Colorado Parliamentarian

Transcription

1 Colorado Parliamentarian Official Publication of the Colorado Association of Parliamentarians Volume XXXVI, Issue 1 Summer 2013 Summer Institute (24 hours of learning) Mark your calendars and plan to attend the big 10 th Anniversary July 12-13, 2013 Junior League of Denver 6300 East Yale Avenue Denver, Colorado How to Conduct Effective Meetings Instructors Ron Stinson, PRP, immediate past NAP president Donna Thompson, PRP CAP Education Committee Chairman Sandy Olson, PRP, President of NAP Educational Foundation Ron Stinson Copies of the brochure can be found on page 8 in this publication and on the CAP website: Sandy Olson Inside this issue New NAP Members: Karen Hancock Tyler Hancock Greta Master Michelle Teagarden President s Corner p. 2 CAP Board of Directors p. 2 Summer Institute History p. 3 Unit Officers p. 4 Historian s Report p. 5 CSU Celebrates 50 Years p. 5 CSU History p. 6 CAP Calendar p. 7 Summer Institute Brochure p. 8 Colorado Parliamentarian Summer 2013 p 1

2 President s Corner Paula Lasky, RP Many of you know me as the CAP Secretary for the past two years, and before that, as the Membership Committee Chair. I joined the Beta Gaveliers unit in 2009 as a Provisional member, then NAP in 2010, and last December became a Registered Parliamentarian. I started my professional life in human resources, then as an assistant hospital planner, at Lutheran Medical Center in Wheat Ridge, CO, then added a couple of master s degrees, and worked for the State as a management analyst. For the past eighteen years I ve enjoyed being a nearly fulltime volunteer first for the Dumb Friends League, then for the Arapahoe Library District, and now for the Daughters of the American Revolution (DAR) and other lineage societies. My passion is genealogy, and I love helping other people connect with their family history. So what brought me to CAP? At the time I was a member of a Friends of the Library Board of Directors, and anticipated moving up the leadership ladder in DAR. I admire even enjoy! an efficiently run meeting. Parliamentary procedure brought the structure and discipline that I hoped to apply in my various board experiences. We ve all attended those meetings where we think, Just get down to business! The president gets sidetracked or loses control of the meeting. Not only does CAP (and NAP) offer instruction and workshops where we can learn parliamentary procedure, but opportunities abound where we can step outside our comfort zone and assume new roles on a board of directors. I look at every meeting as a learning opportunity. I ll make mistakes, but I m counting on my fellow board members to show me a better path to get down to business. CAP Board of Directors Paula Lasky, President Donna Thompson, Vice President Mary Mills, Secretary Gloette Hess, Treasurer Patricia Simpson, Assistant Treasurer Mary Bahde, Parliamentarian Cathy Darnell, Historian Committee Chairmen: Cheryl Espinoza, Audit Gloette Hess, Budget & Finance Alice Langley, Bylaws Paula Lasky, Com. & Marketing Cheryl Oleyar, Education Donna Thompson, Leadership Susan Cameron, Membership Dorothy White, Supplies Paula Lasky, Yearbook Sandy Olson, Youth Unit Presidents: Ella Travis, Boulder Paula Lasky, CO Beta Gaveliers Dorothy White, CO Gamma Gaveliers Janice Gray, CO Omega Gaveliers Kevin Tebedo, Colorado Springs Charles Hefton, Northern Colorado Joan Franson, PPR Colorado Parliamentarian Summer 2013 p 2

3 Summer Institute History The Summer Institute was established in The purpose for each institute was to provide quality instructions on parliamentary procedure to our members and other interested parties. To achieve this purpose we invited qualified experts and educators in parliamentary procedure from around the country. It is my opinion that each instructor has provided a quality program and learning experience for our CAP members. We have encouraged non-cap members to attend. I might add that we have recruited CAP members from the non-cap attendees. As the chairman of the CAP Education Committee I encourage your attendance at the July 12-13, 2013 Summer Institute. The brochure can be found in this publication and on the CAP website. To remind you about the content of ten Summer Institutes, I have included the list of presenter, their topic and the year of the presentation. Year Presenter Topic 2004 Colette Collier Trohan, PRP, CPP-T Governing documents, presiding 2005 Joy Myers, PRP Perfecting your Organization Boards 2006 Connie Deford, PRP Every Notion Needs a Motion 2007 Nancy Sylvester, MA, PRP, CPP-T Ethical Use of Parliamentary Rules 2008 Sandra Olson, PRP Bylaws Bylaws Bylaws 2009 Thomas Gmeinder, PRP, CPP-T Taking the Commotion out of motions and humanizing Robert s Rules of Order 2010 Scott Michael Burns, PRP Streamline Your Business Meetings Rarely Used Motions 2011 Rollie Cox, PRP The Perfect Meeting 2012 James Stewart, PRP General Henry M. Robert versus the real world 2013 Ron Stinson, PRP, Sandy Olson, PRP & Donna Thompson, PRP How to Conduct Effective meetings Donna J. Thompson, PRP Chairman, CAP Education Chairman Some of us may use Skype to keep in touch with family and friends. At our Fall Membership Meeting (October 26 th ) we ll demonstrate how to use Skype for some meetings. If you Skype on a laptop with a camera, or on a smartphone or tablet, please contact Paula Lasky (pslasky@comcast.net or ). We need 5-6 volunteers for the demonstration of a group video call. Colorado Parliamentarian Summer 2013 p 3

4 Congratulations New Association & Unit Officers! COLORADO ASSN OF PARLIAMENTARIANS Paula Lasky President Donna Thompson Vice President Mary Mills Secretary Glo Hess Treasurer BOULDER Ella Travis President Henry Lopez Vice President Linda Blomquist Secretary Mary Ann Finlay - Treasurer COLORADO BETA GAVELIERS Paula Lasky President Susan Morrison Vice President Cathy Darnell Secretary Charlotte Hubbs Treasurer COLORADO GAMMA GAVELIERS Dorothy White President Annette Harris Vice President Viola Garlington Secretary Glo Hess Treasurer COLORADO OMEGA GAVELIERS Janice Gray President Cheryl Espinoza Vice President Glo Hess Secretary Pat Simpson Treasurer COLORADO SPRINGS Kevin Tebedo President Cheryl Oleyar Vice President Penny Fischer Secretary Mary Mills Treasurer NORTHERN COLORADO Charles Hefton President Tyler Hancock Vice President Janie Lichfuss Secretary Lola Fehr Treasurer PROFESSIONAL PARLIAMENTARY RESEARCH Joan Franson President Gayla Stone Vice President Mary Bahde Secretary Glo Hess Treasurer Unit Presidents: If you have not already done so, please update your new unit officers online for NAP. Login to NAP Member Services, then click on Update headquarters records for an association or unit under the Provide information to NAP and others heading. Colorado Parliamentarian Summer 2013 p 4

5 Historian Report June 1, 2013 By Cheryl Espinoza Outreach: 2012 Summer Institute was held on Friday and Saturday, July at the Junior League of Denver in Denver. The keynote speaker was James. H. Stewart, PRP. The title of his presentation was General Henry M. Robert vs. The Real World. Mr. Stewart discussed how to be a parliamentarian and what parliamentarians face when serving clients; reviewed the Colorado Corporate Codes for parliamentarians; and presented a case study on how to write and correct bylaws. The Public Education Workshop was held on Saturday, March 2, 2013, at the Colorado Springs Senior Center in Colorado Springs. The program was on Basic Parliamentary Procedure and Duties of Elected Officers. Membership Meetings: Colorado Association of Parliamentarians convened two membership meetings, both held at the American Legion Post #1, Denver: Saturday, Nov. 3, 2012 (Fall) Glo Hess, PRP, and Donna Thompson, PRP, gave the program on Discharge a Committee and Rescind, Amend Something Previously Adopted, and Rescind and Expunge from the Minutes. Saturday, April 6, 2013 (Annual) Weldon Merritt, PRP, gave the program on Incidental Motions. Mary Mills, RP, gave a presentation titled Rules, So Many Rules. We were honored by the attendance of NAP Vice President Ann Guiberson and District 7 Director Weldon Merritt. Board of Directors Meetings: Colorado Association of Parliamentarians held three board of directors meetings: July 13, 2012; Nov. 3, 2012; April 6, from Cheryl Oleyar The Colorado Springs Unit celebrated its 50 th Anniversary at its Annual Meeting on May 28 th at the historic El Paso Club in downtown Colorado Springs. We were honored to have with us charter member Eva Monnett, who was Unit president from and then again in Other previous Unit presidents who were present were: Rhea Woltman, RP (president ); Ruth Christian, RPR, (president and ); Norma DellaCroce (president ) and Mary Mills, RP, (president ). Long time CSU members: Eva Monnett, charter member, and Rhea Woltmann, RP Colorado Parliamentarian Summer 2013 p 5

6 Highlights from CSU s History: On May 28 th, 1963, an organizational meeting was held to form the Colorado Springs Unit and apply for a charter from NAP. At that meeting Mrs. Iva Miller was elected president and bylaws were written. The walnut gavel we are still using today was presented to the Unit by Mrs. Goldie Day, President of the Colorado Association of Parliamentarians. And in July the charter was received from NAP. Iva Miller served as Unit president for two years then went on to be elected President of the Colorado Association of Parliamentarians in She was active in the State and Unit groups for at least the next twenty years. She passed away in January of That same year the Unit observed the 30 th Anniversary of its chartering. In 1971 the Unit hosted the CAP Fall Meeting at the Broadmoor Hotel. Approximately 100 members and guests attended. The first meeting of the 1974 term was a Model Meeting, open to the public. It was attended by 50 members and visitors. President Loretta Simonson, described as hard-working and forward-looking, spoke to 16 groups on parliamentary law during that year. 200 people attended one of her public programs! Loretta expanded into the public schools, teaching a class of sixth graders. Claire Kratz was hired as parliamentarian to the City Council. The Unit registered with the Chamber of Commerce to make itself available wherever needed. Programs were presented at Colorado College and Junior League. In 1980 Joan Kirkham became president. A hotline to receive phone calls from the public on parliamentary questions was manned by Unit members on the third Monday of the month. Over the years Joan was very active in our Unit and in CAP, becoming the president of CAP in Joan was also involved with NAP, serving as an associate editor of the National Parliamentarian in 1994 when Loretta was NAP President. She is an affiliate member of our Unit to this day. In 1985 several members became TV stars, including Claire LaRue, Joan Kirkham, Rhea Woltman and Loretta Simonson, when they taped seven programs on parliamentary procedure at a Littleton TV station. These programs were shown on Littleton Community TV and several programs were shown on Channel IV in Colorado Springs. The Colorado Springs Unit hosted NAP s District Eight Conference in May of The theme was Nuggets of Knowledge. From 1983 through 1995 Loretta worked her way up through the offices of NAP and was elected NAP President at the 1993 Biennial Convention held at the Denver Tech Center Sheraton Inn. The theme of Loretta s administration was Exploring New Heights. After serving in all the elected NAP offices, Loretta didn t retire but chose to be involved in the Unit again, serving as president in She was a beloved friend and mentor to many in the local, state and national parliamentarian organizations. Loretta passed away in Her eulogy was delivered by NAP President, Ron Stinson. In January of 2002 our Unit merged with the Henry Martyn Robert Unit, which had been established in 1963 and had held its meetings in the evenings. These Units had sponsored together at least one public workshop a year from 1989 through Additional workshops were held thereafter as needed. One of the most successful was held in April of After serving as State Representative and Senator, MaryAnne Tebedo became very involved with our Unit, serving as president from 2001 to 2003 and as CAP President from 2005 to Because of her ties with the Colorado legislature, MaryAnne secured tributes from the House of Representatives celebrating April as Parliamentary Law Month for the years 2010 and She also initiated the archiving of our Unit records with the Pikes Peak Library District, which now owns these records. The Unit is allowed access for additions or amendments to these archives forever. The bylaws were amended to include a standing Archive Committee and instructions concerning permanent records were added to the Standing Rules. For many years our Unit has prepared a display at Penrose Public Library to commemorate Parliamentary Law Month. We have also made a practice of donating copies of RONR Newly Revised to local schools in memory of members who have passed away. The Unit continues to provide a partial sponsorship to a delegate to Columbine Girls State each year. The Colorado Springs Unit meets the 4 th Tuesday at 9:30 a.m. at the Falcon Police Station. Contact unit president Kevin Tebedo for more information, ktebedo@gmail.com Colorado Parliamentarian Summer 2013 p 6

7 Colorado Parliamentarian (CAP Quarterly Newsletter) Issue Deadline for Submission Distribution Date Summer 2013 Jun 8, 2013 Jun 15, 2013 Fall 2013 Sep 24, 2013 Oct 1, 2013 Winter 2014 Jan 13, 2014 Jan 20, 2014 Spring 2014 Mar 25, 2014 Apr 1, 2014 Summer 2014 Jun 8, 2014 Jun 15, 2014 CAP Board of Directors Meetings New Locations! Date Time Location Friday Jul 12, :30 a.m. 11:30 a.m. (registration 10:00 a.m.) Board meeting prior to Summer Institute Junior League of Denver 6300 East Yale Avenue Denver, CO Monday Feb 17, 2014 Saturday Apr 26, :00 a.m. 2:00 p.m. (registration 10:30 a.m.) Board meeting + Leadership Development 9:00 a.m. 9:30 a.m. (registration 8:30 a.m.) Board meeting prior to Annual Meeting Village Inn, Castle Rock 207 W. Wolfensberger Rd. Castle Rock, CO Village Inn, Castle Rock 207 W. Wolfensberger Rd. Castle Rock, CO CAP Membership Meetings New Locations! Date Time Location 9:30 a.m. 2:00 p.m. (registration 9:00 a.m.) No Board meeting Saturday Oct 26, 2013 Saturday Apr 26, :00 a.m. 3:00 p.m. (registration 9:30 a.m.) Follows Board meeting South Metro Fire & Rescue Mineral Headquarters Bldg 9195 E. Mineral Ave. Centennial, CO (near I-25 & Dry Creek Rd.) Village Inn, Castle Rock 207 W. Wolfensberger Rd. Castle Rock, CO NAP Sep 4-5, 2013 Leadership Conference Portland, OR Sep 6-9, 2013 NAP Convention Portland, OR Colorado Parliamentarian Summer 2013 p 7

8 Tenth Annual Summer Institute Friday July 12, 2013 Ron Stinson 2:00 3:30 p.m. Pre-course quiz and how to plan successful workshops from before to after the workshop 3:30 p.m. Coffee break 3:45 p.m. How to work with hotels to plan conventions and assign effective convention committees 5:15 6:00 p.m. Role playing in hands-on convention planning Saturday July 13, 2013 Donna Thompson 9:00 10:15 a.m. Identify the 21 Bad Habits that interfere with running effective meetings, and role playing to handle these habits. 10:15 a.m. Coffee break Sandy Olson 10:30 12:00 p.m. So you want to be a secretary. Are you prepared? 12:00 1:00 p.m. Lunch 1:00 2:00 p.m. What becomes a part of the minutes, and what are secretary s duties and responsibilities to the membership. Sandy Olson and Ron Stinson 2:15 2:45 p.m. Can you get it down? Mock meeting with minutes. Donna Thompson 2:45 3:00 p.m. What did you learn? Strengths, weaknesses, accomplishments: what will you take home with you? How to Conduct Effective Meetings Friday, July :00 p.m. to 6:30 p.m. Saturday, July 13, :00 a.m. to 3:00 p.m. at the Junior League of Denver 6300 East Yale Avenue Denver, Colorado Ronald R. Stinson, PRP is the Immediate Past President of the National Association of Parliamentarians. He is a businessman in South Texas owning and operating Income Tax Franchises and the Arbor House Suites Bed & Breakfast next to the World Famous Riverwalk in downtown San Antonio, Texas. Sandy Olson, PRP has been a member of the National Association of Parliamentarians for over twenty years. She has been a career business educator for the last forty plus years. Currently, Sandy is the President of the NAP Educational Foundation. Donna Thompson, PRP became interested in parliamentary procedure in 1999 as a result of her involvement in Colorado Columbine Girls State. She became a NAP/CAP member in 1999, a registered parliamentarian in 2001 and professional registered parliamentarian in CAP SUMMER INSTITUTE REGISTRATION FORM Early Registration: CAP Members = $70 Must be postmarked on or before July 2, 2013 for early registration. Non-CAP Members = $85 Late or onsite registration: CAP & Non-CAP members = $85 Name Address Phone Organization name or CAP Unit Questions for discussion at Institute: Send check payable to CAP to: Donna J. Thompson, PRP, 2668 East Geddes Place, Centennial, CO Colorado Parliamentarian Summer 2013 p 8