MANAGEMENT COMMITTEE for the Central Coast Areas of Special Biological Significance Regional Dischargers Monitoring Program (ASBS RMP)

Transcription

1 MEETING NOTICE AND AGENDA MANAGEMENT COMMITTEE for the Central Coast Areas of Special Biological Significance Regional Dischargers Monitoring Program (ASBS RMP) DATE: August 28, 2014 TIME: 9:00am LOCATION: MRWPCA Board Room, 5 Harris Court, Bldg D, Monterey, California CALL IN NUMBER: ; Participant Access Code NOTE: Under the terms and conditions of the Memorandum of Understanding for the Central Coast Areas of Special Biological Significance Dischargers Monitoring Program, the Management Committee (MC) was created to provide overall Program management, coordination, review, oversight, guidance and direction with respect to the Program. The MC is to consider compliance, with majority concurrence of the Program Members (listed below as Member Dischargers), as the primary objective in managing, approving, reviewing Program tasks and budget. The MC is comprised of one representative from each of the Permittees. Stakeholder feedback may either be provided during the Public Comment agenda item or the Program Secretary (Program Administrator s Representative) may be contacted regarding any questions or feedback for the Management Committee. OFFICERS: Chairperson: Thomas Quattlebaum, Pebble Beach Company Vice-Chairperson: Sharon Friedrichsen, Carmel-by-the-Sea MEMBER DISCHARGERS: Caltrans City of Carmel-by-the-Sea City of Monterey City of Pacific Grove County of Marin County of Monterey County of San Mateo Monterey Bay Aquarium Pebble Beach Company Stanford University Hopkins Marine Station STAFF: MRWPCA CONTRACTOR: Applied Marine Sciences AGENDA Page # 1. Call to Order / Roll Call n/a 2. Public Comments n/a 3. Consent Agenda a. Approve Meeting Minutes for June 24, 2014 Meeting (Attach. 1) b. Approve Meeting Minutes for July 21, 2014 Meeting (Attach. 2) 4. Information and Discussion Items a. Update of Monitoring Effort and Next Steps i. Update on Monitoring Report n/a b. Discussion of statewide reference data and natural water quality n/a c. Discussion of Draft Compliance Plan and Schedule i. Discussion of exceedance / plans for compliance n/a ii. Discussion of treatment devices to avoid exceedance n/a 5. Action Items a. Nomination and election of Vice-Chair i. Update from Chair on direction from Executive n/a 6. Management Committee Members Comments n/a Page 1 of 7

2 MEETING NOTICE AND AGENDA 7. Schedule Next Meeting n/a 8. Adjournment Page 2 of 7

3 Attachement 1 Central Coast Areas of Special Biological Significance Regional Dischargers Monitoring Program (ASBS RMP) Regular Meeting Minutes For June 24, CALL TO ORDER / ROLL CALL: a. The meeting was called to order at approximately 10:10am by Quattlebaum (Pebble Beach Company) and roll call was performed. OFFICERS: Chairperson: Thomas Quattlebaum, Pebble Beach Company MEMBERS: Caltrans Ram Gupta (Conf. call) City of Carmel-by-the-Sea Bob Jaques City of Monterey - Tricia Wotan County of Marin Rob Carson (Conf. call) County of Monterey - Tom Harty County of San Mateo Julie Casagrande (Conf. call) Monterey Bay Aquarium Kelleen Harris Stanford University Hopkins Marine Station George Somero, Chris Patton STAFF: MRWPCA Jeff Condit ADDITIONAL STAFF: Lisa Emanuelson - Monterey Bay National Marine Sanctuary Brian Courier California Department of Parks and Recreation (Conf. call) Patty Cubanski - Burleson Consultants on behalf of California Department of Parks and Recreation (Conf. call) Garrett Haertl Monterey Regional Water Pollution Control Agency Dane Hardin - Applied Marine Sciences Ken Schiff Southern California Water Research Project 2. PUBLIC COMMENTS: a. None provided. 3. CONSENT AGENDA: a. Approve Meeting Minutes for April 30, 2014 Meeting Action: On motion by Jaques (City of Carmel-by-the-Sea), seconded by Harris (Monterey Bay Aquarium), Management Committee approved the Meeting Minutes from March 10, 2014 (9-0). 4. INFORMATION AND DISCUSSION ITEMS: a. Update on Budget / Invoicing Schedule Condit provided an update on the revised Budget and Invoicing Schedule. The invoices for the second half of Year I was submitted to each jurisdiction. As discussed during the April 30 meeting, any adjustments that need to be made will occur following the September reconciliation of accounts by the MRWPCA. b. Summary of Monitoring Efforts and Next Steps ASBS RMP Meeting Minutes 1/15/ of 3 Page 3 of 7

4 Attachement 1 Hardin presented a spreadsheet that included the raw data for Reference Sites and Discharge Sites in the Central Coast ASBS. The data is preliminary at this time, as it is awaiting a QA/QC process. There have been challenges this year due to the drought as there were fewer storm events that qualified for sampling. An extended discussion ensued as Hardin presented the preliminary data for the sample sites by jurisdiction, reviewing reference sites and discharge site preliminary data. Hardin expressed concern regarding trace metal data for the sites. The instrument at the lab is not functioning. He is attempting to identify a different lab solution and is awaiting the analysis. He is hoping to have the trace metal data by the end of July. Schiff (Southern California Water Research Project) is currently examining the 85 th percentile data for Southern California. An idea is that Northern, Central, and Southern California regions may wish to share 85 th percentile data to improve the confidence in the data. He will explore this concept further with Hardin. Hardin is aiming to have his report to Members by the end of July. A hope is that storms will occur earlier in the year during Year 2 to allow for ample time for analysis and reporting. c. Discussion of Draft Compliance Plan and Schedule Wotan (City of Monterey) reviewed a requirement of ASBS Compliance Plans that requires minimum inspection frequencies. The group consensus was that members are required to be completing inspections at this point. A discussion ensued regarding capacity for completing inspections and attempts at creating a self-inspection process. 5. MANAGEMENT COMMITTEE MEMBERS COMMENTS: a. Hopkins Marine Station: Patton mentioned that construction crews working at Hopkins have been complying with best management practices and it has made a difference. Comments from the construction crews are that this is now standard practice. b. Monterey Bay Aquarium Harris shared a lesson learned with regard to their dry weather diversion practices: they did not consider the OSHA Confined Space rules when they wrote protocols for maintaining their dry weather diversion pump. The system may need to be redesigned due to an OSHA requirement that requires six people on site when they clean and maintain it. c. City of Monterey Wotan mentioned that a Stormwater Funding Report will be released in the near future. The effort was led by Signal Hill and is examining fee generation process and Prop 218 requirements. She also alerted members to an upcoming State Water Board effort called the Stormwater Strategic Initiative. The initiative is stressing stormwater as a resource. d. County of Marin Carson inquired whether the report Hardin is working on for the end of July will include trace metals (Yes). He also inquired about combining the Southern California and Northern California reference site data. Schiff and Hardin are pursuing this approach. Schiff is interested in attending our next meeting to discuss this effort. e. Caltrans Gupta is interested in obtaining reference site data for Southern California from Schiff. f. State Parks State Parks recently had a conference call with Quattlebaum, Hardin, and Condit regarding joining the group. They are aiming to avoid raising costs for other members. Any added reference sites, if required, would not be shared by the group. Hardin contacted the State Water Board on their behalf to explore whether they can join the ASBS RMO without adding a reference site. They are hoping to join the group at the level of Caltrans for the coming fiscal year. If the State Water Board gives approval, we will revise the cost share. g. Southern California Water Research Project Schiff shared some of his preliminary data from Southern California. They have found nutrients as a primary concern. ASBS RMP Meeting Minutes 1/15/ of 3 Page 4 of 7

5 Attachement 1 h. Pebble Beach Company Quattlebaum received notice that Friedrichsen (City of Carmel) is resigning from the position of Vice-Chair. Due to his situation, he may need to step down as chair. He asked whether members can check in with their management teams to see if there is any interest in others stepping in to these roles as we will need to have nominations soon. He also mentioned that Pebble Beach Company has been working on a dry weather diversion study and has moved into concept design. Trace metals were connected to local geology. This may be an area we should look into if trace metals are identified in our data. 6. ADJOURNMENT: a. Schedule Next Meeting: Chair Quattlebaum will coordinate the next meeting in the coming weeks. b. The meeting was adjourned at 11:50a.m. ASBS RMP Meeting Minutes 1/15/ of 3 Page 5 of 7

6 Attachment 2 Central Coast Areas of Special Biological Significance Regional Dischargers Monitoring Program (ASBS RMP) Regular Meeting Minutes For July 21, CALL TO ORDER / ROLL CALL: a. The meeting was called to order at approximately 10:04am by Quattlebaum (Pebble Beach Company) and roll call was performed. OFFICERS: Chairperson: Thomas Quattlebaum, Pebble Beach Company MEMBERS: Caltrans Ram Gupta City of Monterey - Tricia Wotan County of Marin Rob Carson County of Monterey - Tom Harty City of Pacific Grove Anastazia Aziz County of San Mateo Julie Casagrande Monterey Bay Aquarium Roger Phillips, Kelleen Harris Stanford University Hopkins Marine Station George Somero, Chris Patton STAFF: MRWPCA Jeff Condit ADDITIONAL STAFF: Patty Cubanski - Burleson Consultants on behalf of California Department of Parks and Recreation 2. PUBLIC COMMENTS: a. None provided. 3. ACTION ITEM: a. Nomination and Election of Officers Quattlebaum shared with the group that he is moving to the East Coast. Pebble Beach Company recently determined they will retain Quattlebaum s services. Quattlebaum is willing to continue to serve as Chair if the group is comfortable with this arrangement. The group reached consensus that they would support Quattlebaum remaining as Chair of the ASBS RMP. Quattlebaum reminded the group that Friedrichsen (City of Carmel) resigned as Vice-Chair due to workload requirements. Wotan (City of Monterey) offered that there is a need to share the work load and have a rotation of leadership. The direction that Wotan received from her Executive Management team is to possibly work with Pacific Grove City Manager Tom Frutchey to see if he is able to provide Executive input for the current Vice-Chair issue. Quattlebaum offered to contact Frutchey and the group agreed. Quattlebaum thanked the group for their patience. 4. MANAGEMENT COMMITTEE MEMBERS COMMENTS: ASBS RMP Meeting Minutes 1/15/ of 2 Page 6 of 7

7 Attachment 2 a. Pebble Beach Company Quattlebaum has continued the discussion with State Parks about joining the ASBS RMP. The aim is to not have an increase in fees for current participants. 5. ADJOURNMENT: a. Schedule Next Meeting: Chair Quattlebaum will coordinate the next meeting in August. b. The meeting was adjourned at 10:24am. ASBS RMP Meeting Minutes 1/15/ of 2 Page 7 of 7