GEORGIA FEDERATION OF REPUBLICAN WOMEN

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1 GEORGIA FEDERATION OF REPUBLICAN WOMEN October 24-26, 2013 Hilton Marietta Conference Center Marietta, Georgia

2 October 26, 2013 TO ALL MEMBERS, FRIENDS AND GUESTS OF THE GEORGIA FEDERATION OF REPUBLICAN WOMEN In accordance with the Bylaws of the Georgia Federation of Republican Women (Article VIII, Sec. 1 [B], I Rose Wing, President of GFRW, hereby issues the Official Call to the Georgia Federation of Republican Women s 28th Biennial Convention and to the Delegates to the GFRW District Conventions. Delegated representatives of the members of GFRW are requested to present themselves for this Convention on October 26, 2013, 9:00 AM in Marietta, Georgia. Included with this Call is the Convention Agenda including such business as should properly be conducted by the delegates, including election of officers for the term, adoption of resolutions, hear committee reports, and any additional business appropriate for consideration. Location Hilton Atlanta/Marietta Conference Center and Hotel Address: 500 Powder Springs Street Marietta, GA ZIP Phone; Convention Registration Fee Early Registration Fee of $50 includes the Thursday Seminars, Friday Tours, Friday Evening Reception and Lunch on Saturday. Additional Lunch tickets may be purchased for non-convention participants at $40 each. Guests The Convention is open to all members and their guests. Fully registered guests may attend the Friday Evening Reception which will celebrate the 75 TH Anniversary of NFRW. Fully registered guest may attend all sessions of the Convention upon payment of the Registration Fee. A separate reception will be held on Friday Night, October 25, 2013 at 5:30 (location to be announced) for members of the Reagan Club.

3 Hotel Reservations Please make your own hotel reservations by calling the Hilton Atlanta/Marietta Hotel and Conference Center directly or on line. Identify yourself as a member of GFRW. If they ask for a code give GFRC. If you go on line you will have to give the code. Dead line for hotel Registration is October 10, Resolutions Resolutions must be submitted in writing to the Chairman of the Committee seven days prior to the Convention. Resolutions may be presented to the Convention only through the Resolution Committee and may not be presented as a motion by an individual or club. Submissions: Send to: Johnell Woody, 486 Patricia Way, Marietta,Ga or jwoody1111@aol.com. (Resolutions Committee: Johnell Woody, Chairman; Members: Helen Rice, Portia Scott, Dottie Krull and Ruby Robinson) District Meetings Immediately following the Convention, District Directors will caucus with Delegates from Clubs in their District to elect new Directors for Names of newly elected Directors are to be reported to First Vice President, Judy True, immediately following the caucus.

4 OFFICIAL CALL To: From: Subject: GFRW Executive Committee and GFRW Board of Directors Rose Wing, President Executive Committee Meeting Official Call For GFRW Elected Officers Date: Friday, October 25, 2013 Location: At the hotel (room TBA) Time: 12:00 PM 2:30 Board of Directors Meeting Official Call For all GFRW Elected Officers, District Directors, Club Presidents, Standing Committee Chairmen, Special Committee Chairmen (nonvoting), all committee members (nonvoting, and guests) Dates and Times: Friday, October 25, 2013 from 3:00 PM to 4:30 PM and Saturday, October 26, 2013, from 8:00 AM to 8:45 AM Location: at the hotel (room TBA) Purpose: To conduct such business as is necessary and to hear reports. District Directors and Committee Chairmen are requested to submit written reports to Rose Wing seven days prior to the meeting. Reports may be ed to: Proposed Bylaws Changes The following proposed amendments are the only proposed changes to the Bylaws, by the Bylaws and Rules Committee, therefore, any Article, Section, or Subsections not contained herein remain in full force and effect as approved October 1, Proposed Amendment No. 1: ARTICLE IV: OFFICERS AND THEIR DUTIES Section 2. Eligibility A. NO CHANGE B. NO CHANGE

5 C. Candidate for President must satisfy at least ONE (11) of the following criteria: 1. Served as a Chairman of a GFRW Standing Committee for at least one (1) term and has served as a local Club s President for at least one (1) full term as prescribed by the local Club s Bylaws 2. Served as a GFRW Standing Committee Chairman for at least two (2) terms. an Officer on the GFRW Executive Committee for at least one (1) full term. 3. AND satisfy at least one of the following: i. Served as Chair of a GFRWStanding Committee for at least one (1) full term. ii. Served as Chair of a GFRW Special Committee for at least one (1) full term. iii. Served as Vice Chair of a GFRW Standing Committee for at least one (1) full term. iv. Served as Vice Chair of a GFRW Special Committee for at least one (1) full term. v. Served as District Director for at least one (1) full term. vi. Served as a committee member of a GFRW Standing Committee for at least two (2) consecutive terms. RATIONALE: The current provisions for eligibility limited the number of individuals that would qualify for the office of GFRW President. The proposed changes offer a greater combination of experiences to meet the eligibility requirements for GFRW President. Formatted: Font: 14 pt, Underline Formatted: Font: 14 pt, Underline Formatted: Font: 14 pt, Underline Formatted: Font: 14 pt, Font color: Proposed Amendment No. 2: ARTICLE IV: OFFICERS AND THEIR DUTIES Section 4. Duties of the President A. NO CHANGE B. Provides a list of recommended committee chairs and members vice chairs, except Nominating Committee, to the Executive Committee for approval no later than the first meeting of the Executive Committee. Formatted: Font: 14 pt, Font color: RATIONALE: This change permits the addition of committee members to committees without the Executive Committee approving each committee member. Proposed Amendment No. 3: ARTICLE V: BOARD OF DIRECTORS, EXECUTIVE COMMITTEE AND DISTRICT DIRECTORS

6 Section 1. Board of Directors A. NO CHANGE B. Proxy Voting: 1. The president of a Local Club may appoint a member of her Executive Committee one of her elected officers as her proxy, with full voting power. 2. No member may hold more than one proxy, for a total of two votes. RATIONALE: The purpose of the proposed amendment to Subsection 1.B.1 is to clarify that a club president may give her proxy to a member of the executive committee that has been elected by the members of the local club to represent them. The purpose of the proposed amendment Subsection 1.B.2. is to bring this section into conformity with Subsection 1.B.1, in that a proxy may only be granted by a club president to one of her elected officers. Formatted: Font: 14 pt, Bold, Underline, Font color: Proposed Amendment No. 4: ARTICLE V: BOARD OF DIRECTORS, EXECUTIVE COMMITTEE AND DISTRICT DIRECTORS Section 4. Executive Committee The Executive Committee shall consist of the GFRW officers, the Immediate GFRW Past President and the GFRW Parliamentarian, who is a non-elected, non-voting member. RATIONAL: The additional language is inserted for clarification purposes, and conforms with NFRW Bylaws ARTICLE V. Sec.1.B. BYLAWS COMMITTEE: Vivian Childs, Chairman Members: Tonya Boga Melinda Mock Ullanie Stokes Johnell Woody Report of the Nominating Committee Pursuant to Article VI, Section 1 #6, the Nominating Committee shall submit one nominee for each office in a report sent out with the Call thirty (30) days prior to the Biennial Convention to all members of the Board of Directors. The Slate will be presented at the Biennial Convention at the Hilton Marietta Conference Center in Marietta, GA on October 26, The report of the Nominating Committee is as follows.

7 The Georgia Federation of Republican Women (GFRW) Nominating Committee is pleased to submit the following slate of officers. We have verified that all candidates on the slate have met the eligibility requirements specified in the GFRW Bylaws and the qualifications in the GFRW Standing Rules to serve as an elected officer of the Georgia Federation of Republican Women for the term President Ruby Robinson Golden Isles RWC 1st Vice President Suzi Voyles Savannah Area RWC 2nd Vice President Vicki Temple RW of Henry County 3rd Vice President Linda Clary-Umberger Foothills RW Secretary Sheila Galbreath Savannah Area RWC Treasurer Billie Dendy Cobb CRWC Asst. Treasurer Open Open Submitted by the voting members of the 2013 GFRW Nominating Committee on the 21 day of September, Nominating Committee: Joyce Hinton, Chairman Members: Denise Oginio Helen Story, Secretary Linda Clements Sharon White Alternates: Lydia Hallmark Elaine Watson REGISTRATION Registration Fees (Click HERE to download form) $50.00 Early Bird Postmarked by October 10, 2013 $60.00 Advanced Registration Postmarked by October15, 2013 $75.00 After October 15, 2013 and Payment at the door $40.00 Luncheon Only

8 Online registration is available at. (use following form to pay by mail) REGISTRATION FORM Georgia Federation of Republican Women s 28th Biennial Convention Registration form for October 25 26, 2013 Please type or print only... Or you may download a form HERE. Name Address City/State/ZIP Telephone Cell Address Club Name Club and/or GFRW Office Held (if applicable) BOARD MEETING REGISTRATION (Please check box that applies to your payment) $50 If postmarked or paid Online by October 10, 2013 $60 If postmarked or paid Online by October 15, 2013 $75 If paid after October 15, 2013 $40 Luncheon Only (Guests and Non-Registered Club Members) MAKE CHECKS PAYABLE TO: GFRW Please mail registration and checks to Billie Dendy, 411 Creekview Court, Marietta, GA dendybillie@comcast.net SPECIAL NEEDS If you have special needs or dietary needs please contact Rose Wing, wingr@bellsouth.net NOTE: CHECK FOR: ONLINE REGISTRATION ON THE GFRW WEBSITE,

9 TENTATIVE SCHEDULE Thursday, October 24 2:00-5:00 PM Special Seminars (location in hotel TBA) Friday, October 25 7:15-7:50 AM Registration 9:00-12:00 Special Sessions 12:00-1:30 PM Committees wishing to meet on their own 12:00-2:30 PM Executive Committee Meeting (Elected officers) 3:00-4:30 PM GFRW Board Meeting (All officers, club presidents, district directors, standing and special committee chairmen and guests) 5:30-7:00 PM Reagan Club Reception 7:00-9:00 AM 75 th NFRW Anniversary Reception Saturday, October 26 7:30-9:00 AM Registration 8:00-8:45 AM GFRW Board Meeting (All officers, club presidents, district directors, standing and special committee chairmen and guests) If necessary 9:00-12:15 AM GFRW Biennial Convention Convenes (All delegates and alternates) Introductions Keynote Speaker Reports Election of Officers for Bylaws Resolutions Recognitions Charter New Clubs 12:30 PM Convention Luncheon, Program Speaker, Special Recognition Installation of Officers Immediately following State Convention and Lunch District Convention Convenes Election of District Directors for

10 NOTES FROM PRESIDENT ROSE WING: As President, if you are not attending, you may appoint a Proxy for the Board of Directors Meeting being held from 3:00 4:30 PM. on October 25 th and 8:00 8:45 AM on October26th. Proxy is to be a member of your club's executive committee. Please use the Proxy form attached to indicate such appointment. And, as President, if you are not attending, you may elect an Alternate to represent you at the Biennial Convention. Please use the Delegate/Alternate form to indicate the Alternate. When mailing the forms, please make sure they are sent to Billie Dendy, 411 Creekview Ct., N.W., Marietta, GA Go to register or you can click this link: Register Now!

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