as value add III. Spring Media Proposal. McKenry reviewed the spring media campaign with the Committee. With $245,000 in the budget for placement, the media plan was developed to reach females and voters ages McKenry presented the station rankers to the Committee for their review. The majority of the Committee agreed that the Program got more recognition on KCBS and will purchase KCBS for the spring media proposal. Cable, bus signs, BART posters were also represented resulting in a total of $35,000 of value added media and 1,252 spots. 1 2/26/2008

4 Stephen Spedowfski made a motion to approve the spring media proposal and Laurenteen Brazil seconded the motion. Motion approved. IV. Updates on Radio Spots. Donald P. Freitas explained to the Committee that he spoke with the County Council who approved the radio spots to run as is with no changes to Freitas as the voice over. McKenry recommended avoiding November to broadcast spots due to Prop 218 voting. V. Focus Groups. McKenry discussed options regarding the upcoming focus groups. ASTONE recommends that the Program conducts focus groups the week of April 14 th. McKenry will work with research firm and provide focus group dates. McKenry recommended three to four focus groups targeted to homeowners and voters. Due to the increase in cost of focus groups, McKenry and Freitas will discuss options at a later date. McKenry will follow up with Freitas regarding the budget and development and direction of the discussion guide. The Committee reviewed the focus group discussion guide to identify the following revisions: Questions focused on pollutants of concern Review of the CCCWP marketing tools including radio, TV and the tabloid Possible addition of Prop 218 questions VI. PR TV and Radio Update. Amanda Gray reviewed the progress of the on air TV and radio interviews. McKenry shared with the Committee that ASTONE would like to present the CCCWP as a source for media regarding: Prop 218 Litter/trash Water monitoring Seasonal issues: car washing and pool drainage Pesticides Pollutants of concern Water conservation Spring gardening Composting VII. Public Opinion Survey Questionnaire. Wright reviewed the following changes with the Committee: Q1: Eliminate Open Spaces as an option and replace with climate change Q6: Add Medical/Dental facilities Q15-21: The Committee recommended remove painting and yard waste, but leave motor oil. Q19-21: Rewrite and add litter questions. Freitas stated that ASTONE could remove the pet waste question to make room for litter Add: Plastic bags and plastics question 2 2/26/2008

5 VIII. Promo Ideas. McKenry reviewed new options for promotional items for the program. The Committee requested all items to be eco-friendly. Freitas asked Michelle McCauley to conduct an inventory of past promotional items to share with the Committee. The Committee will think about promotional items to recommend and will be added to the agenda for discussion at the next PEIO meeting. IX. Car Washing Outreach. Freitas stated that the proposal to do the car washing outreach brochure is on the agenda for discussion at the next Management Committee Meeting. X. New Items. Freitas shared that the MRP is on the agenda for the Management Committee meeting and should go through, but the CCCWP should be prepared of the impacts should the outcome be different. Freitas reviewed the annual reporting form. The Committee agreed to hold an extended meeting on February 26 th from 10-2 with lunch served. XI. Adjournment. 11:45 February 26, :00 a.m. - 2:00 p.m. 255 Glacier Drive, Martinez CA Staff will try and reserve Conference Room A 3 2/26/2008

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7 CONTRA COSTA CLEAN WATER PROGRAM Commercial/Industrial Ad-Hoc Advisory Workgroup January 24, 2008 Minutes Attendance: MUNICIPALITY Central Contra Costa Sanitary District East Bay Municipal Utilities District (EBMUD) Delta Diablo Sanitary District Program Staff ATTENDED Tim Potter Molly Ong Darrell Cain Elisa Wilfong I. Introductions: Elisa Wilfong began the meeting at 10:00 a.m. with selfintroductions and introductory remarks. She then proceeded to the agenda. II. III. Announcements: Molly Ong of the East Bay Municipal Utility District (EBMUD) announced an upcoming construction-site inspection training (more information to come). Tim Potter of the Central Contra Costa Sanitary District (Central San) announced the California Water Environment Association s upcoming Annual P3S Conference to be held February 25-27, 2008 in Long Beach California. More information regarding the conference could be obtained at their website: Tentative Order Municipal Regional Permit (MRP) Requirements and Discussion: Wilfong reviewed the major concerns provided by Program staff regarding the inspection section of the MRP with workgroup members. Two (2) major themes were as follows: a. The amount and frequency of required inspections dictated by the permit. b. Reviewing permit compliance for the Notice of Intent (NOI) for industrial facilities, inspecting them on an annual basis, and reporting them to the Water Board if they have not filed. Workgroup members expressed concern regarding the amount of reporting required by the new Permit. Tim Potter pointed out the pretreatment program, which has been deemed a success by the Water Board, does not require the type of reporting dictated by the new Permit. Workgroup members were not sure how all the new reporting requirements were going to enhance water quality. Wilfong concluded the discussion by providing workgroup members with the tentative order schedule and the February 29, 2008 due date for comments.

8 IV. Spring Workshop Planning: Wilfong distributed a draft agenda for the Inspector Workshop to be held this spring. Wilfong plans to focus on facilities requiring inspections under the proposed MRP. The list of facilities includes a nursery, trash enclosures/parking lots, horse boarding facilities, dog kennels, and a golf course. Workshop topics will also include a review of the MRP requirements. The workshop will include a field trip in the afternoon to a local golf course (yet to be determined) where workshop participants will be given hands on training to properly inspect a golf course for stormwater compliance. The full-day workshop (i.e., 9:00 a.m. to 3:00 p.m.) is tentatively scheduled for early May of V. Auto Shop Outreach Piece (Final Review of Narrative): Wilfong and workgroup members completed the review of the auto body brochure narrative. No outstanding issues were discussed. The narrative of the brochure will be finalized by Program staff and sent to Astone (the Program s public education and industrial outreach consultant) to design the layout of the brochure and provide a cost quote for printing. Wilfong will also gather printing quotes from other companies for a price comparison. VI. VII. Establish Date and Topic for Next Commercial/Industrial Ad-Hoc Advisory Workgroup Meeting: The next meeting for the Workgroup is scheduled for April 24, 2008 from 10:00 a.m. to 12:00 p.m. Topics will include an update on the auto body brochure and the spring 2008 workshop. Adjournment: Wilfong adjourned the meeting at 12:00 p.m. EW/TD:kh G:\NPDES\Com-Ind Inspection Activities\Ad Hoc WorkGroup\Minutes & Attendance\ \Ind_Com Min Oct 07.doc 2

9 CONTRA COSTA CLEAN WATER PROGRAM Management Committee January 29, 2008 Minutes Attendance: MUNICIPALITY ATTENDED ABSENT City of Antioch City of Brentwood City of Clayton City of Concord Town of Danville City of El Cerrito City of Hercules City of Lafayette City of Martinez Town of Moraga City of Oakley City of Orinda City of Pinole City of Pittsburg City of Pleasant Hill City of Richmond City of San Pablo City of San Ramon City of Walnut Creek Contra Costa County Contra Costa County Flood Control & Water Conservation District Phil Hoffmeister Jeff Cowling Laura Hoffmeister Jeff Roubal Chris McCann Bruce King Jose Pacheco Donna Feehan Alex Stroup Jill Mercurio Frank Kennedy Janice Carey Dean Allison Jason Burke Walter Pease Rod Wui Mary Phelps Karineh Samkian Steven Spedowfski Rinta Perkins Rich Lierly Greg Connaughton Mitch Avalon I. Introductions: Karineh Samkian, Chairperson, began the meeting at 1:30 pm. Self-introductions were made. Donald Freitas introduced Kim Schwab, P.G., of the Central Valley Regional Water Quality Control Board. Samkian then proceeded immediately to the agenda. II. Presentations: B. Bay-Friendly Landscape Maintenance Training & Qualification Program Debbie Tidd and Rinta Perkins co-presented the Green Landscaper Certification Program. Highlights of the Program are: 1

10 The Program currently consists of seven (7) weekly classes beginning March 4, 2008; Classes will contain instructions on environmentally friendly design and maintenance which complies with Provision C.3 stormwater treatment and flow control requirements; Recertification would be required every two (2) years; and An exam is given at the final class which provides for certification of the attendee. Questions were asked and answered. Freitas suggested the committee consider Action Item C - APPROVE Funding for the Bay-Friendly Landscape Maintenance Training & Qualification Program for Contra Costa County For a Cost Not to Exceed $10,000 for Fiscal Year 2007/2008. Frank Kennedy moved/julie Haas-Wajdowicz seconded/to APPROVE funding for the Bay-Friendly Landscape Maintenance Training & Qualification Program for a cost not to exceed $10,000 for Fiscal Year 2007/2008. Passed unanimously. A. KIDS for the BAY Review of FY 2006/07 and Request for FY 2007/08 Funding Mandi Billinge and Leslie Haynes co-presented an overview of the Watershed Action Program, placing emphasis on how the Program provides opportunities not often available to youth to connect with nature and empower them to change their behavior and help improve their environment. Kids for the Bay (KftB) recently received the Contra Costa County Watershed Education Award and the Coastal Living Magazine award. To date, KftB has educated 40,000 students and 1,700 4 th and 5 th Grade teachers in Contra Costa County during the last four (4) years. Pre- and post-interviews for students and teachers have been introduced and have shown statistically significant increases in knowledge and positive action. The Program also follows up with teachers in the second year to ensure they are continuing to apply the knowledge learned in the first year. Action: Billinge explained the Contra Costa Clean Water Program currently provides up to $32,000 per year matched by co-permittees contributing $32,000 for a total budget of $64,000. Municipalities fund $4,000 per classroom. Billinge closed with a request for the same level of funding for FY 2008/09. B. AFFIRM/MODIFY or REPEAL Management Committee s October 17, 2007 Decision to Fund $100,000 for the Department of Information Technology s Orthophotography Project John Huie and Tina Tam of the Department of Information Technology (DOIT) provided an update on the Orthophotography Project which the Program pledged $100,000 in support at its October 17, 2007 Management Committee meeting, provided fly dates were complete by March 1, Handouts contrasting the difference between 6 and 4 photography 2

11 were distributed. Tam reminded co-permittees the original project contained specs for 6 imagery and LIDAR. To date $402,000 has been committed by agencies, including a commitment of $100,000 by the Flood Control District. The cost for the 6 imagery is $365,000. The remaining committed funds are to be used to provide Breaklines, a $32,000 upgrade. Tam suggested those cities that want 3 imagery should contact her and she would provide upgrade costs per municipality. Tam and Huie asked if municipalities were interested in upgrading the entire project to 3 or 4. Freitas stressed there were two policy questions at stake: 1) Whether to extend the completion deadline, and 2) Whether to provide additional funding to upgrade from 6 to 4 imagery. Committee members asked questions about costs associated with the various options. Much confusion followed. The committee asked Huie and Tam to return to the meeting with clearly articulated details and options in writing. Samkian then proceeded to Presentation Item C. Presentations: C. Overview of the Fiscal Year 2008/09 Program Budget Preparation Freitas quickly reviewed projected FY 2007/08 costs and showed he expected to come in just under the approved budget. He then explained the tentative status of the Municipal Regional Permit (MRP) precludes preparation of an accurate budget at this time. Based on minimum cost estimates of $4.5 million over five (5) years, provided by Brown and Caldwell, for only monitoring items C.8 through C.14, Freitas estimated a 30-40% increase of the present fiscal year budget to $1.2 million next year FY 2008/09. Freitas repeated the $1.2 million was only a partial impact. He stated requirements could dramatically increase beyond this amount into millions of dollars per year. Freitas is at a loss where or how to fund these massive increases in the budget without causing significant impacts to municipal budgets. Freitas stressed all but two (2) cities are at their maximum ERU rate and the only other place revenue that could be used to fund the MRP is each cities General Fund which primarily provides funds for police and public services. Cities will not be willing to lay off police officers to comply with the unfunded mandates of the MRP. Budget shortfalls could be compounded by the State s nearly $15 billion shortfall which, if history follows, would be partially remedied by the State dipping into local coffers. Freitas recommends the Program abandon the Proposition 218 initiative at this point because it will cost $1.2 million to bring it to ballot and he does not believe it will pass in the current 3

12 economic climate. Freitas will provide more information at the February 20, 2008 Management Committee meeting. Return to Action Item B : At this point, Huie and Tam returned to the meeting and provided a written estimate of three (3) different options: 1) The original 6 imagery, 2) available upgrades to option 1, and, 3) 4 imagery, for additional funding of $330,000, for a total of $469,000. Some discussion ensued over the value of 6 imagery and leafing vs. non-leafing. When pressed, Huie stated he believed he had other financial commitments in the works that would probably allow the upgrade to 4 imagery. The point was made that even at 6 this project is worth pursing because it may be the only opportunity in the foreseeable future to be able to finance this project given looming budget increases and economic gloom. Steven Spedowfski moved/greg Connaughton seconded/to extend the deadline for the completion of the fly dates to April 15, 2008 and if upgrades were included, the Program s contribution could not exceed $100,000. Motion passed. The cities of Concord, Richmond and Clayton opposed. D. Municipal Regional Permit (MRP) Overview Freitas reminded co-permittees on March 11, 2008, the first MRP workshop will be held at 1515 Clay Street in Oakland. Freitas announced the Governor appointed another member so the Regional Board now has a six-member quorum. Freitas reported two (2) of the three (3) special Administrative Committee meetings were held and attendance strong. The last meeting was scheduled on February 5, Staff will bring final comments to the February 20, 2008 Management Committee meeting for consideration prior to submittal to the Regional Board. III. Consent: A. December 18, 2007 Public Education & Industrial Outreach (PEIO) Meeting Minutes B. December 19, 2007 Management Committee Meeting Minutes C. January 15 and 22 Administrative Committee/MRP Review Special Meeting Summary Rinta Perkins moved/laura Hoffmeister seconded/to Approve the Consent Items with a change to attendee noted for the City of Lafayette on the January 22,

13 Administrative Committee minutes from Donna Feehan to Ron Lefler. Passed unanimously. IV. Action: A. APPROVE the Public Education & Industrial Outreach (PEIO) Committee s Proposal to Produce Materials Highlighting Proper Community Car Washing Techniques For a Cost Not to Exceed $6,300 Elisa Wilfong provided a status report from her November 28, 2007 presentation to the Management Committee by stating she had received ten (10) affirmative, 3 negative, and 3 non-participating but supportive responses regarding her proposal to purchase car washing materials. Since she has thirteen (13) affirmative responses she recommended moving ahead with the project. Astone estimated the cost of developing the brochure to be $6300. Printing costs will need to be added. Wilfong stated the design funds are in the budget and asked the committee to approve the funding. Discussion ensued. Some municipalities stated they prohibit and/or discourage charity car washes. Chris McCann moved/frank Kennedy seconded/to approve a cost not to exceed $6,300 for development costs for the car washing brochure. Motion passed. The cities of Brentwood and Lafayette opposed. V. Staff Reports: A. Interim Guidance on Management of Discharges from Potable Water Supply Facilities Tom Dalziel explained on January 3, 2008 staff received a letter from the Regional Board which established interim guidance for potable water discharged until the adoption of the MRP. At the request of the Management Committee, Dalziel stated he would make sure the guidance is sent to all potential agencies that should be notified (i.e., water districts, fire departments, etc.). Walter Pease of the City of Pittsburg spoke about water hydrant releases and requested clarification when and how these were to be reported. Dale Bowyer stated he would work with the City to develop procedures. VI. Regional Board Staff Comment/Reports: A. San Francisco Bay RWQCB Matt Graul B. Central Valley RWQCB Kim Schwab, P.G. VII. Information Items: 5

14 A. Article Pleasant Hill will cast vote on designs, Pleasant Hill Martinez Record, November 14, 2007 B. Article Installing Smart Controllers: Hopping on the New Irrigation Wave, Landscape Contractor National, November 2007 C. Letter & Brochure Vin Bin Cleaning USA, International Residential & Commercial Trash Can Cleaning Company D. Brochure CWEA s 35 th Annual P3S Conference & Exhibition, February 25 27, 2008, Hilton Long Beach, CA E. Article Building a home green home, The Sunday Times, January 13, 2008 VIII. Old/New Business: A. Elisa Wilfong distributed a brochure for permeable pavers. B. Jill Mercurio of the Town of Moraga spoke regarding a letter written by the Urban Creeks Council (UCC) which was sent to property owners. Mercurio indicated she recently received copies of the letters UCC sent to Moraga residents in FY 2006/07 urging residents to contact state and county agencies for appropriate permits but neglected in three (3) of the four (4) letters to direct residents to contact the Town of Moraga. Mercurio was concerned because she discovered excavation work was performed at property owners residences at the recommendation of UCC without complying with local ordinances designed to protect the waterways. Mercurio contacted Mike Vukman about the letters sent. He explained her concerns would be immediately addressed. IX. Adjournment: Samkian adjourned the meeting at 4:05 pm. MM:DPF:kh G:\NPDES\Management Committee\Minutes&Attendance\07 08\MC Min Jan 08.doc 6

15 CONTRA COSTA CLEAN WATER PROGRAM Administrative Committee/MRP Review Special Meeting Summary February 5, 2008 Attendance: MUNICIPALITY ATTENDED ABSENT City of Antioch Phil Hoffmeister City of Brentwood Jagtar Dhaliwal Jeff Cowling City of Clayton Laura Hoffmeister City of Concord Jeff Roubal Town of Danville Chris McCann City of El Cerrito Bruce King City of Hercules Jose Pacheco City of Lafayette Donna Feehan City of Martinez Alex Stroup Town of Moraga Frank Kennedy John Sherbert City of Oakley Frank Kennedy City of Orinda Cathy Terentieff City of Pinole Frank Kennedy Nancy Voisey City of Pittsburg Jason Burke City of Pleasant Hill Rod Wui City of Richmond Lynne Scarpa City of San Pablo Karineh Samkian City of San Ramon Steven Spedowfski City of Walnut Creek Rinta Perkins Contra Costa County Charmaine Bernard Rich Lierly Contra Costa County Flood Control David Swartz Mitch Avalon & Water Conservation District Greg Connaughton Program Staff Don Freitas Tom Dalziel Jamison Crosby Elisa Wilfong A. Karineh Samkian began the meeting at 9:33 a.m. B. Program staff reviewed the following sections of the MRP with Committee members: 1

16 C.8 Water Quality Monitoring C.9 Pesticides Toxicity Control C.11 Mercury Controls C.12 PCBs Controls C.13 Copper Controls C.14 PBDEs, Legacy Pesticides and Selenium Recommendations were made and comments received. C. Adjournment: Meeting adjourned at 1:44 p.m. G:\NPDES\Admin Committee\Minutes&Attend\07 08\AC - MRP Mtg Feb 05_08.doc 2