PROJECTS AND FACILITY OPERATIONS COMMITTEE MEETING

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1 PAJARO VALLEY WATER MANAGEMENT AGENCY 36 BRENNAN STREET WATSONVILLE, CA TEL: 831) FAX: 831) PROJECTS AND FACILITY OPERATIONS COMMITTEE MEETING Water Resources Center Clearwater Lane Watsonville, California Wednesday, April 26, 2017, 3:00 p.m. Purpose: The purpose of the Projects and Facility Operations Committee ( Committee ) is to advise the Board of Directors ( Board ) and staff of the Pajaro Valley Water Management Agency ( Agency ) on capital projects and programs related to water supply, quality and operations of facilities identified in the Agency s Basin Management Plan, including any new technologies that might become available. The Committee also serves to communicate issues and concerns regarding water quality and project operations between the Agency, landowners and growers within the Agency s service area. A G E N D A 1. Welcome and Introductions 2. Public and Member Comments 3. Consider Approval of prior Projects and Facility Operations Committee Meeting Minutes Page 1 4. Review and Discuss Projects and Facility Operations Committee Revised Bylaws Page 4 5. Receive Projects & Programs Update a. Basin Management Plan Early out grant-funded water supply projects b. Longer-term Basin Management Plan projects c. Other projects / concepts 6. Receive Facility Operations Report Page 6 7. Receive Water Quality Update 8. Discuss Future Agenda Items 9. Next Regular Meeting Date: May 31, Adjourn PVWMA is a state-chartered local Agency formed to efficiently and economically manage existing and supplemental water supplies in order to prevent further increase in, and to accomplish continuing reduction of, long-term overdraft and to provide and insure sufficient water supplies for present and anticipated needs within the boundaries of the Agency. It is anticipated that long-term overdraft problems may not be solved unless supplemental water supplies are provided. The water management Agency should, in an efficient and economically feasible manner, utilize supplemental water and available underground storage and should manage the groundwater supplies to meet the future needs of the basin. This agenda is subject to revision and may be amended prior to the scheduled meeting. If amended, a Final Agenda will be posted at the PVWMA offices at 36 Brennan Street, Watsonville, 72 hours prior to the meeting. Copies of the Final Agenda will be available at the Board Meeting. This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec ) and the Ralph M. Brown Act (Cal. Govt. Code Sec ). Persons requesting a disability-related modification or accommodation should contact PVWMA s Administrative Division Manager at (831) during regular business hours, at least 24 hours prior to the time of the meeting.

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3 PAJARO VALLEY WATER MANAGEMENT AGENCY PROJECTS and FACILITY OPERATIONS COMMITTEE MEETING MINUTES Water Resources Center 500 Clearwater Lane, Watsonville, California Draft Meeting Minutes Wednesday March 29, 2017, 3:00 p.m. 36 BRENNAN STREET WATSONVILLE, CA TEL: 831) FAX: 831) Present Dave Cavanaugh Sam Cooley Warren Koenig Dale Huss Amy Newell Frank Capurro Brian Lockwood Casey Meusel Heather Lenhardt Committee Members Absent Vacant Seat: Director Meeting Attendees Mike Wagoner Chuy Martinez 1. Welcome and Introductions. Dale called the meeting to order at 3:00 p.m. 2. Public and Member comments. Brian presented the Committee with copies of the recently updated Agricultural Water Conservation Toolkit and the Home and Garden Water Conservation Toolkit. 3. Consider Approval of prior Projects and Facility Operations Committee Meeting Minutes. Warren moved approval of the January 25, 2017 minutes; Amy seconded. The Committee approved the minutes of the January 25, 2017 meeting. 4. Review and Discuss Projects and Facility Operations Committee Bylaws. The Agency s legal counsel, Ms. Heather Lenhardt, provided the Committee members with a summary of the Committee bylaws. The Committee directed counsel to amend the Committee bylaws to stipulate that seats vacated by members of the Board of Directors shall be filled by a Board vote at the next regularly scheduled meeting of the Board after the vacancy is noticed. For seats not designated to be filled by a member of the Board, the seat shall be filled by an election of the Committee at the next regularly Page 1 of 8

4 scheduled meeting of the Committee after the vacancy is noticed. Staff will bring the amended bylaws to the next Committee meeting for consideration by the Committee. 5. Projects and Programs Update. a. Basin Management Plan Early Out grant funded water supply projects. Chuy provided a progress update on the construction of the new 1.5 million gallon recycled water storage tank and the distribution pump station (DPS) improvements. The contractor recently completed the first concrete pour of the tank roof and will be installing two variable frequency drives at the DPS this coming Tuesday. The tank is expected to be operational by May 5 th however a three day shutdown of the DPS is needed prior to the completion of the project to complete minor tasks. b. Longer-term Basin Management Plan projects. Brian reported that a Notice to Proceed was issued for the Basin Management Plan Program Management Services (BMP) contract and a kickoff meeting was held on March 17 th. In the weeks following the kickoff meeting, the BMP team held a workshop to determine the flows and yields of the College Lake Project as well as a meeting with potential public outreach consultants. A roundtable discussion followed about the timing of the BMP projects and project details. c. Other projects/concepts. Brian provided an update on the Recharge Net Metering program (ReNeM), Fallow Land Incentive Program (FLIP), the effort to incorporate the Martinelli well as an additional Blend Well, and the update of the Crisis Communications Plan (CCP). The ReNeM program partners continue to work with program applicants and have been invited to present the program to the California Coastal Commission. The pilot FLIP agreement form is being reviewed by Kirk Schmidt currently and is expected to be finalized shortly. Staff continue to work on Martinelli Well project agreement. Brian informed Committee members absent at the last meeting that the Agency is working with TBC Communications & Media to update the Agency s CCP that outlines a response structure and provides practical training for designated Agency representatives in the event of a crisis. 6. Facility Operations Report. Chuy provided a summary of recent operations and maintenance activities. Year to date, 187 acre-feet of supplemental water consisting of 52% (96 acre-feet) recycled water has been delivered to Coastal Distribution customers. The Harkins Slough Diversion Facility recently began operation on March 10 th and has diverted a total of 56 acre-feet to the recharge basin. Diversions are suspended currently due to elevated turbidity levels from recent storms but will resume once turbidity levels decline. Staff intend to pump as much water as possible to the recharge basin over the next two months before the end of the operational season. 7. Receive Presentation on Water & Soil Quality. Consulting Agronomist Belinda Platts provided a PowerPoint presentation summarizing the water and soil quality conditions of the Delivered Water Zone observed in A roundtable discussion of the presented information followed. 8. Review April 4, 2017 Irrigators Meeting Agenda. Chuy provided the committee with copies of the agenda for the upcoming Irrigators Meeting. The Meeting is a requirement of the Master Reclamation Permit and provides instruction to delivered water users on the rules and regulations of utilizing recycled water. Chuy also informed the committee that Coastal Distribution users estimate a demand of approximately 5,000 acre-feet in 2017 based on the recently completed demand survey. 9. Discuss Future Facilities and Project Operations Committee Agenda Items. None. Page 2 of 8

5 10. Next Meeting: Wednesday, April 26, 2017, at 3:00 p.m. 11. Meeting Adjourned at 4:00 p.m. Page 3 of 8

6 PAJARO VALLEY WATER MANAGEMENT AGENCY PROJECTS AND FACILITY OPERATIONS COMMITTEE BYLAWS ARTICLE I: PURPOSE The purpose of the Projects and Facility Operations Committee ( Committee ) is to advise the Board of Directors ( Board ) and staff of the Pajaro Valley Water Management Agency ( Agency ) on capital projects and programs related to water supply, quality and operations of facilities identified in the Agency s Basin Management Plan, including any new technologies that might become available. The Committee also serves to communicate issues and concerns regarding water quality and project operations between the Agency, landowners and growers within the Agency s service area. ARTICLE II: STRUCTURE The Committee shall constitute a standing committee of the Agency and shall meet until otherwise directed by the Board. The Committee s subject matter jurisdiction is limited to matters expressed herein, together with all matters necessarily incidental thereto. Except as otherwise expressly provided in these bylaws or by resolution of the Board, the Committee does not make binding decisions on those matters; rather, the Committee makes recommendations to the Board. ARTICLE III: OFFICERS 1. Officers of the Committee shall consist of a Chair and Vice Chair, which shall be selected from the members of the Committee and elected by a majority vote of the members present. Either the Chair or the Vice Chair shall be selected from one of the Directors serving on the Committee. 2. Election of the officers shall take place annually at the January meeting of the Committee ( Annual January Meeting ). 3. The Vice Chair shall assume the role of Chair in the event the Chair is absent. 4. In the case of a vacancy in the office of Chair, the Vice Chair shall succeed to the office. In the case of a vacancy in a position held by a Director of the Board, such position shall be temporarily filled by appointment by the Board until the next Annual January Meeting. In the case of a vacancy in any other Vacated elected offices, that position shall be temporarily filled by an election by the Committee at the next regularly scheduled meeting of the Committee after the vacancy is noticeduntil the next Annual January Meeting. ARTICLE IV: MEMBERS 1. The Committee shall be comprised of seven members: three Directors from the Board, two growers in the Delivered Water Zone, one grower outside of the Delivered Water Zone, and one member at-large. 2. Membership shall be for a term of one year. 3. Membership shall be reviewed annually by the Committee at its December meeting. The Committee shall make a recommendation regarding membership to the Board at the Board s January meeting. 4. At the Board s January meeting, the Board shall select the Directors, growers, and member atlarge to serve on the Committee, taking into consideration the Committee s recommendation. PAJARO VALLEY WATER MANAGEMENT AGENCY PROJECTS AND FACILITY OPERATIONS COMMITTEE BYLAWS November 18, 2015 PG. 1 Page 4 of 8

7 5. Three successive absences of a member without notifying the Committee shall be cause for the member to be dropped from the Committee. In such instance, a new member shall be nominated by the Committee at the next regularly scheduled meeting and approved by the Board thereafter If a vacancy occurs in the membership, a new member shall be nominated by the Committee and appointed by the Board thereafter. The appointment will be for the unexpired term of the replaced member. A vacancy in the membership shall be deemed to exist in case of the death, resignation, removal, or disqualification of any member or an increase in the authorized number of members of the Committee. ARTICLE V: MEETINGS 1. The Committee shall comply with all applicable laws, including the Ralph M. Brown Act. 2. Committee meetings shall be held regularly on the last Wednesday of every month at 3:00 p.m. at a location to be determined and noticed on meeting agendas. Any future regular meeting of the Committee may be moved if approved by a majority of the members present at a regular meeting. 3. The Chair or Vice Chair may call a special meeting of the Committee after proper notification. 4. A majority of the members of the Committee, including at least one Director, constitutes a quorum of the Committee. 5. Any decision of the Committee and/or recommendation to the Board shall require a majority vote by the members present for passage. 6. Every member shall have one vote. 7. Meetings shall be open to the public and members of other governmental agencies. Visitors may express their opinions or make requests during public comment. 8. All meetings shall be conducted pursuant to Rosenberg s Rules of Order. ARTICLE VI: ADMINISTRATION 1. Agency staff shall prepare the agenda for each regular and special meeting of the Committee. 2. These Bylaws shall be reviewed annually for recommended updates or more often if requested by the Committee and/or the Board In order to amend these Bylaws, notice of the proposed amendment(s) shall be delivered personally, electronically or by mail to the Committee members and the Board at least two (2) weeks prior to the time of the vote on the proposed amendment(s). Any amendment to these Bylaws shall be adopted by a simple majority vote of the Board. PAJARO VALLEY WATER MANAGEMENT AGENCY PROJECTS AND FACILITY OPERATIONS COMMITTEE BYLAWS November 18, 2015 PG. 2 Page 5 of 8

8 Production Monthly Summary 2017 Month January February March April May June July August September October November December Individual Totals HS Daily Production Influent RW Diverted (Ac-Ft) Effluent FW to Basin (Ac-Ft) Filter Backwash (AF) Well Production RW #1 (Ac-Ft) RW #2 (Ac-Ft) RW #3 (Ac-Ft) RW #4 (Ac-Ft) RW #9 (Ac-Ft) RW #10 (Ac-Ft) RW #12 (Ac-Ft) Recovery Wells Sub Total (Ac-F Blend Wells SW #1 (AF) SW #2 (AF) RWF Blend (Ac-Ft)* Total (Ac-Ft) * ESTIMATED Blend Breakdown: Est. (Ac-Ft) RWF No_1 (potable) (Ac-Ft) Voume of Water (Acre-Feet) Three-Year Production Comparison Percentage of Total: Recovery Wells Supplemental Wells 7% 16% 57% 23% 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Page 6 of 8

9 Total Dissolved Solids Chloride Sodium Concentration (ppm) Concentration (ppm) Concentration (ppm) Nitrate as NO3-N Delivered Water Quality Objective Sodium Adsorption Ratio Delivered Water Quality Objective Specific Conductance Concentration (ppm) Unitless Concentration (millimhos/cm) Delivered Water Quality Objective CBM 4/11/2017 Page 7 of 8

10 Coastal Distribution water quality based on weighted quarterly averages of system sources between July 1 st 2016 and March 31 st Production (AF) Average of Chloride (mg/l) Average of Nitrate as NO3-N (mg/l) Average of SAR (Sodium Adsorption Ratio) Average of Sodium (mg/l) Average of Specific Conductance (E.C.) (millimhos/cm) Average of Total Diss. Solids (mg/l) Third Quarter , Fourth Quarter First Quarter All samples are analyzed by an Environmental Laboratory Accreditation Program (ELAP) certified lab. Page 8 of 8

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